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Summer Meals 101An Introduction to the National Summer Food Service Program
Rosemarie Caward, Child Nutrition Outreach Coordinator – Central & Western
Leran Minc, Child Nutrition Outreach Coordinator – North Shore
Shannon Raymond, Office of Food & Nutrition Program, Department of Elementary &
Secondary Education
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Agenda Program Overview
Program Eligibility
Roles and Responsibilities of
Sponsors & Site
Guest Speaker: Hockomock YMCA
Guest Speaker: Meadowbrook
Apartments
Keys to Success
Resources and Next Steps
3www.Meals4Kids.org
What is the Summer Food Service Program?
How the Program Works: Key Players
5www.Meals4Kids.org
NeighborhoodTown/CityStateFederal
United States Department of
Agriculture
Department of Elementary &
Secondary Education
Sponsor Site
• Libraries
• Schools
• Parks
• Housing Properties
• Youth Clubs
• Churches
• Farmers Markets
• Community
Organizations
• Schools
• Churches
• Community
Organizations
• Youth Clubs
Outreach Partner
Ways to Participate: Eligibility & Roles for
Sponsors and Sites
6www.Meals4Kids.org
Shannon RaymondOffice of Food & Nutrition Program
Department of Elementary & Secondary Education
SPONSOR:
Administrative and financial responsibility for the feeding site(s)
Responsible for meeting program regulations, completing paperwork
Receive reimbursement based on number of meals served at site(s)
Ways to participate in SFSP: Sponsor vs. Site
SITE:
The physical location of the feeding site
Responsible for meeting program requirements, including food safety
Provide supervision for program participants
To be a SFSP SPONSOR:
Public or private non-profit
School Food Authority (SFA)
College or university
Residential summer camp
Unit of local, county, municipal, State, or Federal Government
Community organization
Church
Tax exempt
Demonstrate financial and administrative ability to manage a program
Who can participate: Sponsor vs. Site
To be a SFSP SITE:
Operate in an eligible
area (determined by
sponsor)
Area eligible by
school data or census
data
Serve a specific group
of low-income children
Eligible by population
served
Sponsors must assume responsibility for the entire administration of the Program. A sponsor, at a minimum, will:
Attend the State agency’s training
Locate and recruit eligible sites
Hire, train, and supervise staff and volunteers
Competitively procure food to be prepared or a vendor for meals to be delivered
Monitor all sites
Prepare claims for reimbursement
Ensure sites are sustainable
Maintain all program documents for 3 years, plus current year
Sponsor responsibilities
Operate and serve food on approved days and times, as defined by
the site application
Adhere to food safety standards, health and sanitation requirements
Communicate regularly with sponsor about summer operations
Site responsibilities
If you are interested in learning more about becoming either a site
or a sponsor, ESE OFNP will be hosting trainings in April and May.
Email [email protected] for more information.
Open Site
Located in an eligible area
(determined by census or
school data)
Meals are available to all
children free of charge
Information on meal
availability must be
publicized in the
community
Site types- open vs. closed
Closed Site
Must establish eligibility
through income of attendees
(applications), or through area
eligibility
Identified low-income children
transported to a meal site that
is not determined “eligible”
Program provides recreational,
cultural, religious, or other
types of activities for a specific
group of children
Only open to enrolled children
(vs. community)
Eligibility for open sites
Area must be in an area where at least 50% of the children are
eligible for free or reduced-price school meals
School data
Census data
Eligibility for closed sites:
If not in an eligible area, at least 50% of enrolled children must be
from households which meet the income eligibility guidelines.
School-derived data
Completing a household application
Once established, eligibility determination is set for five (5) years
Determining site eligibility in SFSP
Becoming an SFSP Sponsor: Hockomock Area YMCA
Marykate Bergen
Director of Community Wellness
Hockomock Area YMCA
774-571-8029
Census data vs. school free and reduced data
– Open sites vs. closed sites
The need in Milford, MA
– 4,131 total student population
– 44% eligible for free and reduced priced meals
– 1,817 kids
Use CNOP, DESE, and USDA
resources
– FNS mapping tool
– Kickoff conference
Getting Started: Eligibility
14www.Meals4Kids.org
Trusted, known locations within community
– Existing partnerships
– Schools, libraries, youth centers
Considerations
– Accessibility/walkability
– Safety
– Cooler/food storage
– Space for meals and activities
– Air conditioning
Selecting Sites
15www.Meals4Kids.org
Vendor partner: Milford Public Schools Food Services
– Knows the requirements inside and out
– Delivers meals safely
– Can accommodate daily adjustments
– Operates one of our sites
To Vend or Not to Vend
16www.Meals4Kids.org
Traditional strategies
– Press releases, flyers, signs
– Local TV, radio, social media
Pound the pavement
– Churches
– Nonprofits
– ESL community liaisons
Blitz Day
– Work with CNOP
– Select day/time to “blitz” neighborhoods
– Bilingual volunteers
Market, Market, Market
17www.Meals4Kids.org
Staffing
– Project Coordinator
– Site supervisors + 5/7 additional adult volunteers
– Teen and activity volunteers
– Temperature checks and meal count forms
Activities
– Fun, festive atmosphere
– Use volunteer expertise/interests
• Chess master
– Outside partners
– Books and literacy
A Day in the Life of a Site
18www.Meals4Kids.org
6,350 meals in 2016 9,516 in 2017
Bring the meals to the kids
– Added a second meal to one of our closed sites
– Added the Library as a site on program days
– Donation partner (SMOC)
Market early and often
• Partner with schools beyond just a flyer home
• Present to groups (professional development days,
etc.)
• Reach those whom you might be missing
• Translation of materials
Lessons Learned from Year 1 to Year 2
19www.Meals4Kids.org
Open sites are unpredictable
– Partner with a vendor who can accommodate changes often
– Use tracking system to your advantage
• Look for trends
Fear and stigma
– Make it fun, activities are the name of the game
Staffing is expensive
– Recruit volunteers, but train them like staff and have high
expectations
– Safety first, child protection
It’s all worth it!
Final Thoughts
20www.Meals4Kids.org
Summer Meals Site: Meadowbrook Apartments
21www.Meals4Kids.org
Violet Matós
Assistant Property Manager
Tel: 413.588.5283
Meadowbrook is an affordable housing
community with 252 units that houses a total
of 480 residents.
Meadowbrook has two playgrounds, a pool
and a large community room- plenty of space
to distribute lunches to the children in this
community.
POAH Communities hosts many USDA
summer and after-school meal programs
across our housing portfolio and they have
been very successful and meaningful to the
families involved.
MEADOWBROOK APARTMENTS
22www.Meals4Kids.org
The Amherst Pelham Regional Schools (THANK YOU!)
Northampton Police Department
YMCA Summer Reading Program
Community Action Youth Program
Leeds School
Resident Volunteers
Outreach
• (2016) FIRST YEAR 714 MEALS SERVED
• (2017) SECOND YEAR 816 SERVED
COLABORATIONS AND SPONSORS
23
Fitness and Health Activities
Nutrition Program for Kids
Continue with the Summer reading
program
Family engagement /More parent
involvement
24
NEW PROGRAMING/COLABORATIONS FOR 2018
www.Meals4Kids.org
REWARDING
“ My budget is very tight
in the summer months,
especially having them
home all day, my
grocery bills goes up
and I struggle between
buying grocery's and
paying bills. Having this
program here really
helped a lot not only it
helped me balance my
budget it gave the boys
something else to do
while I was at work.
Please continue this
program it is so much
needed.”
Meadowbrook Parent
Characteristics of Good Sites
Staffing Matters
Teen Engagement
Signage
Outreach
Programming
Keys to Success
26www.Meals4Kids.org
Leran Minc
Child Nutrition Outreach Coordinator – North Shore
Characteristics of A Good Site
27www.Meals4Kids.org
Staffing Matters
28www.Meals4Kids.org
Teen Engagement
29www.Meals4Kids.org
Outreach
30www.Meals4Kids.org
Signage
31www.Meals4Kids.org
Programming
32www.Meals4Kids.org
Outreach Materials
Find a Site Near You
Summer Meals Kick Off
Spring Webinars
Contact CNOP or DESE
Resources and Next Steps
33www.Meals4Kids.org
Rosemarie Caward
Child Nutrition Outreach Coordinator – Central & Western
34www.Meals4Kids.org
Resources: Find a Site Near You
SEARCH:
https://meals4kids.org/find-summer-meal-site
DOWNLOAD:
SummerEats app
CALL:
Food Source hotline: 1-800-645-8333
TEXT:
FOOD or COMIDA to 877-877
Site information for 2018 will be available in June
Resources: Outreach Materials
35www.Meals4Kids.org
Sponsor Timeline
Door hangers
Posters
Brochures
Bookmarks
Postcards
Order materials:
www.Meals4kids.org
All new materials with new statewide
brand will be available this year!
36www.Meals4Kids.org
37www.Meals4Kids.org
• Sponsor Training Dates: April, May
• Webinars for Housing Properties: March, April
• Join our e-newsletter, Fresh Focus:
https://meals4kids.org/form/join-our-mailing-list
• Contact CNOP: 617-723-5000
Angela Brown, Child Nutrition Outreach Coordinator – Eastern
Rosemarie Caward, Child Nutrition Outreach Coordinator – Central & Western
Leran Minc, Child Nutrition Outreach Coordinator – North Shore
Resources: Training Dates & Webinars
• Contact DESE: 781-338-6480Shannon Raymond, Office of Food & Nutrition Program
Quest ions
Thank you!