Summer Project Diary 2014

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SRI RAMAKRISHNA ENGINEERING COLLEGE

(An Autonomous Institution, Affiliated to Anna University of Technology Coimbatore)Coimbatore - 641 022

DEPARTMENT OF MANAGEMENT STUDIES

SUMMER PROJECT DIARY (Batch 2013 15)

NAME : ......

REG NO : ......

ORGANIZATION : ......

ORGANIZATIONAL GUIDE : ......

FACULTY GUIDE : ......


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1. OBJECTIVE

Summer Project work (12BA1303) aims at providing a real-time learning about the business practices and gain application oriented knowledge from the organisation. The students are expected to practice the conceptual skills learned.

2. SCHEDULE

Duration of Project : 4 Weeks

Joining Date : May 26, 2014 ( Monday)

First Review : June 08, 2014 (Sunday)

Project closing date : June 21, 2014 (Saturday)

Second Review : June 24, 2014 (Tuesday)

Third Review : July 5, 2014 (Saturday)

Submission Date : July 11, 2014 (Friday )

Project review meeting should be attended without fail. Formal dress code should be adhered.

A brief report on the everyday learnings to be mailed to faculty guide (th rou gh goo gledocs fo rms sent b y your re spect i ve guid es) during the project period and the

project diary should be submitted at the time of each review .

At the time of each review the student should submit the project diary properly attested by

Organizational Guide

Faculty Guide

Presentations at the project review meeting should be facilitated using Power Pointin the laptop.

Project completion certificate should be obtained while leaving the organization. (ReferAppendix 5). Feedback should be received from the organization in the enclosed format.

Rough draft of Chapter 1&2, two functional departments details and report on every dayactivities should be submitted in the first review meeting.

Details of all functional areas of the organization and day to day activity report up to June 21, 2014need to be submitted for the second review. Rough draft of the report should be submitted during the third review meeting.


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PPT templates for presentation in the project reviews will be mailed to the group mail [email protected], Students are expected to follow the format.

4. GUIDELINES FOR STUDENTS

You are required to strictly observe the office timings and other norms of office prevailing inthe organization.

Information obtained from the organization, formally or informally, orally or in writing,should be treated in strict confidence and no information should be disclosed to anybodyor mentioned in the report unless it is cleared by the organization before hand.

You are advised to take care of your health and make your stay comfortable in the place of work.

You are advised to be extremely tactful while discussing with people and avoid askingannoying, irrelevant or trivial questions.

You are also advised to keep off politics, gossips and other interpersonalcontroversies, if any, within the organization.

Bear in mind that you are going to the organization as a student in quest of knowledgeand not as an Auditor / Investigator.

Faculty w i l l visit your organisation at any time to assess the progress of the work.Hence you are expected to be regular to the organisation.

For identification purpose you can possess ID cards when you visit the organisation The soft copy of the following should be submitted along with the project report in one CD

containing files of

The executive summary of the report (not exceeding 3 pages) and full report in PDF format).

1. GE NE RA L :The manual is intended to provide broad guidelines to the MBA candidates in the preparation oft he report. In general, the report s h o u l d b e p r e p a r e d , in an organised fashion. T h er e p o r t s ho u ld be a n account of original work of the candidate.

2. NUMBER OF COPIES TO BE SUBM ITTE D :

Students should submit T w o copies to the D i r e c t o r o f the Department on or b e for e July11, 2014 (Friday).

3. SIZE OF PROJECT REPORT:

The size of project report should not exceed 60 pages of typed matter reckoned from the first pa ge of Chapter 1 to the last page.

4. ARRANGEMENT OF CONTENTS:

The sequence in which the project report material should be arranged and bound should be a sfo ll ows :


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1. Cover Page & Title Page2. Bonafide Certificate3. Declaration4. Project completion Ce r ti f icate

5. Acknowledgement6. Executive Summa ry7. Table of Contents8. List of Table9. List of Figures10.List of Symbols, Abbreviations and Nomenclature11. Chapters12. Appendices13. Re f e r e nce s

The table and figures shall be introduced in the appropriate places.

5. PAGE DIMENSION AND BINDING SPECIFICATIONS:

The report should be of A4 size. The report should be bound using flexible cover of thick whiteart paper. The cover should be printed in black letters and the text for printing should beidentical.

6. PREPARATION FORMAT:

6.1 Cover Page & Title Page A specimen copy of the Cover page & Title page of t he project report are given in Appendix 1.

6.2 Bonafide Certificate The Bonafide Certificate shall be in one and a half li nes pacing using Font Style Times New Roman and Font Size 14, as per the format inAppendix 2.

6.3 Declaration - Declaration to be given for the work done by the student as per the f ormatin Appendix 3.

6.4 Acknowledgement It should be brief and should not exceed one page when typed on eand a half spacing.

6.5 Table of Contents The table of contents should list all material fo llowing it as well a sany material which precedes it . The title page, Bonafide Certificate and Declaration will notf ind a place among the items listed in the Table of Contents: The page numbers for theabstract, li st of tables, list of figures and list of symbols should be in lower case Romanletters. One and a half spacing should be adopted for typing the matter under this hea d.

6.6 Executive Summary A brief summary of the work not exceeding one page should be


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presented with the following headings:

1. Organisation Profile2. Macro Micro Analysis3. Learnings

4. Conclusion

One and a half line spacing, Fon t Style Times New Roman and Font Size 12 should be adopted for typing the matter under t his hea d.

6.7 List of Tables The list should use exactly the same captions as they appear above theta b le s in the text. One and a half spacing should be adopted for typing the matter under thishea d.

6.8 List of Figures The list should use exactly the same captions as they appear below t hefigures in the text. One and a half spacing should be adopted for typing the matter under this

hea d.

6.9 List of Symbols, Abbreviations and Nomenclature One and a half spacing should beadopted for typing the matter under this head. Standard symbols, abbreviat ions etc. should

be use d.

6.10Chapters The main text will be divided into several chapters and each chapter may be further divided into several divisions and sub-divisions (Refer to the chapter scheme atAppendix 4)

* Each chapter should be given an appropriate t itle.

* Tables and figures in a chapter should be placed in the immediate vicinity of t hereference where they are cited.

:* Footnotes should be used sparingly. They should be typed single space and p lace d directlyunderneath in the very same page, which refers to the material they annotate.

6.11 Appendices Appendices are provided to give supplementary information, which isincluded in the main text may serve as a distraction and cloud the central theme.

Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appendix 2, etc .

Appendices, Tables and References appearing in appendices should be numbered a ndreferred to at appropriate places just as in the case of chapters.

Appendices shall carry the t it le of the work reported and the same t it le shall be made i n thecontents page also.


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6.12.1. List of References The listing of references should be typed 2 spaces below theheading REFERENCES in alphabetical order in single spacing left justified. Ther e f e r e nce material should be listed in the alphabetical order of the first author. The nameof t he author/authors should be immediately followed by the year and other details.

The page Nos. for the abstract, list of table, list of figures and list of symbols shou ld beinlow e r case roman letters.

A typical illustrative list given below relates to the citation example quoted above.

Examples of Article References

1. Ku, G. (2008). Learning to de-escalate: The effects of regret in escalation of commitment.Organizational Behavior and Human Decision Processes , Vol.42, No.1, pp.421-425 .

2. Barnard, R.W. and Klogg, C. (1980) Applications of Convolution Operators to

Problems in Univalent Function Theory, Michigan Mach, J ., Vol.27, pp.8194.Examples of Book Reference

1. Jay Diamond, 2011, Retail Advertising and Promotion, Fair Child Books & Visuals.

2. G.P.Sudhakar, 2012, 1 st ed, Integrated Retail Marketing Communication, PHI Learning.

6.12.2 Table and figures - By the word Table, is meant tabulated numerical data in the body of t he project report as well as in the appendices. All other non-verbal materials used in the bodyof the project work and appendices such as charts, graphs, maps, photographs and diagramsma y be designated as figures.

7 TYPING INSTRUCTIONS:

7.1 General

This section includes additional information for final typing of the project r e por t . So meinformation given earlier under Manuscript preparation shall also be referred.

The impressions on the typed copies should be black in colour.

The font and size : 12 point Times New Roman with bold letters whe r e ve r necessary shall be

used to have un ifor mit y of the report.

A sub-heading at the bottom of a page must have at least two full lines below it or else it should be carried over to the next page.

The last word of any page should not be split using a hyphen.


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One and a half spacing should be used for typing the general te xt . Single

spacing should be used for typing:

(i) Long Tables

(ii) Long quotations(iii)Foot notes(iv)Multiline captions(v) References

All quotations exceeding one line should be typed in an indented space t heindentation being 15mm from either margins. One and a half spacing should be used fortyping the Bonafide Certificate and Acknowledgement.

7.2. Chapters

The format for typing chapter headings, division headings and sub division headings a r eexplained through the following illustrative examples.

Chapter heading : CHAPTER 1

Division heading : ORG ANISATION PROFILE

Division heading : 1.1 INT RO DUC TIO N

Sub-division heading : 1.1.2 HISTORY

The word CHAPTER without punctuation should be centered 50mm down from the t op of the page.

One space below, the tit le of the chapter should be typed centrally in ca p ital letters. The text should

commence 2 spaces below this t it le, the first letter of the te xt starting 20mm, inside from the left

hand margin. (Refer Appendix 6 )

The division and sub-division captions along with their numberings should be le f t - justified. The

typed material directly below division or sub-division heading shou ld commence 2 spaces below it and

should be offset 20 mm from the left hand ma rg in. Within a division or sub-division, paragraphs are

permitted. Even paragraph shou ld commence 1 space below the last line of the preceding paragraph,the first letter in the paragraph being offset from the left hand margin by 20mm.


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8. NUMBERING INSTRUCTIONS

8.1. Page Numbering

All pages numbers (whether it is in Roman or Arabic numbers) should be t ype d without

punctuation on the upper right hand corner 20mm from top with the last digit i n line with the righthand margin. The preliminary pages of the project report (such a s Title page, Acknowledgement,

Table of Contents etc.) Should be numbered i n low e r case Roman numerals. The title page will

be numbered as (i) but this should not be t yp e d. The page immediately following the title page

shall be numbered (ii) and it shou ld a pp ea r at the top right hand corner as already specified.

Pages of main text, starting w it h Chapter 1 should be consecutively numbered using Arabic

numerals.

8.2 Numbering of Chapters, Divisions and Sub-Divisions

The numbering of chapters, divisions and sub-divisions should be done, using Ar a b ic numerals

only and further decimal notation should be used for numbering t he divisions and sub-

divisions within a chapter. For example, sub-division 4 und e r division 3 belonging to chapter 2

should be numbered as 2.3.4. The caption for t he sub-division should immediately follow the

number assigned to it. Every chapter beginning with the first chapter should be serially

numbered us ing Arabic numerals. Appendices i n c l u d e d should also be numbered in an

id e ntical manner starting with Appendix 1.

8.3 Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bea r appropriate

numbers. The rule for assigning such numbers is illustrated through a n example. Even if figure

or table in Chapter 3, happens to be the fourth then a ss ign 3.1 to that figure or table. Identical

rules apply for tables except that the word Figures is replaced by the word Table. If figures (or

tables) appear in appendices then figure 3 in Appendix 2 will be designated as Figure A 2.3.

If a table to be continued into t he next page this may be done, but no line should be

drawn underneath a n unf in ishe d table. The top line of the table continued into the next page

should, for e xam p le read Table 2.1 (continued) placed centrally and underlined.


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8.4 Numbering of Equations

Equations appearing in each Chapter or Appendix should be num be r e d serially, the numbering

commencing a fresh for each Chapter or Appendix. Thus for example, an equation appearing in

Chapter 2, if it happens to be the eighth equation in that Chapter should be numbered (2.8) thus:

C(s) G 1 G2 = ----------------- (2.8)

R(s) 1 + G 1 G2 H

While referring to this equation in the body of the project report it should be referred to asEquation (2.8).

9. BINDING SPECIFICATIONS

Project report submitted should be bound using flexible cover of thick white art paper. The spine for

the bound volume should be of black Calico of 20mm width. The cover should be printed in black

letters and the text for printing should be identical to what has been prescribed for the title page.


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APPENDIX 1

(A typical Specimen of Cover Page & Title Page)

A STUDY ON THE BUSINESS PRACTICES IN ORGANISATION NAME

A SUMMER PROJECT REPORT

Submitted by

NAME OF THE CANDIDATE

Register Number:

in partial fulfilment for the award of the degree of

MASTER OF BUSINESS ADMINISTRATION

IN


Name of the Institution

MONTH & YEAR

AnnaUniversityEmblem

CollegeEmblem


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SPECIMEN

A STUDY ON THE BUSIENSS PRACTICES IN ROOTS INDUSTRIES LIMITED,

COIMBATORE


Submitted by

SUSMITHA . S

Register Number: 191000

in partial fulfilment for the award of the degree of

MASTER OF BUSINESS ADMINISTRATION

in



Coimbatore-641 022

JULY 2014


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APPENDIX 2(A typical specimen of Bonafide Certificate)

Name of the I nstitution

Name of the Department

A SUMMER PROJECT WORK

JULY 2014

This is to certify that the project entitled

A STUDY ON THE BUSIENESS PRACTICES IN ORGANISATION NAME

is the bonafide record of project work done by

NAME OF THE CANDIDATE Register Number:

of Department of Management Studies during the year 2013-14

-------------------------------- ---- --------------------------- Project Guide Director Department of Management Studies

Subm itted

for the Project Viva-Voce examination held on _____________________________

------------------------- ----------------

Internal Examiner External Examiner


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SPECIMEN


COIMBATORE-641 022

Department of Management Studies


JULY 2014

This is to certify that the project report entitled

A STUDY ON BUSINESS PRACTICES IN ROOTS INDUSTRIES LIMITED, COIMBATORE

is the bonafide record of project work done by

SUSMITHA.S

Register Number: 1291000

of Department of Management Studies during the year 2014-2015

______________

Project Guide Director Department of Management Studies

Submitted for the project Viva-Voce examination held on ______________

_______________ ________________

Internal Examiner External Examiner


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APPENDIX 3

DECLARATION

I affirm that the Summer Project work titled . bei ng submitted in partial

fulfillment for the award of MBA, is the original work carried ou t by me. It has not formed

the part of any other project work submitted for award of any degree or diploma, either in this

or any other University.

(Signature of the Candidate) Name of the Candidate

Register Number

I certify that the declaration made above by the candidate is true

Signature of the Guide, With Name & Designation


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CHAPTER SCHEME

I. ORGANISATION PROFILE

Introduction

Type of the organisationMembers of Management

Product and services of the organisation

History

Vision and Mission

Organisation chart

CSR Initiatives &

Other Details

II. MACRO MICRO ANALYSIS

Industry position in Indian and International Scenario

Political, Economical, Social, Technological, Legal and Environmental Analysis

SWOT Analysis

III. LEARNINGS

3.1 FUNCTIONAL AREAS

Marketing Department

Production /Operations Department

Finance Department

Human Resources

Systems

3.2 Field Study if any conducted

Objectives

Methodology

Findings

Recommendations

APPENDIX

REFERENCES

APPENDIX 4


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APPENDIX 5

PROJECT COMPLETION CERTIFICATE

This is to certify that Mr./Ms. ........................................................ (Reg. No.............. .............) a

student of Department of Management Studies, Sri Ramakrishna Engineering College, has

undergone a Project t itled ........................................................................................

for a period of 4 weeks from May 26, 2014 to June 22, 2014.

Signature of the authorized signatory with seal


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50 mm

APPENDEX 6

CHAPTER 1

ORGANISATION PROFILE

1.1 INTRODUCTION

Bajaj Auto Limited is an Indian two-wheeler and three-wheeler manufacturing company.

Bajaj Auto manufactures and sells motorcycles, scooters and auto rickshaws. Bajaj Auto is a

part of the Bajaj Group. It was found by Jamnalal Bajaj in Rajasthan in the year 1930. It is

based in Pune, Mumbai, with plants in Chakan(Pune), Waluj (near Aurangabad and Pantnagar

in Uttarakhand. The oldest plant at Akudi(Pune) now houses the R&D centre.

1.1.1 HISTORY

Bajaj Auto came in existence on 29 November 1945 as M/s Bachraj Trading Corporation

Private Limited. It started off by selling imported two and three-wheelers in India. In 1959, it

obtained a licence from the Government of India to manufacture two-wheelers and three-

wheelers and it became a public limited company in 1960. In 1970, it rolled out its 1,00,000

vehicle in 1977, it sold 1,00,000 vehicles in a financial year. In 1985 it started producing a

Waluj near Aurangabad. In 1995, it rolled out its ten millionth vehicle and produced and sold

one million vehicles in a year


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General Guidelines

The student are expected to learn the following from the different functional areas of an organization

I. Organisation Profile

Introduction

Type of the organisation

Members of Management

Product and services of the organisation

HistoryVision and Mission

Organisation chart

CSR Initiatives &

Other Details

II. MACRO MICRO ANALYSIS

Industry position in Indian and International Scenario

Political, Economical, Social, Technological, Legal and Environmental Analysis

SWOT Analysis

III. FUNCTIONAL AREAS

A) MARKETING DEPARTMENT

The product profile/Pricing methods/Distribution Channel/Promotion Mix

Market share of the Organisation

Competitive position of the product

Competitors list

Segmenting Targeting and Positioning for the products of the company

Customer acquisition process

Complaints handling

Number of customer /clients for the last five years in graphical format


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Customer profiling and analysis based on business volume and values

CRM practices(if any software used)

Distribution channels

Logistics handling

After sales service

Warranty terms

Customer invoice or any other documents and formats

Quotation analysis

Pricing Strategies

Selling Process - (Sales negotiations/ Receivables/ Delivery Performance)

Export details.

Customer Satisfaction Survey

Customer loyalty programs

Online/interactive marketing

Marketing campaigns

B) PRODUCTION /OPERATIONS DEPARTMENT

Quality practices

Production process at each work center

Technologies used

Plant layout

Inventory Management & Valuation

Supply chain management

Information on raw materials

Raw material sourcing

Vendor identification/selection

Lean manufacturing

Inspections

ERP usage in material planning(or any other software used)

Different forms used for purchase order


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Scheduling of material, people and methods

Work details @ R & D

C) FINANCE DEPARTMENT

Books of Accounts maintained and the format in which the accounts are maintained

Business Plan Short Term and Long Term

Book value/Share Capital of the company( if the company is unlimited company)

Capital structure of the company

Share price of the company Historical share price movements for a year if the company is listed

company.

Operating cycle and working capital Cycle

Financial statement analysis

Ratio analysis- Liquidity, Solvency, Efficiency, Turnover, Profitability Ratios

Comparative and common size statement

Methods of depreciation calculation

Quarterly (4 quarters) performance of the company

Benchmarking with industry average of top performing company

Bankers of the company

Methods of performance analysis

If company has Forex Exposure Risk management methodology adopted

Statutory obligation IT,VAT, Service Tax Exercise Duty, TDS

Filing of Statutory forms/Returns

Periodical returns sent to Bank/RBI/ Tax Department/Statistical Department

D) HUMAN RESOURCES

Vision and Mission of the HR Department

Objectives of the HR Department

Policies of the HR Department

Functions of Human Resource Department:

Recruitment:Recruitment PolicySources of Recruitment


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Recruitment ProcessSelection:

Selection ProcedureSelection Tests TypesInterview Types

Orientation (Induction):Programme StructureDays of Conduct

Job Analysis:Job DescriptionJob SpecificationJob EvaluationRole Analysis

Career Planning & Development:Career Planning ProcessPromotion Plan

Training & Development:ObjectivesTraining ProcessMethods of Training & Development

Compensation:Compensation PoliciesTypes of CompensationComponents of CompensationSalary Calculation / Pay Roll Processing

Performance Appraisal:MethodsFormsAppraiser Norms

Motivation:Techniques used for MotivationAwards / Rewards

Grievance Handling:Grievances ProcedureGrievance Reporting MechanismGrievances Handling Mechanism & Redressal

Human Resource Information System:Human Resource AccountingHuman Resource AuditSpecial Software used


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Other Functions:Counseling, Coaching and MentoringWelfare ActivitiesHealth and Safety MeasuresRetention Techniques Employee Satisfaction SurveyExit Interview

E. SYSTEMS DEPARTMENTTechnical InfrastructureService DeliveryBusiness Systems

IV. LEARNINGS

Field Study if any conducted

Objectives

Methodology

Findings

Recommendations

APPENDIX

REFERENCES

The documents and formats applicable to all departments to be collected after obtainingapproval from concerned department


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Details of the Learnings Mailed to Project Guide

Date Details E-mailed (Google Docs) StudentSignature

Remarks/FacultyGuide Signature

May 26, 2014

May 27, 2014

May 28, 2014

May 29,2014

May 30, 2014

May 31,2014

June 1, 2014

June 2, 2014

June 3, 2014

June 4, 2014

June 5, 2014

June 6, 2014

June 7, 2014


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Brief Report on the Learning from June 9 to 21, 2014

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Signature of Organisation Guide


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Date Details E-mailed (google docs) StudentSiganrure

Remarks/FacultyGuide Signature

June 9, 2014

June 10,2014

June 11,2014

June 12,2014

June 13,2014

June 14,2014

June 15,2014

June 16,2014

June 17,

2014

June 18,2014

June 19,2014

June 20,2014

June 21,2014

June22,2014

Details of the Learnings Mailed to Project Guide


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DEPARTMENT OF MANAGEMENT STUDIES PROJECT WORK : FEEDBACK FORM

Name of the Student

Register No

Title of the Project Name of the Organisation

Name of the Organisation Guide

Designation of the Organisation Guide

Contact No.of the Organisation Guide

Kindly give your opinion on the performance of the student:

Criterion Excellent Good Satisfactory Fair Poor Not Applicable

Ability to understand

Ability to communicate

Ability to learn

Ability to make decisions

Ability to take initiatives

Willingness to take responsibility

Meeting the schedules

Working in a team

Passion in executing the task

Leadership skill

Subject Knowledge

Adaptiveness

Punctuality

Ethical Practices

Analytical skills

Overall Comment

SRI RAMAKRISHNA ENGINEERING COLLEGE(An Autonomous Institution, Affiliated to Anna University)

Coimbatore - 641 022

Signature with Company Seal:

Documents

Summer Project Diary 2014