Upload
julio
View
43
Download
0
Embed Size (px)
DESCRIPTION
Supervisor’s Toolbox Part II. Leadership 2009. Agenda. Develop effective case management techniques using: Things to Do Reports – SEM and RU User/Miscellaneous Forms Supplements Additional I-Suite Features. Building Capacity. - PowerPoint PPT Presentation
Citation preview
Building District Capacity
Supervisor’s ToolboxPart II
Leadership 2009
Building District Capacity
Agenda
Develop effective case management techniques using:
• Things to Do• Reports – SEM and RU• User/Miscellaneous Forms• Supplements• Additional I-Suite Features
Building District Capacity
We’ve discovered that many tools within the program are under-
utilized by district staff. By creating an awareness of the different aspects of the program, we hope to increase efficiency and maximize the benefits
of Special Education Manager.
Building Capacity
SEM - Putting the world in your hands and helping you use it!
Building District Capacity
Things to Do functions as an electronic organizer and
calendar.
Things to Do
Building District Capacity
Staff can create their own notes
and/or reminders to
self.
Things to Do - Notes
Building District Capacity
Supervisors can monitor
staff caseloads; staff see
students due in the next 90
days.
ARD Scheduler
Clerks with Unlimited Schedule Access can assist with notices from this screen.
Building District Capacity
ARD Scheduler
Once a notice has been generated in Student Info, information can be edited here (e.g., meeting
time, place, date notice sent, etc .) and printed for multiple students all on the same screen.
Building District Capacity
ARD Scheduler - Labels
Labels for envelopes can be printed, literally with the click of a button or two!
(need standard 3x10 mailing labels)
Building District Capacity
SEM Reports
Reports assist with compliance
and case management.
Building District Capacity
Report Selection Criteria
Consider: Dates, Filters, Statuses
Note new
statuses
Tip: Co-ops can capture all students using the “By Grade” checkbox and selecting IC to GR.
Building District Capacity
SEM Federal & State Reports
Make sure staff are running federal count reports well ahead of the October snapshot date. There
should be no last minute surprises!
Building District Capacity
Double Click date field to get the calendar.
Everything in bold must be addressed by 10/30/09.
Federal Count Report
Building District Capacity
SEM Compliance Reports
This is a printed version of Things to Do. Students requiring an ARD or FIE in the
next 90 days will display on these reports.
Building District Capacity
SEM Compliance Reports
This report pulls
assessments listed in the Assessments table (ARD
p. 1).
Helpful so that staff know who to invite to meetings and when REEDs/evaluations are needed.
Building District Capacity
SEM Compliance Reports
Establish an end-of-year checkout system. Everything should be locked prior to staff leaving for the summer.
Reports such as this assist with rollover prep and data archiving/integrity.
Building District Capacity
Other “Checkout” Report Suggestions
RU – Pre-Defined FIE/ARD Report (Draft FIEs)
Building District Capacity
SEM Miscellaneous Reports
Miscellaneous reports can be shared with campus staff (e.g., testing coordinators love
the TAKS Information Report).
Building District Capacity
Report Utility
Several new reports were added for version 9.0. There are many other reports to assist
with compliance, timelines, etc.
Building District Capacity
Report Utility
Ensure that staff have access to the RU. It is our recommendation that most
everybody should have access to this module.
Building District Capacity
Report Utility
RU opens to the Reports screen. Only staff with
Admin/Unlimited rights can go to
Utilities or Special Utilities.
Building District Capacity
Report Utility
Building District Capacity
Report Utility
Run 2x – Once by FIE Date and again by ARD Date
Building District Capacity
Report Utility
Running reports is one of the best ways to ensure data integrity. This student would not have shown up on a Students in Need of FIE report until the year 6010! To fix this typo, go back into SEM
Student Info-Assessments.
Building District Capacity
Report Utility
Set a district goal or have staff set a personal goal. This is one of the reports referred to in ST,
Part I to be used for Performance Awards.
Building District Capacity
Report Utility
Staff can be taught and encouraged to monitor their own compliance.
Building District Capacity
If out of timelines when locking initial ARDs/FIEs or
annual ARDs/3-year reevaluations, staff will be
prompted to provide a reason they are non-compliant.
These reasons will be reported on the appropriate reports for tracking/training purposes.
Report Utility
Building District Capacity
Report Utility
Staff can now sort this list by a single accommodation/modification (can help ensure
students get appropriate test accommodations).
Building District Capacity
User/Misc Forms
Building District Capacity
Setup in Update/Print Popup Menus
Building District Capacity
Sample User/Misc Form
Any and all forms used outside of SEM can be built in as a User Form popup and used as a Misc form; this increases efficiency
and allows for more complete archiving of student records.
Building District Capacity
Supplements
Typically, supplements are used based on the age or handicapping condition of the student. Buttons appear in the
appropriate sections of the ARD as criteria are met.
• Links are now provided for the LPAC and PCS supplements.• District can set an alternate title for the Action Plan (e.g., Coordinated Set of Activities).
Building District Capacity
Alternative Placement Supplement
Selecting “Discipline” as ARD Type
causes the button to turn red.
Example:
Supplements are generally activated based on the age or handicapping condition of the student.
Building District Capacity
Other Features - Checkout
Using the Checkout feature prevents multiple staff members from working on a file at the same time. Supervisors, clerks,
and other service providers can leave student-specific messages for each other.
Building District Capacity
Other Features - Checkout
Example
Building District Capacity
Staff can leave/
receive messages on
the Suite screen.
General Messaging
Must be granted access in Staff Info
Building District Capacity
General Messaging
Building District Capacity
Power Tools
New module allows supervisors to monitor whether service providers are
producing timely progress reports.
Building District Capacity
(SM)2
(SM)2 has reports that allow self-monitoring and supervision of service providers. For example, the Schedule Grid tracks services scheduled, services provided, and when the student or provider are unavailable.
Calculates IEP Ratios (total hours by service/provider).