Supplier Registration & Supplier Portalintranet4.ktmb.com.my/.../KTMB_SUPPLIER_PORTAL_USER... · • (5) – Supplier primary contact information to be entered. FirstName, Last Name,

Supplier Registration & Supplier Portal

Copyright © 2018 Oracle and/or its affiliates. All rights reserved. |

Program Agenda

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Self-Service Supplier Registration

Approve Prospect Supplier Registration

Promote from Prospect Supplier to Spend Authorized supplier

Approve Spend Authorized Supplier Registration

Supplier Profile Change Requests

Approve Profile Change Requests

Supplier Portal Key features

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Copyright © 2018 Oracle and/or its affiliates. All rights reserved. |

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Configure Registration setup and publish Supplier registration URL

Enter Required Information in Registration pages

Review information and approve/reject accordingly

Approved?

Save for Later

Submit the Registration Request

Notify Prospective Supplier or Buyer of the Rejection

Notify Prospective Supplier or Buyer of the Approval

Create Supplier from RegistrationEND

Supplier Registration Process

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Copyright © 2018, Oracle and/or its affiliates. All rights reserved.

Self Service Supplier Registration

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. |Copyright © 2018 Oracle and/or its affiliates. All rights reserved. | 5


Use the Prospective Supplier URL: https://ekyf-test.fa.ap1.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000001597833


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• Supplier registration request should be initiated by Vendors. If vendors cannot submit these registration requests then Requestor mustcollect the required information and initiate registration process on behalf of suppliers.

• Company Details, Contacts, Address information is must to complete a supplier registration request.

• Access the supplier registration URL and in the “Company Details” tab fill in the following information.• (1) – Company as Supplier Name, Tax Organization Type as “Corporation/Government/Individual/Organization” etc.• (2) – Tax country decides where the supplier is primarily registered. Approval flow for supplier registration follow the approvers as

per the country chosen.• (2) – Either Taxpayer ID or Tax Registration Number is to be entered during registration process.• (3) – Specify the notes to approver for the registration request.• (4) – All the supporting documents to be attached with the registration request.• (5) – Supplier primary contact information to be entered. First Name, Last Name, Email, and Confirm Email Address.

• Click “Save for Later” button if the registration request cannot be submitted for approval at one time. An email will be sent to the emailaddress given to continue with registration process.

• Click “Next” button to enter other supplier information needed for the registration.



• Contact will be created from the details entered in “Company Details” tab.• If more contacts to be registered, click on “+ Create” to proceed with additional supplier contact creation.• Click “Next” button once the information is filled.




• Contact will be create from the details entered in “Company Details” tab.• If more contacts to be registered, click on “+ Create” to proceed with additional supplier contact creation. • Click “Next” button once the information is filled.



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(1) – Always follow “Address Name” naming convention as CITY NAME or COUNTRY NAME based on the supplier address provided.

E.g.: SINGAPORE, KUALA LUMPUR, JAKARTA, BANGKOK, HCMC, BEIJING, BANGALORE etc. for different countries depending on the address information.

(2) – Fill in Supplier Address Information.(3) – Check the address purpose check boxes as below.

• To issue purchase order, “Ordering” checkbox must be checked.• To process Invoice, “Remit to” checkbox must be checked.• To participate in Sourcing-Bidding Process, “RFQ or Bidding” checkbox must be checked.

(3) – Phone, Fax, Email information for this address can be filled here.(4) – Contacts created in the previous step must be assigned to this supplier address.

• Click on “Actions -> Select and Add” in the Address Contacts section or the icon .



• Select the contact created in “Contacts” tab and click on “Apply/Ok” buttons.



• Click on “Ok” button. If more addresses to be entered repeat the same steps.



• Under the Business Classification please provide the Classification and Codes (under the Certifying Agency).



• Enter the responses to the questions in the ‘Questionnaire’ tab.



• Click on ‘Register’


Approve the Prospective Supplier Registration



• Login to the application with user ID and password.



• Navigation: Login to the application>Procurement> Suppliers. Check the Supplier Registration Request underthe ’Manage Supplier Registration Request’



• Navigation: Login to the application>Procurement> Suppliers. Check the Supplier Registration Request under the’Manage Supplier Registration Request’



• Supplier registration approval notification to approver.



• Approver can login using his credentials. Click on the notification from ‘Bell Notifications’ or click on ‘More Details’and click on ‘Worklist’ to check the notification.



• Open the notification and Click on ‘Approve/Reject’.



• Verify approval status is changed to “Approved” in ‘Manage Supplier Registration Requests’ screen.


Promote to Spend Authorized



• Navigation: Login to the application>Procurement> Suppliers. Check the Supplier Registration Request under the ’Manage SupplierS’



• Navigation: Login to the application>Procurement> Suppliers. Check the Supplier Registration Request under the’Manage Suppliers’



• Search for the Supplier to be promoted to Spend Authorized. Click on the supplier link in the results.


Click on Registration Request link to check the Registration and Questionnaire responses from Supplier.




• Select the Payment Received DFF to indicate if the payment is received. If the Payment received is selected as‘No’, then system will auto reject the notification. Click on ‘Promote to Spend Authorized’.



• Select all respective BUs and click ‘Submit’.



• Approver can login using his credentials. Click on the notification from ‘Bell Notifications’ or click on ‘More Details’and click on ‘Worklist’ to check the notification.



• Open the notification and Click on ‘Approve/Reject’. Once the Request is approved, Supplier will be promoted tospend authorized and will be authorized for business transactions.


Supplier Profile Change Request


• Click on Manage Profile and Edit the Profile to update the existing Supplier profile information




• Change Supplier Profile – Address, Contacts, Bank & Payment details etc .



• Review the changes and submit for approval.



• Approval notification to Supplier.• Supplier to check Request Status as “Processed”.


Supplier Portal Key Features



Use the Prospective Supplier URL: https://ekyf-test.fa.ap1.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000001597833


Supplier Portal

• User credential and application URL to be shared with Supplier to access Supplier Portal.


Supplier Portal

• Supplier to Log in to application and click on Supplier Portal module.


Supplier Portal

• Using Supplier Portal, Supplier can view & manage Profiles, Contracts, Orders and Shipments, Payable Invoices andtake participates in Sourcing and Qualification Management .


Managing Orders, Agreements & Negotiations

The real-time data provided in Fusion Supplier Portal allows supplier to communicateprocure-to-pay information

•The main actions which can be performed on Purchase orders are Edit (createchange request), Acknowledge, and Cancel

•Actions by suppliers on Purchase Agreements are pretty much the same as Orders,apart from the line schedules where Expiration Dates, Prices, Supplier Item andDescription are updatable

•Supplier Portal provides the way for supplier users to acknowledge participation andcreate responses to all published/active Sourcing Negotiations


Supplier PortalView Orders


Supplier PortalManage Agreements


Supplier PortalView Invoices


Supplier PortalManage Negotiation Responses


Supplier PortalManage Questionnaires Initiatives & Qualifications


Supplier Portal Supplier Profile

• The supplier can maintaintheir own profile

• The configuration ofSupplier Profile ChangeRequest determine whichchanges require aninternal approval


Managing Orders, Agreements & Negotiations

The real-time data provided in Fusion Supplier Portal allows supplier to communicateprocure-to-pay information

•The main actions which can be performed on Purchase orders are Edit (createchange request), Acknowledge, and Cancel

•Actions by suppliers on Purchase Agreements are pretty much the same as Orders,apart from the line schedules where Expiration Dates, Prices, Supplier Item andDescription are updatable

•Supplier Portal provides the way for supplier users to acknowledge participation andcreate responses to all published/active Sourcing Negotiations

Documents

Supplier Registration & Supplier Portalintranet4.ktmb.com.my/.../KTMB_SUPPLIER_PORTAL_USER... · • (5) – Supplier primary contact information to be entered. FirstName, Last Name,