Sustainability performance

EAUC-ScotlandCampus Sustainability Programme17th November 2006

Welcome

Jan BebbingtonProfessor of Accounting and Sustainable DevelopmentUniversity of St Andrews

Agenda for the day

Welcome Sustainability policy and reporting in other sectors Sustainability policy in the FHE sector Examples of practice Outcomes from CaSPr Baseline Review Lunch (1230-1330) Improving the CaSPr baseline questionnaire Baseline reports for individual institutions Sustainability indicators and reporting Management systems Next steps for institutions and CaSPr Coffee and close (1530)

Outcomes Understand why sustainability reporting is important

Learn about the policy commitments applying to the Scottish FHE sector

Become familiar with the performance issues identified in the CaSPr sustainability baseline report

Suggest ways of improving the questionnaire and individual reports for institutions

Learn what policies and systems have been put in place by other institutions to manage sustainability and reduce risks

Become aware of different management systems and how they can help reduce risks and improve sustainability performance

Introduction to sustainability policy and reporting

Tim BirleyBSc(Eng) ACGI MSc FRICS FRTPI FRSA Advisor on sustainable development and public policy

Sustainability policy in universities and colleges

Inga BurtonCaSPr Programme Manager

Sustainability policy – important issues

Letter of guidance from SE to SFC

Sustainable Development Guidance developed by SFC

UN Decade of Education for Sustainable Development

Sustainability policyLetter of Guidance 2005 2006

SE requested: the delivery of sustainable 21st century

buildings;

recognising the principles of sustainable development including biodiversity in capital project delivery;

institutions should be encouraged to make use of identified best practice in areas such as procurement, energy efficiency and waste management; and

making a meaningful contribution to the UN Decade of Education for Sustainable Development.

Sustainability PolicySustainable Development Guidance – taken from Roger McLure introduction to the guidance - 10 March ’06 – Circular SFC/17/06

7. We will work with the Environmental Association for Universities and Colleges – Scotland, the Scottish Association of Directors of Estates together with representation from college sector to keep our guidance on sustainable development updated.

8. We will include this guidance within the Council’s forthcoming revised estate strategy guidance.

9. We will also be reviewing the estate management data collected for the sectors with the intention of setting benchmarks and relevant key performance indicators for this area.

10. We anticipate that each institution will develop its own sustainable development policy, if it has not already done so, and that colleges and universities will embed the key principles from this guidance within their estate strategies.

Similar reference is made in the SE Action Plan for UDESD

Sustainability PolicyUN Decade of education for sustainable developmentSE Action Plan/Estates – August 2006

62. The Funding Council is encouraging colleges and universities to embrace the principles of sustainable development throughout the delivery of major capital projects…the Funding Council has a standard condition of grant which requires reporting on the progress of the delivery of the sustainable development items identified in the capital project.

http://www.scotland.gov.uk/Publications/2006/07/25143907/2

Sustainability PolicyImportant areas for the sector

Sustainable design, construction and deconstruction

Best practice in procurement, energy and waste

United Nations Decade on Education for Sustainable Development

SFC Guidance on Sustainable Development

Estates Management Statistics and E-Mandate

Sustainable Development policies

Key Performance Indicators and reporting

Examples of practice within FHE institutions

1. Dundee College - Derek Marshall2. University of St Andrews – Roddy Yarr3. University of Edinburgh – David Somervell

Outcomes from CaSPr sustainability baseline review

Inga BurtonCaSPr Programme manager

Baseline review - purpose

To construct a baseline of performance that will enable CaSPr and the EAUC to identify:

The state of sustainability in the sector (those participating in CaSPr)

Areas needing action Improvements year to year; and Opportunities for providing support both to the

sector as a whole and to individual institutions

Baseline review – outcomes of review

The extent to which environmental and sustainability issues are embedded into institutional practice

Level of institutional awareness of legal issues

Quality and quantity of information on environment and sustainability issues

Opportunities for improvement

Possible performance indicators

Baseline review – what was done

Held regional induction workshops during 2005 to

obtain feedback

Developed questionnaire

Issued questionnaire to CaSPr institutions (not

entire sector)- January 2006

Questionnaires returned March 2006

Questionnaires analysed

Report written

Baseline review - structure of questionnaire

You & your college / university

SECTION 1

SECTION 4

Data Collection

SECTION 2

SECTION 3

General management

Legislation, compliance and other requirements

Basic contact details

Qualitative information

Awareness of compliance

Quantitative information

Baseline review - responses

30 institutions were contacted

16 (53%) responded

13 (81%) were colleges(43 colleges (68%) in Scotland)

3 (19%) were universities(20 HEIs (32%) in Scotland)

Baseline review – summary of findings

Policy 1 institution was accredited to an EMS, another was

implementing one

9 had or were developing a sustainability policy

Not all institutions with a policy statement had objectives and targets in the same area

Some institutions had developed working groups without having policies and objectives and vice versa

More attention was given to social policy such as equal opps than to sustainability/environment

Name of System Number of institutions

with accreditation

Environment

ISO14001 (EMS1) 1

EMAS (EMS1) 0

BS 8555 (EMS1) 0

Green Tourism Business Scheme 0

Wildlife Trust’s Business and Biodiversity Benchmark

1

Quality

EFQM (QMS) 0

ISO9000 (QMS) 0

Scottish Quality Management Systems Standard (QMS)

8

Health and Safety

OHSAS18001 0

SHAW 1

Customer and staff

Investors in People 11

CharterMark 1

Baseline review – summary of findings

0

2

4

6

8

10

12

14

Existing policy Senior managementapproval

Developedoperational plan

Developedobjectives

Institutional commitment

Nu

mb

er o

f In

stit

uti

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s

Baseline review – summary of findingsKEY: Dotted Grey – Sustainability; Black – Environment; Grey – Equal Opps; Dotted black - Equality

Baseline review – summary of findings

Audits 9 had undertaken an energy audit, 6 an environment

audit, a few audits on waste, transport and fair trade

No audits had been done on ethical investment

Training and staff Around 50% of institutions had given training of some kind

for some staff

Only 25% of institutions that have full time posts for environment/sustainability have policies for sustainability or environment

80% of institutions with at least one post have no policies

Baseline review – summary of findings

Procedures Many institutions have no separate or integrated

operational procedures for environment/ sustainability

4 institutions have a risk register with environmental /sustainability risks included

Reporting All the universities and 7 of the colleges submitted

information to EMS and E-Mandate Less than 50% of institutions report internally Senior management was most usual audience Few reported to governing bodies

Baseline review - legislation

Legislation 7 institutions acknowledged the need

to comply with the Environmental Protection (Duty of Care) Regulations 1991

Legislation referrred to

Number responding that

authorisation required

Number responding

that authorisation not required

Number responding

"Don't know"

No response

Total

Waste Management Licencing Regulations 1994 as amended (e.g. waste management licence for storing waste)

3 11 1 2 17

Environmental Protection (Duty of Care) Regulations 1991 as amended (e.g. for transferring/transporting waste materials)

7 7 1 2 17

Greenhouse Gas Emissions Trading Regulations 2005 as amended (e.g. for emissions of CO2 from combustion installations greater than 20MWth)

3 10 2 2 17

Pollution Prevention and Control Act 1999 (e.g. for releasing emissions to air, land, water)

2 12 1 2 17

Control of Pollution Act 1974 (e.g. for discharging wastewater containing certain levels of chemicals into the foul sewer)

4 9 1 3 17

Producer Responsibility Obligations (Packaging Waste) Regulations 1997 as amended (e.g. reporting on quantities of packaging passed on to the end user)

1 13 1 2 17

Planning agreement (Section 75) (e.g. Local Authority requirement to develop travel plan for new development)

7 7 1 2 17

Radioactive substances Act 1993 (e.g. for storing radioactive materials) 6 7 2 2 17

Special Waste Regulations 1996 as amended (e.g. for transferring/transporting special waste)

9 6 1 1 17

Baseline review – consumption and production

Data 60-70% of institutions could provide

information on the costs of water, gas and electricity, fewer could provide information on costs and amounts of other resources

Baseline review – consumption and production

% of institutions providing data

Issue Costs Amount

Biofuel 0% 0

Clinical waste 13% 0

Commercial waste 42% 22%

Compost 0% 0

Diesel 67% 50%

Electricity 70% 56%

Fertiliser 0% 0

Landfill tax/Waste to landfill 9% 14%

LPG 33% 25%

Natural gas 67% 60%

Office furniture 17% 0

Office stationery 17% 0

Paper 23% 0

Pesticides 0% 0

Petrol 22% 0%

Recycled material 10% 0

Wastewater 64% 38%

Water 69% 50%

Baseline review – consumption and production

Issue % institutions providing answers

Renewable energy 60%

Parking spaces 85%

Parking permits 75%

Single occupancy car journeys 8%

No business miles/annum 0

Air journeys within the UK 33%

Air journeys outwith the UK 30%

Environmental related incidents 60%

Suppliers used for food and drink 44%

Scottish Food and drink suppliers 33%

Regional food and drink suppliers 22%

Miles food travels to reach you 0

Peat based products used per annum 33%

Sustainability projects involving the community 63%

Sustainability projects involving the staff 50%

Sustainability projects involving the students 44%

Courses with sustainability 55%

Research projects linked to more sustainable technologies 56%

Buildings with a BREEAM rating 43%

Natural gas 2 Petrol 1 Landfill tax 1Electricity 2 Commercial waste 1 Fertiliser 1Water 2 Special waste 1 Pesticides 1Wastewater 2 Recycled material 2 Office furniture 0Diesel 2 Clinical waste 0 Paper 1LPG 2 Compost 1 Office stationery 1Biofuel 0

Baseline review – consumption and production

Number of institutions with targets or KPIs for specific types of resources or impact

Responded to these

questions

Report annually to governing body

Report annually to senior management

Reporting annually at Departmental

level

Strategy 8 3 4 0Energy 7 2 4 0Waste 5 2 2 0Transport/Travel 5 1 2 0Legal Compliance 6 1 2 0Ethical 3 0 0 0Procurement 4 1 0 0

Number of institutions that

Issue being reported on

Baseline review - conclusions

General management Many institutions did not have systems in place to

manage environmental and sustainability issues

Environmental and sustainability issues were given less priority in comparison to health and safety and equal opps (required by law)

Legislation Institutions lacked awareness of legal requirements

Data In general institutions lack data on production and

consumption of resources (cost and quantity) Very few report or have targets or KPIs

Baseline questions

Discussion on outcomes of reportGeneral managementLegislationData

Lunch

Agenda for the afternoon

Improving the CaSPr baseline questionnaire

Baseline reports for individual institutions

Sustainability indicators and reporting Management systems Next steps for institutions and CaSPr Coffee and close (~1530)

Group work

1. Improvements to Baseline questionnaire2. Baseline reports for individual institutions3. Sustainability indicators and reporting

Improvements to questionnaire

1. Ideas to make the questionnaire easier to complete

2. Examples of problems or improvements relating to Section 2 – General Management

3. Examples of problems or improvements relating to Section 3 – Legislation

4. Examples of problems or improvements relating to Section 4 – Data and Amounts

5. Other ideas for improving the questionnaire

Baseline reports for individual institutions

Would they be useful?

What would you use them for?

Who should they be aimed at?

What should they contain?

Sustainability indicators and reporting

Inga Burton

Natural gas 2 Petrol 1 Landfill tax 1Electricity 2 Commercial waste 1 Fertiliser 1Water 2 Special waste 1 Pesticides 1Wastewater 2 Recycled material 2 Office furniture 0Diesel 2 Clinical waste 0 Paper 1LPG 2 Compost 1 Office stationery 1Biofuel 0

Indicators and reporting

Number of institutions with targets or KPIs for specific types of resources or impact

Responded to these

questions

Report annually to governing body

Report annually to senior management

Reporting annually at Departmental

level

Strategy 8 3 4 0Energy 7 2 4 0Waste 5 2 2 0Transport/Travel 5 1 2 0Legal Compliance 6 1 2 0Ethical 3 0 0 0Procurement 4 1 0 0

Number of institutions that

Issue being reported on

Indicators and reporting

Requirements Significant issues (institutions need to know what the most

significant environmental and social issues are for their own institutions - as well as what the important issues are at sector level)

A policy (commitment)

Internal management systems (for delivering policy commitments, supporting and encouraging compliance and reporting)

Resources (human, technical, financial etc)

Accurate information and data (quantitative/qualitative)

Reporting systems (internal and external e.g. EMS/E-mandate)

Indicators and reporting

1. What are the barriers to reporting

2. What should institutions be gathering data about?

3. What is needed to enable institutions to report on sustainability performance?

Introduction to Management systems

Inga BurtonCaSPr Programme Manager

Management systems

Environmental ISO14001 (British Standard) EMAS (Eco-Management and Audit Scheme) BS8555 (British Standard) – Acorn SchemeQuality Scottish Quality Management System EFQM (European Framework for Quality Management) ISO9001 (British Standard)Health and Safety OHSAS18001 (Occupational Health and Safety

Assessment Series) Scottish Health at Work (SHAW)People Investors in People (IIP) CharterMark

Management systems

General Benefits Demonstrate high standards Demonstrate compliance with legislation Reduce costs Improve efficiency Remove uncertainty and inconsistency by

managing disruption and waste Give competitive advantage Improve overall performance

Management systems

Management systems

Management systems

BS8555 – Phased approach to EMS

Management systems

BS8900 - Sustainability Management System - draft Provides a framework

Applicable to all organisations, in terms of size, type etc,

Make it easier to adjust to changing social expectations

Helps connect existing technical, social and environmental standards

Provide stakeholders with a useful tool to assess and engage in improving performance

Contribute to international level dialogue in the international standard on social responsibility (draft)

Incorporates ISO14031 – Environmental Performance Evaluation

Management systems - ISO14031

Taken from ISO14031

Type of indicators

• Management

• Operational

• Environmental Condition

ISO14031 – Environmental Evaluation Performance

Management systems

1. Elmwood College – ISO140012. University of St Andrews - Green Tourism

Business Scheme3. EcoCampus

Management systems

EcoCampus

Management systems

Environmental Management System (EMS) and award scheme for the higher education sector

Funded by the Higher Education Funding Council for England (HEFCE)

Collaborative project between Nottingham Trent University (NTU), Loreus Ltd (EMS, software development & training consultancy), EAUC and ENCAMS

Developing EcoCampus as a sector specific tool for rewarding EMS implementation

The scheme will run from December 2005 to December 2008

Phase 1 will involve the commencement of the pilot undertaken by 10 institutions Phase II: the development of the EcoCampus Awards scheme. Phase III: will see the scheme launched nationally.

Management systems -

www.ecoschoolsscotland.org

•Litter

•Waste minimisation

•Water

•Energy

•School Grounds

•Health and Well-being

•Biodiversity

•Transport

BRONZE - SILVER - GREEN FLAG

Pilot Institutions

Bath Spa University London School of Economics Nottingham Trent University Oxford Brooks University University of Bradford University of Bristol University of Derby University of Kent University of Worcester University of Hertfordshire South Tyneside College

Management systems

www.ecocampus.co.uk

Bronze Planning - Senior management commitment - Environmental awareness training - Baseline environmental review - Draft environmental policy

Silver Implementing - Legal & other requirements - Significant environmental aspects - Objectives, targets & programmes - Environmental policy

Management systems

Gold Operating - Resources, roles, responsibility & authority - Competence, training and awareness - Communication - Documentation - Control of documents - Operational control - Emergency preparedness & response

Platinum Checking & Correcting - Monitoring & measurement - Evaluation of compliance - Nonconformity, corrective & preventative action - Control of records - Internal audit - Management review

Management systems

Next steps

1. Priorities2. What next for CaSPr

Priorities - Institutions

Develop a policy for sustainable development

Integrate sustainability within capital projects, including biodiversity in order that 21st century buildings are delivered

Be familiar with SFC Guidance on Sustainable Development and integrate aspects of this within Estates strategies

Incorporate best practice in procurement, energy and waste within operations

Improve data collection on energy, water, waste management for reporting through EMS/E-mandate (contact suppliers/contractors to request data from them)

Contribute to UNDESD

Priorities - CaSPr

Continue programme of workshops Develop case studies Individual/Sector baseline reports

Topic support networks Establish stronger connections with Strategic

partners and communicate support available CaSPr meeting January 2007

Set up website

Establish a CaSPr email network

Develop programme for 2007 2008

CaSPr workshops in 2006/07

Title Date/Venue Intended Audience

Sustainable constructionBuilding a smart, successful institution

8 DecemberQueen Margaret University College, Edinburgh

Senior management (finance, procurement) Estates management

Energy management January 2007 University of Glasgow

Estates management, Energy managers, Maintenance/ Operational managers.

Travel planning Jan/Feb 2007Location t.b.c

Estates staff and others interested in campus management