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Sustainability performance. EAUC-Scotland Campus Sustainability Programme 17 th November 2006. Welcome. Jan Bebbington Professor of Accounting and Sustainable Development University of St Andrews. Welcome Sustainability policy and reporting in other sectors - PowerPoint PPT Presentation
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Sustainability performance
EAUC-ScotlandCampus Sustainability Programme17th November 2006
Welcome
Jan BebbingtonProfessor of Accounting and Sustainable DevelopmentUniversity of St Andrews
Agenda for the day
Welcome Sustainability policy and reporting in other sectors Sustainability policy in the FHE sector Examples of practice Outcomes from CaSPr Baseline Review Lunch (1230-1330) Improving the CaSPr baseline questionnaire Baseline reports for individual institutions Sustainability indicators and reporting Management systems Next steps for institutions and CaSPr Coffee and close (1530)
Outcomes Understand why sustainability reporting is important
Learn about the policy commitments applying to the Scottish FHE sector
Become familiar with the performance issues identified in the CaSPr sustainability baseline report
Suggest ways of improving the questionnaire and individual reports for institutions
Learn what policies and systems have been put in place by other institutions to manage sustainability and reduce risks
Become aware of different management systems and how they can help reduce risks and improve sustainability performance
Introduction to sustainability policy and reporting
Tim BirleyBSc(Eng) ACGI MSc FRICS FRTPI FRSA Advisor on sustainable development and public policy
Sustainability policy in universities and colleges
Inga BurtonCaSPr Programme Manager
Sustainability policy – important issues
Letter of guidance from SE to SFC
Sustainable Development Guidance developed by SFC
UN Decade of Education for Sustainable Development
Sustainability policyLetter of Guidance 2005 2006
SE requested: the delivery of sustainable 21st century
buildings;
recognising the principles of sustainable development including biodiversity in capital project delivery;
institutions should be encouraged to make use of identified best practice in areas such as procurement, energy efficiency and waste management; and
making a meaningful contribution to the UN Decade of Education for Sustainable Development.
Sustainability PolicySustainable Development Guidance – taken from Roger McLure introduction to the guidance - 10 March ’06 – Circular SFC/17/06
7. We will work with the Environmental Association for Universities and Colleges – Scotland, the Scottish Association of Directors of Estates together with representation from college sector to keep our guidance on sustainable development updated.
8. We will include this guidance within the Council’s forthcoming revised estate strategy guidance.
9. We will also be reviewing the estate management data collected for the sectors with the intention of setting benchmarks and relevant key performance indicators for this area.
10. We anticipate that each institution will develop its own sustainable development policy, if it has not already done so, and that colleges and universities will embed the key principles from this guidance within their estate strategies.
Similar reference is made in the SE Action Plan for UDESD
Sustainability PolicyUN Decade of education for sustainable developmentSE Action Plan/Estates – August 2006
62. The Funding Council is encouraging colleges and universities to embrace the principles of sustainable development throughout the delivery of major capital projects…the Funding Council has a standard condition of grant which requires reporting on the progress of the delivery of the sustainable development items identified in the capital project.
http://www.scotland.gov.uk/Publications/2006/07/25143907/2
Sustainability PolicyImportant areas for the sector
Sustainable design, construction and deconstruction
Best practice in procurement, energy and waste
United Nations Decade on Education for Sustainable Development
SFC Guidance on Sustainable Development
Estates Management Statistics and E-Mandate
Sustainable Development policies
Key Performance Indicators and reporting
Examples of practice within FHE institutions
1. Dundee College - Derek Marshall2. University of St Andrews – Roddy Yarr3. University of Edinburgh – David Somervell
Outcomes from CaSPr sustainability baseline review
Inga BurtonCaSPr Programme manager
Baseline review - purpose
To construct a baseline of performance that will enable CaSPr and the EAUC to identify:
The state of sustainability in the sector (those participating in CaSPr)
Areas needing action Improvements year to year; and Opportunities for providing support both to the
sector as a whole and to individual institutions
Baseline review – outcomes of review
The extent to which environmental and sustainability issues are embedded into institutional practice
Level of institutional awareness of legal issues
Quality and quantity of information on environment and sustainability issues
Opportunities for improvement
Possible performance indicators
Baseline review – what was done
Held regional induction workshops during 2005 to
obtain feedback
Developed questionnaire
Issued questionnaire to CaSPr institutions (not
entire sector)- January 2006
Questionnaires returned March 2006
Questionnaires analysed
Report written
Baseline review - structure of questionnaire
You & your college / university
SECTION 1
SECTION 4
Data Collection
SECTION 2
SECTION 3
General management
Legislation, compliance and other requirements
Basic contact details
Qualitative information
Awareness of compliance
Quantitative information
Baseline review - responses
30 institutions were contacted
16 (53%) responded
13 (81%) were colleges(43 colleges (68%) in Scotland)
3 (19%) were universities(20 HEIs (32%) in Scotland)
Baseline review – summary of findings
Policy 1 institution was accredited to an EMS, another was
implementing one
9 had or were developing a sustainability policy
Not all institutions with a policy statement had objectives and targets in the same area
Some institutions had developed working groups without having policies and objectives and vice versa
More attention was given to social policy such as equal opps than to sustainability/environment
Name of System Number of institutions
with accreditation
Environment
ISO14001 (EMS1) 1
EMAS (EMS1) 0
BS 8555 (EMS1) 0
Green Tourism Business Scheme 0
Wildlife Trust’s Business and Biodiversity Benchmark
1
Quality
EFQM (QMS) 0
ISO9000 (QMS) 0
Scottish Quality Management Systems Standard (QMS)
8
Health and Safety
OHSAS18001 0
SHAW 1
Customer and staff
Investors in People 11
CharterMark 1
Baseline review – summary of findings
0
2
4
6
8
10
12
14
Existing policy Senior managementapproval
Developedoperational plan
Developedobjectives
Institutional commitment
Nu
mb
er o
f In
stit
uti
on
s
Baseline review – summary of findingsKEY: Dotted Grey – Sustainability; Black – Environment; Grey – Equal Opps; Dotted black - Equality
Baseline review – summary of findings
Audits 9 had undertaken an energy audit, 6 an environment
audit, a few audits on waste, transport and fair trade
No audits had been done on ethical investment
Training and staff Around 50% of institutions had given training of some kind
for some staff
Only 25% of institutions that have full time posts for environment/sustainability have policies for sustainability or environment
80% of institutions with at least one post have no policies
Baseline review – summary of findings
Procedures Many institutions have no separate or integrated
operational procedures for environment/ sustainability
4 institutions have a risk register with environmental /sustainability risks included
Reporting All the universities and 7 of the colleges submitted
information to EMS and E-Mandate Less than 50% of institutions report internally Senior management was most usual audience Few reported to governing bodies
Baseline review - legislation
Legislation 7 institutions acknowledged the need
to comply with the Environmental Protection (Duty of Care) Regulations 1991
Legislation referrred to
Number responding that
authorisation required
Number responding
that authorisation not required
Number responding
"Don't know"
No response
Total
Waste Management Licencing Regulations 1994 as amended (e.g. waste management licence for storing waste)
3 11 1 2 17
Environmental Protection (Duty of Care) Regulations 1991 as amended (e.g. for transferring/transporting waste materials)
7 7 1 2 17
Greenhouse Gas Emissions Trading Regulations 2005 as amended (e.g. for emissions of CO2 from combustion installations greater than 20MWth)
3 10 2 2 17
Pollution Prevention and Control Act 1999 (e.g. for releasing emissions to air, land, water)
2 12 1 2 17
Control of Pollution Act 1974 (e.g. for discharging wastewater containing certain levels of chemicals into the foul sewer)
4 9 1 3 17
Producer Responsibility Obligations (Packaging Waste) Regulations 1997 as amended (e.g. reporting on quantities of packaging passed on to the end user)
1 13 1 2 17
Planning agreement (Section 75) (e.g. Local Authority requirement to develop travel plan for new development)
7 7 1 2 17
Radioactive substances Act 1993 (e.g. for storing radioactive materials) 6 7 2 2 17
Special Waste Regulations 1996 as amended (e.g. for transferring/transporting special waste)
9 6 1 1 17
Baseline review – consumption and production
Data 60-70% of institutions could provide
information on the costs of water, gas and electricity, fewer could provide information on costs and amounts of other resources
Baseline review – consumption and production
% of institutions providing data
Issue Costs Amount
Biofuel 0% 0
Clinical waste 13% 0
Commercial waste 42% 22%
Compost 0% 0
Diesel 67% 50%
Electricity 70% 56%
Fertiliser 0% 0
Landfill tax/Waste to landfill 9% 14%
LPG 33% 25%
Natural gas 67% 60%
Office furniture 17% 0
Office stationery 17% 0
Paper 23% 0
Pesticides 0% 0
Petrol 22% 0%
Recycled material 10% 0
Wastewater 64% 38%
Water 69% 50%
Baseline review – consumption and production
Issue % institutions providing answers
Renewable energy 60%
Parking spaces 85%
Parking permits 75%
Single occupancy car journeys 8%
No business miles/annum 0
Air journeys within the UK 33%
Air journeys outwith the UK 30%
Environmental related incidents 60%
Suppliers used for food and drink 44%
Scottish Food and drink suppliers 33%
Regional food and drink suppliers 22%
Miles food travels to reach you 0
Peat based products used per annum 33%
Sustainability projects involving the community 63%
Sustainability projects involving the staff 50%
Sustainability projects involving the students 44%
Courses with sustainability 55%
Research projects linked to more sustainable technologies 56%
Buildings with a BREEAM rating 43%
Natural gas 2 Petrol 1 Landfill tax 1Electricity 2 Commercial waste 1 Fertiliser 1Water 2 Special waste 1 Pesticides 1Wastewater 2 Recycled material 2 Office furniture 0Diesel 2 Clinical waste 0 Paper 1LPG 2 Compost 1 Office stationery 1Biofuel 0
Baseline review – consumption and production
Number of institutions with targets or KPIs for specific types of resources or impact
Responded to these
questions
Report annually to governing body
Report annually to senior management
Reporting annually at Departmental
level
Strategy 8 3 4 0Energy 7 2 4 0Waste 5 2 2 0Transport/Travel 5 1 2 0Legal Compliance 6 1 2 0Ethical 3 0 0 0Procurement 4 1 0 0
Number of institutions that
Issue being reported on
Baseline review - conclusions
General management Many institutions did not have systems in place to
manage environmental and sustainability issues
Environmental and sustainability issues were given less priority in comparison to health and safety and equal opps (required by law)
Legislation Institutions lacked awareness of legal requirements
Data In general institutions lack data on production and
consumption of resources (cost and quantity) Very few report or have targets or KPIs
Baseline questions
Discussion on outcomes of reportGeneral managementLegislationData
Lunch
Agenda for the afternoon
Improving the CaSPr baseline questionnaire
Baseline reports for individual institutions
Sustainability indicators and reporting Management systems Next steps for institutions and CaSPr Coffee and close (~1530)
Group work
1. Improvements to Baseline questionnaire2. Baseline reports for individual institutions3. Sustainability indicators and reporting
Improvements to questionnaire
1. Ideas to make the questionnaire easier to complete
2. Examples of problems or improvements relating to Section 2 – General Management
3. Examples of problems or improvements relating to Section 3 – Legislation
4. Examples of problems or improvements relating to Section 4 – Data and Amounts
5. Other ideas for improving the questionnaire
Baseline reports for individual institutions
Would they be useful?
What would you use them for?
Who should they be aimed at?
What should they contain?
Sustainability indicators and reporting
Inga Burton
Natural gas 2 Petrol 1 Landfill tax 1Electricity 2 Commercial waste 1 Fertiliser 1Water 2 Special waste 1 Pesticides 1Wastewater 2 Recycled material 2 Office furniture 0Diesel 2 Clinical waste 0 Paper 1LPG 2 Compost 1 Office stationery 1Biofuel 0
Indicators and reporting
Number of institutions with targets or KPIs for specific types of resources or impact
Responded to these
questions
Report annually to governing body
Report annually to senior management
Reporting annually at Departmental
level
Strategy 8 3 4 0Energy 7 2 4 0Waste 5 2 2 0Transport/Travel 5 1 2 0Legal Compliance 6 1 2 0Ethical 3 0 0 0Procurement 4 1 0 0
Number of institutions that
Issue being reported on
Indicators and reporting
Requirements Significant issues (institutions need to know what the most
significant environmental and social issues are for their own institutions - as well as what the important issues are at sector level)
A policy (commitment)
Internal management systems (for delivering policy commitments, supporting and encouraging compliance and reporting)
Resources (human, technical, financial etc)
Accurate information and data (quantitative/qualitative)
Reporting systems (internal and external e.g. EMS/E-mandate)
Indicators and reporting
1. What are the barriers to reporting
2. What should institutions be gathering data about?
3. What is needed to enable institutions to report on sustainability performance?
Introduction to Management systems
Inga BurtonCaSPr Programme Manager
Management systems
Environmental ISO14001 (British Standard) EMAS (Eco-Management and Audit Scheme) BS8555 (British Standard) – Acorn SchemeQuality Scottish Quality Management System EFQM (European Framework for Quality Management) ISO9001 (British Standard)Health and Safety OHSAS18001 (Occupational Health and Safety
Assessment Series) Scottish Health at Work (SHAW)People Investors in People (IIP) CharterMark
Management systems
General Benefits Demonstrate high standards Demonstrate compliance with legislation Reduce costs Improve efficiency Remove uncertainty and inconsistency by
managing disruption and waste Give competitive advantage Improve overall performance
Management systems
Management systems
Management systems
BS8555 – Phased approach to EMS
Management systems
BS8900 - Sustainability Management System - draft Provides a framework
Applicable to all organisations, in terms of size, type etc,
Make it easier to adjust to changing social expectations
Helps connect existing technical, social and environmental standards
Provide stakeholders with a useful tool to assess and engage in improving performance
Contribute to international level dialogue in the international standard on social responsibility (draft)
Incorporates ISO14031 – Environmental Performance Evaluation
Management systems - ISO14031
Taken from ISO14031
Type of indicators
• Management
• Operational
• Environmental Condition
ISO14031 – Environmental Evaluation Performance
Management systems
1. Elmwood College – ISO140012. University of St Andrews - Green Tourism
Business Scheme3. EcoCampus
Management systems
EcoCampus
Management systems
Environmental Management System (EMS) and award scheme for the higher education sector
Funded by the Higher Education Funding Council for England (HEFCE)
Collaborative project between Nottingham Trent University (NTU), Loreus Ltd (EMS, software development & training consultancy), EAUC and ENCAMS
Developing EcoCampus as a sector specific tool for rewarding EMS implementation
The scheme will run from December 2005 to December 2008
Phase 1 will involve the commencement of the pilot undertaken by 10 institutions Phase II: the development of the EcoCampus Awards scheme. Phase III: will see the scheme launched nationally.
Management systems -
www.ecoschoolsscotland.org
•Litter
•Waste minimisation
•Water
•Energy
•School Grounds
•Health and Well-being
•Biodiversity
•Transport
BRONZE - SILVER - GREEN FLAG
Pilot Institutions
Bath Spa University London School of Economics Nottingham Trent University Oxford Brooks University University of Bradford University of Bristol University of Derby University of Kent University of Worcester University of Hertfordshire South Tyneside College
Management systems
www.ecocampus.co.uk
Bronze Planning - Senior management commitment - Environmental awareness training - Baseline environmental review - Draft environmental policy
Silver Implementing - Legal & other requirements - Significant environmental aspects - Objectives, targets & programmes - Environmental policy
Management systems
Gold Operating - Resources, roles, responsibility & authority - Competence, training and awareness - Communication - Documentation - Control of documents - Operational control - Emergency preparedness & response
Platinum Checking & Correcting - Monitoring & measurement - Evaluation of compliance - Nonconformity, corrective & preventative action - Control of records - Internal audit - Management review
Management systems
Next steps
1. Priorities2. What next for CaSPr
Priorities - Institutions
Develop a policy for sustainable development
Integrate sustainability within capital projects, including biodiversity in order that 21st century buildings are delivered
Be familiar with SFC Guidance on Sustainable Development and integrate aspects of this within Estates strategies
Incorporate best practice in procurement, energy and waste within operations
Improve data collection on energy, water, waste management for reporting through EMS/E-mandate (contact suppliers/contractors to request data from them)
Contribute to UNDESD
Priorities - CaSPr
Continue programme of workshops Develop case studies Individual/Sector baseline reports
Topic support networks Establish stronger connections with Strategic
partners and communicate support available CaSPr meeting January 2007
Set up website
Establish a CaSPr email network
Develop programme for 2007 2008
CaSPr workshops in 2006/07
Title Date/Venue Intended Audience
Sustainable constructionBuilding a smart, successful institution
8 DecemberQueen Margaret University College, Edinburgh
Senior management (finance, procurement) Estates management
Energy management January 2007 University of Glasgow
Estates management, Energy managers, Maintenance/ Operational managers.
Travel planning Jan/Feb 2007Location t.b.c
Estates staff and others interested in campus management