Sustainable Output PlanSheridan Technical Center

OBJECTIVES

Reduce cost and improve productivity

Identify opportunities to streamline document workflow

Provide access for teachers and staff to electronicdocument management

ASSESSMENT

ANALYZE DATA Inventory of copiers, faxes, printers, and scanners Cost of hardware, supplies, support and service

FOLLOW ESTABLISHED DISTRICT MODEL

PROVIDE SPECIFIC RECOMMENDATIONS

CURRENT ASSETS

PRINTERS - 228

148 Laser Printers

40 All-In-One Color Printers/Fax/Copy

38 Large Format Printers

2 Plotters

FAX / SCANNERS - 18

4 Fax Machines

14 Scanners

TOSHIBA COPIERS

UTILIZE THEIR FULL CAPABILITIES

Connected all copiers to our network

Configured to scan, email, and fax

Trained staff and teachers to utilize the copiers as paperless units

Trained teachers to teach with visual handouts

IMPLEMENTATIONINVENTORY

MarkVision Utilized the software to run an inventory

• Analyzed the clustering of copiers, printers, scanners, and fax units

• Determined changes to improve productivity and reduce cost

• Configured all printing devices to a low dot per inch resolution

• Reduced the density setting to six on all capable printers

• Monitor all networked devices to proactively manageproblems and consumables

TRANSFERRED• 22 Printers

SURPLUSED OBSOLETE UNITS• 12 Printers• 2 Scanners

RELOCATED• 10 Printers

REMOVE & RELOCATE

REDUCE SUPPLY COST

• Purchase remanufactured cartridges

Savings of $50 to $100 per cartridge

COMING SOONDUPLEXING & MULTIFUNCTION

Upgrade to duplexing trays

Upgrade to multifunction units where appropriate