SYNCHRONISED SWIMMING OLYMPIC GAMES QUALIFICATION … · The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be held according to the rules of the FINA

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SYNCHRONISED SWIMMINGOLYMPIC GAMES QUALIFICATION TOURNAMENT

FINA Olympic Games Synchronised Swimming Qualification Tournament 2016

TO ALL WORLD SYNCHRONISED SWIMMING MEMBERS

The Rio 2016 team and the Brazilian Swimming Federation (CBDA) are pleased to announce that the FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 is schedule for March 2nd to 6th 2016. This event, organised by Rio 2016 and CBDA and managed by FINA, is part of the Rio 2016 Test Events Programme and is a great opportunity for the Nations to test the Field of Play and get the atmosphere of the Games.

We would like to invite your National Federation to participate in our event.

The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be organised in accordance with FINA Rules.

We are looking forward to welcoming you and your teams, to Rio de Janeiro – Brazil.

Sincerely,Rio 2016 Sport Department & CBDA

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COMPETITION INFORMATION

1.1 SUMMARY

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FINA Olympic Games Synchronised Swimming Qualification

Tournament 2016

Duets Technical Routine

Duets Free Routine First Round

Teams Technical Routine

Teams Free Routine

Duets Free Routine Second Round

Maria Lenk Aquatic Centre (AQC)

Av. Abelardo Bueno, s/n – Barra da Tijuca

Rio de Janeiro/RJ – Brazil

Preliminary Entry Deadline: 22 December 2015

Accommodation deadline: 22 December 2015

Final Nomination Deadline: 25 January 2016

Final Event Entry Deadline: 11 February 2016

27 Feb – 07 Mar 2016

28 February – 01 March 2016

02 – 06 March 2016

Name

Event

Venue

Registration website: https://data.fina.orgOfficial email: [email protected]

Registration Process

Arrivals & Departures

Official Training

Competition

Event Information

Key Dates


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FINA

ORGANISING COMMITTEE

1.2

1.3

DR. JULIO C. MAGLIONE

CORNEL MARCULESCU

QIUPING ZHANG

STEFANIA TUDINI

IGOR KARTASHOV

VIRGINIA JASONTEK

DANAE CHRISTOU

JENNYFER NAIDOO

SONIA HERCOWITZ

LISA SCHOTT

MIWAKO HOMMA

FEILINA FEISOL

MARIA JOSÉ BILBAO

MARIA THIVAIOU

SVITLANA SAIDOVA

ANNA NEPOTACHEVA

SUE EDWARDS

MARIA SOLEDAD TOBAR

LIVIA GUT LA RAGIONE

YAN LIU

Sonia Hercowitz

Ricardo Prado

Roberta Périllier

Eduardo Falcão

Monica Rosas

President

Executive Director

FINA Bureau

Technical Synchronised

Swimming Committee

General Event Coordinator

Aquatics Manager

Synchronised Swimming Competition Manager

Synchronised Swimming Service Manager

Synchronised Swimming Technical Operational Manager

Bureau Liaison

Chairman

Vice Chairman

Honorary Secretary

Members

FUNCTION

FUNCTION

NAME

NAME


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1.4 VENUE AND FACILITIES

The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be held at

Parque Aquático Maria Lenk, Rio de Janeiro, Brasil.

The venue includes a 30m diving pool, a 50m competition pool and a 50m warm-up pool, (all

outdoors), and will be open for competition and training during all the period.

Field of PlayCompetition Pool

50m x 25m x 3m depth (The field of play for competition will contain 30m by 25m area and

3m-depth. The water temperature will be set in accordance with FINA Rules).

Warm-up Pool50m x 25m x 3m depth, it will be available for warm-up and training.

Diving Pool30m x 25m, it will be available only for training.

Athletes Facilities Physiotherapy and massage areas will be around the warm-up pool; Please, note that Organiser

Committee will not provide physiotherapy beds and each team is responsible for providing its

own;

Landrill area;

The vanity areas in the changing rooms;


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1.5 COMPETITION SCHEDULE

Official Training

Team Leaders’ Meeting

Technical Officials’ Meeting

Warm Up

Daily Technical Officials’ Meeting

Daily Team Managers’ Meeting

Duets Technical Routine

Official Training

Warm Up



Duets Free Routine First Round

Duets Victory Ceremony

Official Training

Official Training

Warm Up



Teams Technical Routine

Official Training

Warm Up

Daily Technical Officials’ meeting


Teams Free Routine

Teams Victory Ceremony

Warm Up

Duets Free Routine Second Round

08:00 - 20:00

10:00 - 11:00

11:00 - 12:00

08:00 – 10:00

09:30 - 10:30

10:00 - 10:30

11:15

15:00 - 19:50

08:00 – 10:00

09:30 - 10:30

10:00 - 10:30

11:15

13:00

15:00 - 19:50

07:00 - 19:00

08:00 - 10:00

09:30 - 10:30

10:00 - 10:30

11:15

15:00 - 19:50

08:00 - 10:00

09:30 - 10:30

10:00 - 10:30

11:15

13:00

13:30 - 14:30

15:00 - 16:00

FEB 28 - MAR 01

MAR 01 (Tue)

MAR 02 (Wed)

MAR 03 (Thu)

MAR 04 (Fri)

MAR 05 (Sat)

MAR 06 (Sun)

DATE TIME EVENT

If there is any change in this programme, all teams will be communicated accordingly.


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All federations affiliated to FINA are eligible to participate, except the champions of the five

Continental Championships (the host federation duet and team will participate as presentation).

Each federation shall be entitled to enter one duet and one team.

All Registrations and Entries shall take place through the FINA General Management System (FINA

GMS) which can be accessed by https://data.fina.org using your National Federations login details.

For registration help and assistance please contact: [email protected]

Competitors younger than 15 years of age (on 31th December 2016) shall not be permitted to

compete at the event (FINA Rules SS 3).

Each federation is entitled to participate with a maximum of ten (10) athletes if participating in

Teams or Teams and Duets. For those participating in Duets only, the entitlement is a maximum

of three (3) athletes. In addition to athlete numbers, a maximum of 10 officials will be entitled to

a full event accreditation.

PRELIMINARY & FINAL REGISTRATION

There will be three successive entry steps to provide information to FINA and the Organizing

Committee in order to register for the event. All the communication between the OC and National

Federations will be confirmed by email. All Registrations and Entries shall take place through the

FINA General Management System (FINA GMS) which can be accessed by

https://data.fina.org

The entry steps are as follows:

PRELIMINARY ENTRY

To be submitted through the FINA GMS by 22 December 2015 at 23:59 (GMT).

The Preliminary Entry has the purpose of indicating to the Organizing Committee the maximum

number of competitors, representatives, coaches, official delegates, etc., which each Federation

intends to register in the event.

22 December 2015

22 December 2015

25 January 2016

11 February 2016

Preliminary Entry Deadline

Accommodation Deadline

Final Nomination Deadline

Final Event Entry Deadline

REGISTRATIONKEY DATES

1.6 REGISTRATION PROCESS


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FINAL NOMINATION (ENTRIES BY NAME)

To be submitted through the FINA GMS by 25 January 2016 at 23:59 (GMT).

The Final Nominations is the final deadline to register all Athletes and Team Officials that includes all

relevant data for the purposes of Accreditation, Visa free entry, travel details and accommodation.

After this deadline, it will not be possible to register any more individuals to the event.

The number of registrations must not exceed the numbers submitted in the Preliminary Entry.

The data must contain the exact number of named competitors, representatives, coaches, official

delegates, etc., all requested information must be fully and correctly completed in the FINA GMS.

At this date, the NF must also have completed the final room requests (exact number of rooms,

dates, etc.) and provide the Organising Committee (OC) with the complete rooming list.

FINAL EVENT ENTRY

To be submitted through the FINA GMS by 11 February 2016 at 23:59 (GMT).

Each Athlete must be registered for the event (s) they will be participating in by this date. No

late entries will be accepted. FINA and the OC will use all collected data for the purposes of event

registration and accreditation.

Please note that all deadlines will be at 23:59 (GMT) on the respective dates.

ACCOMMODATION ENTRY

To be submitted through the FINA GMS by 22 December 2015 at 23:59 (GMT).

All accommodation request must be submitted through the FINA GMS. For any questions relating

to accommodation please contact the OC on [email protected]

ATHLETES UNDER 18 YEARS OLD

According to Brazilian Federal Law 8.069/14 (Child and Adolescent Statute), athletes up to

the age of 18, must have the appropriate authorization form completed and provide proper

documentation to be eligible to compete.


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This authorization is obtained through a Mandatory Court Permit, which requires a special

procedure. The procedure for minors participating in this Event requires the follow documents:

• Registration form, signed by the parent or legal guardian of the athlete, expressly containing

the name of the person authorized to accompany and be entirely responsible for the minor

during competition;

• Copy of the ID or passport of the athlete that contains her photo and the name of her

parents or legal guardian;

• Copy of the ID or passport of the athletes’ parent or legal guardian that signed the

authorization form;

• Copy of the passport or ID of the person indicated in the authorization form to be responsible

for the athlete during the competition days;

• Medical certificate;

• Schooling statement;

• Personality rights assignment agreement

This documents must be sent no later than February 11th 2016 to email

[email protected]

For immediate access to the above documents, please write to

[email protected]

After 2nd December 2015 you can download them at www.cbda.org.br/synchroqualifying

The lack of documentation or proper procedure to obtain authorization of the minor, may obligate

the athlete to abandon the competition due to on-site inspection from Minor’s Court authority or

even cause the cancelation of the competition. When Rio 2016 is the responsible for the licensing

and management of the competition, the lack of these documents will cause the athlete to

become ineligible to compete.


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1.7 COMPETITION RULES

The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be held

according to the rules of the FINA Handbook 2013–2017.

FINA assumes the responsibility for the technical control and direction of the event.

The FINA Technical Synchronised Swimming Committee is the management committee for the

event and has the exclusive right to decide in all matters related to the conduct of the event and

to nominate the technical officials.

The FINA Olympic Games Synchronised Swimming Qualification Tournament is the last qualification

event to the Rio 2016 Olympic Games. All the information related to the athletes’ eligibility, quota

places and timeline are available at FINA website:

http://www.fina.org/event/rio-2016-olympics/details-0

Protests and appealsProtests and appeals are possible and shall be resolved under FINA Rule GR 9.2 and GR 9.3.

Competition format

TeamsTechnical Routine: each team of eight competitors will perform the technical routine (SS 4.2)

Free Routine: each team of eight competitors will perform the free routine (SS 4.3)

The total result will be the combined score of the technical routine (100 per cent) and the free

routine (100 per cent).

Teams that finish in the first three (3) places will be qualified for Rio 2016 Olympic Games

DuetsTechnical Routine: each duet will perform the technical routine (SS 4.2)

Free Routine first round: each duet will perform the free routine (SS 4.3)

After the free routine first round, 20 duets will have qualified: duets with team (the eight (08)

NOCs qualified for the team competition), continental championships (the best ranked NOCs in

each of five Continental Championships), plus the next better duets in first round.

Free Routine second round: the duets, which placed 21-28 after the first round, will swim again

the free routine. Duets that finish in the first four (4) places will be qualified for the Rio 2016

Olympic Games.

Technical Routine

Free Routine (first round and second round)

Technical Routine

Free Routine

Teams Duets


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1.8 TRAINING

PRE-COMPETITION DAYS

Scheduled and open training opportunities will be available at the Parque Aquático Maria Lenk

from 28th FEB to 1st MAR.

Two of the scheduled sessions will be with music, one session in the competition pool and the

other in the warm-up pool (30mx25mx3m). When all final entries are received, a final training

schedule will be produced. Training schedules will be sent to the lead team contact one week

before arrival. The latest copy will be available from the hotel information desk.

COMPETITION DAYS

Competition PoolBefore each competition session, there will be time available for warm-up. Groups will be formed

in accordance with the start list and each group will get warm-up time in this pool. Please note

that there will be no music directly before competition.

Every day, after the competition the competition pool will be open for training with music from

15:00 to 19:50. The training will be organised according to the start list for the next day of

competition.

Warm-up PoolDuring competition days, the warm-up pool will stay open up to 1 hour after the end of competition

for cool-down. It will be opened up to 3 hours before the beginning of the competition.

Every day, after the competition, the warm-up pool will be open for training with music from

15:00 to 19:50. The training will be organised according to the start list for the next day of

competition.

Diving PoolThe diving pool will be available for training (without music) every day. In the competition days

it will be closed 1 hour before the competition start. Please note that the diving pool will not be

available for Synchronised Swimming training during the Olympic Games.


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1.9 MEETINGS

1.10 VICTORY CEREMONY

1.11 DOPING

Team Leader Meeting

Venue: Press Conference Room, Maria Lenk

Date: 01 March 2016, 10:00 (data checks from 9:30)

Technical Officials Meeting

Venue: Press Conference Room, Maria Lenk

Date: 01 March 2016, 11:00 (data checks from 10:30)

The Duets Victory Ceremony will take place on March 03rd, 2016 after Duet Free Routine First

Round event, and the Teams Victory Ceremony will take place on March 06th, 2016 after Team

Free Routines, where Gold, Silver, and Bronze medals will be awarded, respectively, to the first,

second and third place in each event. All the athletes will receive a Diploma.

Minimum of 12 (twelve) doping control tests will be made in accordance with the FINA Rules.

All athletes may be subject to doping control sample collection and testing throughout the event

in accordance with FINA Doping Control Rules. On completion of an event, an anti-doping

representative will notify the athletes of their selection. If an athlete is selected for testing, a

chaperone will escort the athlete up until the time when they report to provide a sample.


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LOGISTICS

2.1 ACCOMMODATION

2

Single

Double

Triplo

Single

Double

Triplo

US$ 186.00

US$ 210.00

XXXXXXXX

US$ 186.00

US$ 210.00

XXXXXXXX

US$ 198.00

US$ 268.00

US$ 360.00

US$ 168.00

US$ 199.00

US$ 280.00

All accommodation requests must be submitted through the FINA GMS https://data.fina.org

Team Delegation

The OC team will assist in accommodation arrangements for all delegations. Please, see below rates and information for reservations:

Technical Officials (Judges)

The OC team will assist in accommodation arrangements for all technical officials (judges) designated by FINA. Each participating Federation shall pay the accommodation for its own judges, at their own costs.Please, see below rates and information for reservations:

The rates includes:- Full board accommodation, with 01 drink non-alcoholic at meals- Brazilian Taxes- Meals included start with dinner the first day till lunch the last day- Check in Time: 04:00 PM- Check out Time: 12:00 PM- Triple rooms available on request and only in hotels Americas and Gaivota

The rates includes:- Full board accommodation, with 01 drink non-alcoholic at meals- Brazilian Taxes- Meals included start with dinner the first day till lunch the last day- Check in Time: 04:00 PM- Check out Time: 12:00 PM

Rate/dayper room

Rate/dayper room

VERANO STAY 1 Km to Maria Lenk - 15 min

BARRA FIRST - Judges 10 Km to Maria Lenk - 30 min

AMÉRICAS 10 Km to Maria Lenk - 30 min

GAIVOTA16 Km to Maria Lenk - 01:30 min


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2.2 TRANSPORT

2.3 VISA PROCESS

AIRPORT ARRIVALS/ DEPARTURES

For this event OC will provide arrival and departures services for all delegations, from February

27th to March 07th, at Tom Jobim International Airport (GIG) or Santos Dumont Airport (SDU).

In order to ensure an efficient service upon your arrival, it is essential that you provide flight details

in your entries forms (GMS).

FINA delegates, officials and teams will be informed of their departure transport arrangement at

least 12 hours prior to departure time.

LOCAL TRANSPORTATION

During the entire event, will be available a special transport (hotel-pool-hotel) for athletes, team

officials, judges and FINA members.

Rio 2016 has developed a thorough Visa Programme that will also cover those participating in

all Test Events. Prior to making arrangements for your travel, we recommend you check the Rio

2016 Visa and Work Permit Guide.

For immediate access to the above documents, please write to [email protected],

and after 2nd December 2015 you can download them at www.cbda.org.br/synchroqualifying

For all participants that are nationals from countries who need a visa to enter in Brazil, Rio

2016 will provide introduction letters that must be submitted with the visa application at the

chosen Brazilian Consulate/Embassy abroad. To request an Invitation Letter, please ensure that

all personal information is submitted in the FINA GMS by the final nomination deadline of 25

January 2016 at 23:59 (GMT).

If you have any questions about visa assistance, please contact: [email protected]

It is also important to be aware that the time frame for issuing a Visa to Brazil will depend on

the country where the participant is applying. Please check the website of the chosen Brazilian

Consulate or Embassy for further information on turnaround times.

Important: notice that some diplomatic posts may take up to 10 business days to process visa

requests. Please plan accordingly.


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CONTACT3

For any questions, please contact:

[email protected]

This contact should be used solely by National Federations in matters related to the FINA Olympic Games Synchronised Swimming Qualification Tournament 2016. In this respect, please do not hesitate to use it. Any other subject relating to the Rio 2016 Olympic or Paralympic Games must be directed through the relevant NOC contact.

Roberta Périllier Rio 2016 Synchronised Swimming Sport Manager

email: [email protected]

Phone: (+55 21) 2016.6493

Sonia Hercowitz General Event Coordenation

email: [email protected]

Phone: (+55 21) 2507.4016

2.4 USEFUL INFORMATION

Weather

March (Average last 2 years):

Low 23º C High 31º C Sunshine Hours- 12 hours Rainfall - 130 mm

(Source: http://www.accuweather.com)


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SYNCHRONISED SWIMMING OLYMPIC GAMES QUALIFICATION … · The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be held according to the rules of the FINA