Syspro GIT

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Goods in Transit

SYSPRO 6.1 SP1

Published: June 2012


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SYSPRO Authoring

Copyright 2012 Syspro Ltd

All rights reserved

No part of this document may be copied, photocopied, or reproduced in any form or by anymeans without permission in writing from Syspro Ltd. SYSPRO is a trademark of Syspro Ltd. All

other trademarks, service marks, products or services are trademarks or registered trademarksof their respective holders.Syspro Ltd reserves the right to alter the contents of this document without prior notice. Whileevery effort is made to ensure that the contents of this document are correct, no liabilitywhatsoever will be accepted for any errors or omissions.This document is a copyright work and is protected by local copyright, civil and criminal lawand international treaty. This document further contains secret, confidential and proprietaryinformation belonging to Syspro Ltd. It is disclosed solely for the purposes of it being used inthe context of the licensed use of the Syspro Ltd computer software products to which it relates.Such copyright works and information may not be published, disseminated, broadcast, copiedor used for any other purpose. This document and all portions thereof included, but withoutlimitation, copyright, trade secret and other intellectual property rights subsisting therein andrelating thereto, are and shall at all times remain the sole property of Syspro Ltd.


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Contents

Setup................................................................................................................................. 5GIT Warehouse Matrix Maintenance..................................................................................................5

GIT Warehouse Matrix.............................................................................................................5Warehouse Matrix Maintenance...............................................................................................5

GIT Conversion Program.................................................................................................................... 6GIT Conversion.........................................................................................................................7

Processing........................................................................................................................ 9Inventory Movements.......................................................................................................................... 9

Inventory Movements............................................................................................................... 9

Preferences.............................................................................................................................13Transaction Date.................................................................................................................... 16

Receipts.................................................................................................................................. 16Adjustments............................................................................................................................ 22Cost Changes.........................................................................................................................25

Cost Modifications.................................................................................................................. 27

Transfers OUT........................................................................................................................28Transfers IN............................................................................................................................32Transfers IN (GIT).................................................................................................................. 34

Immediate Transfers...............................................................................................................42No Destination Transfers........................................................................................................45Physical Counts......................................................................................................................47

Bin Transfers.......................................................................................................................... 48Expense Issues...................................................................................................................... 50

Backflushing............................................................................................................................53Stock Information....................................................................................................................61

Recap Totals...........................................................................................................................62List of Journals....................................................................................................................... 63

Journal Entries........................................................................................................................63

Cost Multiplier Calculations....................................................................................................65GIT Receipt with Apportionment.......................................................................................................65

GIT Receipt with Apportionment............................................................................................ 65GIT Receipt Details................................................................................................................ 68

GIT Receipt Information......................................................................................................... 68Apportionment Details............................................................................................................ 69

Apportionment Distribution..................................................................................................... 71Line Apportionment.................................................................................................................73

Queries and Browses....................................................................................................74GIT Reference Query........................................................................................................................74

Goods in Transit Reference Query........................................................................................74Reference information............................................................................................................ 74

Detail Lines.............................................................................................................................74Details Information..................................................................................................................75

Transactions for GIT Reference....................................................................................................... 76Transactions for GIT Reference.............................................................................................77

Lot Numbers for GIT Reference....................................................................................................... 78Lot Numbers for GIT Reference............................................................................................ 78

Serial Numbers for GIT Reference...................................................................................................78

Serial Numbers for GIT Reference........................................................................................ 78FIFO Buckets for GIT Reference......................................................................................................79

FIFO Buckets for GIT Reference...........................................................................................79Browse on GIT References.............................................................................................................. 80


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Goods in Transit References................................................................................................. 81Goods in Transit Selection.....................................................................................................83

GIT Detail Lines................................................................................................................................ 83Goods in Transit Details for Reference................................................................................. 83

Edit Due Date.........................................................................................................................85Zoom.......................................................................................................................................86

Inventory Query of LIFO/FIFO Bins..................................................................................................87Goods in Transit FIFO/LIFO Bins Query for Reference........................................................ 88

GIT Lots and Serials Query/select....................................................................................................89

Goods in Transit Lots and Serials for Reference.................................................................. 89Change Quantity.....................................................................................................................90

Warehouse Move Matrix................................................................................................................... 91GIT Warehouse Matrices....................................................................................................... 91

GIT Warehouse Supply Chain.......................................................................................................... 92GIT Warehouse Supply Chain............................................................................................... 92Stock Code Details.................................................................................................................92

Warehouse Supply Chain.......................................................................................................93GIT Details for Stock Code....................................................................................................93

Goods in Transit Details for Stock Code..........................................................................................93Stock Code............................................................................................................................. 93

Goods in Transit Details for Stock Code............................................................................... 94GIT Transactions...............................................................................................................................96

Goods in Transit Transactions for Reference........................................................................96

Reports............................................................................................................................98SRS Output Options..........................................................................................................................98

Output Options........................................................................................................................98

GIT Supply Warehouse Validation..................................................................................................105Supply Warehouse Validation.............................................................................................. 105

GIT Warehouse Validation Options......................................................................................105GIT Warehouse Validation Report....................................................................................... 105

GIT Trial Balance............................................................................................................................106Report Options......................................................................................................................106

Output Options......................................................................................................................108

Report Details....................................................................................................................... 108GIT Report.......................................................................................................................................109

Report Options......................................................................................................................109GIT Exception Report......................................................................................................................112

Report Options......................................................................................................................113Output Options......................................................................................................................114

Report Details....................................................................................................................... 114GIT Summary Report......................................................................................................................114

Report Options......................................................................................................................114

Output Options......................................................................................................................116Report Details....................................................................................................................... 116

GIT Detail Report............................................................................................................................ 116Report Options......................................................................................................................116

Output Options......................................................................................................................118Report Details....................................................................................................................... 118


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Copyright 2012 Syspro Ltd. All rights reserved.

Setup

GIT Warehouse Matrix Maintenance

You use the GIT Warehouse Matrix Maintenanceprogram to indicate default entries that must be usedwhen transferring stock from a source warehouse to a target warehouse.

These entries are used only if you have not configured these details against the warehouse from which the

stock item is being transferred.

Establishing a matrix enables you to control the way in which you want to make the transfer, as well as

provide a less time-consuming way of capturing information.

The Warehouse Move Matrixlistview displays details of the warehouse move matrices currently defined.

GIT Warehouse Matrix

Field Values Description

File

Save Select this to save the details you entered or changed.

Save and Close Select this to save the details you entered or changed and toreturn to the previous screen.

Close Select this to return to the previous screen.

Edit

New Select this to add a new matrix entry.

Delete Select this to delete the matrix entry currently displayed.

New Select this icon to add a new matrix entry.Delete Select this icon to delete the matrix entry currently displayed.

Save Select this to save the details you entered or changed.

If any details are added or changed within this program, you

are prompted to run the GIT Supply Warehouse Validation

program to ensure that you have correctly configured entries inthe matrix.

Running the GIT Supply Warehouse Validationprogramgenerates a report that indicates any problems detected by the

program.

Sourcewarehouse

You use this field to indicate the warehouse from which goodswill be transferred to a specific target warehouse.

Target warehouse You use this field to indicate the warehouse to which goods will

be transferred from a specific source warehouse.

Warehouse Matrix Maintenance

Note:


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In addition to defining the warehouse move matrix, you need to use the Inventory Warehousesprogram to define a valid Accounts Receivable branch for the warehouses against the field: Goods

in Transit Branch.

If the Accounts Receivable is not defined against the source and target warehouses, then the errormessage: "Branch to be used for SCT is invalid" is displayed when you attempt to process a SupplyChain Transfer (SCT) using the Sales Order Entryprogram.

Field Values DescriptionWarehouses

Source warehouse This indicates the code of the source warehouse.

Source warehouse

description

This indicates the description defined against the source

warehouse (Warehouse Maintenance).

Target warehouse This indicates the code of the target warehouse.

Target warehousedescription

This indicates the description defined against the targetwarehouse (Warehouse Maintenance).

Transfer costs

Lead time You use this field to indicate the number of days it takesto move the stock from the source warehouse to the targetwarehouse.

It is used to establish the expected delivery date of goods.

Multiplier Your entry here is used to calculate the additional non-merchandise costs that you want to add to the cost of

transferring goods (e.g. freight and handling charges).

Note:

The multiplier is applied only if you selected the

option: Apply cost multiplier when processing receipts

(Inventory Setup).

The cost of the item in the source warehouse is multiplied bythis value to obtain the transfer value of the item.

Ledger code You use this field to indicate the ledger account to which you

want to disburse the non-merchandise value arising from thetransfer of goods.

GIT Conversion Program

You use this conversion program to automatically convert existing warehouse transfers into Goods inTransit transfers.

This enables you to activate the full goods in transit transfers facility without having to first manuallycomplete the transfer of all stock items that are in transit.

Note:

You must complete the transfer of any serialized or traceable item, as it is not catered for by thisprogram.

The Goods in Transit G/L control account must be defined before running the conversion(General Ledger Integration).


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GIT Conversion

When you activate Goods in Transit transfers facility (Inventory Setup) the system notifies you if there

are warehouse transfers in progress. You can choose whether to print a Warehouse Exceptionor runthe GIT Conversion Programprogram. Running the Warehouse Exceptionwill highlight where there

are unfinished transfers that need to be addressed. Running the GIT Conversion Programprogram willconvert existing warehouse transfers to Goods in Transit transfers.

Field Values DescriptionBuild transfers intransit file

Select this to locate details of all stock quantities that are intransit

Note:

If you select to build this file but the system detects youhave already run this function, then you can rebuild,or update the file. The Updatefunction appends new

entries to the file and preserves any maintenance thatyou have already performed. The Rebuildfunction re-

creates the file and you will lose any maintenance youhave performed.

Maintaintransfers

Select this function to distribute quantities of stock in transit

against the relevant source warehouses.

This function is enabled only when the Build transfers intransit file function is complete. It enables you to distributethe total quantity in transit for a stock item by specifying the

originating warehouse and quantity for each transfer line beingmaintained.

The quantity can be distributed to up to four sourcewarehouses, and you can optionally clear a quantity on the

target warehouse.

Note:

Each source warehouse must exist.

The stock item must be stocked in the warehouse.

The source warehouse cannot be the targetwarehouse.

The quantity to distribute cannot be more than thetotal quantity in transit and any remaining quantity

not distributed across the source warehouses canbe cleared. For serialized or traceable items, you

can only select to clear the quantity.

The total of all quantities distributed and cleared

must equal the total quantity in transit in the target

warehouse. If the entire quantity is cleared then noGoods in Transit record is generated.

Validate transfers Select this function to verify the entries generated during theMaintain transfers function.

This function verifies that no other warehouse transfershave been processed since the Build transfers in transit file

function was initiated. It also ensures that no transfers exist fortraceable or serialized items.


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Any discrepancies encountered must be remedied using theMaintain transfers function.

Post

Consolidate alltransfers from

same warehouse

Select this to create a single GIT master record for eachsource/target warehouse combination, with all relevant

transfers included as separate GIT Detail records under thesame GIT reference.

Create a referencenumber for every

transfer record

Select this to generate a GIT reference number for eachtransfer record.

Cancel Select this to exit the program.

Additional Information

The Goods in transit master record reflects {auto} in the operator column to indicate that the transfer wascreated during take-on.

Although no Inventory journals are generated by the conversion, an audit trail is produced if you select toclear any quantities.

Cleared quantities generate a movement record against the target warehouse (but do not contain anyquantities or values). The movement is reflected as a transfer with a reference {autoclr}. You can print

details of cleared quantities using the Warehouse Exceptionreport (i.e. select the In transit cleared duringconversion option). If a quantity is cleared, then the In Transit figure for each relevant target warehouse is

cleared.

If FIFO is installed (Inventory Setup), then GIT FIFO/LIFO Transfer records are created.

The unit cost on the Goods in transit detail record is calculated as the in transit valuedivided by the intransit quantity.


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Processing

Inventory Movements

You use the Inventory Movementsprogram to process transactions against your stock items.

These transactions (although unrelated to any sales transaction) do affect the movement of inventorythroughout the company. Sales-related transactions are processed using the Accounts Receivable and

Sales Order Processing modules.

If a General Ledger account used in this program requires General Ledger analysis (Ledger CodeMaintenanceor General Ledger Structure Definition), then the GL Analysisprogram is displayed whenyou post the transaction, enabling you to enter the analysis details or to select to enter them later (seeGeneral Ledger Integration). General Ledger analysis entries are always distributed in the local currency,irrespective of the currency in which the original transaction is processed.

Inventory Movements


File

Exit Select this to exit the program.

Options

Preferences Select this option to configure default settings that must beused when processing transactions.

Change Period Select this to use the Change Posting Periodprogram toindicate the period to which you want to post the transactions

entered for the current run of the program.

You can post transactions to the Current month, Previousmonth 1 or Previous month 2 providing the access status forthe period is set to open and you selected the option: Stockbalances > Retain last 12 months opening stock balances

(Inventory Setup- History tab).

Note:

You can only post Adjustments, Bin Transfers andExpense Issues transactions to a previous postingmonth if you are retaining your last 12 months'

opening balances (Inventory Setup- History tab).

Change Date You use this option to indicate the date for which you want to

process the transactions for the current run of the program.

Note:

This facility should be used with caution - seeTransaction Date.

New Select this to add a new transaction.

Transaction type You use this field to select the transaction you want to process.


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This defaults to your selection at the preference:Defaulttransaction type(Preferences).

None of these options can be performed on a stock item

defined as a Notional part(Stock Code Maintenance-Descriptive tab).

In line with generally accepted accounting principles, anytransaction that could affect the unit cost is only allowed in the

current period. Therefore, if you change the processing periodto a previous period using the Change Period option, then onlythe following options are available for posting into a previous

period:

Adjustments

Bin Transfers

Expense Issues

Only the transactions to which you have access are available

(Operator Maintenance- Security > Activities > InventoryControl).

Receipts Select this option to record the receipt of items into stock from

your suppliers, usually where a purchase order has not beenraised in advance.

This option is not available if you have been denied access tothe activity: Inventory stock receipts(Operators- Security

tab - Activities).

Adjustments Select this to adjust the on hand quantity of an item eitherpositively or negatively.

This option is not available if you have been denied access

to the activity: Inventory stock adjustments(Operators-Security tab - Activities).

Cost Changes Select this option to change the cost of a stock item.

This option is not available if you have been denied accessto the activity: Inventory stock cost changes(Operators-Security tab - Activities)

Cost Modifications Select this option to adjust the inventory cost of a specificquantity of stock items (e.g. to change the cost of a batch

of items received into stock where the cost was incorrectlyentered).

This option is not available if you have been denied accessto the activity: Inventory cost modifications(Operators-Security tab - Activities).

This option is disabled if your company inventory costing

method is set to FIFO or Standard, or you selected FIFO

valuation(Inventory Setup). If you selected Costing perwarehouse(Inventory Setup- General tab) and you have

not selected FIFO valuation, then the Cost Modificationsoption is enabled, but you will be unable to perform a cost


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modification against a warehouse with a costing methoddefined as Standard (Inventory Warehouses).

Transfers OUT Select this if you want to transfer items out of a sourcewarehouse. These items remain in transit until you record thetransfer into the destination warehouse.

This option is not displayed if you have been denied access tothe activity: GIT transfers In/Out(Operators- Security tab).

Transfers IN Select this if you want to receive items in transit into thedestination warehouse.

This option is not displayed if you have been denied access tothe activity: GIT transfers In/Out(Operators- Security tab).

Immediate

Transfers

Select this if you want to transfer items out of the source

warehouse and into the destination warehouse in onetransaction.

You would use this option when the transportation time

between the warehouses is short; the transfer has alreadybeen completed; or if the destination warehouse does not havethe facility to record the receipt of the transfer.

Note:

If multiple bins are installed (Inventory Setup) and

you are not using the full goods in transit transfersfacility (Inventory Setup), then you must use this

option to transfer ECC items and/or traceable items.

Immediate transfers ignore cost multipliers defined

against the warehouse (see Warehouses for Stock

Code)

No DestinationTransfers

Select this if you want to transfer stock out of a warehouse,thereby decreasing the stock on hand in that warehouse,specifying a destination warehouse.

You should only use this when you need to write off stockbecause it was damaged whilst in transit. The transaction type

is TRF and the general ledger code defined for transfers atInventory level is used even if the option to select the ledgercode at transaction time is selected.

This transaction should not be required when using the fullgoods in Transit system, as that provides for this type of

functionality.

Physical Counts Select this option to change the quantity of stock on hand to a

counted amount.

This option is not available if you have been denied access to

the activity: Inventory physical count(Operators- Securitytab - Activities).

Note:

You will be unable to select Physical Counts if the

following applies:


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multiple bins are in use in the selectedwarehouse (Inventory Setup).

the item is traceable (Stock CodeMaintenance).

you selected Previous month 1or Previousmonth 2from the Change Periodmenu.

Bin Transfers Select this option to record the transfer of items from one bin toanother.

This option is not available if you have been denied access tothe activity: Inventory bin transfers(Operators- Security tab

- Activities).

Expense Issues Select this option to record the issue of items from inventory formiscellaneous purposes.

This option is not available if you have been denied access tothe activity: Inventory expense issues(Operators- Security

tab - Activities).

Backflushing Select this option to record the manufacture of items without

using a Work in Progress job.

This option is not available if you have been denied access to

the activity: Inventory backflushing(Operators- Security tab- Activities).

You will be unable to perform this option if the Inventory andWork in Progress modules are not in the same month and year.

A stock item defined as a Co-product(Stock Code

Maintenance- Descriptive tab) can only be backflushed on a

route on which it has its own structure (i.e. the co-product itemis not attached to a notional part).

Print journal Select this to print the Inventory journals created from the

posted transactions during the current run of the program.

Once the journals are printed, the system returns you to the

main SYSPRO menu.

Alternatively, you can use the Inventory Journal Report

program to print the inventory journals.

Post Select this to post the transaction.

Refer to Processingfor processing details when using ActualCosting.

Post

This screen is displayed when you select the Postoption.


OK to posttransaction?


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OK Select this to post the transaction.

If you are processing a Transfer inand you changed thequantity for a serialized or a lot traceable item, then the GITLots and Serials Query/selectprogram is displayed.

Cancel Select this to return to the previous screen without posting thetransaction.

Preferences

You use the Preferencesoption from the Options menu to configure default settings that must be usedwhen processing transactions within the Inventory Movementsprogram.

You can save these preferences against the operator or you can elect to apply them only for the currentrun of the program.


Defaulttransaction type

You use this preference to indicate the default type oftransaction you want to process when processing inventory

movements.

The entry in the Transaction typefield defaults to your

selection at this preference. If you do not have access toprocess the preferred transaction type (Operators), then

the entry in theTransaction typefield defaults to the firsttransaction type you are allowed to process.

Clear reference/notation after

each transaction

Select this if you want to clear any entries made at the

Reference and Notation fields after each transaction is posted.If you do not select this option then your last entry made at

these fields is retained for the next transaction.

Clear serial

number field afterentry

Select this if you want to clear the Serial number field of theSerial Entry for Receiptsprogram after each entry when

entering serial numbers for a receipt. The field is cleared whenyou select the Addoption.

If you do not select this option, then the previous serial numberyou entered remains displayed in the Serial number field of theSerial Entry for Receiptsprogram.

You would typically select this option if you are using a

scanning device to automatically record serial numbers.

Give warning

when processing

a kit receipt

Select this if you want to be warned whenever you process thereceipt of a kit item.

Give information

about generatedlot

Select this if you want the system to display informationconcerning generated lots.

Warn if

transferring lotswith differentdates

Select this if you want to be able to process a bin transfertransaction when the same lot number is stored in two separatebins but the expiry date against the lot number is different in

each bin.


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This preference is only enabled if the activity: Warn if lot hasdifferent datesis set to allowed against your operator code

(Operators- Security tab - Activities).

Give warningabout blank

concessionnumber entered

Select this if you want the system to notify you whenever ablank concession number is assigned to a transaction.

Warn iftransferring bin

on hold

Select this if you want the system to display a warning

message when processing a bin transfer, if the From binor Tobinis on hold. You will be able to accept the warning message

and process the transaction.

If you do not select this preference, then you will be unable to

process a bin transfer transaction if either the From binor To

binis on hold.

Prompt forposting

Select this if you want the system to prompt you to confirm

whether you want to post transactions. If you do not select this

option, then transactions are posted automatically when youselect the Postoption.

Backflush level

All Select this if you want the system to default to issuingcomponents from all levels in the bill when using the

backflushing facility.

First Select this if you want to issue components from the first levelof a bill only, when using the backflushing facility.

Exclude comps/ops against a

bought out part

Select this if you want the system to default to ignoringcomponents and operations held against a bought out item.

Goods in Transittransfer in

You will be unable to access the Goods in Transit transfer infields if the full Goods in Transit transfers facility is not installed

(Inventory Setup).

Automatically setline to complete

Select this if you want the Transfer completeoption to beselected by default when you process a Transfer INat the

target warehouse.

Use defaultwarehouse bin

location

Select this if you want to default to using the bin locationheld against the warehouse assigned to the stock item when

processing a transfer in. If you do not select this option, thenyou must specify a bin location to use.

You can enter a different bin when processing the transfer intransaction.

Bin location to use You use this field to enter the default bin location to use if

you did not select the preference: Use default warehouse

bin location. You can enter a different bin when processing

theTransfer INtransaction.

Create bin locationif not on file

Select this if you want the system to automatically create thebin location if it does not exist.


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Note:

Your selection at the option: Allow creation of bins

when processing inventory transactions(InventorySetup) does not apply in this case.

Use stock

description fromoriginating SCT

Select this if you want to display the stock description enteredwhen the SCT was created using the Sales Order Entry

program and not the description defined against the stock item(Stock Code Maintenance) when receiving the in the transfer.

If you do not select this preference, then the descriptiondefined against the stock item is always displayed when

receipting in the transfer, irrespective of whether a differentdescription was entered when using the Sales Order Entryprogram.

Update originatingorder with GITreceipt details

Select this if you want to automatically release a normal salesorder which was placed into back order when you process aGIT receipt.

This only applies if you created a SCT from a normal sales

order which was placed into backorder due to insufficient stock.

Goods in Transit

transfer out

Print multiple lines

per GIT documentSelect this if you want to be able to print one transfers out

document that contains multiple lines processed against a GITreference for the current run of the program. The document

is printed when you select theLast transfer before printing

option that is displayed when you select to post the transaction.

If you do not select this option, then a separate transfers out

document is printed for each transaction processed against aGIT reference for the current run of the program.

Note:

You will be unable to access the Goods in Transittransfer out fields if the full Goods in Transit transfers

facility is not installed (Inventory Setup)

This facility applies only if you have indicated that you

require Transfers out documents to be printed on-line(Inventory Setup)

Give warning if lot

is on holdThis preference is only enabled if the activity: GIT Transfer of

lots on hold is enabled against your operator code.Select this if you want to be able to allocate lots that are on

hold when processing a GIT Transfer Out transaction.

Save Select this to save the preferences you selected against your

operator code.

The preferences are saved until next you change them.


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Close Select this to save the preferences you selected for the current

run of the program only.

Transaction Date

You use the Change Dateoption from the Options menu to set the date that must be used for the

transactions for the current run of the program.

Transaction Date

The transaction date defaults to the current system date, if you selected the option: Set accounting date

to system date(Operator Maintenance). The transaction date is used as the journal start date and theinventory movement date.

For example, if the transaction extends over two days (e.g. the processing of the transaction begins beforemidnight and ends after midnight) then the actual date of posting is used instead of the date on which the

program was loaded. In this example, the date after midnight is used as the transaction date.

Note:

We recommend that you exercise caution when setting the transaction date.

A number of programs provide the facility to change the date that must be used for the transaction.

If you change the transaction date manually, then the entered date is used regardless of the actual

date on which the transaction is posted.

Regardless of the date you enter, however, the transaction is posted to the General Ledger period

that matches the period of the module at the time the transaction is posted (i.e. posting to theGeneral Ledger is period-driven, not date-driven).

Because reports are date-driven, changes to the transaction date can affect the information that isincluded in the report.

Inventory Movements

This screen is displayed when you select the Change Dateoption from the Options menu.


Transaction date

OK Select this to set the transaction date to the date you entered.

Cancel Select this to return to the previous screen without changingthe transaction date.

Receipts

You use the Receiptsoption to record the receipt of items into stock from your suppliers, usually where apurchase order has not been raised in advance.

If FIFO costingis required for the company or the warehouse into which the receipt is being processed(Inventory Setup), then processing a receipt automatically creates a new FIFO bucket.


Transactiondetails

Warehouse This indicates the warehouse against which you want toprocess the transaction.


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Note:

If you have configured a default warehouse atoperator or company level, then it is displayed here

automatically. The operator default takes precedence.

Stock code This indicates the item against which you want to process the

transaction.

Description This indicates the description defined against the stock code

(Stock Code Maintenance).

Long description This indicates the long description defined against the stockcode (Stock Code Maintenance). It enables you to verify thatyou entered the correct stock code.

Quantity This indicates the quantity of items that you are receiving intostock. You can specify a negative quantity (i.e. to indicate areversal of a previous receipt) providing there is enough on

hand stock available.

If your Costing method is set to Average and you selected theoption: Do not calculate average cost on negative receipt(Inventory Setup- General tab), then the average cost of the

stock item is not recalculated when you process a negativereceipt. In this case, the variance between the current average

cost and the cost entered is posted to the Warehouse varianceaccount defined against the warehouse to which the stock item

belongs (see Inventory Warehouses).

If your Costing methodis set to FIFOand you selected the

option: Use zero cost bucket for returns(Inventory Setup-Options tab), and you are processing a negative receipt, then ifthe FIFO bucket selected by the program has a zero cost, the

returned quantity is added to the FIFO bucket but no changeis made to the unit cost of the bucket. If the option: Use zerocost bucket for returnsis notselected, then a new FIFObucket is created with the returned quantity and the current

warehouse cost.

If your Costing method is set to FIFO,then when you process

a negative receipt and you do not enter a Unit Cost and whenprompted 'Do you want to adjust a specific Bin' you select

'No', then the transaction value on the inventory document iscalculated as QTY * unit price from the First FIFO bin.

If you are using FIFO/LIFO costing and you enter a negativequantity, you are given the opportunity to process the

transaction into a specific FIFO/LIFO bucket (see AdjustSpecific Bucket).

Stocking uom This indicates the stocking unit of measure for the stock item.

Revision This field enables you to indicate the specific revision to use of

the stock item.

You will be unable to change the revision of serialized ECC

items once you have allocated the serial numbers.


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This field is only enabled if the stock item is defined as ECCcontrolled (Stock Code Maintenance).

Release This field enables you to indicate the specific release to use ofthe item.

You will be unable to change the release of serialized ECC

items once you have allocated the serial numbers.


Receipt cost This indicates the cost associated with the receipt of the item

into stock.

Cost uom This indicates the cost unit of measure for the receipt cost.

Cost basis This enables you to indicate the basis for the receipt cost.

Note:

The receipt cost is always entered as a Unitcost when

receipting an item into a warehouse that uses standardcosting.

Unit Select this to indicate that the receipt cost relates to a singleunit of the stock item.

Total Select this to indicate that the receipt cost relates to the total

value of items received into stock.

Bin location This indicates the bin location into which the items will bereceived.

You can enter a single bin or assign items to multiple binsusing theMultiple Binsoption.

Note:

Items can be assigned to a maximum of 50 bins pertransaction.

You can only access the Bin location field if theoption:Multiple binsis selected (Inventory Setup)

and multiple bins are used in the warehouseentered (Inventory Warehouses).

If you indicated that you require on-line documents

(Inventory Setup) then you can only enter a singlebin.

For a positive receipt, you must specify the binlocation in which you are going to store the item.

If the bin already exists, the receipt quantity isadded to the existing quantity in the bin. If the

bin does not exist, it is automatically createdproviding the option: Allow creation of bins whenprocessing inventory transactions(InventorySetup- Options tab) is selected. If this option is notselected, you must either enter an existing bin or

use the Inventory Bin Maintenanceprogram tocreate a new bin.


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For a negative receipt, you can only select a singlebin. In addition, you must enter an existing bin as

a bin is not automatically created irrespective ofyour selection at the option: Allow creation ofbins when processing inventory transactions

(Inventory Setup- Options tab).

Multiple bins This option enables you to enter multiple bins against thereceipt.

You can only select this option if the option: Multiple bins

in use(Inventory Warehouses) is selected against the

warehouse for which you are processing the transaction.

This option is not available when processing a negative receipt.

For a negative receipt, you can only select a single bin.

Note:

A maximum of 50 multiple bin locations can be

entered per transaction. This option is not available if you are printing

inventory documents online (Inventory Setup).

The reason is that in online document only a singleline is printed, but if you enter multiple bins, a

document record is created for each bin entered.If you therefore entered more than one bin, the

document printed would be incorrect.

Lot This indicates the lot to which you want to assign the item.

You will be unable to receipt the item into an expired lot if theactivity: Allow receipts against expired lotsis set to Denied

against your operator code (Operators- Security tab).

You can only access the Lot field if:

The item is defined as traceable (Stock Code Maintenance

- Tracking tab).

You have not selected the option: Automatic lot

numbering(Lot Traceability Setup).

You selected the option: Automatic lot numbering(Lot

Traceability Setup) and you are processing a negativereceipt.

Note:

If you selected the option: Lot number to be equalto job number(Lot Traceability Setup) and job

numbers are defined as numeric (Company Setup-Key Types tab), then the lot number you enter mustbe numeric.

If you selected the option: Same lot to be usedon multiple stock codes(Lot TraceabilitySetup), then you can reuse the same lot number fordifferent stock codes when processing a receipt.


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Concession This indicates the concession number associated with the lot.

A concession number is typically required for traceable stockitems and indicates the customer's acceptance of an item that

deviates from the original specification, but which is still fit forpurpose.

Note:If you need to record a concession number against

a lot, then ensure that you enter it during the receiptprocess as you will be unable to capture it later.

You can select the preference: Give warning about

blank concession number enteredto display a

warning message when you do not enter a concessionnumber.

This field is disabled when processing a negative receipt.

Lot expiry date This indicates the expiry date of the lot.

This field is disabled when processing a negative receipt.

Serial numbers This option enables you to capture manual and batch serialnumbers for any serialized items being received into stock

using the Serial Entry for Receiptsprogram.

Note:

A maximum of 1000 serial numbers per receipt can bereceipted against a single stock code.

Use single ABC

type elementsSelect this to include pre-production elements in the calculationof costs. These costs are added to the receipt cost entered.Only pre-production elements of cost defined with a calculation

method of single are applied.

Note:

You can select this option only if you have configured

your Bill of Material options to include activity basedcosting.

Reference This enables you to enter a journal reference that is associated

with the transaction and which is printed on the Inventory

Journal Report.

Notation This enables you to enter a notation associated with thetransaction and which is printed on the Inventory Journal

Report.

Non-merchandisedetails

These options enable you to distribute non-merchandise costsrelated to an inventory receipt.

This option is only enabled if:

the option: Apply cost multiplier when processing

receiptsis selected (Inventory Setup- Options tab)


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You can only access this field if Inventory is linkedto the General Ledger and you have configured your

Inventory options to request the ledger code for thesetransactions (Ledger Code Options).

Ledger code

description

This indicates the description defined against the ledger code.

Multiple Bins

You use the Multiple Binsoption to distribute the receipt quantity to multiple bins within the warehouseselected.

You can only select the Multiple Binsoption if:

the option: Multiple bins in use(Inventory Warehouses) is selected against the warehouse for whichyou are processing the transaction

you have not selected to print receipt documents online (Inventory Setup- Documents tab)

you are not processing a negative receipt

you are not printing inventory documents online (Inventory Setup). The reason is that in online

document only a single line is printed, but if you enter multiple bins, a document record is created foreach bin entered. If you therefore entered more than one bin, the document printed would be incorrect.

Note:

A maximum of 50 multiple bin locations can be entered per transaction.


Delete Select this to remove the highlighted entry from the list of binsallocated.

Save and Close Select this to accept the information you entered and to return

to the previous screen.


ApplyUndistributed

Select this to apply the difference between the total receipt

quantity and the total of the quantities already allocated to binsto the current bin.

Bin You use this field to enter the bin location to which you want to

assign the item.

If the bin does not exist, it is automatically created providing

you are processing a positive receipt and the option: Allow

creation of bins when processing inventory transactions

(Inventory Setup- Options tab) is selected. If this option isnot selected, you must either enter an existing bin or use theInventory Bin Maintenanceprogram to create a new bin. Bins

are not automatically created for negative receipts.

Quantity You use this field to enter the quantity of the item you want toassign to the bin location.

Adjustments

You use the Adjustmentsoption to adjust the on hand quantity of an item either positively or negatively.


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A positive adjustment quantity increases the item's on hand quantity, while a negative adjustment amountdecreases the item's on hand quantity. This option does not affect the unit cost of the item.


Transactiondetails


Note:

If you have configured a default warehouse atoperator or company level, then it is displayed hereautomatically. The operator default takes precedence.

Stock code This indicates the item against which you want to process thetransaction.

Description This indicates the description defined against the stock code(Stock Code Maintenance).

Long description This indicates the long description defined against the stockcode (Stock Code Maintenance). It enables you to verify thatyou entered the correct stock code.

Quantity This indicates the quantity of the stock item that you want to

adjust. You can specify a negative quantity (i.e. to indicate areversal of a previous receipt) providing there is enough on

hand stock available.

If you are using FIFO/LIFO costing and you enter a negative

quantity, you are given the opportunity to process thetransaction into a specific FIFO/LIFO bucket (see AdjustSpecific Bucket).

Stocking uom This indicates the stocking unit of measure for the stock item.

Revision This field enables you to indicate the specific revision to use ofthe stock item.

You will be unable to change the revision of serialized ECCitems once you have allocated the serial numbers.


Release This field enables you to indicate the specific release to use ofthe item.

You will be unable to change the release of serialized ECCitems once you have allocated the serial numbers.


Bin location This indicates the bin location of the item for which you want to

adjust quantities.

If you are processing a positive adjustment and the bin does

not exist, it is automatically created providing the option: Allow

creation of bins when processing inventory transactions


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(Inventory Setup- Options tab) is selected. If this option isnot selected, you must either enter an existing bin or use the

Inventory Bin Maintenanceprogram to create a new bin.

If you are processing a negative adjustment, you need to enteran existing bin, as the bin cannot be automatically created.

Note: You can only access the Bin location field if the

warehouse is configured to use multiple bins(Inventory Warehouses).

Lot This indicates the lot number of the item for which you want to

adjust quantities.

Note:

You can only access the Lot field if the stock item is

defined as a traceable item (Stock Code Maintenance

- Tracking tab).

If you selected the option: Same lot to be used on multiplestock codes(Lot Traceability Setup), then the same lotnumber could be allocated to different stock codes.

Serial Numbers This option enables you to capture manual and batch serialnumbers for any serialized items being received into stock

using the Serial Entry for Receiptsprogram.

You can only adjust an existing serial number (i.e. you will

be unable to create a new serial to which to process anadjustment).

You can only process a positive adjustment against a Manual

serialized item if a negative adjustment was previously

processed for the item and the item has not yet been sold.

Note:

A maximum of 1000 serial numbers per receipt can bereceipted against a single stock code.


with the transaction and which is printed on the InventoryJournal Report.

Notation This enables you to enter a notation associated with the

transaction and which is printed on the Inventory Journal

Report.

G/L Details

Ledger code This indicates the ledger account to which the adjustment

amount must be posted. If you process a negative adjustment(reduce stock), then this account is debited. If you process

a positive adjustment (increase stock) then this account iscredited.

Note:


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Ledger code

description


Cost Changes

You use the Cost Changesoption to change the cost of a stock item.

If you selected the setup option: FIFO valuation(Inventory Setup- General tab), then when you selectthe Postoption, you are prompted to update either the warehouse cost or a specific FIFO bucket with the

new cost (see FIFO Valuation).


Transaction

details


Note:

If you have configured a default warehouse atoperator or company level, then it is displayed here

automatically. The operator default takes precedence.




Long description This indicates the long description defined against the stockcode (Stock Code Maintenance). It enables you to verify that

you entered the correct stock code.

New cost This indicates the new cost for the item based on either the unitcost or the total cost of items held on file.

Cost uom This indicates the costing unit of measure for the item.

Cost basis

Unit Select to indicate that the entered new cost is applicable to

each unit of the item held on hand.

For example: If you enter a new cost of 50, then the unit cost ofeach item on hand is set to 50.

Total Select to indicate that the entered new cost is applicable to thetotal number of items held on hand.

For example: If you enter a new cost of 50 then SYSPROdivides this amount by the quantity of the item on hand and

updates the unit cost of the item accordingly. Rounding errorsare indicated on the Inventory Journal Report.


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You would select this option if, for example, you receiptedstock into a warehouse at the incorrect cost and now want to

adjust the cost of that stock in that warehouse.

Cancel Select this to return to the previous screen without adjustingeither the warehouse cost or a FIFO bucket.

Cost Modifications

You use theCost Modificationsoption to adjust the inventory cost of a specific quantity of items (e.g.to change the cost of a batch of items received into stock where the cost was incorrectly entered). The

system applies the total change of the entered items to the quantity on hand.

You would normally use this option when you wanted to adjust the cost of a specific number of items that

were received into stock.

Note:

You will be unable to process cost modifications if your company inventory costing method is set toFIFOor Standard, or you selected FIFO valuation(Inventory Setup).

If you selected Costing per warehouse(Inventory Setup- General tab) and you have notselected FIFO valuation, then the Cost Modificationsoption is enabled, but you will be unableto perform a cost modification against a warehouse with a costing method defined as Standard

(Inventory Warehouses).


Transactiondetails


Note:

If you have configured a default warehouse atoperator or company level, then it is displayed hereautomatically. The operator default takes precedence.



Long description This indicates the long description defined against the stock

code (Stock Code Maintenance). It enables you to verify thatyou entered the correct stock code.

Quantity This indicates the specific quantity of items for which you wantto modify the costs.

Stocking uom This indicates the stocking unit of measure for the item.

Previous cost This indicates the current unit cost of the item.

Cost uom This indicates the cost unit of measure for the item.

New cost This indicates the new cost you want to assign to the quantityof the item specified.


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Cost basis

Unit Select to indicate that the entered new cost is applicable to

each unit of the item held on hand.

For example: If you enter a new cost of 50, then the unit cost of

each item on hand is set to 50.

Total Select to indicate that the entered new cost is applicable to thetotal number of items held on hand.

For example: If you enter a new cost of 50 then SYSPROdivides this amount by the quantity of the item on hand and

updates the unit cost of the item accordingly. Rounding errorsare indicated on the Inventory Journal Report.



Journal Report.

Notation This enables you to enter a notation associated with the

transaction and which is printed on the Inventory JournalReport.

G/L Details

Ledger code This indicates the ledger account to which the total value of the

cost modification must be posted.

Note:



Ledger code

description


Transfers OUT

You use the Transfers OUToption to transfer a stock item out of a source warehouse.

Stock on hand is decreased at the source warehouse, while stock is placed in transit for the targetwarehouse.

The item remains in transit until you record the transfer into the destination warehouse using the TransfersINoption.

If you selected the option: Use full goods in transit transfers facility(Inventory Setup) then:

a transfer OUT from a warehouse creates goods in transit records indicating that stock was transferredfrom the source warehouse to the target warehouse. These records include any lots, bins or serials

involved in the transfer.

each goods in transit transfer is identified by a reference number which is generated according to yournumbering method specified within the Inventory Setupoptions.

an operator preference allows you to print, on a single document, all goods in transit transfers OUTper reference number. The document is printed when you select the option indicating the last transfer

before printing.


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you can select to append lines to an existing GIT reference number provided that it is for the same runof the program (see Goods in Transit Reference).


Transactiondetails

Warehouse You use this field to indicate the warehouse out of which the

item must be transferred.

If you have configured a default warehouse at operator level(Operators) or at company level (Company Setup), then it

is displayed here automatically. The operator default takesprecedence.

Stock code You use this field to indicate the item you want to transfer.



Long description This indicates the long description defined against the stockcode.

Quantity You use this field to indicate the quantity of the stock item you

want to transfer out of the selected warehouse.

The number of decimals for the quantity is defined against the

stock item (Stock Code Maintenance- General tab).

Stocking uom This indicates the stocking unit of measure defined against thestock code.

Revision This enables you to indicate the specific revision of the item

that you want to transfer.

You will be unable to change the revision of a serialized ECC

item once you have allocated the serial numbers.

This field is only enabled for items defined as ECC controlled

(Stock Code Maintenance- Tracking tab).

Release This enables you to indicate the specific release of the item

that you want to transfer.

You will be unable to change the release of a serialized ECC

item once you have allocated the serial numbers.

This field is only enabled for items defined as ECC controlled

(Stock Code Maintenance- Tracking tab).

Bin location You use this field to indicate the bin location of the item beingtransferred.

You must indicate the bin location of the warehouse fromwhich stock is being transferred if that warehouse is defined as

having multiple bins (Inventory Warehouses).

Note:

You can only transfer items from one bin at a time.

For example: If you wanted to record the transfer of100 items from bin ABC in warehouse AA, to bins 123


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and 456 in warehouse BB, you would have to recordthe transfer as two transactions.

Lot You use this field to indicate the lot number of a traceable itembeing transferred.

Note:

You will be unable to transfer traceable items using the

Out (no destination)option.

If you selected the option: Same lot to be used on multiple

stock codes(Lot Traceability Setup), then the same lotnumber could have been allocated to different stock codes.

To be able to allocate a lot that is on hold when processing aGIT Transfer OUT transaction, the following must apply:

The activity: GIT transfer of lots on holdmust be set to

allowed against your operator code.

You must select the preference: Give warning if lot is on

hold.Note:

Lots on hold cannot be allocated if automaticdepletion is applied (Inventory Setup- Depletion

tab).

The hold status of a lot that is transferred between

warehouses when you process a GIT Transfer Inis retained (i.e. if the lot Transferred In is On Hold

in the source warehouse it is marked as On Hold inthe target warehouse).

New warehouse You use this field to indicate the warehouse into which the item

must be transferred (i.e. the destination warehouse).

Serial numbers Select this to use the Serial Entry for Receiptsprogram todefine the serial number(s) of the item you are transferring.

This option is only enabled when serial tracking is requiredfor the item you are transferring (Stock Code Maintenance-

Tracking tab).

Reference This is the journal reference that is associated with thetransaction and which is printed on theInventory JournalReport.

If you are using the full goods in transit system and you set

Goods in transit referencetoManual(Inventory Setup-Numbering tab), then you are prompted to enter a reference

when you save the transaction.

If the Goods in transit referenceoption is not set to Manual,

then the system generates the reference number.

Notation You use this field to enter a journal notation that is associatedwith the transaction and which is printed on the InventoryJournal Report.


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GIT Query Select this to use the Browse on GIT Referencesprogram to

view details held against goods in transit reference numbers.

This option is only available if you selected the setup option:Use full Goods in Transit transfers facility(Inventory Setup

- General tab).

G/L Details

Ledger code This indicates the General Ledger account that will be debited

with the transfer value for transfers out and credited with thetransfer value for transfers in.

This ledger account would typically be the clearing account forstock transfers.

Note:

You can only access this field if Inventory is linkedto the General Ledger and you have configured yourInventory options to request the ledger code for these

transactions (Ledger Code Options).

Ledger codedescription


Goods in Transit Reference

If you selected the option: Use full Goods in Transit transfers facility(Inventory Setup- General tab),

then when you process more than one goods in transit Transfer OUT to the same warehouse during thesame run of the program, the following options are displayed when you select the Postoption:


Append to

existing reference

Select this if you want to add the details of the current transfer

Outtransaction to an existing goods in transit transfer outreference for the same warehouses.

If you do not select this option, then a new goods in transitreference is created for the current transfer out transaction.

Goods in transitreference

You use this field to enter a reference number for the goods in

transit document for the current transaction.

This field is only enabled if you selected to number goods in

transit references manually (Inventory Setup- Numberingtab).

Last transfer

before printingThis option is only enabled when you select the Preference:Print multiple lines per GIT document. The preferenceenables you to print one transfers out document that contains

multiple lines processed against a GIT reference for the currentrun of the program.

You select this option to indicate that the current transfer outtransaction is the last transaction you are processing for the

warehouse combination during the current run of the programand that you want to generate the transfer document.


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Print multiplelines per GIT

document

Select this if you want to be able to print one transfers out

document that contains multiple lines processed against a GITreference for the current run of the program. The document

is printed when you select theLast transfer before printing

option that is displayed when you select to post the transaction.

If you do not select this option, then a separate transfers outdocument is printed for each transaction processed against a

GIT reference for the current run of the program.

Note:

You will be unable to access the Goods in Transittransfer out fields if the full Goods in Transit transfers

facility is not installed (Inventory Setup).

This facility applies only if you have indicated that you

require Transfers out documents to be printed on-line(Inventory Setup).

GIT Query You use this option to view details held against goods in transit

reference numbers using the Browse on GIT References

program.

Post Select this to process the transaction and optionally print an

inventory transfer document using the Inventory Document

Printprogram.

Cancel Select this to return to the previous screen.

Transfers IN

You use the Transfers INoption to record that items in transit are being received into the destinationwarehouse.

The Transfers INfacility varies depending on whether or not you are using the full good in transit facility(Inventory Setup- General tab).

The following fields are displayed in the Transfers INpane if you have NOTselected the option: Use full

Goods in Transit transfers facility(Inventory Setup- General tab):


Transactiondetails

Warehouse You use this field to indicate the warehouse into which the item

must be transferred (i.e. the destination warehouse).

If you have configured a default warehouse at operator level

(Operators) or at company level (Company Setup), then itis displayed here automatically. The operator default takes

precedence.

Stock code You use this field to indicate the item you want to transfer in.

The item must currently be in transit.



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Long description This indicates the long description defined against the stock

code.

Quantity You use this field to indicate the quantity of the stock item youwant to transfer into the selected warehouse.

The number of decimals for the quantity is defined against the

stock item (Stock Code Maintenance- General tab).

Stocking uom This indicates the stocking unit of measure defined against the

stock code.

Revision This enables you to indicate the specific revision of the itemthat you want to transfer.

You will be unable to change the revision of a serialized ECCitem once you have allocated the serial numbers.

This field is only enabled for items defined as ECC controlled(Stock Code Maintenance- Tracking tab).

Release This enables you to indicate the specific release of the itemthat you want to transfer.

You will be unable to change the release of a serialized ECCitem once you have allocated the serial numbers.

This field is only enabled for items defined as ECC controlled(Stock Code Maintenance- Tracking tab).

Bin location You use this field to indicate the bin location of the item being

transferred.

You must indicate the bin location of the warehouse into whichstock is being transferred if that warehouse is defined as

having multiple bins (Inventory Warehouses).

You will only be able to supply a bin that does not exist if theoption: Allow creation of bins when processing inventory

transactionsis selected (Inventory Setup- Options tab) andthe transfer quantity is positive.

Note:

You can only transfer items from one bin at a time. Forexample: If you wanted to record the transfer of 100items from bin ABC in warehouse AA, to bins 123 and

456 in warehouse BB, you would have to record thetransfer as two transactions.

Lot You use this field to indicate the lot number of a traceable itembeing transferred.

If you selected the option: Same lot to be used on multiple

stock codes(Lot Traceability Setup), then the same lot

number could have been allocated to different stock codes.

Note:

The hold status of a lot that is transferred betweenwarehouses when you process a Transfer IN is


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retained (i.e. if the lot transferred out is On Holdinthe source warehouse it is marked as On Holdin the

destination warehouse.

Serial numbers Select this to use the Serial Entry for Receiptsprogram to

define the serial number(s) of the item you are transferring in.

This option is only enabled when serial tracking is required for

the item you are transferring in (Stock Code Maintenance-Tracking tab).

Reference This indicates the journal reference that is associated with

the transaction and which is printed on theInventory Journal

Report.

Notation You use this field to enter a journal notation that is associated


Journal Report.

G/L details

Ledger code This indicates the General Ledger account that will be debited

with the transfer value for transfers out and credited with thetransfer value for transfers in.

This ledger account would typically be the clearing account forstock transfers.

Note:

You can only access this field if Inventory is linked

to the General Ledger and you have configured yourInventory options to request the ledger code for these

transactions (Ledger Code Options).

Ledger codedescription


Transfers IN (GIT)

If you selected the option: Use full goods in transit transfers facility(Inventory Setup) then you need toselect the GIT transfers to process from a review of outstanding transfers.

The record of outstanding transfers controls the transfer in process.

You can select to receipt the total quantities transferred, or you can change the receipt quantity to effect a

partial receipt.

For a partial receipt, the transfer line can be completed by updating the source warehouse with the

difference in stock quantity and posting an adjustment transaction, or by writing off the stock and postingan expense transaction.

If the target warehouse is defined as transfer supplied (Inventory Warehouses) then the systemestablishes whether any lead time and/or cost multiplier exists between the two warehouses. Lead

time and/or cost multiplier entries defined against a specific stock code/warehouse combination takeprecedence. If these entries are not defined at stock code level, then the program uses entries defined at

warehouse level (Warehouse Move Matrix). If entries are not located in the matrix then a lead time of zero(0) and a cost multiplier of one (1) is used.


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Each goods in transit transfer is identified by a reference number which is generated according to yournumbering method specified within the Inventory Setupoptions.

If you selected the Preference: Update originating order with GIT receipt detailsand the stock item was

linked to a sales order using the Back Order Reviewprogram, then the backorder quantity is moved to theshipped quantity field on the sales order when the supply chain transfer is transferred in.

When you process a Transfer Infor an SCT created in the Sales Order Entryprogram and you are usingthe EC VAT system (Tax Options), an EC VAT arrivals recorded if the source warehouse belongs to anEC VAT company (i.e. when an SCT transfer is transacted from an EC warehouse to a local warehouse

within the EU). Note that this only applies to SCTs and not to normal warehouse GITs in.

Normal Transfer journals are created.

Warehouse Transfers In

The following options enable you to select the transfer references you want to display in the review:


Start Review Select this to review the selected transactions.


GIT transferselection

Warehouse This indicates the warehouse for which you want to review thetransfers in.

Notation This enables you to enter a notation associated with thetransaction and which is printed on the Inventory Journal

Report.

Transfer typeselection

Inventory Select this if you want to review warehouse transfers.

Supply chain Select this if you want to review supply chain transfers.

GIT references

GIT reference

selection

This enables you to indicate the goods in transit reference

numbers you want to include in the review.

Sourcewarehouses

Source warehouse

selection

This enables you to indicate the source warehouse(s) you want

to include in the review.

Stock codes

Stock codeselection

This enables you to indicate the stock code(s) you want toinclude in the review.

Creation dates

Creation date

selection

This enables you to indicate the creation date(s) you want to

include in the review.

Due dates

Due date selection This enables you to indicate the due date(s) you want toinclude in the review.


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Product class

Product class

selection

This enables you to indicate the product class(es) you want to

include in the review.

Selection Filtering Options

The following options enable you to specify which items from a selection you want to include:

Note:

Not all of these options may be available for each selection.


All Select this to include all the items from the selection.

Range Select this to indicate a range of items from the selection toinclude.

You indicate this range using the Fromand Tofields.

Single Select this to indicate a single item from the selection toinclude.

Where no field is displayed in which to enter the single item,you use the Fromfield to indicate the item.

From You use this field to enter the first item in the range of theselected item to include.

If you indicated that you want to include only a single itemfrom the selection, then you use this field to enter that item.

This applies where no field is displayed in which to specify thesingle item.

To You use this field to enter the last item in the range of the

selected item to include.

This field is only enabled if you selected the Rangeoption.

Transfers in for Warehouse Listview

When you select the Start Review option, the transactions you selected are displayed in a listview.

Note:

GIT transactions which are flagged as being 'In process' are not included in the listview.

If you experienced a problem whilst processing a GIT transfer, you can run the Balancefunction of

the Inventory Period Endprogram and select the option: Balance goods in transitto clear the 'in

process' flag. The GITs will then be displayed in the listview.The following information is included in the listview:

Selected

You use this column to select/deselect the GIT references you want to include/exclude as part of thetransfer.

The number of lines you selected to process are displayed at the bottom of the listview.

You can typically use your right mouse button from anywhere in the listview pane to select one of thefollowing options:


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Change Quantity

Select this to change the receipt quantity to effect a partial receipt (see Change Quantity for Line).

Select All Lines

Select this to mark all lines displayed as selected.

You select this option if you want to transfer all displayed lines into the selected warehouse.

Deselect All Lines

Select this to deselect all lines displayed.

You typically select this option if you previously selected all lines, but now only want to include a few

lines in the Transfers IN transaction.

Reference

This indicates the journal reference number associated with the transaction.

Stock code (see Inventory Query)

Description

This indicates the description for the stock code.

Type

This indicates whether the line is an inventory or a supply chain transfer.

Source

This indicates the warehouse from which the it