T-Mobile Service Transition Timesheet

ToolProposal / Mockup / Statement of Work

FieldGlass liaisonFile Transfers

Imports/Exports RequirementsSystems Design Features & Metrics

Architecture & DesignInfrastructure User InterfaceDevelopment Testing & Documentation

RequirementsTime EstimatesProblem Statement/Pain

PointsPlanning & Strategy

BillJones

ToniGreen

RachelHarnasch

RobinJacobs

Project

Owner

Phase 0 - CompletePhase 1 - TBDPhase 2 - TBD

RAM

Opportunity Statement

Opportunity Statement – Nearly every step of the timesheet process is error prone, disorganized, and a huge waste of time.

With a few simple updates to our processes and the implementation of the Timesheet Tool (which we already have), we can resolve nearly every issue from selecting projects to charge to validating submitted timesheet.

Nearly everything can be automated and instantly processed.

Proposal – 4 step process.1. Make a pilot group for Timesheet Tool - Phase 0.2. Present Excel version against Visual Studio Windows Application version.3. Take TT to Phase 1 – Release in stages4. Take TT to Phase 2 – Release in stages

Success Criteria – 100% adoption, nearly 100% automated, near zero FieldGlass upload errors, total annual time savings > $150K and/or 45 hours a week. Returned timesheets should be significantly reduced. Validation should take a fraction of the time, and timesheets should only take a few minutes for those who bill to all projects.

Current Timesheet Process

Clarity Data Update

New projects are added, updated, deleted.

Timesheet Admin allocates Clarity projects so employees

can bill

Project Plan Update

Get Project Plan PR Codes for timesheets

Do a Clarity lookup for SAP

codes

Filter out dark, restricted, Op,

etc.

Request Clarity allocations for

missing projects

Validate that each project is

in FG list

Update FG CSV if necessary

FG Upload CSV

Locking issues

Delays CSV export to FG waiting for

people to check in and out

People enter data incorrectly

Prep and Send to FG

Complete/Submit

Timesheets

Manual add each project to FG and Clarity

Calculate daily hours per

project

Adjust for Time Off / Overtime

Compare delta

Approve/Reject

Timesheets

Compare allocations

against Project Plan

Find delta for Clarity to FG

Find delta for Time Off

Calendar to timesheets

Repeat Process for the Rejects

Several complicated and tedious steps with current processes.

Clarity Data Update

New projects are added, updated, deleted.

Timesheet Admin allocates Clarity projects so employees

can bill

Automate allocations based off

master list

Audit PR to SAP mapping for

accuracy

Project Plan Update

Get Project Plan PR

Codes for timesheets

Do a Clarity lookup for SAP codes

Filter out dark,

restricted, Op, etc.

Request Clarity

allocations for missing projects

Validate that each project is in FG list

Update FG CSV if

necessary

Timesheet Tool

Employee

Enter PR codes, get complete list of projects

Auto submits FG CSV records

Admin

Email late people

Generate CSV

FG Upload CSV

Locking issues

Delays CSV export to FG waiting for

people to check in and out

People enter data incorrectly

Prep and Send to FG

Complete/Submit

Timesheets

Need a way to bulk add a list

to Clarity

Calculate daily hours per

project

Adjust for Time Off / Overtime

Compare Delta

Approve/Reject

Timesheets

Compare allocations

against Project Plan

Find delta for Clarity to FG

Find delta for Time Off

Calendar to timesheets

Delta automated with

Phase II of Timesheet Tool

Proposed Timesheet Process= New Feature

= Obsolete

Key

The Timesheet Tool reduces most of the work, from hours to minutes.

We can leverage what we havePhase 0 of the Service Transition Timesheet Tool is complete

Select, Paste, Click….DONE!

Service Transition Timesheet Tool◦ For Submitters – Easy as 1, 2, 3

1. Select your name2. enter you list of PR Codes3. click the button. Note 1: Creates the list belowNote 2: The SAP codes are automatically added to the FieldGlass upload CSV for you.Finds SAP

Codes

Finds Project Names

Found in Clarity master list?

Found in FG master list?

Do you have it in your personal FG list?

Previous error trying to upload

to FG?

Passes all tests to bill to Clarity

and FG

The Yes values are auto added

to the CSV

Phase 0◦ User

User list of projects with all data Auto submit FG Uploads

◦ Admin Refresh Who has/has not Email Generate CSV

Phase 1◦ Clarity db connection – live data◦ SharePoint Time Off Calendar – live data◦ FG – Timesheet history – drop file◦ FG FTP Drop File◦ FG FTP Intake Files◦ Automate Validation