Table of Contents 5. GENERAL REQUIREMENTS - ONTARIO OPERATIONS 5 …extportal.vale.com/PMO/Contract Requirement Files... · · 2018-03-165. GENERAL REQUIREMENTS - ONTARIO OPERATIONS

Summary of Requirements for Contracted Work

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Table of Contents

5. GENERAL REQUIREMENTS - ONTARIO OPERATIONS .............................................. 5

5.0 APPLICATION .......................................................................................................... 5

5.1 SAFETY .................................................................................................................... 5

5.1.1 Applicable Standards ........................................................................................... 5 5.1.2 Training & Certification Requirements ................................................................. 6 5.1.3 Plant Entry – Personnel & Vehicles ..................................................................... 7

5.1.4 Working at Heights ............................................................................................... 8 5.1.5 First Aid ................................................................................................................ 8 5.1.6 Site Audits & Inspections by Vale ........................................................................ 8

5.1.7 Construction PHR’s .............................................................................................. 8 5.1.8 Sign-in / Tag-in Locations .................................................................................... 9 5.1.9 Emergency Preparedness ................................................................................... 9

5.1.10 Working Alone ................................................................................................ 10 5.1.11 ZES Locking and Tagging .............................................................................. 10

5.1.12 Switch Room & Substation Access ................................................................. 10 5.1.13 Barricades ...................................................................................................... 10 5.1.14 Personal Protective Equipment ...................................................................... 11

5.1.15 Respirators ..................................................................................................... 11

5.1.16 Confined Space – Procedures ........................................................................ 11 5.1.17 Confined Space – Equipment & Personnel..................................................... 12 5.1.18 Rescue Equipment & Personnel ..................................................................... 12

5.1.19 Hot Work ......................................................................................................... 12 5.1.20 Fire / Explosives Protection ............................................................................ 13

5.1.21 Housekeeping ................................................................................................. 14 5.1.22 Engineering Requirements ............................................................................. 14 5.1.23 Temporary Lifting Devices .............................................................................. 14 5.1.24 Hoists & Cranes .............................................................................................. 15 5.1.25 Cell Phones & Radios ..................................................................................... 15

5.1.26 Posting of Information ..................................................................................... 15 5.1.27 Incident Reporting .......................................................................................... 16

5.1.28 Mobile Equipment and Light Vehicles ............................................................. 17 5.1.29 Miscellaneous Safety Instructions, All Plants .................................................. 17

5.2 HEALTH .................................................................................................................. 18

5.2.1 General Requirements ....................................................................................... 18 5.2.2 Hazardous Materials – General ......................................................................... 18 5.2.3 Hazardous Materials – Personnel Exposure ...................................................... 19 5.2.4 Dust / Fume Control ........................................................................................... 19 5.2.5 Designated Substances ..................................................................................... 19 5.2.6 Asbestos ............................................................................................................ 21

5.2.7 Lead ................................................................................................................... 21


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5.2.8 PCB’s ................................................................................................................. 21 5.2.9 Nickel ................................................................................................................. 21 5.2.10 Heat Stress / Cold Stress ............................................................................... 22

5.2.11 Respirators ..................................................................................................... 22 5.2.12 Hearing Conservation ..................................................................................... 22 5.2.13 Hygiene Practices ........................................................................................... 23 5.2.14 Occupational Exposure Monitoring Program (OEMP) .................................... 23

5.3 ENVIRONMENT ...................................................................................................... 24

5.3.1 Waste Disposal .................................................................................................. 24

5.3.2 Smelter Complex – Land Use Plan .................................................................... 24 5.3.3 Hazardous Materials – Spill Reporting ............................................................... 24

5.3.4 Soil Excavation and Disposal ............................................................................. 24 5.3.5 Vale Internal Waste Manifests ........................................................................... 24 5.3.6 Transportation of Dangerous Goods .................................................................. 25

5.4 QUALITY ASSURANCE ......................................................................................... 25

5.4.0 Quality Assurance - General .............................................................................. 25

5.4.1 ISO Requirements ............................................................................................. 25 5.4.2 Quality Plans ...................................................................................................... 26

5.4.3 QA / QC Document Submission ........................................................................ 27 5.4.4 Regulatory Notifications ..................................................................................... 27

5.4.5 Procedures and Qualification Requirements ...................................................... 27 5.4.6 Applicable Standards ......................................................................................... 28

5.5 WORK REQUIREMENTS ....................................................................................... 28

5.5.1 Work by Vale / Others ........................................................................................ 28

5.5.2 Vale Supplied Items ........................................................................................... 28 5.5.3 Commissioning .................................................................................................. 28 5.5.4 Quantities ........................................................................................................... 29

5.5.5 Electrical Power ................................................................................................. 29 5.5.6 Utilities ............................................................................................................... 29

5.5.7 Transport of Materials ........................................................................................ 30 5.5.8 Salvageable Material ......................................................................................... 30 5.5.9 Temporary Lighting, Heating and Ventilation ..................................................... 30

5.5.10 Obstructions & Interferences .......................................................................... 30 5.5.11 Fabricated Items ............................................................................................. 30 5.5.12 Design Drawings ............................................................................................ 31 5.5.13 Order of Precedence of Documents ............................................................... 31

5.5.14 Equipment and Supplies ................................................................................. 31 5.5.15 Security ........................................................................................................... 31 5.5.16 Protection of Vale Assets ................................................................................ 32 5.5.17 Mechanical Completion .................................................................................. 32 5.5.18 As-Built Drawings ........................................................................................... 32 5.5.19 Demobilization / Site Cleanup ......................................................................... 32


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5.6 SCHEDULE ............................................................................................................ 33

5.6.1 Contract Schedule ............................................................................................. 33 5.6.2 Schedule Compliance ........................................................................................ 33 5.6.3 Schedule Details ................................................................................................ 33

5.6.4 Employment Standards Act ............................................................................... 33 5.6.5 Invoicing Periods................................................................................................ 33 5.6.6 Delays ................................................................................................................ 34

5.7 CONTRACT MANAGEMENT ................................................................................. 34

5.7.1 Daily Reporting .................................................................................................. 34

5.7.2 Weekly Reporting ............................................................................................... 34 5.7.3 Monthly Reporting - Manpower On-site / Injuries ............................................... 35 5.7.4 Post-Work Document Submittals ....................................................................... 35

5.7.5 Supervisors ........................................................................................................ 35 5.7.6 Safety, Health and Environment Coordinators ................................................... 36 5.7.7 QA/QC Coordinator ............................................................................................ 37

5.7.8 Contractors Personnel ....................................................................................... 37 5.7.9 Qualification Requirements and Training Records ............................................. 38

5.7.10 Pre-Job Conferences ...................................................................................... 38 5.7.11 Pre-Mobilization Documents ........................................................................... 38 5.7.12 Construction Methodology / Work Methods .................................................... 38

5.7.13 Field Work Instructions ................................................................................... 38

5.7.14 On-site Documentation ................................................................................... 39 5.7.15 Invoicing ......................................................................................................... 39 5.7.16 Outstanding Claims Notices ........................................................................... 39

5.7.17 Other Work Period Document Submittals ....................................................... 39 5.7.18 Subcontractor Management ........................................................................... 39

5.8 SITE OFFICES & TEMPORARY FACILITIES ........................................................ 40

5.8.1 Site Offices and Other Facilities ......................................................................... 40

5.8.2 Safe Assembly Areas ......................................................................................... 40 5.8.3 Transport of Workers ......................................................................................... 40 5.8.4 Construction Trailers .......................................................................................... 40 5.8.5 Storage and Lay down Areas ............................................................................. 41

5.8.6 Removal of Facilities .......................................................................................... 41 5.8.7 Site Signage ...................................................................................................... 41

5.9 PERMITS AND PASSES ........................................................................................ 41

5.9.1 Notice of Project................................................................................................. 41 5.9.2 Work Permits ..................................................................................................... 41

5.9.3 Building Permits / Demolition Permits ................................................................ 41 5.9.4 Hot Work Permits ............................................................................................... 42 5.9.5 Excavation Permits / Services Locates / Underground Safety Notices .............. 42

5.9.6 Pass Outs / Equipment Lists .............................................................................. 42


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5.10 DEFINITIONS ......................................................................................................... 42

5.10.1 Workers .......................................................................................................... 42 5.10.2 Competent ...................................................................................................... 42 5.10.3 Working Supervisor / Crew Leader ................................................................. 42

5.10.4 Engineer of Record ......................................................................................... 43

5.11 REVISION HISTORY .............................................................................................. 44


GENERAL REQUIREMENTS – ONTARIO OPERATIONS

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5. GENERAL REQUIREMENTS - ONTARIO OPERATIONS Note: the Contracting Party is to review the following documents as applicable to the work and in conjunction with the associated contract documents:

General Requirements - Ontario Operations

Managing Group Requirements

Area-Specific Requirements

5.0 APPLICATION

This document applies to all contracted work done on-site at Vale’s Ontario Operations.

5.1 SAFETY

5.1.1 Applicable Standards

As per “Vale Ontario Operations Golden Rules”: all personnel must be trained, qualified, authorized and fit to perform their assigned tasks.

The Contracting Party shall adhere to the latest editions of the following standards, and shall ensure that their employees and those of their Subcontractors are aware of these requirements:

The Occupational Health and Safety Act (Ontario)

The Regulations for Construction Projects Reg. 213/91 (Note: this does not apply to work at Open Pit Mining Sites, or to work below the collar at Underground Mine Sites. Consult the Vale Representative for the work.)

The Regulations for Mines and Mining Plants Reg. 854. (Note: In the case of conflict between Reg. 213/91 and Reg. 854, the regulation that affords the best protection to the affected workers will apply. Consult the Vale Representative for the work for clarification as needed.)

The Regulation for the Control of Exposure to Biological or Chemical Agents Reg. 833.

The Workplace Safety and Insurance Act, First Aid Regulation 1101

Confined Spaces Regulation 632/05

WHMIS Regulations Reg. 860.

Employment Standards Act , 2000 of Ontario http://www.labour.gov.on.ca/english/es/pubs/es_resources.php

The Vale Contractors Safety, Health and Environment (SHE) Management Program -SAF-CON-P-01

All applicable Vale Standards, Policies and Procedures - refer to the Vale Extranet site at extportal.vale.com

Vale Ontario Operations All Mines Standards (applies to work at all mining sites)

Vale Global Golden Rules

http://pmo.extportal.vale.com/PMO/GoldenRules.htm

http://www.labour.gov.on.ca/english/es/pubs/es_resources.php

extportal.vale.com




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Engineering Standard Specifications - refer to the Vale Extranet site at extportal.vale.com

5.1.1.1 Company Safety, Health and Environment (SHE) Programs

The Contracting Party must ensure a current copy of their Company SHE Program is submitted to the appropriate Vale department, and ensure their Subcontractors do the same. The SHE Program is to include discipline expectations for serious or repeated infractions of this program.

5.1.2 Training & Certification Requirements

a) The Contracting Party must ensure all personnel are trained, qualified, and fit to perform the work they are assigned.

Refer to the “Contractor / Consultants Training Requirements Summary” (NAV-TP-0161) for details of training required including renewal frequency.

b) Prior to commencing work the Contracting Party must submit a list of all workers, including Subcontractors employees, with a summary of the relevant training records and associated expiry dates. The Contractor / Consultants Training Requirements Summary template (NAV-TP-0161) shall be used to log this information. The list must be updated regularly to reflect employee training requirements and status changes.

c) The following training is required to work at Vale plants:

NORCAT (Either the General safety indoctrination for Surface Plants and / or for Mining Sites, as appropriate).

WHMIS (Workplace Hazardous Materials Information System)

ZES Isolating, Locking and Tagging (ZES001 & ZES003)

Respirator Fit Test, as appropriate

Plant / Mine Site-specific Indoctrination (classroom portion)

Plant onsite review with the Vale Representative (including field walkabout)

d) Additional training may be required, including:

Working at Heights Training

Vale Confined Space Entry Training

Vale Confined Space Entry Supervisor Training

ESA Switchroom Entry

Arc Flash Training

Transportation Indoctrination

Equipment Operation

Use of Rescue Equipment

First Aid Training

Basic Underground Hard Rock Miner - Common Core

extportal.vale.com



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Basic Underground Hard Rock Miner Services Types - Common Core

Surface Miner - Common Core

Common Core for First Line Underground Mine Supervisors

Common Core for Generic Supervisors

Blasting (non-mining applications) - Surface Miner Common Core modules

ZES Level 4 Supervisory (ZES004)

Rigging

Diving Operations

High Angle Rescue

Others as required

e) The Contracting Party must supply certificates of training or equivalent documentation of these qualifications to the Vale Representative upon request.

f) OCAT Certificates for all employees doing work involving tasks within the Compulsory Trades, as listed in the Regulations for Construction Projects O. Reg. 213/91 (Note: this does not apply to work at Open Pit Mining Sites, or to work below the collar at Underground Mine Sites.)

g) Journeyperson to apprentice ratios for each trade have been established within collective bargaining agreements or by the Ontario College of Trades (for compulsory trades). These ratios must be respected at each individual jobsite on Vale property, unless specifically authorized in writing by the Vale Representative.

5.1.3 Plant Entry – Personnel & Vehicles

a) All company vehicles entering the plant must have a company logo/sign clearly displayed on their vehicle.

b) Contractor personnel entering the plant must have a current NORCAT pass and site specific indoctrinations following SPI SAF-17. The NORCAT pass must be available for inspection at all times.

c) In exceptional circumstances where personnel who have not received the required Plant/Area orientation training must enter a Vale site, the Contractor/Visitor Escort Authorization Protocol must be followed. The designated escort must obtain a “Contractor / Visitor Escort Authorization” form. The personnel being escorted must sign the waiver / release form at the Plant Gate, and must be escorted for the entire duration of their stay on the property.

d) All contract workers must also obtain a Vale pass from the Vale Pass Office, valid for the duration of the Work.

e) Personal vehicles are generally restricted from entering the plant. Those that do require access must obtain a vehicle pass from the Vale Pass Office. Extranet Site Link to Protection Services documents (extportal.vale.com)

f) Do not enter any Plant / Area when the red flashing Perimeter Lights and / or audible Alarms are active.

http://www.collegeoftrades.ca/public/journeyperson-to-apprentice-ratios

http://pmo.extportal.vale.com/PMO/SPI.htm

http://pmo.extportal.vale.com/PMO/PSPForms.htm






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5.1.4 Working at Heights

a) Where and when required, such as “open hole” conditions and/or work at heights where there is a hazard of falling 1.8 meters (6 feet) or more, appropriate fall protection/fall arrest equipment is to be used in accordance with the applicable Regulations, Vale SPI SAF-06 Fall Protection, and the Vale Global Golden Rules.

b) Written rescue plans, suitable rescue equipment, and qualified personnel must be supplied wherever fall protection equipment is used, including work required for the installation or removal of scaffolding & platforms and other work at heights. The rescue plans must be reviewed by the Vale Representative before the start of the work.

c) When developing measures for fall protection, fall clearance distances must be considered and appropriate mitigation measures taken.

d) All workers and rescue personnel involved must review the rescue plans before starting the work, and the Contracting Party must provide documentation of these reviews upon request.

e) Also see the “Training Requirements” section within this document.

f) Appropriate tie off points must be installed / used where required. Consult the appropriate Vale Engineering Standards / Vale MTS Guidelines.

g) For work at heights being done outside, all supervision, workers and rescue team members must be aware of the requirements of the Working During Storms or Lightning Occurrences Precautionary Guideline (MGUID-50004): communication protocols, suspension of outdoor work and suspension of confined space work.

5.1.5 First Aid

a) For work in surface locations, the Contracting Party shall include a First Aid kit all as described in the First Aid Requirements regulation 1101.

b) All injured personnel must report to the nearest Vale First Aid office for examination and injury reporting, after the initial First Aid treatment at the site.

5.1.6 Site Audits & Inspections by Vale

From time to time the Vale Representative and/or other Safety, Occupational Health and / or Environmental personnel will conduct Safety Inspections and/or Audits on-site. The document will be forwarded to the Contracting Party, complete with all the related documentation. All noted deficiencies must be corrected immediately.

5.1.7 Construction PHR’s

a) Prior to the start of work, the Contracting Party and Vale shall prepare a Construction Process Hazard Review (PHR) (NAV-TP-0019) document.

b) The Construction methodology (NAV-TP-0019) shall form an integral part of the PHR.



http://legislation.ccohs.ca/legislation/documents/ont/onewsi/onrfare0.htm



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c) Additional task-specific Construction PHR’s may be required based on the complexity & extent of the Work, or based on the potential hazards or impact on workers, facilities, or the environment.

d) PHR’s are to be submitted in the standard format for Vale Ontario Operations. Refer to the Vale Extranet Site – Forms (http://pmo.extportal.vale.com/PMO/PMOForms.htm)

e) Prior to commencing work, the final agreed-upon copy of the Construction PHR is to be reviewed and signed off by all workers on-site, and must be posted at the work site. Copies of the workers sign-offs must be submitted to the Vale Representative.

5.1.8 Sign-in / Tag-in Locations

All Contracting Party workers are required to sign in & out and / or tag in & out at the locations designated by the Vale Representative.

5.1.9 Emergency Preparedness

5.1.9.1 For Surface Plants

a) For Surface Plants, workers must be familiar with the area’s emergency procedures and alarms and the locations of the applicable Surface Safe Assembly Areas and Fire Evacuation Areas.

b) For Surface Plants, workers must immediately report to the nearest Surface Safe Assembly Area (INVAC) when the intermittent tone alarm sounds or to the nearest Fire Evacuation Area (OUTVAC) when the continuous tone alarm sounds.

c) Workers must not wander away from their designated work areas

d) Ensure that a reporting process is in place to account for personnel at all times. Also see “Training Requirements”.

5.1.9.2 For Mining Sites

a) For Mining Sites, workers must be familiar with the area procedures for: Underground Fires, Surface Fires and Level III Emergencies. Workers must also be familiar with the locations of underground refuge stations and Surface Safe Assembly Areas and Fire Evacuation Areas, where applicable.

b) For work on surface, workers must immediately report to the nearest Surface Safe Assembly Area when the intermittent tone alarm sounds or to the nearest designated Fire Evacuation Area when the continuous tone alarm sounds.

c) For work underground, workers must immediately report to the nearest area designated by the underground fire procedures for the area when notified by Stench and / or radio communications or other means.

d) Workers must not wander away from their designated work areas

e) Ensure that a reporting process is in place to account for personnel at all times. Also see “Training Requirements”.

http://pmo.extportal.vale.com/PMO/PMOForms.htm



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5.1.10 Working Alone

a) Where individual workers are required to work alone, the Contracting Party shall implement a “Working Alone” policy which meets all requirements of the Occupational Health and Safety Act (Ontario) and regulations. It must also comply with or exceed all applicable Vale plant-specific policies for “Working Alone”. This generally involves contacting a designated person on a periodic basis.

b) For underground work this may require specialized radio communication equipment. Review with the Vale Representative.

5.1.11 ZES Locking and Tagging

a) The Contracting Party is responsible for locking and tagging all applicable equipment and systems, with the assistance of the Vale Representative, and in compliance with Vale’s Zero Energy State (ZES) program. Also see the “Training Requirements” section within this document.

b) An Energized Electrical Work Permit is required for electrical work being performed within the restricted approach boundary or when an increased likelihood of exposure to an Arc Flash hazard exists. Refer to the Energized Electrical Work Procedure (MPROC-50007).

5.1.12 Switch Room & Substation Access

All workers that require entry to Electrical Switchrooms or Substations must be escorted by permitted personnel, or obtain a Switch Room Device Permit from the local Vale Electrical Authority. Refer to Vale’s Switch Room and Substation Access Procedure (MPROC-50001). Also see the “Training Requirements” section within this document.

5.1.13 Barricades

5.1.13.1 For Surface Work

a) The Contracting Party is to secure the work site with yellow tape/rope or suitable barricades as per Vale’s SPI-18 Barricading in Surface Plants.

b) Information on the yellow tag will be legible and include the cell phone number of the applicable authorizing person.

c) When the work is performed in areas open to the Public, the Contracting Party shall provide, erect and maintain adequate barricades, warning signs, and/or traffic controls to provide for public safety.

d) Warning signs and traffic controls in public areas shall be illuminated and placed at a sufficient distance from the work to allow members of the public to respond safely to the directions provided, and visible in daylight or at night.

5.1.13.2 For Underground Work

a) See chapter 22 of All Mines Standards

http://extportal.vale.com/maint/sud/60.html

http://pmo.extportal.vale.com/maint/sud/pdf/MPROC-50001.pdf

http://pmo.extportal.vale.com/maint/sud/pdf/MPROC-50001.pdf




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b) The Contracting Party is to secure the work site with yellow rope (1/4” min) for a single guardrail

c) Double guardrails – ¼” chain minimum and signs

d) No yellow tags are required (except on surface), and “Caution” tape or “Information” tape is not to be used

e) When the work is performed in areas open to the Public, the Contracting Party shall provide, erect and maintain adequate barricades, warning signs, and/or traffic controls to provide for public safety.

f) Warning signs and traffic controls in public areas shall be illuminated and placed at a sufficient distance from the work to allow members of the public to respond safely to the directions provided and visible in daylight or at night.

5.1.14 Personal Protective Equipment

a) The Contracting Party shall ensure that workers wear the proper personal protective equipment as required by the type of Work and the Plant/Area directives. Refer to the Scope of Work and applicable Section 7 Area-Specific Requirements document(s).

b) All workers must be trained in the use and maintenance of the associated equipment.

c) Minimum PPE requirements:

Hard hat – see SPI SAF-07

Safety glasses with side shields – see SPI SAF-01

Safety boots complete with metatarsal guards – see SPI SAF-02

Hearing protection - see Area Specific Requirements

Long sleeved shirt and long legged pants, with reflective striping – see SPI SAF-23

d) Each Vale Plant / Area may also have other specific PPE requirements. Refer to the applicable Section 7 Area-Specific Requirements document. Comply with PPE requirements as per posted signage in the area.

e) For flat roof replacement work there is an Ontario Operations exemption to SPI SAF-38 Standard Cutting Tools, stating that Kevlar gloves and sleeves/wristlets or equivalent must be worn by workers that are actively participating in the cutting of roofing material.

5.1.15 Respirators

Refer to Section 5.2.11 Respirators under Health.

5.1.16 Confined Space – Procedures

a) Where and when applicable, the Vale Confined Space Program must be followed.

b) Written confined space assessments, entry procedures and rescue plans must be prepared, and must be reviewed by the Vale Representative.






http://pmo.extportal.vale.com/PMO/ConfinedSpace.htm



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c) The Contracting Party may be required to test the rescue plans prior to any entry into the confined space as per the confined space assessment form.

d) These tests must be documented and must be witnessed by the Vale Representative.

e) All workers and rescue personnel involved must review the rescue plans before starting the work, and the Contracting Party must provide documentation of these reviews upon request.

f) Also see “Training Requirements”.

g) For work in confined spaces, all supervision, workers and rescue team members must be aware of the requirements of the Working During Storms or Lightning Occurrences Precautionary Guideline (MGUID-50004): communication protocols, suspension of outdoor work and suspension of confined space work.

5.1.17 Confined Space – Equipment & Personnel

a) The Contracting Party shall provide all equipment required for ventilation, internal lighting, electrical power, etc… required for confined space work, unless specified otherwise in the Scope of Work Document.

b) The Contracting Party shall also provide all required confined space rescue equipment and personnel including attendants, rescue and first aid personnel, unless specified otherwise in the Scope of Work Document.

c) Confined Space – Air Quality Testing

Vale personnel will perform / witness the primary air quality test.

The Contracting Party is responsible for all subsequent air quality tests, including the provision of air quality testing equipment and personnel, unless specified otherwise in the Scope of Work Document.

5.1.18 Rescue Equipment & Personnel

a) All rescue equipment provided by the Contracting Party required for Fall Protection, Confined Space, etc shall be inspected prior to use and at least once per week when in use.

b) A record of these inspections must be maintained at the Contracting Party’s site office and be accessible to all workers and the Vale Representative.

c) The rescue equipment identified in the plans must be available on site at all times.

d) Personnel who will execute rescues must be qualified to the appropriate sections of CSA CAN Z1006, and copies of their training records must be kept on site for review.

e) Also see the “Training Requirements” section within this document.

5.1.19 Hot Work

a) All hot work (burning, welding, Arc-air or other hot work) must comply with the

requirements of Vale # SAF-HWP-01 Hot Work Program. This includes obtaining

the appropriate Hot Work Permit.

http://pmo.extportal.vale.com/PMO/ProgramsPolicies/Hot%20Work%20Program%20OO-SAF-HWP-01.pdf



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b) The Contracting Party shall notify the Vale Representative prior to the start of Hot Work (that shift), and take suitable measures to protect personnel and equipment during that work.

5.1.20 Fire / Explosives Protection

a) The Contracting Party shall provide and maintain adequate temporary fire protection equipment during the performance of the work, to the satisfaction of the Vale Representative. This requirement extends to all temporary facilities being used by the Contracting Party including site offices, trailers, storage areas, etc.

b) All fire protection equipment shall be suitable for the nature of the work and the potential fire hazards of the location.

c) The Contracting Party shall ensure that personnel qualified in the use of the fire protection equipment are immediately available to the work site on all working shifts and during all fire watch periods.

d) The Contracting Party shall ensure that combustible wastes are stored in approved safety containers while on site, and removed from the work site daily. Also see “Waste Disposal”.

e) All inflammable liquids shall be stored and handled in approved containers.

f) Bulk storage of flammable liquids or similarly hazardous materials is not permitted inside any building. Refer to SPI-SAF-13 Handling Procedures for Flammable Liquids section 5.2 and Regulation 854 for Mines and Mining Plant section 120. For underground locations also refer to All Mines Standards Chapter 15 Storage and Transfer of Diesel Fuel Oil Underground.

g) For Refueling Truck Safety Requirements refer to SPI-SAF-13 Handling Procedures for Flammable Liquids. In underground locations refer to All Mines Standards Chapter 15 Storage and Transfer of Diesel Fuel Oil Underground.

h) Designated mobile equipment for use underground requires onboard fire suppression systems. Refer to Plant-Specific Requirements, All Mines Standards and to Regulation 854 for Mines and Mining Plant section 28 (2) (a) (i).

i) For Refueling Station requirements underground refer to Regulation 854 for Mines and Mining Plant section 28 (2) (a) (i).

j) No Gasoline powered / propane powered equipment is permitted in underground operations or mine headframes.

k) Paints and other coatings shall be stored and mixed only in approved areas and suitable precautions shall be taken against fire hazards.

l) All Explosives shall be stored and handled according to Regulation 854 for Mines and Mining Plants Part 6, the applicable Construction Regulations, and the All Mines Standards (where applicable).

m) All personnel conducting blasting operations shall be qualified and authorized for the work (see Training Requirements).


http://www.e-laws.gov.on.ca/html/regs/english/elaws_regs_900854_e.htm








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5.1.21 Housekeeping

The Contracting Party shall ensure that all workplaces are maintained in a safe and orderly condition. Good housekeeping practices and daily cleanup must be adhered to.

5.1.22 Engineering Requirements

a) The Contracting Party is responsible for the design and construction of all temporary bulkheads, staging, shoring, supports, formwork and scaffolding that is required to perform the Work, unless specified elsewhere within the contract documents.

b) For demolition work, the Contracting Party is responsible for the preparation of a Demolition Plan required to perform the Work.

c) The Contracting Party must retain a Professional Engineer registered in the province of Ontario to review and approve all such designs / Demolition Plans, and to conduct on-site inspections.

5.1.23 Temporary Lifting Devices

a) Temporary lifting devices are those required for the execution of the Work, where these lifting devices are not being permanently installed as part of the Work.

b) The Contracting Party shall supply, install, inspect and certify all temporary contract-specific lifting devices and supply applicable drawings stamped by a Professional Engineer registered in the Province of Ontario.

c) The Contracting Party’s Supervisor and the Engineer shall inspect and sign off each installation before use. The Vale Representative will witness the inspection.

d) For Temporary Lifting Devices used underground, refer to the applicable MTS Guidelines. (Contact the Vale Representative for access to MTS Guidelines.). All existing lifting hitches used underground are to be inspected by the Contracting Party’s Supervisor prior to use to ensure there are no defects. The corresponding check sheet is to be completed for all existing lifting hitches prior to use. Note: where new lifting devices are attached to rock faces in mines, a Rock Mechanics Engineer is required to substantiate the integrity of the supports. A lifting device installation report must be completed and signed off prior to using a new lifting hitch. Additional inspections / reports may be requested – refer to the Vale Representative for more details.

e) Any deviations from the drawings require approval of the Engineer prior to proceeding.

f) A copy of all documents must be provided to the Vale Representative.

g) Personnel using this equipment must be trained, qualified, authorized and fit to perform the tasks.

h) All loads shall be lifted in a controlled manner. Adequate measures shall be taken to safeguard against encroachment under suspended loads by pedestrians and mobile equipment.



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5.1.24 Hoists & Cranes

a) Personnel operating hoists and cranes must be trained, qualified, authorized and fit to perform the tasks.

b) Pre-operational checks must be conducted on all lifting equipment before their first use on that shift, including manual devices, powered hoists and cranes. All pre-operational checks and other inspections must be documented for powered hoists, cranes and associated lifting devices. For manual lifting devices, consult the Vale Representative for documentation requirements.

Manual Lifting Device: A manually-operated lifting device for raising or lowering loads, including chain-falls, come-alongs, manual hoists, and other similar devices.

Powered Hoist: A powered lifting device for raising or lowering loads, which may be attached to fixed or moveable structures.

Production & Service Cranes: A powered mechanism for raising or lowering loads that can also travel in one or more directions horizontally. Production Cranes are used directly for production purposes; Service Cranes are used primarily for maintenance or service work. Crane Operators must be currently qualified to provincial standards and have must provide appropriate documentation.

c) Note: Vale fixed-plant Powered Hoists and/or Production Cranes and/or Service Cranes cannot be operated by contractors without the Vale Representative’s written consent and the appropriate training and qualifications.

c) Under certain circumstances, a Lifting Plan must be produced and followed, as per Vale’s Crane and Hoisting Safety Management Guideline (NAV-GP-0086). For Critical Lifts, as defined in that Guideline, a Professional Engineer must approve the plan in writing. Also refer to Scope of Work.

5.1.25 Cell Phones & Radios

a) The Contracting Party shall comply with all other applicable radio communication protocols and procedures on Vale property, as per Vale SPI SAF-22 Use of Cell Phones and Two-Way Communication Radios.

b) No person shall dial or operate hand-held cell phones or two-way radios while driving on Vale property.

c) Use of Cell phones and other Radio Frequency Devices (RFD’s) are not permitted in restricted areas. Refer to Plant / Mine Specific protocols.

5.1.26 Posting of Information

a) The Contracting Party shall post all relevant Safety and Health information in a conspicuous location at the work site in accordance with section 5.5 of the Vale Standards for Construction Trailers Guideline (NAV-GP-0028).

a) THE FOLLOWING ITEMS MUST BE POSTED IN A VISIBLE LOCATION INSIDE THE TRAILER:




http://extportal.vale.com/PMO/PMO%20Forms/NAV-GP-0028%20Standards%20for%20Construction%20Trailers%20Guideline.pdf



DM # 558579 v15 Page 16 of 45

a) Where applicable, the Vale Representative will provide a copy of the plant’s site layout / yard drawing (e.g. Smelter Emergency Preparedness General Yard Layout Drawing). This must be posted in all in site trailers with the following information highlighted:

Trailer Location

Work Location(s)

INVAC & OUTVAC Locations

Fire System Locations

5.1.27 Incident Reporting

b) All injuries must be reported immediately to the Vale Representative, who will in turn follow the internal Vale Reporting Protocols.

c) The Contracting Party must immediately notify the local First Aid Office (Plant Protection Department) of all emergencies and fires which are too large for personnel onsite to extinguish. Also notify the Vale Representative.

d) Other incidents are to be reported to the Vale Representative as required. All near-miss incidents with potential for Safety / Health / Environment impacts, process impacts, or property damage are to be reported to the Vale Representative. The Contracting Party shall follow-up with an investigation and written report describing the incident and the required follow-up actions. The Vale Representative will review the report and enter an accident/incident report in the Vale SAP Incident Management system as required. Copies of finalized Incident Reports shall be reviewed jointly by the Vale Representative and the Contracting Party.

e) The Contracting Party shall follow-up with an investigation and written report describing the incident and the required follow-up actions. A preliminary report must be submitted within 24hrs of the incident, and a final report must be submitted within 7 days unless agreed otherwise by the Vale Representative.

f) The Vale Representative will review these reports and enter or update the accident / incident report in the Vale SAP Incident Management system. Refer to Vale SPI SAF-30 for further details.

g) This does not relieve the Contracting Party of their obligations under Federal or Provincial legislation for submitting the required reports to the appropriate authorities.

h) If any claim is made by anyone against the Contracting Party or their Subcontractors with respect to any accident related to the performance of the Work, the Contracting Party, after taking all measures to protect the life and property of all persons potentially affected by the accident, shall immediately report the facts in writing to the Vale Representative giving full details of the claim.

i) Refer to Section 5.7.3 Monthly Reporting - Manpower On-Site / Injuries. By the 5th day of each month the Contracting Party shall submit a completed “Contractor On-Property Injury Statistics” sheet as per the instructions in the template. The Contracting Party that holds the direct contract with Vale is responsible to report all hours and injuries that occurred on Vale property, including any Subcontractor data.

http://pmo.extportal.vale.com/PMO/SmelterMap.htm




http://standards.inco.com/pmo/pdf/Contractor%20On-Property%20Injury%20Statistics%20Sheet.xls

http://standards.inco.com/pmo/pdf/Contractor%20On-Property%20Injury%20Statistics%20Sheet.xls



DM # 558579 v15 Page 17 of 45

5.1.28 Mobile Equipment and Light Vehicles

a) Mobile equipment and light vehicles must only be used for the purpose they were designed for.

b) All mobile equipment and vehicles must comply with the applicable portions of the Highway Traffic Act and/or the Occupational Health and Safety Act and Regulations of Ontario.

c) All mobile equipment shall meet Vale specifications and safety requirements.

d) Drivers must observe all posted signs and always drive within the posted speed limits.

e) Park only in designated locations. Do not block roadway, access points, or safety devices.

f) Pedestrians have the right of way at designated Crosswalks. Mobile equipment has the right of way in all other locations – observe plant-specific rules.

g) Operators of mobile equipment and vehicles must be trained, qualified, fit and authorized to operate the equipment.

h) Where fuel fired mobile equipment will be used inside plant buildings, the Contracting Party shall provide Vale with the Equipment Information Sheet and Emission test results.

5.1.29 Miscellaneous Safety Instructions, All Plants

a) Surface and Underground Mining areas – the Contracting Party shall ensure personnel only enter areas that they are authorized to enter, including all Subcontractors employees.

b) Equipment Safeguarding – Only trained and qualified personnel may alter equipment safeguards, and only after having received authorization from the Vale Representative or their designate.

c) Management of Change assessments shall be done in conjunction with the Vale Representative before implementing any temporary or permanent change to processes, equipment or facilities.

d) Be aware of overhead hazards such as power lines, ducts and piping.

e) Do not store material within 5 Meters of substations.

f) Smoke only in approved areas.

g) Dispose of waste in proper bins.

h) Do not use passenger elevators to transport equipment or supplies.

i) Rings and other jewelry and adornments are not permitted in operating areas.

j) Facial and long hair must comply with the requirements of SPI SAF-10 “Facial & Long Hair”.

k) Discuss all safety and health concerns or issues with the Vale Representative.—




DM # 558579 v15 Page 18 of 45

l) When removing material from roof tops or elevated platforms the material must be controlled at all times and dust and other airborne hazards must be contained, where there is a risk to personnel or property. Use enclosed chutes to direct waste materials to covered bins, or transport material in bins, bags, etc. as required. Refer to Scope of Work.

m) During winter, be aware of overhead hazards when entering / exiting buildings, due to ice / icicles forming on roof edges.

n) All doors are to be kept closed to maintain proper ventilation and prevent ice from forming on the floors during the winter months. Obtain approval from the Vale Representative for work on ventilation systems / equipment.

o) Do not wash down any area inside the plant without the approval of the Vale Representative.

p) Be aware of the locations of Safety Showers and Emergency Eye wash stations.

q) Assume that all piping systems and wiring are energized unless proven otherwise. If working near open pipelines confirm their status with Plant personnel.

r) Take care not to overload floor or platform structures with equipment, material, etc. Where required, confirm the loading capacity with a Professional Engineer licensed in the Province of Ontario.

s) Store compressed gas cylinders in an upright position, in a safe locations and secured with a chain. Valves must be protected with the appropriate cap or other device. Refer to SPI SAF-15 Storage of Compressed Gas Cylinders.

5.2 HEALTH

5.2.1 General Requirements

a) The Contracting Party in consultation with the Company shall assess all occupational health related hazards associated with the work, and identify and implement all required controls.

b) The Contracting Party shall ensure employees are aware of the health hazards as well as the controls necessary to prevent adverse health effects, illness or injury.

c) The Contracting Party shall disclose and share all occupational exposure monitoring

data relevant to the work they are completing on Company property with the Company.

d) The Contracting Party and their personnel shall participate in the collection of occupational exposure monitoring data upon request from the Company.

5.2.2 Hazardous Materials – General

a) The on-site management of Hazardous Materials must conform to Vale’s WHMIS Program (OH-WHMIS-P-01) and Vale’s Waste Management Program SHE Standard WP-001.


http://pmo.extportal.vale.com/PMO/ProgramPolicy.htm






DM # 558579 v15 Page 19 of 45

b) As per WHMIS 2015; as of June 1, 2018, distributors shall only sell hazardous products that comply with WHMIS 2015 requirements. Employers will have a six months transition period to bring their existing inventories of hazardous products into compliance with WHMIS 2015. This transition period to WHMIS 2015 must be complete for all suppliers as of November 30, 2018. All hazardous products must be labeled in accordance with WHMIS 2015 requirements with the appropriate safety data sheets after this date.

c) Hazardous Materials shall not be brought on site without pre-approval of the Vale Representative.

d) The Contracting Party shall provide a list of all applicable hazardous materials complete with their MSDS to Vale for approval.

e) The Contracting Party shall remove hazardous materials used and brought on to Vale property following the completion of work.

f) Proper use, storage, spill containment and worker protection must be addressed at the Construction PHR.

g) Where the Contracting Party uses rental equipment that could come in contact with hazardous Vale process materials and there is a possibility of contamination, the Contracting Party shall ensure that the rental equipment is suitably decontaminated prior to removal from Vale property.

5.2.3 Hazardous Materials – Personnel Exposure

Workers who handle or use corrosive, poisonous or other substances likely to endanger their health shall be trained and wear the appropriate personal protection and have access to suitable hygiene facilities. All hazardous substances shall be handled in accordance with the prescribed controls.

5.2.4 Dust / Fume Control

a) Appropriate means shall be taken to contain / control all dust and fumes generated during the work. Ensure that all workers in the area are protected from dust / fume emissions. Also ensure that dust / fume emissions do not impact the natural environment and/or adjacent communities. Certain types of dusts / fumes require special controls, including those that contain lead, silica, arsenic, asbestos, nickel subsulfide, soluble nickel, welding fumes, solvent fumes, and various other substances.

b) All fuel-fired equipment in all locations requires a current emissions test. All diesel-fired equipment used underground must be equipped with a Diesel Particulate Filter.

5.2.5 Designated Substances

a) The Contracting Party shall inform all workers under their jurisdiction of the presence of Designated Substances on Vale property.



DM # 558579 v15 Page 20 of 45

Vale’s Occupational Health Department maintains current inventories for the designated substance Asbestos, indicating the type, condition and locations where it is or could be present.

Prior to the start of work, the Contracting Party is to obtain the Plant Asbestos Inventory from the Vale Representative and ensure that proper controls are in place.

The following designated substances may be present in the workplace and should be reviewed for applicability prior to the start of work with the Vale representative. Contact your Vale representative for site specific details.

The Contracting Party shall consult with the Vale representative to ensure the proper controls are in place for the work and the designated substances present in the work place.

Designated Substances Program OH-DSP-P-1

Lead: Assume all paint and other surface coatings contain lead and take appropriate measures to protect all workers in the area from dust, mist or fumes that could be generated from the work. Also refer to the sub-section on Lead.

Silica: Consult with the Vale Representative and the Occupational Health Dept to determine if Silica presents a hazard in the area. Take appropriate measures to protect all workers in the area from dust that could be generated from the work.

Asbestos: Consult the asbestos inventory for the plant / area. Take

appropriate measures to protect all workers in the area from asbestos exposure. Also refer to the sub-section on Asbestos.

Isocyanates: Consult with the Vale Representative and the Occupational

Health Dept to determine if Isocyanates present a hazard in the area. Take appropriate measures to protect all workers in the area from exposure.

Arsenic: Arsenic can be present in certain process streams in the

Smelting and Refining areas, in a form that can present hazards to workers. Take appropriate measures to protect all workers in the area from exposure whenever process equipment in these areas is being worked on or if work is being done in processing areas where arsenic may be generated. (E.g. Smelter Complex MK Copper & Anode Areas)

Mercury: Mercury may be found onsite as a component in manufactured

articles such as switches and thermometers etc... Ensure workers onsite are aware of potential hazards and take appropriate measures to protect themselves from exposure.

Benzene: Benzene exposure at Vale sites is unlikely. However it may be

found as a component in fuels or laboratory chemicals.




DM # 558579 v15 Page 21 of 45

5.2.6 Asbestos

a) Vale has an Asbestos Management and Abatement Program. See attached link for reference. (OH-AMP-P-01 Asbestos Abatement and Management Program) and (ENV-WM02 Asbestos Disposal Procedure)

b) Vale’s Occupational Health Department maintains an Asbestos Inventory where Asbestos is present or could be present. Prior to the start of work, the Contracting Party is to obtain the Asbestos Inventory from the Vale Representative and ensure that proper controls are in place.

c) All employees working in a plant/mine that may come in contact with asbestos must review the asbestos awareness training (Asbestos Awareness Training OEMP005).

d) Note: Asbestos may be present in the workplace that is not specifically listed in the plant asbestos inventory. If a worker encounters suspected asbestos containing material, all work in that area must stop, the area must be roped off and the Vale Representative informed immediately.

e) Refer to OH-AMP-SPI-08 for the process flow for the Discovery of Suspected Asbestos Containing Material.

5.2.7 Lead

The removal of lead-containing coatings using power tools and other activities such as welding, burning, high temperature cutting and abrasive blasting may release lead dust and fumes into the air. Inhalation or ingestion of lead particles may cause lead poisoning and serious acute and chronic health effects.

a) Assume that all coatings on steel structures contain lead unless indicated otherwise in the contract documents, and take every reasonable precaution to protect all workers. This may require the use of grinders equipped with HEPA filters, respiratory protection, hoarding / isolation of the area, and other equipment or procedures.

b) Consult with the Vale Representative to ensure that proper controls are in place.

5.2.8 PCB’s

Exposure to Poly-Chlorinated BiPhenols can cause serious long term health effects. Ingestion or absorption is the most likely means of exposure. PCB’s may be encountered in transformer oil or in designated storage locations for PCB’s.

a) When required, consult with Vale’s Occupational Health Dept to ensure that proper controls are in place, for the work being done, in conjunction with the Vale Representative.

5.2.9 Nickel

a) All workers that are exposed to Nickel residue, Nickel Dust or other Nickel by-products must be provided with suitable hygiene facilities.

b) These facilities may be provided by the Contractor and/or augmented with the existing Vale facilities, as described in the Scope of Work document.



http://extportal.vale.com/PMO/ProgramsPolicies/Asbestos%20Waste%20Management.pdf

http://pmo.extportal.vale.com/PMO/TrainingPresentations.htm



DM # 558579 v15 Page 22 of 45

5.2.10 Heat Stress / Cold Stress

a) Workers that are exposed to extreme Cold or Heat stress must be provided with, and use appropriate PPE to suit the conditions.

b) The workers exposure must be limited and additional steps to address these concerns must be reviewed at the Construction PHR.

c) Where applicable, also refer to Thermal Management Guideline - Mines SSF 383.2

d) Where applicable, also refer to Heat Stress Awareness Training – SSF371.

5.2.11 Respirators

a) If tasks are being done that generate potential respiratory hazards and / or work is being done in areas with respiratory hazards where natural ventilation is inadequate and mechanical systems are impractical, the Contracting Party shall provide respiratory protection equipment to be worn by all the workers.

b) The selected equipment shall provide worker protection against all of the anticipated hazards. Consult with Vale Representative to determine if respiratory protection is required, what level of protection is appropriate, cartridge / filter change out procedure and what type of filtering media is appropriate for the agent(s) present during work. Consult the Vale Representative for occupational exposure monitoring that may be required to determine the level of protection for compliance with the occupational exposure limits (OEL).

c) All workers must be trained in the proper use, care and storage of the equipment, and must be fit tested for the specific respirator where required.

d) The Contracting Party must report to the Vale Representative any incident or change in airborne hazards that may alter the respiratory protection requirements for the workroom environment. The Contracting Party must also ensure that other worker groups in the area are notified of the hazard as soon as the hazard has been identified.

e) Refer to OH-RPP-P-01 Respiratory Protection Program.

5.2.12 Hearing Conservation

a) Refer to OH-HCP-P-01 Hearing Conservation Program

b) The Contracting Party must follow safe work practices that reduce or prevent occupational noise exposure;

c) The Contracting Party must wear properly fitted hearing protection when necessary

d) The Contracting Party must notify the Vale Representative of tasks that alter the noise level in the work area(s) that could change minimum hearing protection requirements (PPE, Engineering Controls, etc.); or subsequent changes in the Contracting Party’s methodology or equipment that would cause this.

e) The Contracting Party must report to the Vale Representative any incident or change in noise level that alters the hearing protection requirements for the work.




DM # 558579 v15 Page 23 of 45

5.2.13 Hygiene Practices

The Contracting Party must ensure that appropriate Hygiene Policy, Program and/or Plans are in place for the protection of their workers, including Subcontractor personnel. Where applicable, a copy of the document must be available at the site office and must be submitted to the Vale Representative upon request.

Eat and drink only in areas designated by the Vale Representative in consultation with the Plant personnel.

Do not enter “clean areas” with contaminated clothing or PPE. These may include: offices, lunch rooms, conference rooms, etc. Refer to the Vale Representative for specific instructions.

The following are recommendations to minimize exposure to hazardous materials:

a) Wash hands and face regularly with soap and water, especially prior to eating or smoking.

b) Tape cuffs (wrists and ankles) and boot laces, as appropriate to minimize ingress of dust into clothing.

c) Wear appropriate layers / types of clothing based on the contaminants in the area and the work being done.

d) Remove contaminated clothing prior to entering clean work areas, lunchrooms, etc.

e) Keep cuts and abrasions clean and covered.

f) Do not carry cigarettes / cigars in an exposed pocket.

g) Avoid nail biting as bacterial and dust accumulates under fingernails.

h) Routine cleaning and maintenance of PPE can help prevent exposure.

i) Shower before leaving work.

Also refer to the appropriate Area-Specific Contract Requirements document(s) for details on the hazardous materials that may be encountered in those workplaces, and the corresponding mitigation measures.

Note: The Hygiene Policy, Program and/or Plans referenced above must include all measures reasonable under the circumstances to ensure that workers exposed to process materials and /or other hazardous substances do not remove these materials from the property. This may include contaminated work clothing, personal or company vehicles, or other transfer mechanisms that may endanger the health of the workers or the health of others.

5.2.14 Occupational Exposure Monitoring Program (OEMP)

a) The purpose of the OEMP is to provide guidance in the identification, assessment and control of potential health hazards in the workplace.

b) Refer to OH-OEMP-P-01 Occupational Exposure Monitoring Program.

http://extportal.vale.com/PMO/ProgramsPolicies/Occupational%20Exposure%20Monitoring%20Program.pdf



DM # 558579 v15 Page 24 of 45

c) Consult with Vale’s Occupational Health Department for more details.

5.3 ENVIRONMENT

5.3.1 Waste Disposal

a) All waste materials from construction and demolition processes are to be sorted and disposed of as per the Vale Representative’s instructions, and Vale’s Waste Management Program and Waste Management Program Standards.

b) Different requirements apply to wastes being disposed of onsite vs offsite. Refer to Section 5.3.5 Vale Internal Waste Manifests and section 5.3.6 Transportation of Dangerous Goods.

5.3.2 Smelter Complex – Land Use Plan

The Smelter Property Land Use Plan describes the environmental standards governing work within the Smelter Complex property boundaries. The Smelter Complex Land Use Map shows which Vale Manager is responsible for each part of the property. The Contracting Party and the Vale Representative must determine if these standards apply to the work being performed. Consult the Environment Department for further guidance.

5.3.3 Hazardous Materials – Spill Reporting

All spills of Hazardous Materials, including oils and solvents, must be promptly reported to the Vale Representative, who will report it to the Vale Environmental Department or Environment On-call.

5.3.4 Soil Excavation and Disposal

When excavating soils or other materials on surface within Vale plants, the Vale Representative will contact the Vale Environmental department to arrange for soil samples to determine if the material can be used for backfill or must be disposed of. The Contracting Party shall ensure that all required procedures are in place for the safe execution of this work. Also see “Excavation Permits”.

5.3.5 Vale Internal Waste Manifests

a) For materials requiring disposal within the Vale disposal area, a “Tailings Waste Management Internal Manifest Form” must be generated as per the instructions on the form. Consult the Vale Representative.

b) The manifest must be completed properly and signed by an authorized Vale designate.

c) Refer to Vale SPI-ENV WM03 Management of Subject Waste and the instructions on the “Tailings Waste Management Internal Manifest Form”.










DM # 558579 v15 Page 25 of 45

5.3.6 Transportation of Dangerous Goods

a) When transporting hazardous material off-site, obtain the appropriate Transportation of Dangerous Goods documentation, and ensure all personnel involved are appropriately qualified.

b) When Vale is the Waste Generator, Vale may retain certain legal liabilities with respect to the waste being disposed of. The Contracting Party must take all steps required under applicable legislation to ensure the waste in question is properly manifested, transported and disposed of in accordance with applicable legislation.

c) Also, refer to SPI SAF-24 Shipping of Process Equipment from Hazardous Service. The intent of this SPI is to ensure that Vale process equipment being transported on-site or off-site has been properly cleaned / decontaminated, and to ensure that personnel that may come in contact with this equipment are aware of the potential hazards posed by the process materials.

5.4 QUALITY ASSURANCE

5.4.0 Quality Assurance - General

a) The Contracting Party is responsible for quality and conformance of equipment, materials, fabrication, pre-assembly at module yards, QC release and Construction at site of their own Work and that of the Subcontractors’ Work.

b) The Contracting Party shall provide all required Quality program documentation including plans, procedures, inspection and test procedures and records as related to the Work, and provide the above documents and records to the Vale Representative for review and acceptance, prior to start of the other aspects of the Work.

c) The Contracting Party shall review and approve all Quality program documentation from Subcontractors, as listed in b) above.

d) The Contracting Party shall ensure the Company's rights to witness inspection/tests, verification, quality surveillance and audits are enforced and communicated to all parties/places where the Work is being carried out.

e) The Contracting Party shall take prompt corrective action to correct any non-conformity identified as a result of any inspection, testing, audits, notification of adverse conditions by the Company.

5.4.1 ISO Requirements

f) Contracting Party work involving steel structures and/or pressure containment systems may be required to meet the minimum requirements of ISO 9001.

g) This may apply to other Work as well, depending on the location.

h) Refer to the Scope of Work document for more details.

i) ISO registration of the Contracting Party shall be by the Quality Management Institute or other independent certified Quality Assurance registration body.




DM # 558579 v15 Page 26 of 45

j) Where ISO registration of the Contracting Party is required for the Work, a copy of the current ISO certification must be supplied to Vale Representative.

5.4.2 Quality Plans

a) Where required, the Contracting Party shall prepare a quality plan, including all of the required quality control inspections, tests and records.

b) The Contracting Party must conduct all required inspections, tests and reviews as necessary to confirm the quality of work as described in the Scope of Work and the applicable codes and standards. To meet these requirements, the Contracting Party is to provide a schedule listing all Inspections, Tests and Simulations.

c) These will include, but not be limited to, all applicable tests and inspections required for TSSA, CWB, ESA, and other legislated requirements, and any tests or inspections required by the applicable Vale Engineering Standards (Concrete Slump and compression tests, etc.) The Contracting Party shall ensure all commitments made on behalf of the Company to Governmental Authorities are identified, documented and being executed.

d) All work will be subject to an ESA inspection.

e) Contact the Vale Quality Assurance Representative and refer to Scope of Work for more information.

f) Where requested, the Contracting Party shall prepare a detailed Contract-Specific Quality Checklist and/or Quality Assurance Plan for review with the Vale Representative, complete with a schedule of activities. This must be completed and issued to the Vale Representative prior to starting the work.

The Quality Assurance Checklist / Plan (NAV-TP-0168) may be required to include items from the table below, among others.

Item Key Quality Indicator

1 Conformity to design, scope & drawings.

Field checks by the Constructor

2 Q A Documentation Confirm that a File of all documents is being retained and updated as work proceeds

3 Materials to Specs & mill tests

Confirm with inspections

4 Welding Quality Welder Qualifications, visual inspections, X-Rays, Pressure Tests, all witnessed & sign off.

5 ESA review of electrical Report by the ESA inspector

6 Concrete – Each Load Slump test (refer to SPEC-13003)

7 Concrete – every 30m3 7 day cylinder compressive strength test

8 Concrete – every 30m3 28 day cylinder compressive test(s)

9 Temporary Shoring and Form Work

Report sealed by a Professional Engineer verifying compliance to the engineering design and authorizing placement of concrete



DM # 558579 v15 Page 27 of 45

Item Key Quality Indicator

10 Painting DFT thickness in accordance with specification

11 TSSA Copies of the TSSA Inspection and Test Data report signed by the local Inspector

12 ESA Copies of the ESA inspection report signed by the local inspector

13 Welding Inspections Welding Inspector reports including, Visual, hydrostatic, pneumatic, X-Ray tests all as specified in the scope of work.

14 Soil Test results Obtain Report

15 Building and/or demolition Permits & approval

Inspection & Approval reports by Engineers and Building inspector

16 Demolition Permit Confirm that permit has been obtained

17 Environmental Hazards Check to confirm that all hazardous materials have been identified.

18 Disposal of Hazardous Materials

Confirm that procedures have been followed & Proper Manifest completed

19 Drawings updated to as-built

Confirm that Prints are on site and being updated as work proceeds.

5.4.3 QA / QC Document Submission

a) At the completion of the work, all associated quality assurance documents must be submitted to Vale in digital format. The document package must include a coversheet and table of contents and all associated documentation.

b) These may include, but not be limited to, certificates, permits, reports, trades qualifications, Mill test certificates, Welder Qualification Certificates, maintenance manuals, warranties, etc.

5.4.4 Regulatory Notifications

Where the Contracting Party is required to notify a regulatory body (e.g. MOL, TSSA, CWB, ESA, Building Controls Department, etc…) of the work and/or tests, inspections, or other activities related to the work, the Contracting Party must supply documentation to the Vale Representative proving that such notification was made.

5.4.5 Procedures and Qualification Requirements

a) The Contracting Party must submit all written procedures for review by the Vale Representative prior to the start of work. This shall include, but not be limited to mining operations, welding, electrical, etc… Refer to the Standard Job Procedure Guideline (NAV-GP-0291) and the Standard Job Procedure Template (NAV-TP-0291).

b) The Contracting Party shall ensure that all personnel have current trade certification and / or the appropriate licenses, tickets, or seals required for the work.



DM # 558579 v15 Page 28 of 45

c) Where welded structures are to be fabricated or erected as part of the work, in accordance with CSA S16, the Contracting Party must be certified by the Canadian Welding Bureau to the requirements of CSA W47.1 Division 1 or 2 or CSA W55.3 or both as applicable.

d) The Contracting Party shall ensure that Nondestructive Examination (NDE) is conducted on any Vale owned or purchased product and that is required by contract, design, drawings, specifications, codes or standards, shall be performed by a NDE inspector accredited by NRCan in accordance with CAN/CGSB 48.9712 for the NDE method used or Vale approved equal.

5.4.6 Applicable Standards

The Contracting Party is required to comply with all quality assurance requirements of the applicable Vale Engineering Standard Specifications, the applicable Building Code(s), and all other applicable standards including, but not limited to, CSA, ASME, ASTM, IEEE, etc…

5.5 WORK REQUIREMENTS

5.5.1 Work by Vale / Others

a) Refer to the Technical Description of Work (NAV-TE-0130) and associated documents (Drawings, Engineering Standard Specifications, etc) for the description of the Work.

b) Refer to the Scope of Work document for Work by Vale and/or Work by Others.

5.5.2 Vale Supplied Items

a) Refer to the Scope of Work document for the list of Vale-supplied items.

b) Ensure that all Vale-supplied items that require assembly are complete, and that the various components, considering their dimensions and weights, can be properly assembled.

c) After careful study of the Vale-supplied items, augment the various quantities to ensure properly functioning systems upon completion of the Work.

d) All Vale supplied items become the responsibility of the Contracting Party once delivered to the Contracting Party.

5.5.3 Commissioning

a) Provide the personnel, equipment and supplies required to commission the equipment and systems associated with the Work, as detailed in the Scope of Work document.

b) Vale will manage / coordinate the commissioning activities and communicate with the Contracting Party and the Other Contracting Parties during Commissioning, unless otherwise specified in the contract documents.



DM # 558579 v15 Page 29 of 45

c) The Contracting Party shall prepare pre-commissioning checklists to be filled out and signed-off stating that the individual pieces of equipment, wiring and piping that they installed or worked on have been pre-checked and is ready for commissioning, c/w documentation.

5.5.4 Quantities

If measured dimensions are different than shown on drawings, the Contracting Party must notify the Vale Representative prior to commencing work.

5.5.5 Electrical Power

a) During planned power outages and/or Utility outages the Contracting Party shall make provisions to use temporary generators, welding machines etc. as needed for the performance of the Work, unless specified otherwise.

b) This equipment must not back-feed into Vale electrical systems.

c) All on-site generators require the pre-approval of the local Vale Electrical Authority. All temporary generator installations must comply with the applicable codes and standards.

d) Unless specified otherwise, Vale does not guarantee that supplied power will be available at all times. The Contracting Party must notify the Vale Representative in the event of a Power interruption.

e) The Contracting Party is to obtain permission from the Vale Representative before connecting to any Vale power supply with the exception of standard 110V or 220V outlets.

f) Refer to the “Switch room and Substation Access” section in this document.

g) All equipment (whether part of the temporary or permanent electrical installations) is to be approved as per OESC Rule 2-024. All work shall be in accordance with the Ontario Electrical Safety Code Latest Edition and the CSA Standard CSA-M21-93, Use of Electricity in Mines.

h) Refer to the Scope of Work document.

5.5.6 Utilities

a) During planned Utility outages (e.g. Water, Plant Air, etc) the Contracting Party shall make provisions for temporary equipment & services as needed for the performance of the Work, unless specified otherwise.

b) This equipment must not back-feed into Vale Utility systems.

c) Unless specified otherwise, Vale does not guarantee that supplied utilities will be available at all times, or at the volumes, pressures or temperatures desired by the Contracting Party. The Contracting Party must notify the Vale Representative in the event of a Utilities interruption.

d) Refer to the Scope of Work document.



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5.5.7 Transport of Materials

a) In most circumstances, the Contracting Party shall be responsible to transport materials and equipment from the lay down or storage areas to the job site. See Scope of Work.

b) Refer to SPI SAF-24 Shipping of Process Equipment from Hazardous Service. The intent of this SPI is to ensure that Vale process equipment being transported on-site or off-site has been properly cleaned / decontaminated, and to ensure that personnel that may come in contact with this equipment are aware of the potential hazards posed by the process materials.

c) While transporting materials on-site, the Contracting Party is responsible for reporting any spills of material to the Vale Representative (lubricants and other fluids, waste oil, hazardous materials, etc…) and is responsible for cleaning up the spill. The Contracting Party shall ensure that spill kits, contact information for Third-Party clean-up contractors, and/or other suitable provisions are readily available during transportation of materials on-site.

5.5.8 Salvageable Material

a) When and where applicable, the Contracting Party shall be responsible for removing and storing of all salvageable product and materials to the site designated by the Vale Representative.

b) Refer to the Scope of Work document.

5.5.9 Temporary Lighting, Heating and Ventilation

a) The Contracting Party shall supply and maintain all temporary lighting, heating and ventilation equipment required for completion of the work, in compliance with the applicable regulations.

b) The Contracting Party shall ensure all temporary lighting, heating and ventilation equipment is operated in such a way as not to endanger the work, or personnel and equipment in adjacent areas.

c) The Contracting Party shall remove these items upon completion of the work.

5.5.10 Obstructions & Interferences

a) Upon discovery of any obstructions or interferences, The Contracting Party shall propose a modified layout and details to the Vale Representative, and plan the work to fit.

b) All changes to the engineered design must be authorized in writing by the Engineer of Record.

5.5.11 Fabricated Items

a) The Contracting Party is required to check all fabricated items against the provided drawings and specifications.




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b) The Vale Representative is to be informed immediately of any variation.

5.5.12 Design Drawings

Do not deviate from the design drawings unless authorized in writing by the Vale Representative.

5.5.13 Order of Precedence of Documents

a) Refer to the contract for the overall order of precedence.

b) Within the contract’s Scope of Work section, the order of precedence shall be:

I. Vale “Issued For Construction” drawings first, then

II. Custom Engineering Specifications (Contract Specific), then

III. the Engineering Standard Specifications, then

IV. the Technical Description of Work, then

V. the Scope of Work

VI. the other referenced documents.

c) The Contracting Party shall notify the Vale Representative immediately upon discovery of any conflicting information amongst the contract documents.

5.5.14 Equipment and Supplies

a) The Contracting Party shall supply and maintain all equipment, tools, supplies, fuels and lubricants required to perform the work, unless specified otherwise.

b) The Contracting Party shall not use or operate Vale tools or equipment unless authorized in writing by the Vale Representative.

c) Refer to the Scope of Work document.

d) The Contracting Party shall ensure that all equipment & tools used on Vale property are maintained in good working order, and shall supply a current emissions test certificate if equipped with an internal combustion engine.

e) The Contracting Party shall ensure that formal processes are put into place with the Vale Representative for handover of material from / to Vale.

f) All equipment supplied by the Contracting Party for underground use, shall meet the Vale requirements and specification for underground equipment. Specifications for equipment can be found on the Vale Engineering Standards external site (extportal.vale.com) and/or contact your Vale representative for specific information.

5.5.15 Security

a) The Contracting Party shall be responsible for the security of their materials, equipment and supplies at the job site and storage areas.

http://pmo.extportal.vale.com/eng/sud/standards/



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b) The Contracting Party shall provide prompt access to the job sites and storage areas by Vale Plant Protection personnel, the Vale Representative, and their designates.

c) The Contracting Party shall comply with all Vale security policies and procedures.

d) Refer to the Contractor Material Lists and Seal Procedure (SPI-PSP-02) for details and requirements for these items and Pass-out Forms.

5.5.16 Protection of Vale Assets

a) During the course of the work, the Contracting Party shall provide adequate protection of adjacent buildings, equipment, cables, fixtures, gas line, etc.

b) The Contracting Party will make good all areas or equipment modified or damaged during the course of the work.

c) Where applicable to the work, the Contracting Party shall ensure adequate drainage and/or pump-out of the work sites and adjacent areas. The Contracting Party shall be responsible for all damage resulting from inadequate drainage and/or pump-out of the work site.

5.5.17 Mechanical Completion

a) The Contracting Party is responsible for the mechanical completion of the Work. Mechanical Completion implies that all necessary tasks have been completed and the equipment is ready for operation and/or commissioning.

b) The Contracting Party is to provide documentation verifying the completeness and quality of the Work, including any testing procedures specified in the contract documents. Those procedures will be provided prior to the expected date of the required tests, in a format and timeframe specified by the Vale Representative. Testing will be carried out in accordance with the contract documents and the procedures.

c) This documentation will be reviewed by the Vale Representative and must be made available prior to final commissioning.

5.5.18 As-Built Drawings

a) The Contracting Party shall provide the Vale Representative with one set of clean, legible, as-built (red line) mark-ups of construction drawings that clearly indicate changes made during construction, testing or commissioning.

b) These must be submitted within the period specified by the Vale Representative.

5.5.19 Demobilization / Site Cleanup

Upon completion of the work the Contracting Party shall demobilize all materials, equipment and supplies, and shall remove all waste and / or hazardous materials. The site must be left in an acceptable condition. The Contracting Party shall jointly inspect the site with the Vale Representative.



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5.6 SCHEDULE

5.6.1 Contract Schedule

Where requested in the contract, the Contracting Party is to submit a high level contract schedule, listing the items from the Appendix 3 of the Request for Proposal (RFP) with their proposal. This shall outline the sequence of Work, including mobilization, duration of all main work items, key milestone dates, manpower loading, commissioning and demobilization.

Where requested, upon award of contract, a detailed schedule must be agreed upon between the Vale Representative and the Contracting Party, including the following:

Each Task (job step) included in the job procedure will have a sequence and time line assigned.

This schedule is to be updated weekly by the Contracting Party, and forwarded to the Vale Representative.

It will be the Contracting Party’s responsibility to provide adequate resources to meet the schedule.

All schedules must be submitted in MS-Project format. Refer to the Scope of Work document for additional details.

5.6.2 Schedule Compliance

The Contracting Party must supply all required equipment and manpower, without additional cost to Vale, in order to meet the schedule milestone dates submitted with their proposal.

5.6.3 Schedule Details

Refer to the Scope of Work document for the required Start Date, End Date, Hours of Work, and other relevant schedule details for the Work.

5.6.4 Employment Standards Act

a) The Contracting Party hours of work must comply with the requirements of the Employment Standards Act of Ontario.

b) For Registered Construction Projects certain exemptions may apply to the Work, within Regulation 285/01. Note: use of these exemptions on Vale property requires approval in writing from the Vale Representative, NAV-TP-0284 Working Hours – Construction Workers Exemption Approval Request.

5.6.5 Invoicing Periods

The Contracting Party and the Vale Representative must review the contract end dates for the:



DM # 558579 v15 Page 34 of 45

Work period

Invoicing Period

The Contracting Party shall not perform work on the contract after the end of the Work Period.

5.6.6 Delays

In the event of delays that impact the onsite work, regardless of the cause of the delay, the Contracting Party must:

a) notify the Vale representative immediately,

b) make every effort reasonable in the circumstances to mitigate the impact of delays on the cost and the schedule, in conjunction with the Vale Representative,

c) provide documentation (proof) of the cost impact of delays, and

d) Document the agreed-upon cost and schedule impacts (if any) on an approved FWI form (NAV-TP-0031).

e) Review the Working During Storms or Lightning Occurrences Precautionary Guideline (MGUID-50004): communication protocols, suspension of outdoor work and suspension of confined space work.

5.7 CONTRACT MANAGEMENT

5.7.1 Daily Reporting

a) The Contracting Party is to provide daily status reports of the work including activities from the previous day and the anticipated activities for the day of the report.

b) These reports are to be made available to the Vale Representative. The timing, format and content of these reports shall be as directed by the Vale Representative.

5.7.2 Weekly Reporting

Refer to Section 6 Managing Group Requirements.



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5.7.3 Monthly Reporting - Manpower On-site / Injuries

a) A monthly safety report “Contractor On-Property Injury Statistics” must be provided to the Company’s Safety Department for all contractors that perform 1000 hours or more of labour work on Vale property in the course of a 12 month period. The 1000 hour threshold includes all Subcontractor hours.

b) The report shall be completed and submitted, as per the instructions in the sheet, to Vale Company’s Safety Department via email by the 5th day of the following month.

c) If actual hours of work performed are not available by the 5th day of the following month, the Contractor shall submit an estimate of the hours worked.

d) The contractor shall follow the instructions provided with the report with respect to categorizing injuries and updating hours and injury status.

e) The monthly report format and instructions shall be provided to the contractor at the kick off meeting.

5.7.4 Post-Work Document Submittals

Refer to Section 6 Managing Group Requirements and to the Scope of Work for details.

5.7.5 Supervisors

a) The Contracting Party shall provide a competent Supervisor for all assigned Work. This individual may or may not attend the worksites. See Scope of Work.

b) All workers must be aware of who their Supervisor is, and the means of contacting the Supervisor.

c) The Contracting Party shall be responsible for supervision and management of all Subcontractor employees.

d) The Supervisor must have received Standard First Aid Training and must be currently qualified.

e) The Supervisor assigned to the Work must have successfully completed a “Basics of Supervision” training program with the CSAO, IHSA (www.ihsa.ca), or a Vale approved equivalent. Refer to the Scope of Work document for additional requirements. This training must have been taken within the last five years.

f) All underground Mining Supervisors must comply with the requirements of MAESD (Ministry of Advanced Education and Skills Development) Common Core for First Line Underground Mine Supervisors. Also see Training Requirements.

g) All underground Supervisors (Non-Mining) must comply to MAESD Common Core for Generic Supervisors. Also see Training Requirements.

h) All Supervisors / designates managing Confined Space work must complete Vale Confined Space Entry Supervisor Training.

http://pmo.extportal.vale.com/PMO/ProgramsPolicies/Contractor%20On-Property%20Injury%20Statistics%20Sheet.xls

http://www.ihsa.ca/



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i) All Supervisors must be currently qualified on all training modules in the ZES Program. Modules provided by NORCAT: ZES001 Core, ZES003 Tagger, ZES003.2 Mobile Tagging, ZES003.3 Designated Tagger, ZES004 Supervisor. Exception: ZES003.1 Remote Tagging, only where applicable (this module is provided through Vale Learning and Development).

5.7.6 Safety, Health and Environment Coordinators

a) The Contracting Party shall assign a competent SHE Coordinator for the work. This individual may or may not attend the worksites. Note that the SHE Coordinator is normally not part of the Contracting Party’s line management organization (e.g. they are not normally a supervisor).

b) The SHE Coordinator has the following general duties:

Act as a resource person to the Contracting Party’s personnel, including Subcontractors. This applies to all phases of the work, including planning, execution, commissioning, etc.

Coach, guide and mentor personnel on SHE issues.

Perform audits of the worksites as needed to confirm compliance to Safety, Health and Environment standards, policies and procedures.

Assist in completion of SHE activities related to the work, where applicable.

Other duties as assigned by their employer, so long as those additional duties do not interfere with the performance of the general duties listed here, or those listed in the Scope of Work documents for the contract.

c) The SHE Coordinator must have the following qualifications, or Vale-approved equivalent(s):

IHSA Basics of Supervision for Construction (2 Day) within the past five years.

Current Standard First Aid and CPR-A coverage as per Reg. 1101

CHSO/ CSO certificate (Note: as of May 1, 2014 the onsite SHE Coordinator assigned to the Work must either have the certificate or be working towards obtaining it, and at least one individual in the Contracting Party’s local organization must hold a CHSO / CSO certificate or Vale-approved equivalent).

d) The SHE Coordinator must have the following experience, or Vale-approved equivalent:

Minimum of 5 years related experience in an industrial / mining setting, in the role of a tradesperson, supervisor or SHE Coordinator or a combination of

Minimum of 1 year as a full time SHE Coordinator

Mentored under direction of a senior SHE Coordinator for a minimum of 1 year

e) The following qualifications and experience are also recommended:

Advanced First Aid training certificate



DM # 558579 v15 Page 37 of 45

Risk Assessment training (PHR, HAZOP, FMEA, PHA, etc.)

Certification as a JHSC Member or Co-chair

Advanced incident investigation training

Specific training in Working at Heights, Confined Space, Emergency Preparedness, Occupational Hygiene, etc.

Understanding CSA Z462 Workplace Electrical Safety (or equivalent ESA training)

Experience dealing with injury claims management with WSIB, MOL, Clients and / or other OHS resources

f) Where requested, the Contracting Party shall provide a resume for the SHE Coordinator outlining their relevant field experience.

g) Also see Scope of Work.

5.7.7 QA/QC Coordinator

The requirements for Quality Assurance Coordinators are specified in the Scope of Work document.

5.7.8 Contractors Personnel

a) Prior to starting work the Contracting Party and Vale Representative shall complete the Contact List. All Subcontractor companies and their related management / supervision must be identified.

b) Any changes to the Contracting Party’s Key Personnel (management team, including Subcontractors) after proposal acceptance will require the written approval of the Vale Representative.

c) The Contracting Party shall ensure that the Key Personnel are dedicated to the Project or give priority to the performance of their respective portions of the Work assigned to them over any other work. If the Contracting Party deems it necessary to replace any of the Key Personnel, the Contracting Party shall promptly arrange for a comparable replacement subject to acceptance by the Vale Representative.

d) The Company may direct the Contracting Party to remove from the Site, or the Work, any personnel who, in the reasonable opinion of the Company, is lacking in appropriate skills or qualifications, engages in misconduct or is incompetent or negligent or appears to be otherwise unfit for duty.

e) The Contact List shall include a 24-hour emergency contact number.

f) The Contracting Party shall supply and maintain current copies of the Contact List to the appropriate Vale Control Rooms, First Aid Station, and other locations as requested by the Vale Representative.



DM # 558579 v15 Page 38 of 45

5.7.9 Qualification Requirements and Training Records

See section 5.1.2 Training & Certification Requirements.

5.7.10 Pre-Job Conferences

Refer to the Section 6 Managing Group document (PMO/ERM Group Contracts only).

5.7.11 Pre-Mobilization Documents

Refer to the Scope of Work documents.

Prior to the start of the work, the Contracting Party’s representative and Vale’s Representative must jointly review the following documents:

Contact List (NAV-TP-0164 or other as applicable)

Pre-Mobilization Checklist (NAV-TP-0009 or other as applicable)

Contract-Specific Safety Plan (NAV-TP-0095 or other as applicable)

Rescue Plans, where applicable

Contractor / Consultants Training Requirements Summary (NAV-TP-0161)

Quality Assurance Plan (NAV-TP-0168), where applicable

Contract-Specific Communication Plan (NAV-GP-0167), where applicable

Contract / Project Schedule (where applicable)

Manpower Forecast, where applicable

These documents are to be available on site and approved copies are to be distributed to the Contracting Party and the Vale Representative.

5.7.12 Construction Methodology / Work Methods

a) Prior to starting work the Contracting Party and Vale Representative shall agree upon the construction methodology / work methods.

b) Changes to the accepted methodology will require the prior written approval of the Vale Representative.

c) Also refer to the Scope of Work document.

5.7.13 Field Work Instructions

All changes or additions to the Scope of Work require the prior written approval of the Vale Representative, via a Field Work Instruction (FWI) (NAV-TP-0050) signed by the Vale Representative, and/or via a Contract Change Order issued by the Procurement Representative.



DM # 558579 v15 Page 39 of 45

5.7.14 On-site Documentation

a) Where applicable, during the execution of the Work, maintain a set of marked up prints, changes to technical papers, test results and associated items at the site office.

b) Finalized versions of these documents are to be issued to the Vale Representative at the completion of the Work.

c) Other documents that must be posted at the site are listed elsewhere within the Contract Requirements Documents.

5.7.15 Invoicing

a) Invoices are to be submitted as per the format referenced in the contract documents. The invoicing frequency shall be as agreed to during contract award. This applies to both proforma and final invoices.

b) Proforma invoices are to be submitted to the Vale Representative and can only be authorized by the Vale Representative.

c) Refer to the Section 6 Managing Group Requirements.

5.7.16 Outstanding Claims Notices

a) Outstanding Claims Notices (NAV-TP-0030) (“Claims Waivers”) are to be submitted with each invoice when there are outstanding claims and/or injury reports, including where there are outstanding FWIs and/or DCRs.

b) These must document all outstanding changes and/or extra cost items that have not been invoiced to date. Approved FWI forms covering these items must be attached.

c) Where there are no outstanding claims and no injury reports outstanding, the vendor has the option of:

Continuing to submit a completed OCN with each invoice, or

Including the statement “There are NO known outstanding claims for work performed beyond the scope of the contract.” AND “There are NO injury reports outstanding.” on each invoice where these statements are applicable. Where invoices include these statements, an OCN is not required.

5.7.17 Other Work Period Document Submittals

Refer to the Section 6 Managing Group Requirements and Scope of Work documents.

5.7.18 Subcontractor Management

a) The Contracting Party shall ensure that Subcontracts include appropriate contractual provisions that will minimize and avoid labour disputes, disruptions, strikes, picketing and legal or illegal work stoppages in relation to the work.



DM # 558579 v15 Page 40 of 45

b) The Contracting Party shall ensure that Subcontractors assign any Intellectual Property Rights, and waive any Non-Assignable IP Rights, that they may have in and to any Trade Contractor Deliverables, in favour of Vale.

c) Also refer to sections 5.1.1, 5.1.1.1, 5.1.2, 5.1.26, 5.1.29, 5.2.1, 5.4.1, 5.7.3, 5.7.5, 5.7.6, 5.7.8, 5.7.9, 5.8.3, and 5.10.2 for specific items regarding the Contracting Party’s management of Subcontractors.

5.8 SITE OFFICES & TEMPORARY FACILITIES

5.8.1 Site Offices and Other Facilities

a) For site office and other temporary buildings, facilities and construction trailers required for lunch rooms, offices, washrooms, showers etc… requirements refer to Scope of Work.

b) The Contracting Party shall supply, install and maintain all temporary power, communications and other utilities required for their site facilities, unless specified otherwise. Refer to the Scope of Work document.

c) The Contracting Party shall not construct worker’s accommodation or recreation facilities on Vale property.

d) Refer to the “Removal of Facilities” section in this document.

5.8.2 Safe Assembly Areas

a) Refer to Scope of Work for the Safe Assembly Areas requirements.

b) When this is required, the Contracting Party must provide all associated emergency supplies.

5.8.3 Transport of Workers

a) The Contracting Party shall provide all required transportation for their workers and Subcontractors to and from work sites, unless specified otherwise. Refer to the Scope of Work document.

5.8.4 Construction Trailers

a) All construction trailers entering Vale Surface Plant sites must conform to the Standards for Construction Trailers Guideline (NAV-GP-0028). Also refer to the Project Trailer Audit / Checklist (NAV-TP-0028). These are available on the Extranet Site (extportal.vale.com)

b) The trailer location will be specified by the Vale Representative.

c) Trailers will not be allowed onsite at the Smelter Complex without the appropriate permit.



extportal.vale.com



DM # 558579 v15 Page 41 of 45

5.8.5 Storage and Lay down Areas

a) The Contracting Party shall confine materials and equipment to the locations assigned by the Vale Representative.

b) The Contracting Party shall ensure good housekeeping is maintained at all times in storage and Lay down areas.

c) The Contracting Party shall ensure that materials stored in these areas are suitably guarded and protected.

5.8.6 Removal of Facilities

a) Upon completion of the work the Contracting Party shall remove all temporary buildings, construction trailers and associated services, unless directed otherwise by the Vale Representative. Refer to Scope of Work.

b) The area must be cleaned of all waste and / or hazardous materials and returned to its original condition.

5.8.7 Site Signage

a) Post all required safety instructions and other information at the work sites and/or in the construction trailer, as per the applicable regulations and Vale SPI SAF-34 Signage.

b) Other identification signboards are permitted onsite only upon approval of the Vale Representative with respect to format, location and quantity.

5.9 PERMITS AND PASSES

5.9.1 Notice of Project

a) For work that meets the applicable criteria defined by the OHSA, the “Constructor” shall obtain and post the MOL “Notice of Project” at the work site.

b) In most cases the Constructor will be Vale; refer to the Scope of Work document for details.

5.9.2 Work Permits

a) Before site works begins, obtain and post the Vale Work Permit.

b) Review the specific plant requirements with the Vale Representative.

5.9.3 Building Permits / Demolition Permits

If specified in the Scope of Work document, obtain all necessary Building and/or Demolition permits. Refer to Vale Engineering Standard 1103-01.01.611. (SPEC-1101) and comply with all the requirements associated with the permit.


http://pmo.extportal.vale.com/eng/Sud/standards/11.html



DM # 558579 v15 Page 42 of 45

5.9.4 Hot Work Permits

Obtain all required Contractor Hot Work permits, follow instructions described on the form and post the permit at the applicable work area, as per Vale OO-SAF-HWP-01 Hot Work Program

5.9.5 Excavation Permits / Services Locates / Underground Safety Notices

a) For work in surface locations obtain all required excavation permits and locate & clearly mark all buried services prior to performing any excavations, floor cutting, or similar operations.

b) For applicable work in underground locations obtain a Safety Notice from the Vale Representative (e.g. drilling / excavations / blasting)

c) The Vale Representative will provide the associated form and standard.

5.9.6 Pass Outs / Equipment Lists

a) All materials / equipment leaving Vale property must be accompanied by a Pass Out form. Refer to SPI PSP-12 Pass-Outs Procedures. The Vale Representative will provide the associated form and standard.

b) Where more than a small number of items are involved the Contracting Party representative must submit a list of all equipment and tools brought onto the property to the Vale Protection Services representative, prior to entering the Vale Plant. This is essential in order to facilitate a pass-out form for the removal of materials and equipment.

c) Other requirements may apply in special cases. Refer to Vale Representative for the Vale Plant Protection Services procedures.

5.10 DEFINITIONS

Refer to Contract for relevant definitions.

5.10.1 Workers

Any employee of the Contracting Party or their Subcontractor that perform work onsite under the direction of a Supervisor.

5.10.2 Competent

As defined in the Occupational Health and Safety Act.

5.10.3 Working Supervisor / Crew Leader

A member of the crew or work group that fulfills the obligations of the Supervisor with respect to these Contract Requirements Documents when the Supervisor is not on site. This person is physically involved with the tasks required to complete the work.

http://extportal.vale.com/PMO/ProgramsPolicies/Hot%20Work%20Program%20OO-SAF-HWP-01.pdf

http://extportal.vale.com/PMO/ProgramsPolicies/Hot%20Work%20Program%20OO-SAF-HWP-01.pdf




DM # 558579 v15 Page 43 of 45

5.10.4 Engineer of Record

The Professional Engineer that is accountable for the engineering design work related to the Contract.



DM # 558579 v15 Page 44 of 45

5.11 REVISION HISTORY

Rev #

Description Approved By Issue Date

1 Development of all Contract Requirements Documents sections for Sudbury Surface PMO

T. Hirschfeld June 13/2012

2 Section 1 has now been aligned for all Ontario Operations. Revisions include updates to the majority of sections to gain this alignment, update to numbering scheme to align with the other sections

T. Hirschfeld Oct 17/2013

3 Added section for the Smelter Complex – Land Use Plan T. Hirschfeld Feb 19/14

4 Annual review and revisions to Sections: All references to the 079 System replaced with SAP Incident Management System 1.1.2 Training d) & e) added 1.1.12 PPE e) added, 1.1.14 Fall Protection f) added 1.1.29 Misc Safety Instructions added l), m), n) 1.2.1 Hazardous Materials added e) 1.2.9 Hygiene section updated and added a) through o) – generic hygiene items removed from various Section 4 Area Specific Requirements 1.3.1 Waste Disposal added c) 1.3.6 TDG added b) and c) added 1.4.5 Procedures updated a) 1.5.6 Transport of Materials b) and c) added 1.6.4 Employment Standards Act added b) 1.7.3 Post-Work Document Submittals section removed as already covered in Section 2 Management Group Requirements 1.7.5 SHE Coordinator b) updated, d) and e) added 1.7.7 Contractors Personnel updated a) 1.8.4 Construction Trailers updated a) 1.10.5 Engineer of Record definition added

T.Hirschfeld Jan 21/15

5 1.1.1 Applicable Standards: updated to include Reg 833 for Control of Exposure to Biological or Chemical Agents and Reg 632/05 Confined Spaces 1.1.2 Training & Certification Requirements: added reference to Training Requirements Summary (NAV-TP-0161), a) ZES updated to include training codes, b) ZES Supervisory updated to include training code 1.1.3 Site Audits & Inspections by Vale: Occ Health & Enviro personnel added as they may conduct inspections/Audits 1.1.9 ZES Locking and Tagging: b) added requirement for Electrically Energized Work Permits 1.1.12 Personal Protective Equipment: d) updated to include reqm’t to comply with posted signage 1.1.13 Respirators: moved section from Safety Section to 1.1.14 Work at Heights: added g) storm warning guideline 1.1.15 Confined Spaces: added g) storm warning guideline 1.2.11 Respirators under Health Section, b) added for clarity, d) added, notify Vale Rep of change in respiratory protection that could affect other work groups e) added to refer to Respiratory Protection Program 1.1.26 Incident Reporting: b) added notification of First Aid for all emergencies and fires, and h) added regarding Mtly Reporting requirements for Manpower / Injuries to submit by 5th day of each mt 1.1.27 Plant Entry: added f) do not enter area when red flashing perimeter lights/ audible alarms are active 1.2.1 Health General Requirements: added a) to d) 1.2.2 Hazardous Materials: b) added re WHMIS 2015, e) added re

T.Hirschfeld Apr 5/16



DM # 558579 v15 Page 45 of 45

removal of hazardous materials on property upon completion of work 1.2.4 Dust / Fume Control: a) updated to clarify that emissions do not impact natural environment or adjacent communities 1.2.5 Designated Substances: a) updated for clarity 1.2.6 Asbestos: a) to c) updated for clarity 1.2.7 Lead: a) updated to include reference to SPI-05 1.2.10 Heat Stress / Cold Stress: d) updated training code 1.2.12 Hearing Conservation: a) to e) added 1.4.1 General (Quality Assurance): a) to e) added 1.4.3 Quality Plans: c) updated regarding ensuring commitments are identified, documented and executed, items table updated line 7 & 8 1.4.6 Procedures and Qualification Requirements: c) added regarding certification by CWB and d) added NDE performed by accredited inspector 1.5.7 Electrical Power: c) updated to clarify that temporary generators must comply will applicable codes and standards 1.5.15 Security: d) added reference to SPI-PSP-02 1.6.6 Delays: d) added reference to MGUID-50004 1.7.3 Monthly Reporting – Manpower On-site / Injuries: a) to e) added 1.7.8 Contractor Personnel: c) and d) added regarding changing Contracting Key Personnel and the removal of personnel

6 1.1.2 Training & Certification Requirements:, b) updated to include Confined Space Entry for Supervisors 1.7.5 Supervisors: h) added - All Supervisors / designates managing Confined Space work must complete Vale Confined Space Entry Supervisor Training.

May 25/16 T. Hirschfeld

7 1.7.5 Supervisors: added i) to clarify ZES Training Requirements for Supervisors

Oct 13/16 T. Hirschfeld

8 Standards.inco.com replaced with extportal.vale.com and all links updated

Nov 11/16 T. Hirschfeld

9 Section 1.7.16 Outstanding Claims Notices – a) updated for clarity, c) added “when there are no OCNs outstanding the vendor can either complete and OCN or add the statement identified in this section.

Aug 9/17 T. Hirschfeld

10 & 11

Revisions not accepted

12 Updated for alignment with Project Unity: Section 1 updated to Section 5 References to Section 2 updated to Section 6 References to Section 4s updated to Section 7 References to Section 3 updated to “Scope of Work” Standards.inco.com replaced with extportal.vale.com Section 5.1.2 b) added, e) updated for clarity Section 5.2.14 Occupational Exposure Monitoring Program (OEMP) added Section 5.3.2 Smelter Complex – Land Use Plan updated for clarity Section 5.5.3 b) added Section 5.5.17 b) updated for clarity Section 5.7.5 f) and g) updated for clarity, i) added 5.7.9 updated for clarity Section 5.7.18 added

Jan 1/18 T. Hirschfeld

13 The following sections have been added: 5.4.3 Quality Plans d) 5.5.3 Commissioning c) 5.5.7 Electrical Power g) 5.5.14 Equipment & Supplies f)

Feb 12/18 T. Hirschfeld