Table of Contents

1. What is quickSMS............................................................................3

2.  How to Login to quickSMS..............................................................4

3.   Send a New message......................................................................5

4. Sent SMS.........................................................................................9

5. Draft SMS..................................................................................10

6. Scheduled SMS..........................................................................11

7. Contact Book..............................................................................12

8. Manage Group............................................................................13

9. Bulk Upload...............................................................................15

9.1. Bulk SMS...................................................................................15

9.2. Bulk Contact...............................................................................15

9.3 Bulk groups and contacts............................................................16

10. More...........................................................................................16

10.1 Allowed shared users.................................................................16

10.2 Send Mobile Numbers to your Handset.......................................17

11. Update Profile.............................................................................18

12.  Contact Us..................................................................................20

13.  Glossary.....................................................................................21

1. What is quickSMS“quickSMS” is a portal designed for Indian Government employees to send OfficialSMS quickly and access rich features of contact books.

1.1 Major features at a glance:-

SMS can be sent in all languages and all over the country (India)

Contact Book and its management (creation, edition and deletion of contact)and bulk contact uploading

Group SMS: you can send an SMS to a group of contacts

Group SMS management (creation, edition, deletion and sharing of groups ofcontacts)

Send SMS to official distribution lists managed by moderators, i.e. SMS to suchdistribution lists will be sent only after approval of moderators.

To search contact details of government employees and send it to your mobilehandset

Control through your phone when you can't access web console

Online tools for typing in Indian Languages

Pull Services: Get your work done by just sending an SMS from your handset.You need not be online and this facility works on the fly and very easy to use. Youjust have to send the SMS in the below mentioned format to+917738299899 (a 10 digit VMN (Virtual Mobile Number)). Message format shouldbe as shown below :-

i. gp<space><uid/email address> or getphone<space><uid/emailaddress> - This feature acts as a directory search, using this feature,you can get the contact details of any indiviual from the LDAPdirectory. Gp and getphone are the keywords and are case insensitive.

ii. Share<space><group_name><space><userid with whom groupis being shared>- Using this feature, you can share your groupcreated in QuickSMS with any other user of quicksms.

iii. list<space><group_name><space><message>- This is bulk SMSfacility. If you have any group in quicksms. You can send a message toall the members in that group by just sending a single message in theformat mentioned above.

SMS text should contain no images or graphics.

1.2 Additional Features:-

We can schedule message and draft SMS for sending it later. We can also have a record of number of sent SMS. You can also insert mobile numbers into a file with the message to send directly from

the list.

2. How to Login to quickSMSTo login in to the quickSMS Portal, do the following:

Step1. Please open Enter your government official email id and password to login.An OTP will be received on registered mobile no.

Step2. Enter the OTP (One time password).

Note: The received OTP can be entered four times in eight hours. Also ifyour OTP is lost, you have an option to resend it twice and if it does notwork it can be regenerated twice.

3. Send a New message

3.1 Send SMS

1. QuickSMS gives a facility to send SMS. 2. The message can be sent to a group of people or a distribution list which is pre

defined by selecting the message sender Id from the drop down.3. Select all the recipients in the group by checking the select box in front of the

recipient option or else enter UID or official email address or 10- Digit mobile

numbers.4. You can also select a contact from the contact book.

5. Enter your message content in which ever language you need to enter. Click on the

“typing in other languages”, you will be redirected to a page where the drop down for

languages will have all the languages in which you want your message should

appear(Predefined character length- 2000 character per message)6. A scheduler enables to set your date and time to send messages later.7. SMS can be either be sent or emailed to mailbox or saved as a draft

4. Sent SMSThe messages which are sent using the registered id can be saved and viewed later. But there is limit of viewing your sent SMS. You can only view the last 10 saved sent SMS.

The history of sent SMS is displayed as:-

1. The count of total SMS sent from your account 2. The history of total messages sent for last 3 months3. The message can also be forwarded as required by clicking on the forward button

next to the message displayed.

4. It will redirect the window to the home page where you can again add the mobile number or user id of the person to whom the message is being forwarded.

4.1 SMS Settings

When sending a SMS a display name or a display number from which a message can float is required, a choice to keep either both or have one option from the below:

1. Your name will be masked while sending a SMS which will be displayed on the phone.2. An option to display only the number on a SMS can also be chosen.

5. Draft SMSWhile drafting a new message, there is an option to draft an SMS which can be savedto use later. A sample message can be drafted which can be sent later. You can also search your messages which were saved in the draft folder by using the search tab given.

Also, there is a limitation of saving the messages in the draft folder. Only 10 drafts can be saved.

6. Scheduled SMS Click on new message and then enter the choice as (group, multiple group or

distribution list) or enter any recipients UID or official email address or 10- Digitmobile number.

Now enter the message content (restricted to 2000 characters). You can now schedule your SMS using “Schedule Date and time” option. A

Calendar with date and time will be displayed.

Note: - Please enter the scheduling time that is between 35 minutes to next 3 days from now

While drafting a new message, if you have saved any message to be delivered later or have scheduled it using the date and time stamp, then the list will be displayed in the scheduled SMS tab for you to view it.

The table has the following information to view.

1. Message content2. Recipients3. Scheduled Time4. Action5. There is an option to update the scheduled date and time.(While using the update

button you will be redirected to the New message window where you can update the scheduled time and date).

7. Contact Book7.2 Contact Book Management

You can add your contacts here. Click on contact book you will be redirected to contact book management page. Add the details like (department name, your name, your 10- digit mobile number and your email address).

Click on the add button which will display a message that your contact has been added successfully.

You can add multiple contacts here, which will be displayed in the list below. The list of contacts can be saved and deleted.

8. Manage Group8.1 Group Management

1. Enter the name of the group as desired.

2. Then add the group.

3. The group contact with the name will be displayed in tabular form.

4. Various actions can be performed after creating a group.

a) Import a contact from the contact bookb) Share the group

c) Upload a group { This will redirect you to the bulk upload option where you canupload a list of contacts in a file(file format- .txt and file size- 4MB)}

d) You can save a group detail by using the “Save group” option.e) If any group is to be deleted, it can be done by using “Delete group” option.

9. Bulk Upload

9.1. Bulk SMSThis facility of quick SMS allows users to upload contacts in bulk through a specific file type i.e. .txt. There is also a size limit of the file which is to be uploaded. It has to be less than or equals to 4 MB.

9.2. Bulk Contact9.2.1 Upload file to fill your contact book

You can upload a file to which will consist of contacts. These contacts will be managed by quickSMS as contact book. If you want to upload a list of contacts you can do so by uploading a file in the given format (Size limit: 4MB and Type: txt & csv)

9.3 Bulk groups and contacts9.3.1 Upload file to fill your contact book and Groups

If you want to have the details of the mobile number from which you are registered you can just enter a single UID or email address to which you want to receive the details.

Click on send mobile number to your handset or send mobile number to you email, you will receive the information as desired.

10. More

10.1 Allowed shared usersThe facility of adding a delegate and giving the person the rights to send message onone’s behalf is also there in the features of quick SMS

10.2 Send Mobile Numbers to your Handset If you want to have the details of the mobile number from which you are

registered you can just enter a single UID or email address to which you want to receive the details.

Click on send mobile number to your handset or send mobile number to you email, you will receive the information as desired.

11. Update Profile11.1 User Profile

1. A user’s name and user id is displayed by default on the screen.2. By using the “Update Profile” setting, changes can be made in the gender,

designation and city, which will be displayed as the profile information in future.

3. It also has the total count of the SMS Sent and the count history of the SMS sent for last three months

4. It also has SMS settings where there are options to mask your name or number while sending an SMS.

12. Contact UsTo have a communication regarding any query related to quick SMS services or to give any feedback regarding the services, users can reply in the text box given.

13. Glossary

Group- A list of phone numbers together makes a group. If a userwants to send a message to multiple users then a group can becreated

Distribution list-

OTP- A one-time password (OTP) is a password that is valid for onlyone login session or transaction, on a computer system or otherdigital device.

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