Agent Advisor’sHandbook

Institute of Food and Agricultural SciencesUniversity of FloridaGainesville, Florida

2016

ContentsMemorandum.............................................................................................................................................4

Responsibilities of Agent Advisors to Florida Association for Home and Community Education................6

Affirmative Action Reporting.......................................................................................................................8

Basic Instructions.....................................................................................................................................9

Affirmative Action Report Instructions..................................................................................................10

(Prepared by the County Extension Director)........................................................................................10

Affirmative Action Annual Compliance Review Worksheet...................................................................12

All Reasonable Effort Certification Instructions.....................................................................................14

HCE Clubs (List All Clubs).......................................................................................................................15

Rules of Department of Education / Division of Universities / University of Florida.............................16

Volunteer Workers Information................................................................................................................18

Volunteer Worker Memorandum..........................................................................................................19

Rules of the University of Florida...........................................................................................................21

The 2003 Florida Statutes......................................................................................................................23

Record of Volunteer Service..................................................................................................................24

Reporting Work-Related Injuries...........................................................................................................25

Certified Volunteer Unit (CVU) Information..........................................................................................26

CVU Volunteer Service Summary...........................................................................................................27

HCE Club Reports.......................................................................................................................................28

FAHCE County Membership and Dues Report.......................................................................................29

Members Correction, Deletions & Additions Form................................................................................30

Annual Financial Report from Clubs, Counties and Districts as of December 31..................................31

FAHCE Instructions for Preparing Annual Report..................................................................................32

Example of Annual Report.....................................................................................................................33

FAHCE Annual County Report Form.......................................................................................................34

Appendix A: By-Laws and Standing Rules..................................................................................................35

FAHCE By-Laws......................................................................................................................................36

FAHCE Standing Rules............................................................................................................................41

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Appendix B: Officer Responsibilities..........................................................................................................43

PRESIDENT.............................................................................................................................................44

PRESIDENT ELECT...................................................................................................................................45

VICE PRESIDENT.....................................................................................................................................46

VICE PRESIDENT OF PROGRAMS............................................................................................................47

SECRETARY............................................................................................................................................48

TREASURER............................................................................................................................................49

DUTIES OF DISTRICT PRESIDENTS..........................................................................................................50

Appendix C: Contact Information..............................................................................................................51

2016 County Advisors............................................................................................................................52

DISTRICT I..........................................................................................................................................52

DISTRICT II..........................................................................................................................................52

DISTRICT III.........................................................................................................................................53

DISTRICT IV........................................................................................................................................54

DISTRICT V.........................................................................................................................................55

State Board of Directors and Chairs.......................................................................................................56

EXECUTIVE COMMITTEE....................................................................................................................56

ADVISOR............................................................................................................................................56

District Presidents and Chairs................................................................................................................57

DISTRICT I OFFICERS..........................................................................................................................58

DISTRICT I CHAIRS..............................................................................................................................58

DISTRICT I COUNCIL PRESIDENTS.......................................................................................................58

DISTRICT II OFFICERS.........................................................................................................................59

DISTRICT II CHAIRS.............................................................................................................................59

DISTRICT II COUNCIL PRESIDENTS......................................................................................................59

DISTRICT III OFFICERS........................................................................................................................60

DISTRICT III BOARD MEMBERS...........................................................................................................60

DISTRICT III CHAIRS............................................................................................................................60

DISTRICT III COUNTY COUNCIL PRESIDENTS......................................................................................61

DISTRICT IV OFFICERS........................................................................................................................61

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DISTRICT IV CHAIRS............................................................................................................................61

DISTRICT IV COUNTY COUNCIL PRESIDENTS......................................................................................62

District V OFFICERS............................................................................................................................62

DISTRICT V CHAIRS.............................................................................................................................63

DISTRICT V COUNTY COUNCIL PRESIDENT.........................................................................................63

HCL Public Policy Board.........................................................................................................................63

EX Officio FAHCE/HCL Non-Voting Members.........................................................................................63

UF/IFAS Administration.........................................................................................................................65

District Extension Directors...................................................................................................................66

Department of Family, Youth and Community Sciences Extension Faculty...........................................67

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PO Box 110310, 3041 McCarty Hall Department of Family, Youth and Community Sciences Gainesville, FL 32611-0310

(352) 273-3528Fax: (352) 846-3774

Website: http://fycs.ifas.ufl.edu May 2, 2013

Memorandum

TO: County Faculty who are Agent Advisors to FAHCE

FROM: Larry Forthun (2012-2015)FAHCE State Advisor

RE: Revised Agent Advisor's Handbook

It has been six years since the last revision of the Agent Advisors Handbook. In revising the Handbook I have tried to make it more user-friendly by rearranging the materials, eliminating unnecessary and overlapping items, and streamlining instructions. More specifically, I have removed much of the content that is not directly related to your role as advisor and is available in the FAHCE Member Handbook (e.g., member registration forms, state conference judging criteria, etc.). Of course, there is always room for improvement and I would welcome your comments.

As in previous versions, I have included in the Handbook a memo from Bob Willits, Assoc Director of University Personnel Services, with instructions on compliance with Florida Statutes, Chapter 110, Part IV, regarding volunteer workers and their coverage by workers’ compensation. I have also included the required form that must be completed for each volunteer – Record of Volunteer Service. And, for your convenience, I have included Appendix C, a directory of HCE leaders and Agent Advisors for each member county.

I recommend that you take time to become familiar with the Handbook, giving particular attention to the major headings included in the Table of Contents. Always check the Advisor’s Handbook or the Member’s Handbook first whenever an FAHCE question arises -- if you can't find the answer there then call me and I will do my best to help you.

I want to emphasize the importance of dedicated FAHCE volunteers in our Extension programs. Each year FAHCE volunteers contribute thousands of hours of community service, extending information through teaching and sponsoring educational activities. In addition, their service projects support dozens of community needs in locations ranging from neonatal units to nursing

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homes, from 4-H camps to day care centers. And, very importantly, they provide essential support to Extension family and consumer sciences programs and ultimately to the University of Florida and IFAS.

Therefore I recommend that you develop and maintain a strong ongoing relationship with FAHCE, a relationship that is a PROACTIVE, POWERFUL PARTNERSHIP. I will do all that I can to support you in this endeavor.

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Responsibilities of Agent Advisors to Florida Association for Home and Community Education

A. Program Development and Implementation

See that HCE has representation on County Family and Consumer Sciences Advisory Committee, so that their program needs and concerns can be considered in the overall county program plan.

Look for opportunities to integrate HCE program priorities with the overall county program plan. These volunteers can extend the outreach of the county program while at the same time contributing to their organizational goals and objectives.

Help HCE program planners to identify Extension educational resources as well as community resources for educational programs. Provide educational materials (e.g., Extension publications, teaching aids) to support HCE programs.

Teach Family and Consumer Sciences content/topics to HCE leaders and encourage them to teach others. Build and improve teaching skills of leaders by providing training in how to teach and including teaching tips in subject matter training.

Provide evaluation tools to assist HCE leaders in assessing accomplishments. Refer to the HCE report form to see the kind of information they are asked to gather. Impact assessments may be added when feasible.

Include HCE accomplishments when reporting impacts in your Faculty Accomplishment Report, giving credit for their volunteer efforts. Educational accomplishments should be reported with the appropriate major program.

B. Leadership Development

Assist HCE leaders in identifying and motivating members who may be potential organizational and educational leaders.

Support HCE leaders in encouraging members to participate at all organizational levels and to share information with others.

Teach leadership skills and provide opportunities for members to experience personal growth by practicing these skills.

Provide leadership development training for officers and leaders annually or as often as needed.

Include HCE leadership development accomplishments in your FAS 2 report.

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C. Organizational Maintenance

Serve as Advisor to HCE county officers and leaders, recognizing and rewarding them as volunteer partners in the Extension educational enterprise.

Explain applicable Extension policies and operational guidelines, including those relating to use of Extension office resources, facilities and services.

Assist in interpreting government regulations affecting the HCE organization, e.g., IRS, state sales tax, Affirmative Action. (See Appendix, "Sources of Information").

Comply with the guidelines for implementation of the Affirmative Action Plan of the Florida Cooperative Extension Service, as set forth in the annual All Reasonable Effort Certification memo from District Extension Directors.

Keep your Agent Advisor's Handbook updated by removing obsolete materials and inserting new materials annually or whenever received from the State Advisor. Refer to the Handbook first when questions arise concerning any aspect of the HCE organization. If you don't find the needed answer in the Handbook, call the State Advisor's office.

Maintain a current HCE file including a copy of the current membership list, officers, committees, and program plans. The yellow copy of the individual membership forms (HCS 9001) should be retained in the county office, or the information can be transferred to a disk and updated annually.

Provide any needed assistance to HCE officers and leaders in preparing and submitting their organizational reports (Membership and Dues, County President's Report, Educational Program Reports and Award Book entries if applicable) but don't do the reports yourself. You can help by seeing that copies of the reports are sent to the State Advisor.

Cooperate with HCE leaders in communicating HCE program impacts to decision makers, and in securing publicity for their educational programs. Highlight the value of HCE volunteers in community education and service activities.

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Affirmative Action Reporting(Forms available at http://ded.ifas.ufl.edu/resources/affirm.shtml)

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PO Box 110310, 3041 McCarty Hall Department of Family, Youth and Community Sciences Gainesville, FL 32611-0310

(352) 273-3528Fax: (352) 846-3774

Website: http://fycs.ifas.ufl.edu March 29, 2013

Basic Instructions

TO: County Faculty who are Agent Advisors to FAHCE

FROM: Larry Forthun (2012-2015)FAHCE State Advisor

Affirmative Action reporting now includes only two forms; one that is completed by the HCE advisor and one that is completed by the CED. The All Reasonable Effort Certification form is completed by the HCE advisor and provided to the CED as documentation that “each club is drawing membership which is representative of the racial composition of the geographic area that the club serves” (see attached form and instructions). HCE advisors are no longer required to designate HCE club boundaries on a map unless instructed by the CED.

There is now only one form the DEDs require from the CEDs: the Affirmative Action Annual Compliance Review Worksheet. The CED completes one form to cover all Extension programs in the county. It is up to the CED to request information from the HCE advisor for reporting and documentation. Some of you have mentioned that the form requests information that is not appropriate for HCE clubs. What may be happening is that our CED is asking you to complete the Worksheet for the HCE clubs in your county with the purpose of compiling the information across Extension programs. That is why there are a variety of items on the checklist that do not fit HCE clubs; the items cover all Extension programs across the county. If your CED asks you to complete the generic form, only complete what is appropriate for your HCE clubs. Ultimately, it would be up to your CED and DED to decide what information you should collect, document, and report. For further information, discuss with your CED or follow the link below:

http://ded.ifas.ufl.edu/resources/affirm.shtml

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1Affirmative Action Report Instructions (Prepared by the County Extension Director)

Reports of Accomplishment are done and now it is time to take a look back to see if we were able to successfully accomplish our Affirmative Action responsibilities. During each January and February, we strongly encourage you to devote a portion of your regular faculty and staff meetings to a review of the following information and the completion of the required reports. By including this in your staff meetings, you will accomplish several things - sharing the responsibility, discussing appropriate actions to take relative to Affirmative Action and completing your tasks necessary for the AA reports.

At the end of each program year, the Florida Cooperative Extension Service is required to submit a report concerning Extension faculty compliance with the standards contained in the Florida Extension Service Affirmative Action Plan. Take the time to review the documents in this correspondence and the further information available on District Extension Director’s Home Web Page at http://ded.ifas.ufl.edu/.

The single form has been prepared (available on the DED Home Web Page at http://ded.ifas.ufl.edu/resources/affirm.shtml) so that you may gather the information from your faculty and complete in a reasonable length of time. In preparing this report please keep in mind the information should reflect achievements toward securing minority participation for Program Year 2012 (January 1, 2012 through December 31, 2012). Hopefully, you will find the form clear and simple to complete. However, your county situation may require some specific information, please contact your District Extension Director if you have problems.

The completed report is to be sent to your District Extension Director’s Office as an attached file in one email to your DED. The report should be in no later than April 5, 2013.

As the report is discussed and completed, the faculty and staff should take a critical look at where the county is in terms of involving a representative cross-section of residents in Extension programs. You should be able to see and document results from your efforts; if you don’t, new strategies need to be tried. These need to be discussed at a regular county faculty meeting. Use the “Affirmative Action Master Handout” as a discussion guide at your meetings.

The bottom line is that through on-going efforts in all programs and “All Reasonable Efforts” (our efforts specifically designed to increase minority participation in 4-H Clubs and the Florida Association of Home and Community Educators) minority participation in Extension programs

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should approximate the minority population in your county. If needed, now is the time to plan an “All Reasonable Efforts” campaign to include mass media, personal letters and personal visits to increase minority participation in organized clubs.

Finally, please review the “All Reasonable Efforts” report you submitted last year and strive for consistency of data and information. Additionally, other helpful files are available for your use in developing and maintaining the local county Affirmative Action file. Thank you.

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1Affirmative Action Annual Compliance Review Worksheet

Year _________

County ______________________

The purpose of this annual report is to give each county an opportunity to assess whether they are in compliance with the USDA Affirmative Action requirements, and to make corrections if needed. The sequence of this form follows that of the Affirmative Action Summary Checklist used by HR when they conduct their on-site Affirmative Action reviews (see the resources section on this Affirmative Action website). Please refer to this and other resources found on this website when addressing Affirmative Action compliance. These are the items that an official Affirmative Action Audit by USDA will be examining.

Yes No

1. Files: Office Affirmative Action file is complete and up to date. _____ _____

2. Clientele Contacts/Parity: Parity is understood and achieved. _____ _____

3. Advisory Committees: Representative of program; ExpansionAnd Review committee is active; AA discussions are included in meeting minutes; minutes also reflect presence and absence ofminority members of the group. _____ _____

4. Expansion and Review Committee: Must be representative; include 1/3 4H Youth; function and report according toguidelines. _____ _____

5. By-Laws/ Operational Guidelines: Must include non-discriminationstatement. _____ _____

6. Mailing Lists: Coded by race and gender; no separate lists by minority groups or by gender. _____ _____

7. Participant Lists: Collect and maintain lists of all participantscoded by race for each group teaching events. _____ _____

8. Announcements of Program Offerings/ Public Notification Plan:Include the non-discrimination statement in the body/narrative; maintain what was sent to media and what was printed by them; if available, include photos of minority participants. _____ _____

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Yes No

9. Mass Media Outlets. Grass Roots Organizations: Maintain a listof mass media used and note which are targeted toward minority groups;maintain a list of grass roots organizations and use to send programannouncements; discuss ways to get information to minorities. _____ _____

10. Complaint Poster and Procedures: Properly display posters;Assure that all staff and faculty know who should be contacted and how if there is a discrimination complaint. _____ _____

11. Compliance Letters: Have current letters on file for each 4-H club,HCE groups, and other groups with whom we work routinely. _____ _____

12. Club Boundaries/ Maps: 4-H and FCE club boundaries are appropriately indicated on a map. _____ _____

13. All Reasonable Efforts: Must be implemented and documentedfor all clubs and programs that are out of parity for the target audience. _____ _____

14. 4-H Camp Attendance: Assured that documented attempts to achieve appropriate race and gender of volunteers and participants. _____ _____

15. Staff Conference Minutes: Notation of AA discussion has beenincluded in staff meeting minutes at least once/ year. _____ _____

16. ES237: Total 4-H enrollment by race is maintained. _____ _____

_____________________________________________ ____________ Signature of County Extension Director Date

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All Reasonable Effort Certification Instructions(Prepared by the HCE Advisor)

Each year every county must confirm with the Dean for Extension the membership status of each 4-H Club and Florida Association of Home and Community Educators (HCE) Club organized within the county. The objective of this annual membership review of organized clubs is to determine that each club is drawing membership which is representative of the racial composition of the geographic area that the club serves.

For review please read 6C1-6.021, IFAS: Guidelines for Implementation of the Florida Cooperative Extension service Affirmative Action Plan as related to 4-H Clubs and the Florida Association of Home and Community Educators (HCE), also available at: http://www.aa.ufl.edu/aa/rules/6021.htm

More explanation on the entire Affirmative Action Plan for Florida Extension can also be found at: http://pdec.ifas.ufl.edu/NewAffirmModule

In accordance with the rule, a major thrust is to be made concerning all reasonable effort for 4-H and HCE if the percent [racial make-up of the club(s)] is less than that of the community. If the gap is greater than approximately 4%, then extra efforts must be made to extend the offer for minorities to participate in the Extension program(s). This is called “all reasonable effort”. If “all reasonable effort” is necessary, it is to take place between January 1 and March 31st of each year (the three months following the program year). Certification to the Dean as to the status of each club shall be made annually.

The possibility always exists that some persons, especially those who are new on the faculty, have not had access to these activities. Please discuss these guidelines with your faculty and make sure each person understands the guidelines. With reference to the term “all reasonable effort,” please refer to (3) (e) in the University/IFAS Rules. It is important that each faculty member thoroughly understands this term.

If a club is in an interracial community, the membership must either be integrated or all three of the steps under all reasonable effort (mass media, personal letters and personal contacts) must have been implemented of the club is not in compliance. If the bottom line on either the HCE or the 4-H Club form is signed, where you certify that all clubs with the exception of ___________ are in compliance, you must initiate immediate action to bring the club into compliance by implementing “all reasonable effort” or you must disband the club. Remember the professional is responsible for “all reasonable effort,” not the volunteers. Please note that it is the responsibility of the Extension Agent to bring clubs into compliance.

IF THERE ARE NO CLUBS (HCE or 4-H) IN THE COUNTY, INDICATE ON THE APPROPRIATE FORM AND RETURN.

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HCE Clubs (List All Clubs)County: _____________________________________________ Year: __________________________

Club Name

Membership by Race

(W/B/O)*

% Racial Composition

of Community

Serves an Interracial Communit

y (Y/N)

Do you have documented evidence of conducting “All Reasonable Efforts” through:

In Compliance?

Mass Media

Personal Letters

Personal Contacts

** Yes NoExample: Main Street Home Makers Club 12/0/0 100/0/0 No N/A N/A N/A XExample: Brownville HCE Club 13/0/0 50/40/10 Yes Yes Yes Yes XExample: Gainesville Gator HCE Club 10/5/0 90/10/0 Yes N/A N/A N/A X

*W=White, B=Black, O=Other**Face to face contact, individually or in groups by a member of the Extension faculty, program assistant, or volunteers. Certification of clubs not in compliance requires action utilizing all three of the reasonable efforts.I certify that all HCE clubs in _________________ County are in compliance.______________________________________________________CED Signature Date

OR

I certify that, with the exception of ______ (#) of the above clubs, the HCE clubs in _________________ County are in compliance.___________________________________________________CED Signature Date

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Rules of Department of Education / Division of Universities / University of Florida

6Cl-6.02l IFAS ; Guidelines for Implementation of the Plan as Related to 4-H Clubs and Florida Association for Home and Community Educator Clubs.

(1) Each County Extension faculty member responsible for the organization and operation of 4-H clubs and/or Home and Community Educator clubs shall comply with these guidelines for the implementation of the Affirmative Action Plan (AAP) of the Florida Cooperative Extension Service as it relates to the organization and operation of 4-H clubs and/or family and community education clubs in each county.

(2) The following definitions apply for these guidelines:

(a) Geographic Areas: The term "geographic areas" refers to those areas from which members of the County Extension Advisory Committees are drawn or selected. (Specifically, those are the areas from which members of the County Extension Family and Consumer Sciences Committee and County Extension 4-H Advisory Committee are selected.) These geographic areas are usually quite large and they may also be sometimes known as Affirmative Action Planning Districts. Usually (though not always) these geographic Planning Districts coincide with County Commissioner districts.

(b) Local Neighborhood and Community Boundaries: This is a term used in the Affirmative Action Plan to delineate those areas that have been (or may be in the future) identified by the County Extension faculty and Extension Advisory Committees as forming natural or logical community or neighborhood areas. For the purposes of this rule they will be called "Community Areas". These boundaries may be based upon criteria such as recognized neighborhoods, city blocks, housing complexes, apartment complexes, natural boundaries (i.e., rivers, highways, railroads or major streets), election precincts or in some cases school districts. The only real tests to be applied to the development of these boundaries is that race, color or national origin may not be used as a determining factor! They must be logical boundaries and no "gerrymandering" can be involved.

(c) Club: This is the term used for 4-H clubs and/or home and community education clubs. Each club that serves a multi-racial Community Area (not to be confused with the County Geographic Areas) shall be integrated in proportion to the population mix in the Community Area served by the club.

(3) Guidelines for 4-H Clubs and Home and Community Educator Clubs (Old and New).

(a) Each club shall serve a definite Community Area that is clearly delineated on a map and the Community Area boundaries must be described in narrative form.

l. Clubs and boundaries must be approved (documented in minutes) by a properly structured functional extension Advisory Committee.

2. More than one club may exist in the same Community Area when needed. Factors that influence the number of clubs needed in Community Area are the number of potential

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members, facilities, available leaders, etc.

(b) The racial composition (by number and percent) of each Community Area served by a club(s) shall be determined. This ratio shall be used to determine the needed percent of integration to be considered in full compliance with the Affirmative Action Plan goal if it is in an interracial community. Until this ratio is achieved, all reasonable effort shall continue to be implemented on an annual basis. If this ratio cannot be determined the population ratio of the county shall be used. The source of such determination shall be documented, i.e.; census report, Extension Advisory Committee decision, etc.

(c) One-race clubs may be formed and/or maintained in a one-race Community Area provided that the overall intent of the Affirmative Action Plan is met on a county-wide basis.

(d) If a club(s) serves an interracial Community Area and the club(s) membership is made of one race, all reasonable efforts shall be exerted to integrate the club.

(e) The term "all reasonable effort" shall include all three of the following:

l. Use of all available mass media, including radio, newspaper, and television to inform potential recipients of the programs and of the opportunity to participate.

2. Personal letters and circulars addressed to defined potential recipients inviting them to participate, including dates and places of meetings or other planned activities.

3. Personal contacts by the County Extension Faculty to a representative number of potential minority recipients in a manner best suited to seek their active participation in programs. Contacts shall be made through such channels as school, church, civic fraternal groups and personal visits with potential minority participants.

(f) A major thrust to exert all reasonable effort shall be conducted between September l and December 3l of each year. Certification to the Dean of Extension as to the status of each club shall be as of December 3l annually. Such certification shall be due in the Dean's office by January 15. All reasonable effort shall be documented for audit purposes.

(g) The county extension faculty shall comply with the intent of the AAP. Each club shall contain members in proportion to the population mix of the Community Area served by the club. Each county must show progress in the implementation of the provisions of the Affirmative Action Plan, if it is not in full compliance. In cases where progress is not shown the Dean for Extension shall review each case and where necessary require discontinuance of educational programs.

Specific Authority: 240.227(1), F.S.Law Implemented: 240.227(5), 240.501, 240.503, 240.505, F.S. Title VI of the Civil Rights Act of l964.History: New 3-9-76, Amended 06-28-98.

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Volunteer Workers Information

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Volunteer Worker MemorandumDATE: May 10, 1999

TO: UF Deans, Directors, Department Chairs

FROM: Bob Willits, Interim DirectorUniversity Personnel Services

SUBJECT: Volunteer Workers

If non-academic volunteers work in your department the highlighted items below are offered to assist you in complying with Florida Statutes, Chapter 110, Part IV, regarding volunteer workers and their coverage by workers’ compensation.

Require departmental supervisors to obtain your approval before allowing any volunteers to assist your unit.

Have each volunteer provide to the appropriate departmental supervisor any personal and professional information relevant to the services he or she will provide. Supervisors should be faculty or staff members who have responsibility for the program for which the volunteer is recruited, accepted, and trained.

Be sure that the individual will not receive monetary or material compensation from any source for his or her volunteer service.

Have all volunteers complete the Record of Volunteer Service form. This form may be downloaded from: http://www.hr.ufl.edu/emp_relations/forms/volunteer.pdf.

After required signatures have been obtained, provide a copy of the form to the volunteer and keep the original in a confidential file. The department for which the volunteer will perform services should maintain the file.

Advise the volunteer that should he or she be injured while performing the designated work, he or she will be covered by either the University’s workers’ compensation program or state liability insurance as appropriate.

University volunteers must be sixteen years of age or older. Individuals under the age of eighteen are required to provide written parental/guardian approval and complete an Authorization of Treatment form prior to performing volunteer services. This form may be downloaded from: http://www.hr.ufl.edu/emp_relations/forms/parentguard.pdf.

Provide each volunteer with a copy of the Reporting a Workplace Injury document. All volunteers injured while performing the designated volunteer work must follow the steps listed on that document. The document and instructions can be found at: http://www.hr.ufl.edu/emp_relations/workers_comp/#reporting

Have copies of the Record of Volunteer Service form and the Authorization for Treatment form readily accessible as the Workers’ Compensation Office may require copies if a volunteer is injured while performing the designated

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volunteer work. Copies of these forms may be downloaded from our web site and also are available from the personnel satellite offices and the Workers’ Compensation Office.

Remember:A volunteer is any person who, of his or her own free will, provides services to the University with no monetary or material compensation, on a continuous, occasional, or one-time basis.

Volunteer status should not be used for any individual awaiting Immigration and Naturalization Service response to a request to change a visa status, or an extension of an expired visa.

Departmental or operational units should maintain auditable records of the total number of annual hours of volunteer service provided to the unit. Generally, your unit should maintain this information unless determined otherwise by the appropriate dean or director.

Volunteer services may ease at any time at the request of the volunteer or at the discretion of the University. A notice stating the effective date of the termination must be provided to the volunteer. This is accomplished by providing him or her with a copy of the signed Record of Volunteer Service form with the termination date filled in.

Please contact UFWC at: (352) 392-4940 and/or via e-mail at: workcomp@ufl.edu. You may also contact UFWC by dialing 1 -800-955-8771 (TDD).

-------------------------------------------------------------------------------------------------------------------------------NOTE: This and other DDD memos are maintained on the WWW at: HTTP://www.admin.ufl.edu/DDD/DDDLIST.HTM(ALL ATTACHMENTS TO ORIGINAL MEMOS ARE POSTED HERE)

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Rules of the University of Florida

6Cl-3.003l Finance and Administration; Volunteers.

(1) Purpose and Definition. (a) This rule provides general guidelines for the recruitment, screening, training,

responsibility, utilization and supervision of volunteers rendering services to the University.

(b) (b) A volunteer is any person who, of his or her own free will, provides services to the University with no monetary or material compensation, on a continuous, occasional, or one-time basis.

(2) Responsibilities of Colleges, Schools, and Divisions. (a) Each college, school, division, and operational unit is authorized and encouraged to

utilize volunteers to assist in carrying out its programs. Deans, directors, and department chairpersons must coordinate the use of volunteers in their respective units. The responsibility for the recruitment, screening, training, utilization, and/or supervision of volunteers may be delegated to department chairpersons and heads of operational units.

(b) Each department/operational unit shall record the number, location and duties of volunteers, and the total number of annual hours of volunteer service provided to the department. Such information must be maintained on file by each department/operational unit unless determined otherwise by the appropriate dean or director.

(3) Screening, Acceptance and Benefits. (a) Each person wishing to become a volunteer shall furnish to the appropriate

department/operational unit such personal and professional information as may be necessary for the determination of his or her suitability as a volunteer. The department/operational unit seeking volunteer services shall be responsible for the screening and selection of volunteers. All volunteers shall be at least 14 years of age.

(b) Volunteers shall be advised that they are entitled to workers' compensation and state liability protection under the same conditions as state employees. Volunteers shall be eligible for the other benefits listed in sections ll0.502 and ll0.504 of the Florida Statutes only as approved by the college, school, division or operational unit.

(4) Training, Utilization and Supervision.(a) Upon selection, the department/operational unit shall ensure that it has on file a

completed Record of Volunteer Service for each volunteer. This form shall be completed by the volunteer and the University’s representative prior to the volunteer receiving any training and/or performing any services for the University. Record of Volunteer Services, Form DHR-RVS1, Rev. 10/02, incorporated herein by reference and are available from the Workers’ Compensation Office, Division of Human Resources, 433 Stadium, Post Office Box 115008, Gainesville, Florida 32611.

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(b) Each department/operational unit shall provide in writing to each volunteer the specific tasks and/or duties to be performed and provide the volunteer with all appropriate work and safety training.

(c) Each department/operational unit shall ensure that it has on file a completed Parental/Guardian Authorization for Treatment of Minors, Form DHR-PGAT, Rev. 10/02, for volunteers under the age of 18 years which is incorporated herein by reference. This form shall be completed prior to such a volunteer receiving any training and/or performing any services for the University. Department/operational unit shall further ensure that all provisions of the State’s Child Labor Laws are adhered to for volunteers under the age of 18 years. Forms are available from the Workers’ Compensation Office, Division of Human Resources, 433 Stadium, Post Office Box 115008, Gainesville, Florida 32611.

(5) Responsibilities of Volunteers -- Termination. (a) Volunteers shall be expected to perform their services in a professional manner and in

accordance with the policies and procedures of the University. (b) Volunteer services may cease, at any time, at the request of the volunteer or at the

discretion of the University. A notice stating the effective date of the termination shall be provided to the volunteer.

Specific Authority 1001.74(4) FS. Law Implemented 1001.74(19) FS. History--New 10-14-85, Formerly 6C1-3.031, Amended 4-30-95, 1-7-03.

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The 2003 Florida Statutes

PUBLIC OFFICERS, EMPLOYEES, AND RECORDS

STATE EMPLOYMENT

110.504  Volunteer benefits.--

(1)  Meals may be furnished without charge to regular-service volunteers serving state departments, provided the scheduled assignment extends over an established meal period, and to occasional-service volunteers at the discretion of the department head. No department shall expend or authorize any expenditure in excess of the amount provided for by appropriation in any fiscal year.

(2)  Lodging, if available, may be furnished temporarily, in case of a department emergency, at no charge to regular-service volunteers.

(3)  Transportation reimbursement may be furnished those volunteers whose presence is determined to be necessary to the department. Volunteers may utilize state vehicles in the performance of department-related duties. No department shall expend or authorize an expenditure in excess of the amount appropriated in any fiscal year.

(4)  Volunteers shall be covered by state liability protection in accordance with the definition of a volunteer and the provisions of s. 768.28.

(5)  Volunteers shall be covered by workers' compensation in accordance with chapter 440.

(6)  Incidental recognition benefits or incidental nonmonetary awards may be furnished to volunteers serving in state departments to award, recognize, or encourage volunteers for their service. The awards may not cost in excess of $100 each plus applicable taxes.

(7)  Volunteers, including volunteers receiving a stipend as provided by the Domestic Service Volunteer Act of 1973, as amended (Pub. L. No. 93-113), shall be covered by s. 768.1355, the Florida Volunteer Protection Act.

History.--s. 4, ch. 78-263; s. 24, ch. 79-190; s. 8, ch. 83-159; s. 49, ch. 96-399; s. 14, ch. 99-399.

Note.--Former s. 112.904.

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Certified Volunteer Unit (CVU) Information

VOLUNTEER HOURS THAT COUNT AS HCE HOURS AND CVU HOURS

1. TEACHING AND TRAINING

Show, tell, demonstrate a skill The preparation time Training officers, chairpersons, and educating others Talking to other organizations Developing/writing handbooks, guides, etc. 4-H Leadership activities

2. PUBLIC RELATIONS

Promoting/improving HCE Speaking at another organization Speaking to County Commissioners Preparing posters, newsletters Recruiting Photography

3. ADMINISTRATION, ORGANIZATION, MANAGEMENT

Managing and overseeing a project Coordination and organization of events Officer and chairmanship duties Telephone calling/surveys Fund raising, budgeting Project for recruitment of new members Organizing a program of work or community improvement project Setting up rooms, getting speakers

VOLUNTEER HOURS THAT COUNT ONLY AS CVU HOURS

COMMUNITY SERVICES

Services directly/indirectly related to benefiting: Neighborhood, town, county, state, community, church, schools

REMEMBER: When adding up CVU hours, all hours, CVU and HCE hours, count as CVU hours. CVU hours are hours we report to receive volunteer recognition. HCE hours, hours that are related to HCE work, are the hours that we report yearly for accountability.

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CVU Volunteer Service Summary

Name: ___________________________________________________ County: __________________________________________________

Dates of Service: From _______________to_____________________

Report all Certified Volunteer Units accumulated during the year. (HCE hours plus Community Service hours all count as CVU hours.)

HOME AND COMMUNITY EDUCATION (HCE) HOURS (Volunteer Hours related directly to HCE. Example -- Officer duties, club duties, program presentation and preparation/travel time for all.)

HCE VOLUNTEER HOURS ______________

__________ Number of people reached

Please place category hours in each blank

__________ Teaching and Training Hours

__________ Public Relations Hours

__________ Administration and Organization Hours

COMMUNITY SERVICE HOURS (All other volunteer hours except those listed above.)

Community Service Volunteer Hours ___________

__________ Number of people reached

TOTAL CVU HOURS ______________

Signature of certifying personAdvisor, Club or Council President ______________________________________

Position held ________________________________ Date__________________

TO BE POSTMARKED BY DECEMBER 1. MAIL TO: YOUR DISTRICT CVU CHAIR

Awarded at _____________________________Date Revised 08/12/04

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HCE Club Reports(Many due by the end of the calendar year. See FAHCE Member Handbook for specific dates)

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FAHCE County Membership and Dues Report

For the Year ____________

REPORT IS DUE BY DECEMBER 1, AND DELINQUENT AFTER DECEMBER 15(Add A $50.00 FINE IF REPORT IS POSTMARKED AFTER DECEMBER 15.)

COUNTY _________________DISTRICT______________________

NUMBER OF MEMBERS: Last Year __________ This Year ___________

DUES: Individual Memberships ________________ at $6.00 each ..................$________

Spousal Memberships ________________ at $10.00 each ................$________CLUB DUES - CLUB SCHOLARSHIP FUND (Payment Required) (Number of Clubs _____ at $1.00 each)……………..$_________ (FAHCE Bylaws Article IX VOTING, Section 1. County Council dues and Scholarship dues shall be certified by the State Treasurer as having been paid before official delegates may be seated.)

FOUNDATION and SCHOLARSHIP FUND……………………..................…$________

PENNIES FOR FRIENDSHIP (all money goes to ACWW)……………………$_________

NICKELS FOR HCL ............................………………………………………….$_________

OTHER……………………………………………………………………………..$_________

Check #________Date____________ TOTAL AMOUNT SUBMITTED.......…$_________

Make check payable to FAHCE, Inc., and mail to the State Treasurer with a copy of this report and the members Corrections, Deletions and Additions Form. ALSO, send a copy of all forms to the State Vice-President. Keep a copy of the report and forms for your County Treasurer and Membership Chairman.

_____________________________________ __________________________________County Council Treasurer County Council Membership Chairman

Phone Number: _______________________ Phone Number: ___________________

E-mail address: _______________________ E-Mail address:____________________

If you have any questions regarding this form, please call theFlorida State Treasurer. See your handbook for telephone number.

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Members Correction, Deletions & Additions Form

Date: County: District:

NAME OF MEMBER ADDRESS CITY STATE ZIP CODE CLUB NAMECORRECTIONS

From:To:From:To:From:To:From:To:

MEMBER DELETIONS:

NEW MEMBERS:No. of prior years a member

Submit this form along with a new state form when adding a new member during the year.Send this form and your check made payable to “FAHCE, Inc.” c/o Florida HCE Treasurer.Send a copy of this form to the state vice-president. Keep a copy for your county treasurer and membership chair.State Dues: Individual - $6.00, Spousal $10.00

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Annual Financial Report from Clubs, Counties and Districts as of December 31

Date: __________________

Club name: _________________________________________________

County: ____________________________________________________

District: ____________________________________________________

Accounts as of December 31

Assets: (Checking savings, etc.)

Less Liabilities: ______________________________

TOTAL:

The books of the above organization were checked by:

Name: Title:

Name: President

If your county is already giving a financial report to your agent this form is not necessary.

This report should be given to local extension service no later than January 31.

This form shall be given to the county extension agent and held in that office. This report is only for information purposes. All the records from the individual clubs, counties and districts financial records are given to assist the extension service, but in no way does this give away their individual rights as a separate entity.

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FAHCE Instructions for Preparing Annual Report

ANNUAL COUNTY REPORT

This is to be a brief narrative report describing the accomplishments of your county’s most successful projects, programs or leadership activities of the past program year, January 1 through December 31. Your report may describe one project or program or more than one, but it should be brief and in paragraph format. Form is on the next page.

GOALSWhat program did you choose to do and why?

ACTIONS… How did you actually do it and how well did you do it?

NUMBERS… How many programs, how many attended, how many members were involved, how many volunteer hours, were spent, etc?

PUBLICITY…

How much coverage did you get from newspapers, radio, TV and internet?

EVALUATION…Did you reach your goals or objectives? (Give some comments, good or bad.) Would you change your plan of action? If so, how? (This last one is mainly for your own information.)

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Example of Annual Report

Pinellas County Yearly for 1999

SITUATION: Pinellas County is highly urbanized, with a great percentage of new residents yearly. We feel these people need to know about our resources and educational programs.

OBJECTIVES:A. Leadership DevelopmentB. Public RelationsC. Continue to assist 4H programs and provide Child Care information

ACCOMPLISHMENTS:

Objective A: Pinellas County has been promoting training for our club members. We have given six scholarships this year. At county level we had programs for Officer Training, Household Conservation, Food and Drug Interaction, Fraud, Recycling, Food Nutrition, Safety, etc.

Objective B: We continue to develop an awareness of HCE. We invite the public to attend our programs at our council meetings. Although we have lost many members due to age, etc. we feel we are on an upward trend. We participate at the Pinellas County Fair yearly with a selling booth and displays about our organization. We have given demonstrations at the annual Largo Recycling Fair. Our HCE volunteers help with mailing newsletters to new mothers. An average of 2000 families receive this information. We have been supporting 4H with classes in sewing, day camp activities, and scholarships.

Objective C: We have been active in the Head Start program, supplying them with over 400 cot covers yearly.

Other: We continue programs to encourage TV producers to reduce the level of violence and sex in programs, collect pop top tabs for Ronald McDonald, save labels from products for school projects. Our HCE clubs have contributed over $1,500.00 and 2500 articles to charitable organizations in Pinellas County.

HCE members have reported volunteering 29,513 hours and reached 16,437 people in 1999.

Future Needs:1. Increase Membership2. Promote Mentoring3. Child Care, Family Awareness

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FAHCE Annual County Report Form

Name of County Council _________________________________ District ____________________

Name of Person Preparing Report _______________________________________________________

Title __________________________________ Phone _____________________________________

Address ___________________________________________________________________________

City _______________________________ State ___________________ Zip _________________

Briefly describe the objective and results of County’s most successful projects:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

REPORT IS DUE EACH YEAR ON FEBRUARY 10.PLEASE SEND YOUR REPORT FORM TO: The Current FAHCE President, FAHCE Vice-President for Programs and the State Advisor. Keep one copy for your County files.

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Appendix A:By-Laws and Standing Rules

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FAHCE By-LawsARTICLE I - NAMEThe name shall be Florida Association for Home & Community Education, Inc., (FAHCE).

ARTICLE II - OBJECTThe object of the Florida Association for Home & Community Education, Inc., shall be:

Section 1. To develop and strengthen adult education to improve the quality of living, in cooperation with the Cooperative Extension Service of the United States Department of Agriculture and the University of Florida.

Section 2. To provide the opportunity for educational volunteers to cooperate in Department of Family, Youth and Community Sciences and other educational programs, as our mission is to strengthen individuals, families and communities through:

CONTINUING EDUCATIONDEVELOPING LEADERSHIP

COMMUNITY ACTIONSection 3. To offer a means by which educational volunteers in cooperation with the Extension Service may interpret and promote programs of state, national and international importance in the preservation of the American Home.

Section 4. To function as a non-profit corporation as defined under Section 501(c)(3) of the Internal Revenue Code. ARTICLE III - MEMBERSHIPSection 1. The membership shall be State, District, County and Club Association for Home & Community Education.

Section 2. The types of membership shall be:

A. Individual MembershipFor Club, County, District and State

B. Life MembersLife Members shall pay dues to a Florida county in order to maintain their State Life Membership.

C. Associate MembershipState Council Associate Members that pay dues to State, District, and County will be members with all rights and privileges except to vote and hold office.

D. Honorary Membership1. A person proposed for honorary membership in the State

Council shall:a. Have made a distinct contribution to human welfare

that in some way strengthens home and family life.b. Be recognized as a leader in her/his field of endeavor.c. Have expressed an interest in the Council's

objectives.

2. Honorary members shall be members of State Council only, with all rights and privileges of the State Council except the right to vote and hold office. They shall be exempt from the payment of dues and shall receive the "Florida HCE Outreach" newsletter.

Section 3. The Florida Association for Home & Community Education does not discriminate by sex, race, color, age, disabilities, religion or national origin. The State Council shall be composed of the County Councils of the state who wish to become members and work under the guidelines of Home & Community Education Clubs and Councils, and who pay membership and scholarship dues to State Council.

Section 4. There shall be five District Home & Community Education Councils. A District President, Vice President, Secretary and Treasurer or Secretary-Treasurer shall be elected by each District Council.

The District Executive Committee, composed of District officers, shall be responsible for giving direction for Council business in the district.

The District Council shall be composed of the officers of the District, the president of each County Council within the district, appointed chairmen and any other members as determined by the District Council.

Section 5. A County Home & Community Education Council may be organized in any county. Membership shall be open to all persons without regard to sex, race, color, age, disabilities, religion or national origin. To be eligible to affiliate with the District Council or State Council, the County Council must have bylaws outlining the responsibilities of its officers and committee chairmen and must pay dues to District and State Councils.

Each county holding membership in the State Council shall have two voting delegates for State business, one of which shall be the County Council President or her/his appointed substitute, and another delegate shall be elected or selected by the County Council.

ARTICLE IV – OFFICERS, DIRECTORS and ELECTIONS

Section 1. The elected officers of the State Council shall be President, President-Elect (when applicable), Vice President, Vice President for Programs, Secretary, and Treasurer. These officers shall be the Executive Committee. Five Educational Program Directors shall also be elected. The State Board members cannot serve in more than one State Board position at the same time.

Section 2. Articles in the Bylaws pertaining to elections shall be read to the voting delegates before each election.

Section 3. Executive officers shall be elected for two years except the President-Elect, who will be elected to serve during

the President's second year and will succeed to the presidency at the end of the President's term.

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Section 4. The President shall serve for one two-year term and the Vice President and Secretary shall serve for a term of two years, or until their successors are elected. The Treasurer may serve more than one term, but no more than three consecutive terms.

The Vice President of Programs and the five Educational Program Directors shall be elected to serve for a term of two years, and may be re-elected to serve one additional two-year term. Educational Program Directors shall be elected with equal representation being given to all districts whenever possible. One Educational Program Director shall be elected from Districts II and IV in the even years and one from Districts I, III, and V in the odd years.

The Executive Committee shall be responsible for making appointments to fill any office or offices vacated. The appointments shall be for the remainder of the un-expired term.

Section 5. Each County Council may present the names of two persons for office to the State Nominating Committee following the guidelines for eligibility:

A. A nominee for any State executive office must be a member of the council that recommends her/him, must be a current or past County Council officer, and must have attended at least one State Council meeting in the past three years. A nominee for Educational Program Director must be a member of the council that recommends her/him and must have served on the County Council Board.

B. The nominee for President-Elect must have served one year on the Board of Directors, and must have served as County Council President.

C. Credentials must be submitted in writing 60 days prior to the State Conference to all members of the Nominating Committee, the State Secretary and the State Advisor.

D. One or more nominees for each office shall be selected by the Nominating Committee to be presented to the voting delegates. Nominations may be made from the floor by voting delegates provided proper credentials have been submitted and approved for the nominee.

E. There shall be no more than two members from one county serving as State executive officer on the Board of Directors of the Florida Association for Home & Community Education, Inc.

ARTICLE V - DUTIES OF OFFICERS

Section 1. Duties of the President

A. The President shall preside at all business meetings of the State Council and of the Board of Directors and perform such other duties as are described in these Bylaws and the parliamentary authority adopted by the Council.

B. The President may attend District Council and Country Women's Council (CWC) meetings during the two years of her/his term, and serve as the delegate to the Associated Country Women of the World (ACWW) Conference, if held during her/his term.

C. If an emergency Board vote is necessary for the appointment of a Board member, committee chairman or committee representative, the President will telephone, fax, e-mail or mail a letter to all Executive Board members requesting members for a written yes or no reply to be sent to the President and the Secretary.

Section 2. The Immediate Past President shall serve as an advisory member of the Board of Directors without vote for the year following the end of her/his term.

Section 3. The President-Elect shall prepare for the office of the President; assist the President and perform all assigned duties during the one-year term of office; serve with vote on the Executive Committee; attend district meetings and all other meetings deemed necessary by the President, representing FAHCE; and serve as Chairman of a bylaw committee appointed by the State President.

Section 4. The Vice President shall perform all duties of the President in her/his absence or disability, and shall serve as the Membership Chairman and State CVU Chairman.

Section 5. The Vice President of Programs shall serve as Educational Chairman and procure the Educational Programs for the annual State Conference

A. Work with State Advisors for programs.

B. Report to and ask Board’s approval for the training planned and present the budget for same.

C. Work with District Presidents as needed.

D. Turn over all materials to the new Vice President for Programs immediately following installation.

Section 6. The Secretary shall keep a record of the minutes of the Executive Committee Meetings, Board of Directors Meetings and the State Conference Business Meeting;

distribute minutes within 20 days of the close of the meetings; perform all secretarial duties as assigned by the President or the Executive Committee; attend to all correspondence; and turn over all materials to the incoming Secretary.

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Section 7. The Treasurer shall have charge of all funds of the State Council and shall pay them out on order of the President.

A. The Treasurer shall make a Treasurer's Report monthly to the President and State Advisor, at the Board of Directors meetings, and at the annual meeting.

B. The Treasurer's books shall be examined by an audit annually.

C. The Treasurer shall submit any and all forms required by the Internal Revenue Service for non-profit corporations and any required by the State of Florida on or before the required date.

D. The Treasurer shall be responsible for the FAHCE computer, printer and software. She/he will also prepare membership lists for the "Florida HCE Outreach" newsletter.

Section 8. Foundation Chairman shall be in charge of fund raising for scholarships.

A. The Foundation chairman and committee consisting of one representative from each of the five districts shall be appointed by the State President with the approval of the State Executive committee. This group will be the Foundation Advisory Committee.

B. The Foundation Advisory Committee shall serve under the direction of the FAHCE Board. They shall be responsible to plan all donor campaigns and carry them out after approval of the FAHCE Executive Board.

C. The State President and Treasurer shall serve on the Foundation Advisory Committee and the State Advisor shall serve as Advisor.

D. The Chairman of the Advisory Committee shall be a State Board member and attend meetings with voting privilege.

E. The number of Scholarships shall be limited to the amount of monies raised during the year and the annual interest from the Foundation account.

Section 9. District Presidents shall represent their districts on the Board of Directors, assist the Vice President for programs when needed and give brief reports of the district activities at State Board meetings.

A. District President shall serve as the liaison between counties and must share information designated for the counties in a timely manner.

B. District President shall follow the conference duties according to the conference guidelines.

C. District President shall perform other duties that the State President deems necessary.

ARTICLE VI - BOARD OF DIRECTORS

Section 1. The President, President-Elect (when applicable), Vice President, Vice President of Programs, Secretary, Treasurer, five District Presidents, Foundation Chairman and HCL Policy Board Chairman shall constitute the Board of Directors of the State Council. The retiring President shall serve as advisory member of the Board of Directors without vote for the succeeding year.

Section 2. The Board of Directors shall have the power to transact any business except the election of officers and amendment of the Bylaws.

Section 3. When any elected or appointed FAHCE Board member is unable to or does not carry out the functions or responsibilities of her/his office, and after the State Advisor/Leader has been consulted, the Executive Committee shall appoint two officers of the FAHCE Board to counsel this member. After that person has been counseled by the designated member of the Board of Directors, her/his term may be terminated by a majority vote of the Board of Directors. A written notification will be sent to the person involved by the State President and the State Advisor.

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ARTICLE VII - ADVISORS

Section 1. The Extension Program Leader for Family and Consumer Sciences and/or a State Extension Family and Consumer Sciences faculty member designated by the Program Leader shall serve as State Advisor(s) to the State Council.

Section 2. The designated State Specialists shall serve as Advisors to the Vice President for Programs.

Section 3. The President of the Florida Extension Association of Family and Consumer Sciences or her/his representative may attend the State Board Meeting without vote.

ARTICLE VIII - COMMITTEESSection 1. Standing and special committees as are necessary to carry on the work of the State Council shall be appointed by the State President and approved by the Board of Directors.

Section 2. The Nominating Committee appointed by the State President shall be composed of five members, one from each District. The chairman shall be rotated following the numerical order of the Districts.

Section 3. The Budget Committee, composed of the Executive Committee with the Treasurer as chairman, shall submit a budget to include the anticipated revenues and expenditures of the State Council for the next fiscal year. The budget shall be voted on at the annual meeting.

Section 4. A Foundation Committee composed of five members, one from each District, and a chairman shall be appointed by the State President to take care of Foundation business. The chairmanship shall rotate according to Foundation Guidelines. The term of office for the committee and the chairman is three years. The chairman may serve no more than two three-year terms. The Foundation Committee will also serve as the Scholarship Committee.

Section 5. The Editor of the State newsletter shall be appointed by the State President, with the approval of the Board of Directors.

ARTICLE IX - VOTINGSection 1. County Council dues and Scholarship dues shall be certified by the State Treasurer as having been paid before official delegates shall be seated.

Section 2. Voting delegates at the State Conference Business Meeting shall be limited to one County Council President and one County Council Delegate from each county, or their alternates. In case of a tie, the State President may vote.

ARTICLE X - MEETINGSSection 1. The Florida Association for Home & Community Education shall have an annual State Meeting. The place and time are to be designated by the Executive Committee. Delegates present at the Business Meeting shall constitute a quorum. All Clubs and members must be members in good standing (state dues, fines, and scholarship fund are current)

Section 2. The Board members present at any scheduled meeting of the Board of Directors shall constitute a quorum.

Section 3. District Meetings shall be held annually. A District must have at least one meeting every year for the purpose of election of officers. Each District has the responsibility of developing the program for its District Meeting.

Section 4. The five District Meetings in January each year (starting with the first full week) are as follows:

District I Third Week of January, WednesdayDistrict II Third Week of January, ThursdayDistrict III Fourth Week of January, TuesdayDistrict IV Fourth Week of January, WednesdayDistrict V Fourth Week of January, Thursday

ARTICLE XI - FINANCESSection 1. Each County Council belonging to FAHCE shall pay into the treasury annual dues on membership as of December 1st. The amount shall be recommended by the Board of Directors to the delegates and passed at an annual meeting of the State Council.

Section 2. Scholarship dues of one dollar ($1.00) per club shall be paid annually into the Scholarship Fund of the State Council.

Section 3. All dues shall be due and payable December 1, and shall be delinquent after December 15th, at which time a delinquent fee of $50 will be charged. If a County has paid their dues, a late fee cannot be charged for members who pay late dues.

Section 4. The State Council Treasurer shall be bonded at the expense of the State Council. The bond shall be effective at the time of transfer of State Council funds to her/him.

Section 5. The President shall have the authority to spend no more than one hundred dollars ($100.00) per year for a non-

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budgeted expenditure without prior written approval by a majority of the members of the Board.

ARTICLE XII - AMENDMENTSSection 1. These Bylaws may be amended at any annual meeting of the State Council by a two-thirds vote of the delegates attending, provided notice of the proposed amendment has been sent to the County Councils sixty (60) days prior to the State Council Meeting, and provided the amendment has been read at two business meetings of the State Council and voted on immediately following the second reading.

Section 2. A County Council, through its President, may propose an amendment to the Bylaws by submitting the same in writing to the State Council President. This shall be done prior to the Spring Board Meeting.

Section 3. Standing Rules shall be reviewed at least once during each President's term by the FAHCE Board of Directors.

ARTICLE XIII - PARLIAMENTARY AUTHORITY

The current edition of Robert's Rules of Orders, Newly Revised shall be the parliamentary authority of this State Council. A Parliamentarian shall be secured for business meetings and furnished a copy of the Bylaws.

ARTICLE XIV - NON-PROFIT STATUS

The Florida Association for Home & Community Education, Inc., is a non-profit organization. Any funds received by the organization for carrying out its purpose shall not accrue to the benefit of the individual members.

ARTICLE XV - DISPOSITION OF ASSETS

Section 1. The officers of the Florida Association for Home & Community Education, Inc., are directed, in case of dissolution of the organization, to assign all assets to the University of Florida Cooperative Extension Professional Award for Extension Programs in Family and Youth, check made payable to University of Florida - SHARE.

Section 2. In the event of a County dissolution all assets shall be assigned to FAHCE treasury or a non-profit educational organization.

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FAHCE Standing Rules

I. BOARD OF DIRECTORS

A. The Board of Directors members shall make no commitment concerning the work of Florida Association for Home & Community Education, Inc., (FAHCE) without knowledge of the President.

B. Each member of the Board of Directors shall hand over to her/his successor all materials pertinent to procedures, duties and responsibilities.

C. Executive Committee votes may be taken by phone, fax or e-mail.

D. An applicant for FAHCE office must be computer literate with access to e-mail with the exception of the Vice President and the Treasurer they must have the software programs Microsoft Word and Microsoft Excel.

E. The Conference Coordinator shall serve on the FAHCE Board.

II. EXPENSES FOR THE BOARD OF DIRECTORS

A. Reimbursement Policies:1. Food: $20.00 per day, not to exceed $4.00 for breakfast,

$6.00 for lunch, and $10.00 for dinner.

2. Room: Two members per room with two beds per room at the most reasonable rate in the city where Board Meetings and State Conferences are held. Two members per room with two beds per room at State Conference. The President's room for State Conference, Country Women’s Council (CWC) may be shared with spouse at no expense to spouse.

a. The President's room for State Conference, Country Women’s Council (CWC) and Associated Women of the World (ACWW) and District Meetings may be shared with spouse or member companion at no expense to spouse.

b. If a delegate shares a room with others the room will be shared equally.

3. Mileage: Drivers will be reimbursed at the rate of50 cents per mile. The annual carpooling will be planned by the President prior to Board Meetings. If individuals elect to travel with their county delegation, FAHCE will not reimburse them. On carpooling, if there is room left in a car, the driver may ask other individuals to ride. It is recommended that there be no more than four to a car. When a Board member is driving and sharing his/her vehicle with other members he/she shall be reimbursed for one-way travel. There shall be no more than four to a car. If Board member travels over 400 miles one way to attend State Conference or Board Meetings, they may come the night before and be reimbursed for that night's lodging and one night after and all meals en route. Individuals who cannot travel with carpool assignments must notify the President prior to the meeting to ascertain rate of expense reimbursement.

B. Expenses to attend Board of Director’s Meeting and State Conference Meeting will be paid for Executive Committee, Foundation Chair, District Presidents, Past President Advisor, HCL Representative, President Elect and Conference Coordinator when applicable as stated in the reimbursement policy listed above.

C. When a Board member is given a written invitation to visit another county, the host county will be expected to pay her/his mileage plus the toll fees, meals and lodging as stated above.

D. A chairman of a committee receiving funds from the Board of Directors must give a written report, with receipts, of how the funds were spent.

E. A memorial in memory of any State Board Member orPast State Board Member in the amount of twenty-five dollars ($25.00) shall be sent to the FAHCE Scholarship Fund.

F. A memorial in memory of any State Board Member in the amount of twenty-five dollars ($25.00) shall be sent to the FAHCE Foundation Scholarship Fund.

G. Check signing officers shall be the President, Vice President or Treasurer. The President is the only signature on all official documents. The Conference contracts may be signed by the President or the Conference Coordinator.

III. PAST STATE PRESIDENTS

Past State Presidents will be recognized as Honored Members who have the privilege of attending all meetings during the State Conference with no vote unless they are official Delegates. Past State Presidents will be notified by the Vice President. A ticket to the State Conference Banquet will be issued to the Past State President after the Vice President receives an RSVP indicating that she/he will attend the banquet.

IV. FAHCE BUSINESS MEETINGS

A. The FAHCE fiscal year starts January through December. All Districts, Counties and Clubs fiscal year shall be the same.

B. A Delegate may not speak more than twice on the same subject and no more than three minutes at each presentation.

C. Persons other than voting Delegates who wish to address the FAHCE Business Meeting must submit items to the Executive Committee for inclusion on the agenda.

D. Delegates from each county are required to be present for all official business sessions.

E. When a State Officer or Chairman is going to a District Meeting, she/he will contact the District President, Agent and

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County President in charge for a place on the agenda and tables or equipment needed.

V. FAHCE STATE CONFERENCE

A. CONFERENCE REGISTRATION FEES are transferable, but not refundable.

B. In case of death or serious illness a letter shall be written to the State President with a request for a refund. The President can allow a refund at her/his discretion.

VII. EDUCATIONAL PROGRAM DIRECTORS

A. Educational Program Directors, with approval of thePresident, will appoint alternates to substitute for them in

an emergency.

VIII. ASSOCIATED COUNTRY WOMEN OF THE WORLD(ACWW)

A. Any eligible Florida HCE member willing to attend an ACWW Conference as a voting Delegate will submit such a request to the Executive Committee no later than the FAHCE State Conference of the year prior to the ACWW Conference.

B. One alternate voting Delegate shall be appointed by the FAHCE Board of Directors with the approval of the Executive Committee at the Fall Board Meeting prior to the State Conference in the following order: FAHCE Board members, HCE members and other interested parties.

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Appendix B:Officer Responsibilities

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PRESIDENT

Preside at all meetings, Board Meetings, Conference Business Meetings.

Serve as an ex-officer member on a committee.

Serve as an HCE voting delegate to CWC – ACWW.

Develop agenda for Board Meetings – Conference Business Meetings.

Delegate responsibilities as necessary.

Submit written and oral reports.

Report to members and delegates at Annual Conference.

Preparing Information Packets for the District Meetings – Board of Directors – Conference Meetings.

If an appointment of a Board Member is needed and conflicts arise, these shall be handled with the approval of the Executive Committee.

Shall attend CWC as a voting delegate and ACWW as a voting delegate during her/his term.

Send reminders to District Pres. or County Pres. by e-mail or letters.

Work hand-in-hand with the State Treasurer.

Work closely with the Conference Committee. You sign the Contracts ONLY.

Share all information from CWC – ACWW with Board.

Make sure the Executive Committee and State Advisor receive all letters being sent out from you. Also, ANY BOARD MEMBER LETTERS BEING SENT MUST COME TO YOU. This includes E-Mails.

Preparing Certificates for Conference: Board – Chairman Committees, Years in Membership,25-50-55-60 – 65. Special plaques and certificates.

Keeping updated files during her/his term. Pass on to next President.

Reporting at Conference – the Presidents Report for that year.

Presidents Report for the Florida Outreach Newsletter.

Perform other duties as prescribed in the State Bylaws.

A consultant upon completion of his/her term.

44

PRESIDENT ELECT

PREPARE FOR THE OFFICE OF PRESIDENT

Revised Bylaws

Perform all duties as stated in the State Bylaws.

Must have packets ready for the County Presidents and District Presidents – if the President requests them.

45

VICE PRESIDENT

PERFORM ALL DUTIES OF THE PRESIDENT IN HER/HIS ABSENCE.

Membership Chairman.

CVU Chairman

Represent the President when deemed necessary.

Promote Home Community Leadership (if no HCL Chairman).

Assist HCE affiliates in promoting and strengthening HCL (if no HCL Chairman).

Plan and coordinate HCL program/functions (if no HCL Chairman).

Provide informational workshops (if no HCL Chairman).

Report at the State Conference.

Newsletter Report

Compile a Leadership awards display for HCL (if no HCL Chairman).

Attend all meetings.

Your position increases awareness of community impact on the organization.

You have the opportunity to work with individuals of diverse backgrounds.

You strengthen leadership skills within the organization while gaining satisfaction of group accomplishments.

Perform all Duties as described in the State Bylaws.

46

VICE PRESIDENT OF PROGRAMS

Shall serve as the Chairperson of the Educational Program Committee

The V. President of Programs will be in charge of procuring space and time at the Annual Conference – at the Board of Directors Meeting for the Educational Program Directors.

Conduct a training session at the Annual Conference for all the Educational Directors. This training should include going over their duties of attending State Board Meetings and National Conference information, updating any programs in progress and going over report forms required during their term.

Oversee all Educational Directors Meetings.

Fall Board Meeting should be used to plan Educational Training for the State Conference.

Obtain Budget for training and present to the Board.

Spring Board Meeting should be used to assist Educational Directors in finalizing plans for training to be held at State Conference.

V. President should read all completed reports to be sure guidelines have been followed.

Report to and ask Board’s approval of the training planned and present a budget for same.

Work with State Advisors and be available to help all Directors during the year.

The retiring V. President of Programs shall turn over all materials to the New V. President of Programs immediately following installation.

Review that all Forms are correct for the County Reports.

47

SECRETARY

KEEP ALL RECORDS OF THE HCE ORGANIZATION.

Take notes of the Board and Business Meetings and transcribe them.

Notes must be mailed to the Board Members within 20 days of the meeting.

Corrections must be received and transcribed and remailed to Board Members.

Compose letters as directed by the President.

Computer skills

Keep records of all meetings.

Ascertain the number of voting delegates present at each Business Meeting (quorum).

Serve as keeper of all the official papers and records of the organization.

Attend to all correspondence as directed by the President.

State Conference Business minutes must be correct and sent to the President by Jan. 1 of each year so that she may have copies for the County Presidents to pass out at District Meetings.

Provide membership Labels for the Outreach newsletter.

A form paper for the President to handout at the District Meets for County Officers – County Presidents – Agents. This form needs the District – Officers names – addresses – phone – e-mail – fax – same for the County Presidents and Agents.

Return address for the State Secretary.

48

TREASURER

RECEIVE MONIES, PAY BILLS and keep records of the HCE Organization.

Experience with financial operations and Bookkeeping knowledge

Familiar with short and long term investments

Computer skills

Know the importance of keeping current membership files.

Keep Accurate Membership lists current with the next level of HCE.

Receive all monies of the organization and make deposit to bank.

Pay all bills as provided in the budget and as approved by the President.

Keep accurate records of income and monies spent.

Make a report of income and expenses at each HCE meeting and show the net balance.

Prepare a budget comparison report, quarterly, showing actual income and expenditures to date compared to budget.

Prepare Treasurers Report for the State Conference Business Meet.

Proposed Budget for State Conference.

Notification of annual dues amount at State Conferences in October

Collect Dues and send allotted dues to next level of HCE before October 1.

A current list of HCE affiliates to President by October 1.

Other duties outlined in the State Bylaws.

Present to the President a copy of the Balance Sheet every 3 months.

Records must be audited by an In-House Committee.

Provide a training at State Conference presenting all new forms and information.

49

DUTIES OF DISTRICT PRESIDENTS

Who ever is in charge of a State Conference needs to:

A. Contact the District President who’s Conference is just ending and receive these items:

1. Voting Delegates Chair Covers

2. Plastic Name Badge Covers

3. Collection Bins (there is 3 of them, table size for drawings – etc.)

4. Ribbons that attach to name tags for State Board – Delegates – Past Pres. – Candidates – First Timers – etc.

5. Quilt Rack

6. Other items

B. 3 sheet lists are required with items – person’s name who received the items – their phone number and County name.

1. A copy will stay with the District President who is ending her Conference

2. A copy to the next District President in charge

3. A copy to the State President

C. Starting with 2003 State Conference

50

Appendix C:Contact Information

51

2016 County Advisors

DISTRICT IBay CountyMarjorie Moore647 Jenks Ave Suite APanama City, FL 32401-2660850-784-6105Fax: 850-784-6107mreem@ufl.edu

Escambia CountyDorothy C. Lee3740 Stefani RoadCantonment, FL 32533-7792850-475-5230Fax: 850-475-5233dclee@ufl.edu

Angela Hinkle3740 Stefani RoadCantonment, FL 32533-7792850-475-5230Fax: 850-475-5233ahinkle@ufl.edu

Gadsden CountyElizabeth Gorimani2140 W Jefferson StQuincy, FL 32351850-875-7255Fax :850-875-7257gorimani@ifas.ufl.edu

Gulf CountyMelanie Taylor 200 N StWewahitchka, FL 32465850-639-3200Fax : 850-6393201metaylor@ufl.edu

Jackson CountyJean Arick2741 Pennsylvania Ave Ste 3Marianna, FL 32448-4002850-482-9620Fax : 850-482-9287jmarick@ufl.edu

Jefferson CountyShirley Bouie275 N Mulberry StMonticello, FL 32344-1423850-342-0817Fax:850-342-3483sbouie@ufl.edu

Leon CountyHeidi Copeland615 Paul Russell RdTallahassee, FL 32301-7060850-606-5203Fax:580-606-5201hbc@ufl.edu

Amy Mullins615 Paul Russell RdTallahassee, FL 32301-7060850-606-5200Fax:580-606-5201mullinsa@leoncountyfl.gov

Kendra Zamojski615 Paul Russell RdTallahassee, FL 32301-7060850-606-5203Fax:580-606-5201hughson@ufl.edu

Liberty CountyMonica Brinkley 10405 NW Theo Jacobs WayBristol, FL 32321-0369850-643-2229Fax:850-643-3584brinkley@ufl.edu

Okaloosa CountyJill Breslawski5479 Old Bethel RoadCrestview, FL 32536-5512850-689-5850Fax: 850-689-5727jbreslawski@ufl.edu 

Santa Rosa CountyGinny L Hinton6263 Dogwood DriveMilton, FL 32570850-623-3868Fax:850-623-6151ghinton@ufl.edu

Wakulla CountyShelley Swenson84 Cedar AveCrawfordville, FL 32327-2063850-926-3931Fax:850-926-8789sswenson@ufl.edu

Walton CountyRicki McWilliam732 N 9th Street Suite BDeFuniak Springs, FL 32433850-892-8172Fax: 850-892-8446rickim@ufl.edu

Washington CountyJudy L. Corbus1424 Jackson Ave Suite AChipley, FL 32428-1602850-638-6180Fax: 850-638-6181jlcorbus@ufl.edu

DISTRICT IIAlachua CountyBrenda Williams2800 NE 39 AveGainesville, FL 32609-2658352-955-2404Fax: 352-334-0122bjcw@ufl.edu

Annie Sheldon1010 Mcduff Ave NJacksonville, FL 32254-2031904-255-7450aasheldon@ufl.edu

52

Bradford CountySamara Deary2266 N Temple AveStarke, FL 32901904-966-6224Fax: 904-964-9283sdeary@ufl.edu

Citrus CountySarah Ellis3650 W Sovereign Path Suite 1Lecanto, FL  34461-8070352-527-5700Fax: 352-527-5748ellissm@ufl.edu

Clay County

2463 SR 16 WPO Box 278Green Cove Springs, FL 32043-0278904-284-6355Fax: 904-529-9776jbschrad@ufl.edu

Columbia CountyCarree Olshansky164 SW Mary Ethel LnLake City, FL 32025-1597386-752-5384Fax : 386-758-2173colshansky@ufl.edu

Duval County

1010 McDuff Ave NJacksonville, FL 32254-2031904-255-7450Fax: 904-387-8902kathymarin@ufl.edu Natasha Parks1010 McDuff Ave NJacksonville, FL 32254-2031904-255-7450Fax: 904-387-8902nparks@ufl.edu

Melanie Thomas1010 McDuff Ave NJacksonville, FL 32254-2031904-255-7450Fax: 904-387-8902mlthomas@ufl.edu

1010 McDuff Ave NJacksonville, FL 32254-2031904-387-8850Fax: 904-387-8902stoelle@coj.net

Hamilton CountyHeather Janney1143 US Hwy 41 NWJasper, FL 32052-5856386-792-1276Fax: 386-259-9034hfutch@ufl.edu

Lafayette CountyJana Hart176 SW Community Cr Ste DMayo, FL 32066386-294-1279Fax: 286-294-2016janahart@ufl.edu

Levy CountyMuriel G. Turner 625 N Hathaway AvePO Box 219Bronson, FL 32621-0219352-486-5131Fax: 352-486-5481mgturner@ufl.edu

Madison CountyDiann Douglas184 NW College LoopMadison, FL 32340-1412850-973-4138Fax: 850-973-2000ddoug@ufl.edu

Nassau CountyMargaret McAlpine86026 Pages Dairy RdYulee, FL 32097855-212-1244Fax:855-548-1465connor@ufl.edu

Suwannee CountyKatherine Allen1302 11 St SWLive Oak, FL 32060-3611386-362-2771Fax: 386-364-1698nrgkate@ufl.edu

Catherine Rogers1302 11 St SWLive Oak, FL 32060-3611386-362-2771Fax: 386-364-1698cjrogers@ufl.edu

Taylor CountyLori Wiggins203 Forest Park DrPerry, FL 32348850-838-3508Fax : 838-3546lwiggins@ufl.edu

DISTRICT IIIFlagler CountySharon Treen150 Sawgrass RdBunnell, FL 32110-9503386-437-7464Fax: 386-586-2102streen@ufl.edu

Hernando CountyScott Taylor1653 Blaise DrBrooksville, FL 34601352-754-4433Fax: 352-754-4489scottetaylor@ufl.edu

Lake CountyJulie England1951 Woodlea RoadTavares, FL  32778-4204352-343-4101Fax: 352-343-2767julieeng@ufl.edu

Marion CountyNancy Gal2232 NE Jacksonville RdOcala, FL 34470352-671-8400Fax: 352-671-8420

53

lifewalk@ufl.edu

Lynda Spence2232 NE Jacksonville RdOcala, FL 34470352-671-8400Fax: 352-671-8420l.spence@ufl.edu

Orange County

6021 S Conway RoadOrlando, FL 32812-3604407-254-9200Fax: 407-850-5125Jadams2@ufl.edu

6021 S Conway RoadOrlando, FL 32812-3604407-254-9200Fax: 407-850-5125laduncan@ufl.edu

6021 S Conway RoadOrlando, FL 32812-3604407-254-9200Fax: 407-850-5125marysuek@ufl.edu

Osceola CountyGabriela Murza1921 Kissimmee Valley Lane, Suite AKissimmee, FL 34744-6107321-697-3000Fax: 321-697-3010polo12@ufl.edu

Johanna Ramirez1921 Kissimmee Valley Lane, Suite AKissimmee, FL 34744-6107321-697-3000Fax: 321-697-3010jgramirez@ufl.edu

Putnam CountyWendy Lynch111 Yelvington Rd Suite 1East Palatka, FL 32131-2114386-329-0318Fax: 386-329-1262wendyw74@ufl.edu

Seminole CountyBridgete Alfonso250 W County Home RdSanford, FL 32773-6189407-665-5557Fax: 407-665-5563bmckenna@ufl.edu

Barbara Hughes250 W County Home RdSanford, FL 32773-6189407-665-5556Fax: 407-665-5563bahughes@ufl.edu

St. Johns CountyJoann Cooper3111 Agriculture Ctr DrSt. Augustine, FL 32092-0572904-209-0430Fax: 904-209-0431jgcoop@ufl.edu

Martha Maddox7620 SR 471 Ste 2 Bushnell, FL 33513-8716 352-793-2728Fax: 352-793-6376mmaddox@ufl.edu

Lisa Hamilton3100 E New York AvenueDeland, FL 32724-6497386-822-5778Fax: 386-822-5767hamhill2007@ufl.edu

Jill Taufer3100 E New York AvenueDeland, FL 32724-6497386-822-5778Fax: 386-822-5767jtaufer@ufl.edu DISTRICT IVCollier CountySuzanne Fundingsland14700 Immokalee RdNapes, FL 34120-1468239-252-4800Fax: 239-252-4822

suef@ufl.edu

Hardee CountyCarolyn Wyatt507 Civic Center DriveWauchula, FL 33873-9460863-773-2164Fax: 863-773-6861chwyatt@ ufl.edu

Hillsborough CountyJackie Hunter5339 County Road 579Seffner, FL 33584-3334813-744-5519 x 54121Fax: 813-744-5776jfh7611@ufl.edu

Lisa Leslie5339 County Road 579Seffner, FL 33584-3334813-744-5519 x 143Fax: 813-744-5776LMLeslie@ ufl.edu

Pasco CountyMary E. (Betsy) Nayfield-Crisp, Acting CED36702 State Road 52Dade City, FL 33525-5138352-521-4288Fax: 352-523-1921MECrisp@ufl.edu

Pinellas CountyNan Jensen12520 Ulmerton RoadLargo, FL 33774-3695727-582-2104Fax: 727-582-2149nejnsen@ufl.edu

Polk CountyWhitney Fung1702 Hwy 17 SPO BOX 9005/HS0Bartow, FL 33831-9005863-519-1072Fax: 863-534-0001whitneymfung@ufl.edu

54

Sarasota CountyMaria Rometo6700 Clark Rd Sarasota, FL 34241 941-861-9804Fax: 941-861-9886mjprometo@ufl.edu

DISTRICT VBrevard CountyElizabeth Shephard3695 Lake DrCocoa, FL 32926-4219321-633-1702 x 230Fax: 321-633-1890bshephar@ufl.edu

Gayle Whitworth3695 Lake DrCocoa, FL 32926-4219321-633-1702 Fax: 321-633-1890gowhit@ufl.edu

Broward CountyBrenda Marty-Jimenez3900 SW 100th AveDavie, FL 33328954-357-5270Fax: 954-357-8740bjimenez@ufl.edu

Miami-Dade CountySandra Canales300 E 1 Ave Rm 113Hialeah, FL 33010-4808305-888-5010 x 105Fax: 305-887-0411scanales@ufl.edu

Monica Dawkins300 E 1 Ave Rm 113Hialeah, FL 33010-4808305-888-5010Fax: 305-887-0411mdawkins@ufl.edu

Jacquelyn Gibson1455 Nw 107 Ave, Ste 906Miami, FL 33172-2712305-592-8049Fax: 305-592-8315jwgibson@ufl.edu

Monroe CountyAlicia Bradigan1100 Simonton St Rm 2-260Key West, FL 33040-3110305-292-4501Fax: 305-292-4415betacourt-alicia@monroecounty-fl.gov

Palm Beach CountyDanielle DeVries559 N Military TrW Palm Beach, FL 33415-1311561-233-1700Fax: 561-233-1768ddevries@ufl.edu

Ada Medina559 N Military TrW Palm Beach, FL 33415-1311561-233-1740Fax: 561-233-1762amedinas@ufl.edu

Maisielin Ross559 N Military TrW Palm Beach, FL 33415-1311561-233-1744Fax: 561-233-1762scrunchy@ufl.edu

St. Lucie CountyKarla Lenfesty8400 Picos Rd Ste 101Ft. Pierce, FL 34945-3045772-462-1660Fax: 772-462-1510lenfesty@ufl.edu

55

State Board of Directors and Chairs

EXECUTIVE COMMITTEE

President Annette Lanham4814 Wilderness RdVernon, FL 32462

District I, Washington CountyPhone: 850-535-4151netandtim@hotmail.com

Immediate Past President Ann Mevers9014 130th WaySeminole, FL 33776

District IV, Pinellas CountyPhone: 727-391-7397ameve36@verizon.net

Vice President Judy Davis160 Laguna CtSt. Augustine, FL 32086

District III, St. Johns CountyPhone/Fax: 904-814-4284udc2232@att.net

Secretary Milly Bennett1050B S. WinterhawkSt. Augustine, FL 32086

District III, St. Johns CountyPhone : 904-797-7736joserbennett@bellsouth.net

Treasurer Vicky Hill3166 Wood Valley RdPanama City, FL 32405

District I, Washington CountyPhone: 850-624-0984hill3609@bellsouth.net

ADVISOR

Professor and Chair, Department of Family, Youth & Community Sciences

Dr. Tracy Irani3001 McCarty Hall D.Gainesville, Florida 32611-0310

Phone: 352-273-3446irani@ufl.edu

56

District Presidents and Chairs

District I Herbie Morin6051 Moss LanePensacola, FL 32505

Escambia CountyPhone: 850-5001-4937missherbie@gmail.com

District II Ann Bennett2412 Townsend BlvdJacksonville, FL 32211

Duval CountyPhone: 904-463-3414annbdistrict@yahoo.com

District III June Buckner3505 Bay CourtSt. Cloud, FL 34769

Osceola CountyPhone: 407-414-8823

District IV Gloria Jasinski5562 Charleston AveTavares, FL 32778

Pasco CountyPhone: 352-343-7126cjgj@juno.com

District V Lynda Young9284 Trieste DriveFt. Meyers, FL 33913

Lee CountyPhone: 239-542-4627lynda4123@msn.com

Foundation Chair Carol Hommema1169 Ware AvePort Charlotte, Florida 33948

District V, Charlotte CountyPhone : 941-625-8421catchncarol@centurylink.net

Newsletter Editor/Handbook Editor

Esther Lee3196 Fireside DrMiddleburg, FL 32068

Duval CountyPhone: 904-291-5897 paulandesther1935@att.net

Conference Chair Gloria Jasinski5562 Charleston Ave.Tavares, Florida 32778

Pasco CountyPhone/Fax: 352-343-7126cjgj@juno.com

Membership and CVU (Vice President)

Nancy O’Hara1309 Rila St. S. E.Palm Bay, FL 32909

Brevard CountyPhone/Fax: 321-951-3683nohara320@aol.com

Cultural Arts and County Scrapbooks Chairman

Betty Kadjeski13220 112th StLargo, FL 33778

Pinellas CountyPhone: 727-585-9692jjkadjeski@gmail.com

State Scrapbook Nancy Gresham18115 CR 455Clermont, FL 34715

Lake CountyPhone : 407-469-2354

State Handbook Joe Kadjeski13220 112th St.Largo, Florida 33778

Pinellas CountyPhone: 727-585-9692 jjkadjeski@gmail.com

Pop Tops Sylvia CoryellP.O. Box 560457Montverde, Florida 34756

Lake CountyPhone/Fax : 407-469-2783scoryell2000@cs.com

57

DISTRICT I OFFICERS(Annual District Meeting : Third Wednesday of January)

President Lorraine “Birdie” Blaylock Okaloosa County` 128 Newcastle Circle Phone: 850-863-2068

Fort Walton Beach, FL 32547 lorraine.blaylock@cox.net

Vice President Elizabeth (Herbie) Moran Escambia County6051 Moss Lane Phone: 850-470-0736

Pensacola, FL 32505 misselanius@cox.net

Secretary Alice Korbett Escambia County4645 Deerfield Drive Phone: 850-994-3498Pensacola, FL 32526 medleyL@totalusa.net

Treasurer Peggy Collins Okaloosa County

621 Fairway Ave. NE Phone: 850-862-2388Fort Walton Beach, FL 32547 peggycollins@cox.net

DISTRICT I CHAIRS

Parliamentarian Georgia Sunday Escambia County6974 Cutter St. Phone : 850-476-9381

Pensacola, FL 32507

HCL Chair CVU Chair Doris Bauer Okaloosa County

623 Fairway Ave.NE dorisbauer1@cox.netFort Walton Beach, FL 32547

Foundation LaDonna Medley Santa Rosa County6071 Jesse Medley Road Phone: 850-682-2887

Crestview, FL 32539 medleyL@totalusa.net

DISTRICT I COUNCIL PRESIDENTS

Bay Escambia Okaloosa Maryanne Parker Lois Withey Lorraine Blaylock303 Blackshear Dr. 6105 Bradshaw Street 128 New Castle CirclePanama City, FL 32404 Pensacola, FL 32526 Ft. Walton Beach, FL 32547Phone: 850-871-3988 Phone: 850-456-0616 Phone: 850-863-2068

Santa Rosa Walton WashingtonMelba Barley Michelle Taylor Judith Corbus3565 Barley Road 2493 County Road 280A 1424 Jackson Ave, Suite A

58

Milton, FL 32571 Defuniak, FL 32435 Chipley, FL 32428Phone: 850-995-5259 Phone: 850-892-9555 Phone: 850-638-6265

DISTRICT II OFFICERS(Annual District Meeting: Third Thursday of January)

President Miriam Hoffman Duval County6005 Cantoma Street Phone: 904-778-1466

Jacksonville, FL 32244 hoffman321@netzero.com

Vice President Ann Bennett Duval County 2412 Townsend Blvd Phone: 904-724-2142

Jacksonville, FL 3211 sheribaby@ymail.com

Secretary Dorie Peterson Suwannee County1210 Pearl Avenue Phone: 386-362-2508

Live Oak, FL 32060 dorie1011@hotmail.com

Treasurer Bill Smedley Suwannee County13632 101st Road Phone: 386-364-6026Live Oak, FL 32060 bctravelers@windstream.net

State Educational Esther Lee Duval CountyProgram Director 3196 Fireside Drive Phone: 904-291-5897

Middleburg, FL 32068 scot1946@comcast.net

DISTRICT II CHAIRS

HCL Chair Esther Lee Duval County3196 Fireside Drive Phone: 904-291-5897Middleburg, FL 32068 scot1946@comcast.net

CVU Chair Bettye Bracell Suwannee County13308 188th Street Phone: 386-364-4340McAlphin, FL

Camp Chair Kathleen Null Duval County8301 Mistwood Circle N Phone: 904-777-4977

Jacksonville, FL 32244 kathleennull@bellsouth.net Foundation Miriam Hoffman Duval County

6005 Cantoma Street Phone: 904-778-1466 Jacksonville, FL 32244 hoffman321@netzero.com

DISTRICT II COUNCIL PRESIDENTS

Alachua Duval LevyNoni Crom Ester Lee Gloria Howell131 Shoreside Trail 3196 Fireside Drive 102 NE 541 StHawthorne, FL 32640 Middleburg, FL 32068 Old Town, FL 32680Phone: 352-475-1609 Phone: 904-291-5897 Phone: 352-542-1765

Clay Jefferson SuwanneeNancy Whitehead Shirley Widd Claudia Smedley

59

302 Sonora Drive 697 Mt. Olive Church Rd 13632 101st RoadOrange Park, FL 32073 Lamont, FL 32336 Live Oak, FL 32060Phone: 904-264-8554 Phone: 352-542-1765 Phone: 386-364-6026

DISTRICT III OFFICERS(Annual District Meeting: 4th Tuesday of January)

President Constance (Connie) Ouellette Orange County520 Charleswood Ave Phone: 407-823-9017Orlando, FL 32825 connieakamrsclaus@gmail.com

Vice President June Buckner Osceola County3505 Bay Court Phone: 407-957-5815Saint Cloud, FL 34769

Secretary Olive Babbitt Seminole CountyP.O. Box 621144 Phone: 407-359-8412Oviedo, FL 32762

Treasurer Mona Morris Citrus County 219 S. Jackson Street Phone: 352-746-6487Beverly Hills, FL 34465

DISTRICT III BOARD MEMBERS

HCL Carolyn Storts Lake County 39920 Emeralda Isle Road Phone: 352-669-7270

Leesburg, FL 34788 canddstorts@aol.com

HCL Nancy O’Hara Brevard County 1309 Rila Street SE Phone: 321-951-3683

Palm Bay, FL 32909 nohara320@aol.com

DISTRICT III CHAIRS

Parliamentarian Gloria Jasinski Lake county 5562 Charleston Avenue Phone: 352-343-7126 Tavares, FL 32778 cjgj@juno.com

Camp Chair Judy Davis St. Johns County 160 Laguna Court Phone: 904-797-2686St. Augustine, FL 32086 udc2232@att.net

CVU Chair Bernard (Bernie) Ouellette Orange County520 Charleswood Avenue Phone: 407-823-9017Orlando, FL 32825 bouellette5@cfl.rr.com

Foundation June Bower-Marks Volusia County31110 Deer Trail Phone: 386-736-7958

60

Deland, FL 32724 junemarks@cfl.rr.com

DISTRICT III COUNTY COUNCIL PRESIDENTS

Brevard Citrus LakeMary Alice Bergles Barbara Varvel Carolyn Storts275 Charm Court NE 200 Fatham Dr. Loop #126 39920 Emeralda Island Rd Palm Bay, FL 32905 Beverly Hills, FL 34465 Leesburg, FL 34788

Phone: 352-746-9245 Phone: 352-669-7270

Orange Osceola PutnamConstance (Connie) Ouellette Grace Mann Betty Maus520 Charleswood Avenue 510 Massachusettes P.O. Box 314Orlando, FL 32825 St. Cloud, FL 74769 Georgetown, FL 32139Phone: 407-823-9017 Phone: 407-460-8838 Phone: 386-467-9979connieakamrsclaus@gmail.com

Seminole St. Johns VolusiaNorma Martin Milly Bennett Karen Russi3682 Laurel Avenue 1050B South Winterhawk P.O. Box 1972Sanford, FL 32773 St. Augustine, FL 32086 DeLeon Springs,FL 32130Phone: 407-322-6408 Phone: 904-825-1163

BKimes98@aol.com

DISTRICT IV OFFICERS(Annual Meeting 4th Wednesday in January)

President Joe Kadjeski Pinellas County13220 112th St Phone: 727-585-9692Largo, FL 33778 jjkadjeski@gmail.com

Vice President Gloria Jasinski Lake County5562 Charleston Ave Phone: 352-343-7126

Tavares, FL 32778 cjgj@juno.com

Betty Kadjeski Pinellas County13220 112th St Phone: 727-585-9692Largo, FL 33778 jjkadjeski@gmail.com

Treasurer Dorothy Renshaw Hillsborough County140 18th St NW Phone: 813-645-1363Ruskin, FL 33570 ddolou@aol.com

DISTRICT IV CHAIRS

Joseph Detert Pinellas County11598 Lowe Road Phone: 727-595-2727Largo, FL 33774 standet@juno.com

Margaret (Peggy) Morgan Lake County

61

36433 Antone Dr. Phone: 352-589-0269Grand Island, FL 32735

HCL Board Gloria Jasinski Lake County5562 Charleston Ave Phone: 352-343-7126

Tavares, FL 32778 cjgj@juno.com

CVU Chair Marcia Strom Hillsborough County3062 Possum Lake Road Phone: 813-704-4276Plant City, FL 33565 marcieken@yahoo.com

DISTRICT IV COUNTY COUNCIL PRESIDENTS

Highlands Hillsborough PascoPenny Bucher Marcia Strom Marge Vanyur3403 Valerie Blvd 3062 Possum Lake Road 13528 Riada WaySebring, FL 33870 Plant City, FL 33565 Dade City, FL 33525Phone: 863-385-0949 Phone: 813-704-4276 Phone: 352-593-8232justpenny44@hotmail.com marcieken@yahoo.com

PinellasAnn Meyers9014 130th WaySeminole, FL 33776Phone: 727-391-7397ameve36@verizon.net

District V OFFICERS(Annual Meeting Fourth Thursday in January)

President Lynda Young Lee County3005 SE 22 Place Phone: 239-542-4627Cape Coral, FL 33904 lynda4123@msn.com

Vice President Carol Hommema Charlotte County1169 Ware Avenue Phone: 941-625-8421Port Charlotte, FL 33948 catchncarol@centurylink.net

Secretary Marian Riley Lee County15537 Copra Lane Phone: 239-454-3317Fort Meyers Beach, FL 33908

Treasurer Elaine Prentice Lee County74 Shoreland Drive Phone: 239-693-0709Ft. Myers, FL 33905

DISTRICT V CHAIRS

HCL Board/ Carol Hommema Charlotte CountyFoundation 1169 Ware Avenue Phone: 941-625-8421

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Port Charlotte, FL 33948 catchncarol@centurylink.net

CVU Chair Shirley Sylves Lee County295 Ohio Avenue Phone: 239-463-2297Fort Myers Beach, FL 33931 saks6th@aol.com

DISTRICT V COUNTY COUNCIL PRESIDENT

Elaine Prentice Lee/Charlotte74 Shoreland Drive Phone: 239-542-4627Fort Myers, FL 33905 Fax: 293-693-0709

HCL Public Policy Board

DISTRICT I Vacant

DISTRICT II Esther Lee Phone: 904-291-58973196 Fireside Drive scot1946@comcast.netMiddleberg, FL 32068

DISTRICT III Carolyn Storts Phone: 352-669-727039920 Emeralda Island Rd canddstorts@aol.comLeesburg, FL 34778

DISTRICT IV Gloria Jasinski, Chair Phone/Fax: 352-343-71265562 Charleston Ave cjgj@juno.comTavares, FL 32778

DISTRICT V Carol Hommema Phone: 941-625-84211169 Ware Ave catchncarol@centurylink.netPort Charlotte, FL 33948

EX Officio FAHCE/HCL Non-Voting Members

Mae Scott Phone: 352-383-33901000 Vincent Drive maemayflower1574@juno.comMount Dora, FL 32757

Kathleen Null Phone: 904-777-49778301 Mistwood Circle N kathleennull@bellsouth.netJacksonville, FL 32244

FAHCE Advisor Tracy Irani Phone: 352-273-3446University of Florida irani@ufl.edu3001 McCarty HallPO Box 110310

Gainesville, FL 32611

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Foundation Advisory Committee

State Chair & Carol Hommema Phone: 941-625-8421District V 1169 Ware Ave catchncarol@centurylink.netLee/Charlotte Port Charlotte, FL 33948

District I LaDonna Medley Phone: 850-682-2887Okaloosa County 6071 Jesse Medley Rd medleyL@totalusa.net

Crestview, FL 32538

District II Miriam Hoffman Phone: 904-778-1466Duval County 6005 Cantoma St hoffman321@netzero.com

Jacksonville, FL 32244

District III June Bower-Marks Phone: 386-736-7958Volusia County 3110 Deer Trail junemarks@cfl.rr.com

Deland, FL 32724

District IV Margaret (Peggy) Morgan Phone: 352-589-0269Pasco County 36433 Antone Drive

Grand Island, FL 32735

HCE President Mae Scott Phone: 352-383-33901000 Vincent Drive maemayflower1574@juno.comMt. Dora, FL 32757

HCE State Treasurer Kathleen Null Phone: 904-777-49778301 Mistwood Circle N kathleennull@bellsouth.netJacksonville, FL 32244

HCE Advisor ADVISORTracy Irani Phone: 352-273-3446Professor and Chair, irani@ufl.eduDevelopment of Family, Youthand Community Sciences 3001 McCarty Hall DGainesville, FL 32611

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UF/IFAS Administration

Dr. Jack M. PayneSenior Vice PresidentAgricultural & Natural Resources1008 McCarty Hall DPO Box 110210Phone: 352-392-1971Fax: 352-392-6932jackpayne@ufl.edu

Dr. Jeanna MastrodicasaAgriculture & Natural Resources Ex. Assoc.V-Pres1008 McCarty Hall DPO Box 110180Gainesville, FL 32611Phone: 352-392-1971jmastro@ufl.edu

Dr. Tracy IraniProfessor and Chair, Department of Family, Youth & Community Sciences3001 McCarty Hall PO Box 110310Gainesville, FL 32611Phone: 352-273-3446irani@ufl.edu

Dr. Michael GutterAssociate Dean and Associate Professor1038 McCarty Hall DPO Box 110210 Phone: 352-392-1761msgutter@ufl.edu

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District Extension Directors

Office of District Directors Timur Momol1062 McCarty Hall D District Extension Director, Central DistrictPO Box 110220 1062 McCarty Hall DGainesville, FL 32611 PO Box 110220Phone: 352-392-1781 Gainesville, FL 36211Fax: 352-392-5259 Phone: 352-392-5259

tmomol@ufl.edu

Dr. Peter Vergot Brenda RogersDistrict Extension Director, Northwest District District Extension Director, South Central155 Research Road 2686 State Road 29 NQuincy, FL 32351 Immokalee, FL 34142pvergot@ufl.edu Phone: 239-658-3400Phone: 850-875-7137 Fax: 239-658-3469

brogers@ufl.eduEric H. SimonneDistrict Extension, Director, Northeast District Dr. Joe M. Schaefer1062 McCarty Hall D District Extension Director, SouthPO Box 110220 3200 East Palm Beach RoadGainesville, FL 32611 Belle Glade, FL 33430Phone: 352-392-1781 Phone: 561-993-1278Fax: 352-392-5259 Fax: 561-992-1303esimonne@ufl.edu natres@ufl.edu

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Department of Family, Youth and Community SciencesExtension Faculty

(Located at McCarty Hall D)

Linda B. Bobroff, Ph.D.Professor, Foods and NutritionPh. 352-273-3521bobroff@ufl.edu

Randy Cantrell, Ph.D.Asst. Professor, Housing & Home EnvironmentPh. 352-273-3554rcantrell@ufl.edu

Gerald Culen, Ph.D.Assoc. Professor, Youth DevelopmentPh. 342-273-3525grculen@ufl.edu

Keith Diem, P.h.D.Professor, ExtensionSpecialistPh. 352-273-3515keithdiem@ufl.edu

David Diehl, Ph.D.Asst. Professor, Program EvaluationPh. 352-273-2526dcdiehl@ufl.edu

Kate Fogarty, Ph.D.Assoc. Professor, Youth DevelopmentPh. 352-273-3527kfogarty@ufl.edu

Larry Forthun, Ph.D.Asst. Professor, Intergenerational Approaches to Healthy Families and CommunityPh. 352-273-3528lforthun@ufl.edu

Martie L. Gillen, Ph.D.Asst. Professor, Family FinancePh. 352-392-0404mgillen@ufl.edu

Michael S. Gutter, Ph.D.Assoc. Dean and Assoc. ProfessorPh. 352-273-3529Msgutter@ufl.edu

Victor Harris, Ph.D.Asst. Professor, Family RelationshipsPh. 352-273-3527victorharris@ufl.edu

Agata KowalewskaAsst. Scientist, Ph. DPh. 352-273-3473agatak@ufl.edu

Jorge Ruiz MenjivarAsst. Professor, FamilyEconomics

Dale W. Pracht, Ph.D.Asst. Professor, Community Based Organizational Systems for 4H YouthPh. 352-273-3533dpracht@ufl.edu

Heidi L. Radunovich, Ph.D.Asst. Professor, Human DevelopmentPh. 352-273-3534hliss@ufl.edu

Karla Pagan Shelnutt, Ph.D.Asst. Professor, Human DevelopmentPh. 352-273-3535

kpagan@ufl.edu

Amy Simonne, Ph.D.Professor, Food Safety and QualityPh. 352-273-3537asim@ufl.edu

Suzanna D. Smith, Ph.D.Assoc. Professor, Human DevelopmentPh. 352-273-3537sdsmith@ufl.edu

Michael Spranger, Ph.D.Professor, Community DevelopmentPh. 352-273-3557spranger@ufl.edu

Marilyn Swisher, Ph.D.Assoc. ProfessorSustainable AgriculturePh. 352-273-3538mesw@ufl.edu

Bryan Terry, Ph.D.Asst. Professor 4-H Youth DevelopmentPh. 352-273-3539Terrys1@ufl.edu

Jennifer Walsh, Ph.D.Asst. In, Nutrition CoordinatorPh. 352-273-2798jenniferwalsh@ufl.edu

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