TablesTables

Sacramento City CollegeEngineering Design Technology

Tables Objectives

Create and modify table styles. Insert a table into a drawing. Extract data from a drawing to create a table. Edit a table. Insert formulas into table cells to perform

calculations on numeric data.

Tables A table

consists of rows and columns that organize data to make it easier to read. commonly used in drafting to show

Bills of materials Parts lists Door and window schedules Legends Title block information Drawing revision history

Table Styles AutoCAD Table Styles

A Table Style is created for each different table appearance or function.

Create a separate Table Style for Parts list Bill of Materials

Inserting Fields Table styles are independent

Table format options can be adjusted independently of a table style when a table is placed or edited in the drawing. BUT!!!

Create a table style for each unique table requirement. For example

One table style for creating door and window schedules, and Another table style for an interior finish schedule. Another table style for parts lists and Another table style for gear data tables.

Table styles should be added to drawing templates for repeated use.

Working With Table Styles The Table Style dialog box is used to:

Create and modify table styles.

Working With Table Styles To open the Table Style dialog box

choose: Styles toolbar, select Format > Table Style...,

or Type TS or TABLESTYLE.

Working with Table StylesWorking with Table Styles The Table Styles list box displays

Existing table styles

Default style is the Standard table style.

Working with Table StylesWorking with Table Styles When you insert a table into the drawing, it

uses the formatting settings from the current table style.

Working with Table StylesWorking with Table Styles To set a Table Style current

Pick it in the Styles list box Pick the Set Current button.

Or Double-click the style in the Styles list box

or Right-click the style and select the Set current

menu option.

Working with Table StylesWorking with Table Styles List:

Is a drop-down list that can be used to filter the number of table styles

displayed in the Table Style dialog box. All Styles

Shows all table styles in the file Styles in use

Shows only the styles used in the drawing

Creating New Table Styles

Creating a New Table StyleCreating a New Table Style To create a new table style

Select an existing table style from the Styles: list box

This style is used as a basis for formatting the new table style.

Pick the New... button in the Table Style dialog box.

Creating a New Table StyleCreating a New Table Style Type a name for the new table style.

Table format is based on the table style shown in the Start With drop down list.

Enter a descriptive name Such as Parts List Parts List No Heading, or Door Schedule.

Creating a New Table StyleCreating a New Table Style Professional Tip: It is also a good idea to

record the names and details about the table styles you create and

Keep this information in a log for future reference.

Creating a New Table StyleCreating a New Table Style Table style names

Can have up to 255 characters Can include letters, numbers, dashes (-), underlines

(_), and dollar signs ($). Can contain uppercase or lowercase letters.

Formatting Table StylesFormatting Table Styles New Table Style dialog box is divided

into areas that are used to create starting table styles adjust table direction, and control the display of cell content

Formatting Table StylesFormatting Table Styles The Preview area

Shows how the selected table style characteristics appear in a table.

When finished adjusting table style properties Pick OK to return to the Table Style dialog box. Pick the Set Current button to set the new style

current.

Modify Table StyleModify Table Style To access the Modify Table Style dialog

box, select the style in the Styles list box pick the Modify button

Modify Table StyleModify Table Style Table direction

determines the placement of the data rows. Down Up.

Down option The data rows are placed below the title and header

rows. Up option

The data rows are placed above the title and header rows.

Cell Styles

Cell Style OptionsCell Style Options Three default cell styles are available

Data Header Title

Cell styles allow independent formatting for: Data cell rows Column header row Title row

Cell Formatting PropertiesCell Formatting Properties Use the Tabs to set cell formatting properties

General Text Borders tabs.

The options in these tabs are the same for Data Header Title cell style types.

Cell Formatting – General TabCell Formatting – General Tab Options - General tab: Fill color.

Adjusts the color used to fill cells. The default setting is None, which does not fill cells with a

color. The drawing window color determines the on-screen table

display. You can fill cells with color to highlight or organize

table information. Pick a color from the drop-down list to fill the cells

with the selected color.

Cell Formatting – General TabCell Formatting – General Tab Options - General tab: Alignment. Justifies text within the cell. Pick the appropriate alignment option according to

where you want text to be justified in the cell. Top Left TL Middle Left ML Bottom Left BL Top Center TC Middle Center MC Bottom Center BC Top Right TR Middle Right MR Bottom Right BR

Cell Formatting – General TabCell Formatting – General Tab Options - General tab: Format.

Shows the current cell format General by default.

Pick the ellipsis (...) button to access the Table Cell Format dialog box.

The Data Type area Angle, Currency, Date, Decimal Number, General,

Percentage, Point, Text, and Whole Number.

Cell Formatting – General TabCell Formatting – General Tab Options - General tab: Type.

Determines the type of data displayed in the cell. Pick Data from this drop-down list to define a data cell

type. Pick Label if the cell is a label cell type, such as a column

heading or the table title.

Cell Formatting – General TabCell Formatting – General Tab Options - General tab: Margins.

Sets the spacing between the cell content and the borders.

Spacing applies to text and blocks. The values in the Horizontal and Vertical text boxes

determine the spacing between the content and the cell border.

The default setting is .06.

Cell Formatting – General TabCell Formatting – General Tab Options - General tab:

Merge cells on row/column creation. Pick to merge the row of cells together to form a

single cell. The check box is selected by default for the Title cell

style. This provides an example of when you may want to merge

cells.

Cell Formatting – Text TabCell Formatting – Text Tab Options – Text Tab: Text style.

Displays all of the text styles that are defined in the current drawing.

Select a style from the drop-down list or

pick the ellipsis (...) button to the right of the drop-down list to open the Text Style dialog box to create a new text style or modify an existing text style.

Cell Formatting – Text TabCell Formatting – Text Tab Options – Text Tab: Text height.

Specifies the height of the text. The default setting for data row and column header cells is

0.1800. If a text height other than 0 has been set in the text

style, this setting is grayed out.

Cell Formatting – Text TabCell Formatting – Text Tab Options –Text Tab: Text color.

Sets the color of the text. Options –Text Tab: Text angle.

Defines the rotation angle of text within the table cell.

Cell Formatting – Borders TabCell Formatting – Borders Tab Options – Borders Tab

Lineweight. Assigns a unique lineweight to cell borders.

Linetype. Assigns a unique linetype to cell borders. As when creating layers, you must load linetypes if they

are not currently loaded in the file in order to apply them to the cell border.

Color. Sets the color of the cell borders.

Cell Formatting – Borders TabCell Formatting – Borders Tab Options – Borders Tab

Double line. Adds another line around the default single line

border style.

When this check box is selected, the Spacing edit box becomes available, allowing you to enter the distance between the double lines.

The default double line border spacing is 0.0450.

Cell Formatting – Borders TabCell Formatting – Borders Tab Border buttons.

Control how the Lineweight, Linetype, Color, and Double line border properties are applied to the cell borders.

From right to left, the options are: All Borders Outside Borders Inside Borders Bottom Border Left Border Top Border Right Border No Borders.

Once you set the desired border properties, select or deselect these buttons according to how you want cell borders displayed.

Cell Formatting – Borders TabCell Formatting – Borders Tab Individual Cell Styles

The default cell styles for Data Header Title

are all that are needed for typical table applications.

However, you can further increase the flexibility and options for creating tables by developing additional cell styles.

Cell Formatting – Borders TabCell Formatting – Borders Tab Individual Cell Styles

For example: You can create a cell style called Data Yellow

that is the same as the Data cell style but fills cells with a yellow color.

Then when you draw a table you can choose from either the Data or the Data Yellow cell style, depending on the application.

Individual Cell StylesIndividual Cell Styles To create a new cell style

First, select an existing cell style from the Cell Styles area drop-down list.

This style will be used as a basis for formatting the new cell style.

Then, pick the Create new cell style... button from the Cell Styles area

or Select Create new cell style... from the Cell

Styles area drop-down list.

Individual Cell StylesIndividual Cell Styles Type a name for the new cell style.

The new cell style can be based on the formatting settings of a different existing cell style by selecting the name of the cell style from the Start With drop-down list.

Individual Cell StylesIndividual Cell Styles

Individual Cell StylesIndividual Cell Styles Cell styles can be created, renamed, and

deleted using the Manage Cell Styles dialog box.

To access this dialog box pick the Manage Cell Style dialog... button from the

Cell Styles area or

select Manage cell styles... from the Cell Styles area drop-down list

Individual Cell StylesIndividual Cell Styles If a cell's formatting properties have

been specified in the Text Formatting toolbar

OR The table cell shortcut menu

OR the Properties palette

these settings override the table style settings.

Developing a Starting Table StyleDeveloping a Starting Table Style

Developing a Starting Table StyleDeveloping a Starting Table Style One technique for creating a table is

to base the new table on an existing table.

Usually is less work and is faster. If the base table is properly created, this technique

will improve consistency on the drawings.

Think of the “starting table” as a template. It already contains all of the table style

characteristics and Contains the same table rows, columns, and

data entries drawn in an existing table.

Developing a Starting Table StyleDeveloping a Starting Table Style Using a starting table style is much like copying

a complete table and editing the table as needed.

A starting table style can save a significant amount of time if you prepare similar tables often.

For example Using a starting table style is effective if you have

already created a complete door schedule, and then want to add a very similar door schedule to a new drawing project that contains most of the same doors.

Developing a Starting Table StyleDeveloping a Starting Table Style A table must be available for selection

in the drawing to use a “starting table style”.

Developing a Starting Table StyleDeveloping a Starting Table Style A starting table style references

the characteristics of the selected reference table such as:

Number of columns and rows and The table direction. Text style. It is usually most appropriate to create a new

starting table style using a base table style that is the same as that used when the reference table was drawn.

Developing a Starting Table StyleDeveloping a Starting Table Style For example

if a door schedule was created using a table style named Door Schedule

you should base the new starting table style from the Door Schedule table style.

Developing a Starting Table StyleDeveloping a Starting Table Style To create a starting table style

Pick the Select table to start from button Pick a border line of the existing table.

The preview will display the selected table and the table style settings of the base table style.

Modify the table direction and cell style as needed.

Then Pick the Remove Table button to remove the table reference from the table style.

Developing a Starting Table StyleDeveloping a Starting Table Style Pick the Start from Table Style insertion option A table is added to a drawing using a starting

table style by picking the Start from Table Style insertion option.

Changing, Renaming, and Deleting Table Changing, Renaming, and Deleting Table StylesStyles

Changing, Renaming, and Deleting Table StylesChanging, Renaming, and Deleting Table Styles

You can change the current table style without affecting existing tables. The changes are applied only to tables drawn

using that style.

Changing, Renaming, and Deleting Table StylesChanging, Renaming, and Deleting Table Styles

Existing table styles can be renamed in the Table Style dialog box.

To rename a table style Double-click the name

or Right-click the name and Select the Rename option.

Delete a Table Style To delete a table style

Right-click the name and Select the Delete option

OR Pick the style and Select the Delete button.

Delete a Table StyleDelete a Table Style AutoCAD will not allow you to

delete a table style that has been used to create text objects in the drawing.

This is similar functionality to Text Styles

If you want to delete the style, FIRST: change the tables in the drawing to a different style. Then you will be able to delete the style.

You cannot delete or rename the Standard style.

Quickly Setting a Table Style CurrentQuickly Setting a Table Style Current

Make a table style current The Table Style drop-down list located in the

Styles toolbar. The name of the current table style is displayed in

the box. Pick the drop-down arrow to display a table

style list. Pick a text style name from the list, and that

text style is set current.

Inserting Tables – The TABLE Command

Inserting Tables – TABLE CommandInserting Tables – TABLE Command

The TABLE command allows you to insert an empty table.

You can Specify the number of rows and columns. Text can be typed into a table. Blocks and fields can be inserted table cells.

Inserting Tables – TABLE CommandInserting Tables – TABLE Command The TABLE command

provides several methods for inserting tables 1. beginning a table using a starting table style 2. forming a table from data that has already been

created in Microsoft® Excel or a CSV (comma-separated value) file.

3. creating a table by referencing AutoCAD data.

To Insert A Table To insert a table

pick the Table button in the Tables control panel of the Dashboard

or Draw toolbar pick Draw > Table...

or type TB or TABLE

This opens the Insert Table dialog box.

Placing an Empty Table Select desired number of columns and rows.

An empty table is created

Select a table style from the Table Style drop-down list

or pick the ellipsis (...) button to create or modify a

style. You cannot use a starting table style to form an

empty table.

Placing an Empty Table Pick the Start from the Insert options area to

place an empty table. An empty table can be inserted by

picking an insertion point or by windowing an area. This option is set in the Insertion Behavior area.

When you select the Specify insertion point radio button, a table is created using the values in the Column and Row settings area.

Placing an Empty Table Select a single point to place the table in the

drawing. The Columns and Rows are PRE-SET by:

The number in the Columns text box determines the total number of table columns.

The Column width value specifies the initial width of all columns.

The number in the Data rows text box determines the total number of data table rows.

The Row height value specifies the initial height of all rows based on the number of lines typed and the table style margin settings.

Placing an Empty Table Pick the Specify window radio button to create

a table that fits into a designated area. Only one column setting and one row setting are

available. The radio buttons control which settings are active. To set a fixed number of columns

Choose the Columns radio button. The table width you pick determines the column width.

To set a fixed column width Choose the Column width radio button. The total number of table columns is determined based on

the width of the table.

Placing an Empty Table To set a fixed number of rows

Choose Data rows radio button. The row height is determined by the height of the

table. To set a fixed row height

Select the Row height radio button. The total number of table rows is determined based on the

height of the table. Select the upper-left and lower-right corners for the

table. The table is created.

Placing an Empty Table The number of data rows you set does not

include the title and header rows. The two top rows of a table are initially reserved for

Title and Header. If you set the Data Rows setting to 1, the table will

have three rows NOT one row. Because the top two rows are used for the table title and

content headers.

Placing an Empty Table The default value for the row height is based on

The text height and cell margin settings in the current table style.

For example, enter a row height of 1 if you plan to have only a single line of text occupy each cell.

Entering Text into a TableEntering Text into a Table

Entering Text into a TableEntering Text into a Table When a table is inserted

the Text Formatting toolbar appears above the table and

the text cursor is placed in the top cell ready for typing.

The active cell is indicated by a heavy line around its border and a light gray background.

Entering Text into a TableEntering Text into a Table The columns and rows have identifying letters and

numbers, and appear in a grid along the outer border.

This grid is called the table indicator. It is used to identify individual cells in the table. This identification system is used to assign formulas

to table cells for calculation purposes. Formulas are described later in this chapter.

Entering Text into a TableEntering Text into a Table Before typing text in a cell, adjust the text

settings in the Text Formatting toolbar, if needed.

Holding the [Alt] key and pressing [Enter] inserts a return within the cell.

Entering Text into a TableEntering Text into a Table Navigation:

[Tab] key to move to the next cell. [Shift] key + [Tab] key moves the cursor backward

(to the left or up). [Enter] key moves directly below the current cell. The arrow keys on the keyboard can also be used.