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Tabletop Exercise Meningitis Outbreak. Division for Law Enforcement, Homeland Security, and Institutional Research. Rules of the Road. Creativity/Group Problem Solving Use the knowledge and information available in the room Active Thinking Active Listening Active Participation - PowerPoint PPT Presentation
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Texas School Safety Center www.txssc.txstate.edu
Tabletop ExerciseMeningitis OutbreakDivision for Law Enforcement, Homeland Security, and Institutional Research
Texas School Safety Center www.txssc.txstate.edu
Rules of the Road
Creativity/Group Problem Solving Use the knowledge and information
available in the room Active Thinking Active Listening Active Participation Respect – challenge ideas, not people Reality Check – make the exercise real for
you
Texas School Safety Center www.txssc.txstate.edu
Agenda
Introductions Scenario Description Hot Wash (Debrief) Action Planning
Texas School Safety Center www.txssc.txstate.edu
Introductions
Texas School Safety Center www.txssc.txstate.edu
The Exercise Continuum
Drills Tabletop Exercises Functional Exercises Full-Scale Exercises
Texas School Safety Center www.txssc.txstate.edu
What is a tabletop exercise?
Simulates an emergency situation in an informal, stress-free environment
Initiates discussion of emergency guidelines
Focuses on training and familiarization with roles, guidelines, and responsibilities
Texas School Safety Center www.txssc.txstate.edu
How does a tabletop exercise work?
Scenario-based discussion, guided by a facilitator
Problems talked through without stress Evaluators selected to observe and offer
feedback on the proceedings Policies, plans, and guidelines are
updated
Texas School Safety Center www.txssc.txstate.edu
What determines the success of a tabletop?
A successful tabletop leaves participants with: A positive learning experience Organizational learning Improvement action planning More effective policies, plans, and guidelines Improved preparedness
Texas School Safety Center www.txssc.txstate.edu
Exercise Guidelines (Continued)
_____ISD/college policy shall govern all activities relating to the emergency event.
The facilitator shall serve as the exercise referee and will provide any official interpretation of the exercise rules.
Although we will not actually be contacting them, ISD/college and outside resources are available to assist you.
Texas School Safety Center www.txssc.txstate.edu
Exercise Guidelines
This exercise is designed to test the preparedness of the _____ to respond to a multi-agency, multi-site emergency event.
Following the exercise, there will be a debriefing time or “Hot Wash”.
Each participant will be given the opportunity to share his/her views on what worked well and what needs to be addressed in additional planning, training and/or drilling.
Texas School Safety Center www.txssc.txstate.edu
Exercise Guidelines (Continued)
From time to time, there will be injections to the scenario. These are intended to further assess response to the exercise scenario.
This is a learning experience.
Texas School Safety Center www.txssc.txstate.edu
Purpose
To examine current policies, procedures, resources and actions in the context to a response to a meningitis outbreak in a school/college setting
To promote greater understanding and ability to apply NIMS/ICS principles in a college setting
To make improvements as identified as an outcome of the exercise
Texas School Safety Center www.txssc.txstate.edu
Objectives
To evaluate policies and procedures To evaluate command and control
including communications procedures To identify resources needed vs. available To identify training needs To indentify needed improvements and
create an action plan to address those needs
Texas School Safety Center www.txssc.txstate.edu
Background
_____ school/college has a student population of _____
The college has a large commuter population and a residential population of _____
The college is located in a rural/urban setting Campus police/security operations include
_____ Campus health operations include _____
Texas School Safety Center www.txssc.txstate.edu
Scenario
A student has reported to a staff member that they are feeling sick. The student tells her that the symptoms exhibited include: Fever Nausea Headache Stiff Neck
Texas School Safety Center www.txssc.txstate.edu
Questions
What does the staff member need to know?
How do they find the information? What action do they take? What does your EOP direct? What are you going to do?
Texas School Safety Center www.txssc.txstate.edu
Scenario – Inject #1(20 minutes later)
The student has developed a pinpoint rash The nurse suspects either bacterial or viral
meningitis The student immediately sought health
care at their physician Lab work is conducted to determine if this
is a case of meningitis or common flu
Texas School Safety Center www.txssc.txstate.edu
Questions
What do you need to know? How do you find the information? What does your EOP direct? What are you going to do? Who has local public health authority? What policies address school relationship
with Public Health?
Texas School Safety Center www.txssc.txstate.edu
Scenario – Inject #2 The public health authority reports back
that the student has been positively diagnosed with Meningococcal meningitis
The student has been isolated at the local hospital and is receiving antibiotics
The student lived on campus
Note: If your campus has no on-campus housing conduct the tabletop exercise accordingly
Texas School Safety Center www.txssc.txstate.edu
Questions
What do you need to know? How do you find the information? What does your EOP direct? What are you going to do?
Texas School Safety Center www.txssc.txstate.edu
Scenario – Inject #3
A second student is exhibiting symptoms of meningitis
It is found that this student was on a field trip with the first student a couple of days prior
The students, faculty, staff, parents, and community are concerned and want information
The local press is seeking information via email, telephone, and personal visits to campus
Texas School Safety Center www.txssc.txstate.edu
Questions
What actions will you take? Do you activate your college incident
command? What is your ICS structure?
Texas School Safety Center www.txssc.txstate.edu
ICS Structure Questions
Who is the Incident Commander? Who is the Public Information Officer? Who is the Liaison Officer? Who is the Operations Chief? How will you incorporate medical
services? What other ICS positions will you activate
and who will fill them?
Texas School Safety Center www.txssc.txstate.edu
Final Update
The first student with meningitis is showing signs of improvement
The second student is hospitalized and is receiving treatment
There have not been any additional suspected meningitis cases reported
Texas School Safety Center www.txssc.txstate.edu
Questions
What do you need to know? How do you find the information? What does your EOP direct? What is your ICS team going to do?
Texas School Safety Center www.txssc.txstate.edu
Hot Wash
How well did your EOP operate and what actions will you take toward improvement?
How well did your ICS Team operate and what actions will you take toward improvement?
How well did your Communications Plan operate and what actions will you take toward improvement?
Texas School Safety Center www.txssc.txstate.edu
Hot Wash
What internal divisions were required to work together in this scenario?
What external agencies did the Liaison Officer need to work with in this scenario?
Are all necessary agreements in place to facilitate cooperation among agencies?
Texas School Safety Center www.txssc.txstate.edu
Hot Wash
What can be done to improve campus health and wellness operations?
What role did community education play? What can be done to improve the
knowledge and capabilities of students, faculty, and staff as it relates to this scenario?
Texas School Safety Center www.txssc.txstate.edu
Action Plan
The lessons learned during this table top exercise will lead to a college action plan to:
Keep Doing _____ Stop Doing _____ Start Doing _____
Texas School Safety Center www.txssc.txstate.edu
Conclusion
The Texas School Safety Center, Higher Education Division is available for:
Training/Facilitation Technical Assistance Information
Texas School Safety Center www.txssc.txstate.edu
Contact Us
Web:
www.txssc.txstate.edu
Phone:
877-304-2727