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Agenda
Chatfield Watershed Authority Technical Advisory Committee (TAC) Meeting February 6th, 2018
2:00 p. m. – 4:00 p. m.
Castle Rock Water 175 Kellogg Court, Castle Rock, CO 80109
Entrance at Gate C For the teleconference call-in capabilities, please contact Kate Moran
at least 24 hours in advance by email ([email protected])
TAC meeting packets will be available at www.chatfieldwatershedauthority.org 2:00 p.m. Authority TAC Call to Order
Introductions – please sign in TAC Member disclosures
Action Items/Recommendations to Board
Patrick O’Connell & Mary Kay Provaznik A. Approval of January 9, 2018 TAC Meeting Minutes (Attachment 01, pgs. 3 - 5)
B. Review/Approval of Invoices for Payment - The table summarizes the invoices included in the TAC
packet. Board post-payment ratification is required at quarterly Board meetings (Attachments 02 - 04, pgs. 6 - 9)
C. Recommended New Policy for Site Location Approvals Review Requirements (Kate, Emailed Separately)
Invoices < $5,000 and within Budget (Manager’s Approval*)
TWS Financial Inc. December 2017 Invoice $1,000.00
Hughes & Stuart Public Outreach 50% Retainer $1,900.00
Invoices $5,000 - $10,000 and within Budget (TAC Approval*)
Leonard Rice Engineers, Inc. January 2018 Invoice $6,412.50
Invoices > $10,000 and within Budget (TAC and Board Approval)
None
Invoices (any amount) not within Budget (Board Approval) None
*Also requires post-payment Board ratification at next quarterly Board Meeting
Authority Board Chair: Vacant Authority Board Vice-Chair: Vacant
TAC Chair: Patrick O’Connell TAC Vice-Chair: Mary Kay Provaznik
2
Discussion Items
A. Water Quality Report (Attachment 05, Patrick O’Brien, pgs. 10-21)
B. March 12, 2018 Triennial Review Informational Hearing (TRIH) (Attachment 06, Katie, pgs. 22-24)
a) Written Submittal for Chatfield Reservoir Control Regulation 73 Triennial Review Informational Hearing
(Emailed Separately) Technical Updates A. Technical Member Updates (Members)
a) CRMC Update (Bill Ruzzo)
b) Other Member Updates
B. Manager’s Update a) Site Applications and Land Use Referrals (Attachments 07 & 08, Kate, pgs. 25 & 26)
b) Public Outreach Committee Meeting Update (Kate)
C. Financial Recap, November 30, 2017 (Attachment 09, Ted, pgs. 27- 34)
Upcoming Meetings
A. Next Scheduled TAC Meetings: a) Tuesday, March 6th, 2018 2:00 – 4:00 p. m., Castle Rock Water, 175 Kellogg Court,
Castle Rock, CO 80109
b) Tuesday, April 3rd, 2018 2:00 – 4:00 p. m., Castle Rock Water, 175 Kellogg Court, Castle Rock, CO 80109
B. Next Scheduled Board Meeting: Please Note New Meeting Date a) February 26th, 2018 3:00 – 5:00 p. m., Castle Rock Water, 175 Kellogg Court,
Castle Rock, CO 80109
C. Public Outreach Committee Meeting: a) TBD
4:00 p.m. Adjournment of Regular Meeting Attachments
Attachment 1 - Final January 9, 2017 TAC Meeting Minutes Attachment 2 - TWS Financial Inc., December 31, 2017 Invoice Attachment 3 - Hughes & Stuart Public Outreach 50% Retainer Invoice Attachment 4 - Leonard Rice Engineers, Inc. January 2018 Invoice Attachment 5 - Water Quality Report Attachment 6 - Water Quality Control Commission Notice for March 12, 2018 TRIH Attachment 7 - Site Applications Inventory Attachment 8 - Referral Inventory Attachment 9 - November 30, 2017 Financial Recap
Page 1 of 3
TAC Meeting Minutes
January 9, 2018
Castle Rock Water 175 Kellogg Court
Castle Rock, CO 80109
Member Attendees: David Van Dellen (Town of Castle Rock) Jim Dederick (Douglas County) Katie Mazurowski (Castle Pines Metropolitan District) Patrick O’Connell (Jefferson County) Ronda Sandquist (Dominion W&S)
Alternate Members, Other Associate Agencies, and Attendees: Katie Fendel (Authority Manager) Kate Moran (Authority Manager)
Call to Order
Meeting called to order at 2:06 p.m. by Chair, Patrick O’Connell
No disclosures
Agenda amended to include two additional action items: Potential change of TAC meeting date November 6, 2018 (Election Day) CRMC mercury monitoring approach
Action Items 1) November 7, 2017 TAC Meeting Minutes
Discussion Included: No change to November 7, 2017 TAC Meeting Minutes
David Van Dellen moved, Jim Dederick seconded approval of the minutes; motion carried
2) Invoices
Discussion Included: All invoices within scope and budget TAC recommendation to add to February Board discussion:
o Recommend changing to electronic banking for monthly payment process. Manager will reach out to Ted regarding monthly electronic payment
o Recommend Board to increase TAC invoice approval authority to $15,000 (if within scope and budget) from current $10,000
Jim Dederick moved, David Van Dellen seconded approval of all invoices; motion also included recommendation to Board to increase TAC invoice approval authority to $15,000 (if within scope and budget); motion carried
Chatfield Watershed Authority
Page 2 of 3
3) Rescheduling of TAC Meeting Date November 6, 2018 (Election Day)
Discussion Included: Determined most TAC members work Election Day and will be able to attend No change to schedule November 6, 2018 TAC meeting
No action
4) CRMC New Mercury Monitoring
Discussion Included: TAC would like time to review proposal Need input from more TAC members Invite Bill Ruzzo (CRMC) to next TAC meeting Does the MOU between Authority and CRMC already cover this type of change
Table discussion and vote (if needed) until February TAC meeting; no action
Discussion Items 1) Triennial Review Informational Hearing (TRIH)
Discussion Included: Preparation of PowerPoint; draft will be brought to next TAC meeting and then Board
for approval in February TAC would like CRMC representative, Christine Hawley, to present Reservoir Water
Quality Model status to WQCC at March 12, 2018 hearing o CRMC to confirm Christine Hawley can attend o Manager will coordinate with Christine prior to TRIH
TAC Vice-Chair and Board Member will be invited to March 12, 2018 TRIH
Technical Updates 1) Technical Member Updates (Members)
CRMC Update: None, no representative present
Other Member Updates: Willow Creek Lift Station site application for Dominion W&S should be sent to
Authority for review Jefferson County Commissioner (Authority Board Member) in transition, alternate for
County will be invited to next Board meeting if next County Commissioner is not named prior to February meeting; Jefferson County TAC Member to confirm Alternate
Douglas County, no Board Alternate yet named; Manager will ask for paperwork for records (email [email protected])
2) Manager’s Update
Urban Drainage Flood Control District Partnership: Manager spoke with Holly Piza (UDFCD) regarding potential funding; at this time, no
opportunities for data sharing, funding, etc. around nutrients and sediment were offered
Site Applications and Land Use Referrals:
Chatfield Watershed Authority
Page 3 of 3
Plum Creek Lift Station Site Application o Approval of drafted response letter by TAC.
PCWRA Wastewater Utility Plan o 2006 wastewater utility plan submittal requirements policy are outdated; TAC will
review in next few months o TAC discussed wastewater utility plan review; should be removed from this site
application policy o TAC does not plan to incorporate wastewater utility plan reviews into updated
policy for site applications o Manager will call to inform Applicant the Authority no longer will review
wastewater utility plans
Public Outreach Committee Meeting Update: Next meeting will be at the Chatfield Reservoir on January 29, 2018 TAC member David Van Dellen will attend the January 29th Public Outreach
Committee Meeting Manager will provide David’s email to Jefferson County
3) Financial Recap
TAC reviewed financial recap
Reminders Next Scheduled TAC Meeting Tuesday, February 6th, 2018 2:00 – 4:00 p. m. Castle Rock Water, 175 Kellogg Court Castle Rock, CO 80109 Adjournment of Regular Meeting at 3:25 pm
InvoiceDate
1/23/2018
Invoice #
17157
Bill To
Chatfield Watershed Authority4255 N. US Highway 85Castle Rock, Co 80108
TWS FINANCIAL INC.
CERTIFIED PUBLIC ACCOUNTANTS7345 S. PIERCE ST. #205LITTLETON CO. 80128(303) 933-4207
P.O. No. Terms Project
Thank you for your business.Total
DescriptionQuantity Rate Amount
December 31, 2017 Financial Statement Prep. 1,000.00 1,000.00
$1,000.00
Attention: Katie Fendel Chatfield Watershed Authority RE: Public Outreach Date: 1-01-2018
Invoice #: 201801
*Tasks: • Support Member Entities' Public Information Officers efforts
for public outreach communication campaign• Provide strategic consulting, as requested by PEO's/
Committee• Participate in selected meetings, as requested• Assumptions:
◦ Not to exceed 26 hours total ($3,800 total)◦ Total hours spent to be reported quarterly, to be
tracked against retainer, which will be billed in 2 even payments, starting January 2018"
Description Quantity (hours)
Rate Cost
Public Outreach for 2018 - 50% Retainer 1 $ 1,900.00
Total Amount Due $1,900.00*
INVOICE
303-798-0601 [email protected]
7000 S. Yosemite St. #285 Centennial, CO 80112
www.HughesStuart.com
HUGHES & STUART
Kevin Urie January 30, 2018
Chatfield Watershed Authority Project No: 1490CHA04
1600 W. 12th Avenue Invoice No: 11689
Denver, CO 80204
Project 1490CHA04 Chatfield Watershed Consultant
Professional services through January 25, 2018, in connection with tasks outlined in the attached budget tracking
sheet.
Professional Personnel
Hours Rate Amount
DiToro, Jessica 1.25 136.00 170.00
Fendel, Katherine 4.00 245.00 980.00
Kaproth-Gerecht, Katelyn .25 149.00 37.25
Moran, Kathryn 15.75 158.00 2,488.50
O'Brien, Patrick 13.75 121.00 1,663.75
Schelonka, Amanda 9.25 116.00 1,073.00
Totals 44.25 6,412.50
Total Labor 6,412.50
Total this Invoice $6,412.50
TERMS: Net 30 days. A finance charge of 1½ % per month, with an annual rate of 18% is applied to past due amounts.
LEONARD RICE ENGINEERS, INC.
Katherine T. Fendel, P.E. Jeremy Wescoat Senior Project Manager Chief Financial Officer
1221 Auraria Parkway | Denver, CO 80204 | 303-455-9589 | www.LREwater.com
Chatfield Watershed Authority Watershed Management Services Leonard Rice Engineers, Inc. Budget Status through January 25, 2018
Task Description Tasks Included 2018 Budget Previous Billed
Current Month*
Total Billed
% of Budget
1 Board & TAC Management
Facilitate/participate at quarterly Board meetings, ten TAC meetings; prepare agendas and packet materials; prepare presentations for Board/TAC meetings; coordinate with other team consultants and other stakeholders; public outreach; complete assigned follow-up tasks
$58,140.00 $0.00 $4,753.25 $4,753.25 8%
2a Water Quality Data Management
Coordinate compilation of water quality data; provide monthly data assessments for Board/TAC meetings $4,719.00 $0.00 $484.00 $484.00 10%
2b Site Application/ Land Use Referral Reviews
Review & comment on submitted site applications and land use referrals $12,885.00 $0.00 $158.00 $158.00 1%
2c Regulation 73 Tasks
Prepare Annual Report; Present report to Water Quality Control Commission; facilitate responses to Reg. 73-related requests; other tasks as assigned $7,031.00 $0.00 $37.25 $37.25 1%
2d Strategic Planning
Katie Fendel will take on a technical advisory role with a not to exceed 4 hours per month (billed). Katie will assist with strategic planning, technical input and facilitate discussions, as needed
$11,760.00 $0.00 $980.00 $980.00 8%
Total $94,535.00 $0.00 $6,412.50 $6,412.50 7% * Specific Tasks Included: • Preparation of agenda and packet materials for 1/9/2018 and 2/6/2018 TAC meetings; • Attendance at 1/9/2018 TAC meeting and follow-up tasks from meeting; • Preparation of Triennial Review Informational Hearing (TRIH) draft materials for February TAC and Board meetings; • Completion of site applications (Plum Creek Lift Station) and follow-up phone call for PCWRA Utility Plan Update; • Compilation and organization of water quality data in database; generation of graphs, charts, and figures for TAC, Board, and preparation of Control Regulation 73 Annual Report graphs; and • Project management tasks, including miscellaneous communications, requests from members for information, review of other consultants’ bills, and invoicing.
CWA Data Jan – Dec 2017
1
CWA Monitoring Data January – December 2017
Reservoir Compliance Metrics Chatfield Reservoir Sites: Chlorophyll-a
CWA Data Jan – Dec 2017
2
Chatfield Reservoir Sites: Total Phosphorus
CWA Data Jan – Dec 2017
3
Chatfield Watershed: Total Phosphorus
Chatfield Watershed: Total Dissolved Phosphorus
Chatfield Watershed: Nutrients
CWA Data Jan – Dec 2017
4
Chatfield Watershed: Ortho-Phosphate:
CWA Data Jan – Dec 2017
5
Chatfield Watershed: Nitrogen (Nitrite-Nitrate, NO2-NO3):
CWA Data Jan – Dec 2017
6
Chatfield Watershed: Nitrogen (Ammonia, NH3):
CWA Data Jan – Dec 2017
7
Chatfield Watershed: Nitrogen (Total Kjeldahl Nitrogen, TKN) – Data only available at Watershed sites
CWA Data Jan – Dec 2017
8
Chatfield Watershed: Conventional Parameters Chatfield Watershed: Electrical Conductivity (EC)
Chatfield Watershed: Dissolved Oxygen (DO)
CWA Data Jan – Dec 2017
9
Chatfield Watershed: pH
Chatfield Watershed: Total Organic Carbon (TOC)
CWA Data Jan – Dec 2017
10
Chatfield Watershed: Alkalinity as CaCO3
Chatfield Watershed: Instantaneous Stream Flows during Sampling
CWA Data Jan – Dec 2017
11
Chatfield Watershed: Total Suspended Solids (TSS)
Chatfield Watershed: Temperature
CWA Data Jan – Dec 2017
12
Chatfield Reservoir: Phytoplankton Data Note: Reservoir phytoplankton data not yet available.
4300 Cherry Creek Drive S, Denver, CO 80246-1530 P 303-692-3463 www.colorado.gov/pacific/cdphe/wqcc
John W. Hickenlooper, Governor | Larry Wolk, MD, MSPH, Executive Director and Chief Medical Officer
NOTICE OF PUBLIC INFORMATIONAL HEARING BEFORE THE
COLORADO WATER QUALITY CONTROL COMMISSION SUBJECT: Triennial review of the commission's current regulation titled: “Chatfield Reservoir Control Regulation", Regulation #73 (5 CCR 1002-73). PURPOSE OF HEARING: This hearing is to fulfill State statutory requirements for triennial review of control regulations. SCHEDULE OF IMPORTANT DATES: Written comments due 02/28/2018 Additional submittal information below
Public Hearing 03/12/2018 9:30 a.m.
Florence Sabin Conference Room Department of Public Health and Environment 4300 Cherry Creek Drive South Denver, CO 80246
PROCEDURAL MATTERS: The commission encourages input from interested persons, either in writing prior to the hearing or orally at the hearing. Interested persons should provide their opinions or recommendations as to whether the foregoing regulation should be continued in its current form, repealed, or changed and if so in what respect.
The commission will receive all written submittals electronically. Submittals must be provided as PDF documents and may be emailed to [email protected], provided via an FTP site, CD or flash drive, or otherwise conveyed to the commission office so as to be received no later than February 28, 2018. Written comments will be available to the public on the commission’s web site.
Any suggested changes deemed by the commission to require further action will be proposed as regulatory changes for subsequent public rulemaking. Recommendations for changes should be concise and supported by reference to the evidence that would be offered if the commission moved forward to formally consider the recommended regulatory amendments. At this informational hearing the commission does not desire to hear the full evidence that
would be presented at a rulemaking hearing that would follow. The commission requests only the information needed to determine whether or not to propose a regulatory change. AUTHORITY FOR PUBLIC HEARING: The provisions of 25-8-202(1)(f) C.R.S. and section 21.5 B of the "Procedural Rules" (5 CCR 1002-21) provide the authority for this hearing. PARTY STATUS: This is not a rulemaking hearing; therefore, party status provisions of 25-8-101 et. seq., and 24-4-101 et. seq., C.R.S. do not apply. Party status requests shall not be considered by the commission.
Dated this 19th day of January 2018 at Denver, Colorado.
WATER QUALITY CONTROL COMMISSION ________________________ ___________
Nancy Horan, Operations Manager for the Commission
Last update: 1/30/2018AUTHORITY COMMENTS
From Proposed Project Engineer Submittal Type Type of Project Developer Owner Date ReceivedReview
Deadline (60-Days)
Comments Sent Comment/Response Tracking to Applicant and State
CHATFIELD WATERSHED AUTHORITYSTATUS OF SITE APPLICATION REVIEWS
LAND USE AGENCY INFORMATION
4 HDRPlum Creek Lift
Station (Shea Homes)
Jamie Eichenberger
Site Application Lift Station
Centennial Water and Sanitation
District
Centennial Water and Sanitation
District
11/29/2017 1/28/2018 1/24/2018
On October 23, 2017, phone conversation with Jamie Eichenberger with HDR the Plum Creek LS and 10" Forcemain. At this time thdo not have an emergency plan included and will begin to draft plan in approx. 3 to 4 weeks. The Authority Manager sent an email on 10/26/2017 re-confirming the Authority will not review until a complete application is provided (i.e., emergency response plan). On November 29, 2017, received emergency response plan.
Response letter has been drafted and sent to TAC 1/9/2018. TAC approved.Response letter submitted to Division 1/24/2018.
5 Calibre Remuda Ranch
Lift StationDavid Theisen Site Application Lift Station TBD TBD TBD TBD No application has been sent at this time. Pending application to start review.
6 HDRSwim Beach Lift
StationPaul Perri Site Application Lift Station CRMC
Colorado Parks and Wildlife
10/13/2017 12/12/2017 12/11/2017
The Authority recommends Division approval of this site application, after consideration of the following comment. Although the Emergency Response Plan submitted by the Applicant does not include what the Authority typically requires in emergency response plans, we request that, as the Project is developed and implemented, additional emergency control measures as outlined in our ERP Criteria be included.
7Kennedy/Jenks Consultants
Hunting Hill Filing 2 Wastewater Lift
StationGreg Sekera Site Application Lift Station
Richmond American Homes
Centennial Water and Sanitation
District
10/24/2017 12/23/2017 11/13/2017The entire project occurs outside of the Chatfield Watershed; therefore, outside of the Authority's jurisdiction to review for compliance with Reg 73 and Emergency Response Plan Criteria.
8Burns and McDonnell
Wastewater Utility Plan Update:
PCWRA WRF Capacity
Expansion
Brian KnadleWastewater Utility
Plan UpdateWRF Capacity
ExpansionPCWRA PCWRA 11/14/2017 1/12/2018 1/11/2018
November 14, 2017 received from Burns and McDonnell a small packet re: Wastewater Utility Plan Update. In progress with review of material. Based on 1/9/2018 TAC meeting, Manager called Brian Knadle (1/11/2018) and left a voicemail stating the TAC does not plan to incorporate wastewater utility plan reviews into the updated policy for site applications; therefore, the Authority no longer will review these wastewater utility plans.
1/30/2018 Page 1
Last update: 1/26/2018
Referral Agency
Proposed Development
Case Worker/Planner Email Submittal Type Type of Land
UseLUA
NumberDate
ReceivedReview
DeadlineSite Engineer or
Planner
Approx. Development Size (acres)
Review Comments
SentComments Server Location Filing
Label
Response to Previous
Comments?
25Town of
Castle RockThe Lanterns Sandy Vossler [email protected] Site Plan
Planned Development (residential)
SDP17-0044
10/31/2017 11/21/2017Town of Castle
Rock848
Yes11/20/2017
Letter included comments on point source and non-point source for total phosphorus. LRE confirmedwith PCWRA, that the facilityhas adequate design capacity to treat the additional wastewater associatedwith the project, including adequate phosphorus treatment capacity to remain within its assignedwasteload and concentration limits. Leonard Rice Engineers, Inc. has determined that the point sourcephosphorus requirementsare met under the project’s proposed design. The project includes stormwaterdrain systems, detentionponds, and open space areas. Regulation73.6(2) states the Authority“membersshall implementnonpoint source control programs for those areas withintheir jurisdictions”. The projectwill need to comply with the Town of Castle Rock’s non-point source control programs includingstormwater. Therefore Authority takes no exception to the project, provided the project complies withControl Regulation 73 as defined in above comments
26Town of
Castle RockPine Canyon Sandy Vossler [email protected] Site Plan
Planned Development (residential)
11/20/2017 12/18/2017Town of Castle
Rock540
Yes12/18/2017
Letter included comments on point source and non-point source for total phosphorus.Sheet 4 of the Pine Canyon Planned DevelopmentMaster UtilityPlan notes “all sanitarysewer flows maybe routed to the west to the Plum Creek Basin, coordinate with the Town of Castle Rock.” The facilitythat will receive wastewater associated with the proposed planned development must have adequatedesign capacity to treat the additional wastewater, includingadequate phosphorus treatment capacity toremain within its assigned wasteload and concentration limits. The planned development includes stormwater drain systems, detention ponds, and open space areas.Regulation73.6(2) states the Authority“members shall implementnonpoint source control programs forthose areas withintheir jurisdictions”. The project willneed to comply with the Town of Castle Rock’snon-point source control programs including stormwater. Based on the above, the Authority takes no exception to the proposed planned development, provided itcomplies with Control Regulation 73 as defined in above comments.
No.
AUTHORITY COMMENTSAPPLICANT INFORMATION
CHATFIELD WATERSHED AUTHORITYSTATUS OF LAND USE REFERRALS
LAND USE AGENCY INFORMATION
1/26/2018 Page 1
