Tahlequah Public Schools 11I035 Regular Meeting

Tuesday, August 10, 2021 6:00 PM Board of Education Conference Room

225 N Water Ave Tahlequah, OK 74464

The meeting will be viewable by the public via You Tube Live. The link to access the meeting is posted on the Tahlequah Public Schools website at www.tahlequahschools.org

AGENDA

A. Call to order 1. Recording of members present and absent 2. Pledge of Allegiance

B. Discussion and vote to approve or not approve the Minutes for previous meeting(s): 1. July 13, 2021

C. Discussion and vote to approve or not approve the Monthly Financial Reports: 1. Receipt and Balance Statement, Student Activity Account Summary, and Utilities. 2. Request approval to transfer $14,886.83 from the General Fund back to the COOP Fund. 3. Child Nutrition 4. Request that meal prices for the 2021-22 SY be raised as follows: District Adults/Visitor lunch prices be raised from $4.00 to $4.15

D. Principal/Directors Report: 1. DeAnn Mashburn and Tanya Jones-Back to School update

E. Superintendent’s Report: 1. COVID Guidelines 2. Back to School 3. Enrollment

F. Public to be heard: Members of the public shall be allowed to attend all meetings of the board of education. In addition, the board of education will have an item on regular meeting agendas that affords citizens the right to address the Board of Education on items PERTAINING TO EDUCATION and/or the OPERATION OF THE SCHOOL DISTRICT. The item will appear prior to any business being conducted by the board of education. A resident wishing to address the Board of Education must fill out a form before the meeting and submit it to the Board Clerk. The Speaker is to move to the lectern on being recognized by the Board President and give his/her full name and address. The speaker will be allowed 5 minutes to address the board. The Board and administrative staff will not respond to questions or comments at the meeting. The resident may receive a written response as soon as possible. Questions and complaints relating to employees of the district WILL NOT BE PERMITTED AT THIS TIME. Such questions are to be referred to the Superintendent at another time. Presentation or discussion of matters which are currently under legal review will not be permitted. TPS POLICY 2217 G. Discussion and vote to approve or not approve the following surplus:

1. Board of Education Building-Decorative Wooden Picture Wall Hanging, Wooden Drawer, File Folder Boxes/Holders, Positive Parent Involvement Kit, Tripod, Plastic Baskets, Picture Frames and old awards, Clock, Card Holders, and Laser Printer Toner Cartridge.

2. Central-TV, 1 wood cabinet with glass top, 2 oak upper cabinets, and 1 lower oak cabinet. 3. Heritage-25 Rolling chairs, 40 Dictionaries, Houghton Mifflin-Reading Transparencies, Problem of the Day-Math-Scot Foresman, Scot Foresman-Spiral Review transparencies, Common Curriculum Book, Houghton Mifflin Teacher book, 6 Atlas, Social Studies-14 Community Assessment Books, 14-Houghton Mifflin English Workbooks, 2 wireless mics that have corroded batteries, 2 adapters/chargers, 1 wireless clip on mic that does not work, 1 broken microphone missing the entire cord, 1 audio cable, 25 Rolling chairs, 1 brown bench, Voyager Passport D student pack x6, Voyager Passport D teacher pack x2, Phoenix Edition Language x3, Rogue x14, The Learning Line x14, Literacy First Int. Teacher Manual, Phonics Teacher Resources x8 Scott Foresman student book x12, Picture books x20, Reading Pen, Houghton Mifflin Reading Curriculum (teacher manuals x2, student books, extra resources), Casio software case, Time for Kids x10, Dictionary x2, Triumph student books x10, Charger cables x6, 1 Califone CD, cassette player with 6 pair of cordless headphones and 7 pair of headphones with cords, Turquoise Chair, Two drawer filing cabinet, 47 total Oklahoma Math and problem solving practice books, Scott Foresman Science: 2 Student Textbooks, 1 Student Workbook, 2 Activity Flip Charts, 1 Teacher Edition Set, 7 CD-ROMs, 1 Pearson Oklahoma Interactive Science Teacher Edition, 1 McDougall Littell Scientific American Frontiers DVD. 1 Inspire Science teacher edition, 120 Science Notebooks, 46 Science Handbook, 50 Nancy Drew Books, 23 World Book encyclopedia set 1994 edition, 4 Scott Foresman Science VHS tapes, 53 Social studies practice books, Big Ideas math volume 1, & 2 teachers editions, 16 Math practice books, 4 science books, 6 Scott Foresman game/ DVD, Fraction Stax, Simple scales, Harcourt Grab & Go, Small whiteboard (Broken), Casio Bag 4. Greenwood- Misc. Teacher resource books, Class set of dry erase maps. Misc. math manipulatives, Misc. math and social studies games, Set of classroom clickers, 2 boxes of misc. posters and science kits, 9 plastic tubs of outdated science curriculum, old math supplies and misc. manipulatives, 3 boxes of old science supplies with labels on the outside, 4 primary balance devices, 2 board games, 1 box of “Oreo cookie” containers, 5 Modern Education Corp Speech Lingo Games- copyright 1966, 6 Modern Education Corp Speech Therapy Sound Workbooks- copyright 1976-1986, 5 Modern Education Corp Speech Spin It Games- copyright 1969, 6 Incentives for Learning, Inc. decks (boxes) of grammar cards- copyright 1980 , 2 Scott Foresman Language-Development and Teaching Cards donated by NSU- copyright 1981, 1 C.C. Publications, Inc. kit of WH questions- copyright 1989, 4 Milton Bradley phonics games- copyright 1976, 1 Box of Parent Activity Cards- copyright 1989, 1 Teaching Morphology Developmentally- copyright 1989, 1 Clinical Evaluation of Language Fundamentals-3 Test Kit- The district now has the updated -version (version 4 & 5) of this assessment, 2 sets of Treasures 3rd Grade Teacher resources, 7 copies of The Trumpet of the Swan (given to class from older grade but too high for 3rd), 32 copies of Where the Red Fern Grows (given to class from older grade but too high for 3rd grade), Class set of Treasures reading books Volume 1 (16 copies), Document camera (no longer used), Social Studies Teacher manual (old curriculum), Social Studies textbooks old curriculum (5 copies), Class set of Treasures Reading Books (volume 2) 20 copies, English teacher materials (old curriculum), Teacher desk (no longer being used), Bulletin Board. Yellow top rectangle table, Student desk, Student chair, 2 – bookshelves, Scott Foresman-Addison Wesley “Mathematics: Enrichment Masters/Workbook” 1, Harcourt Reader: “Pilot James Banning” 2, Harcourt Reader: “Champion Athlete” 3, Inspire Science: Be a Scientist Notebook Teacher Edition 2, Harcourt Reader: “Acadia National Park” 2, Harcourt Reader: “Greetings from the Northeast” 19, Inspire Science: Be a Scientist Notebook Student Edition 43, Harcourt Reader: “This is the West” 7, Harcourt Reader: “Welcome to the Southwest” 6, Inspire Science Textbook: “Science Handbook- Student Research Tool” (Grade 4-5) McGraw Hill 47, Harcourt reader: “The Gateway Arch” 8, Harcourt Reader: “Towns of the Old West” 2, 1 Teachers Edition Science Book, 46 Student Science Books, 24 Student Social Studies Books, Non consumable materials with Science Curriculum, Harcourt Social Studies States and Regions Teacher Book and Manuals 11, Harcourt Social Studies: States and Regions Textbook 50, 1 HP Office Jet 6110 all in one Printer, 2 Carpet Rugs, 2 Office Chairs, Bookcase, 4 boxes of Science Notebooks for 5th grade, 57 MacMillan/McGraw Hill reading Series books/resources, Journey’s Reader’s Notebook (1), Houghton Mifflin English Teacher’s Edition (2), Houghton Mifflin Teachers Edition on CD (6), Houghton Mifflin Support Texts (6), Webster’s Dictionary (3), Thesaurus (5), Treasures Teacher Edition Unit 1 (1), Treasures Teacher Edition Unit 2 (1), Buckledown Teachers Edition, 23 student dictionaries, 1 carpet, Oklahoma Social Studies series; 21 student textbooks and 25 student textbooks, Teacher supplemental materials, 15 zipper

pouches, Bookcase, Bookcase, 2 Teachers Desks, 2 Office Chairs, 3 Students Chairs, 2 Bookshelves, 2 Teacher Computers with 2 Screens Keyboard and mouse, 1 Teacher Computer with Keyboard and mouse, 32 decodable readers, 5 old microscopes. 3 boxes of old Leveled Readers, 19 A History of the US books, Box of 5th Reading Buckle Down books, 2 file cabinets, Corroded batteries, Emergency radio, Teacher desk, Smartboard parts, 10 student dictionaries Purple English textbook series, Bulletin board, 3 Big Joe chairs, 1 art drying rack, and Filing cabinet. 5. Cherokee-Scott Foresman-Addison Wesley Mathematics, Harcourt Reader, Be a Scientist Notebook and Teacher Editions, Inspire Science Textbook: Science Handbook- Student Research Tool(Grade 4-5), 3 Office Chairs, 1 Computer Table, 3 teacher desks, 2 short file cabinets, 2 tall file cabinets, 1 wood bench, 7 kidney tables, Dry erase board on rollers and small DE boards, Rectangular tables (small kinder size), 8 Round tables (small kinder size), 3 Trapezoid tables (small kinder size), Social Studies Sample Kits, Old board games (missing pieces), Old encyclopedias, thesauruses and dictionaries, 4 square tables, Sand table - broke, 2 student desks, Ultimate 65 laminator – does not work, Blue wire racks, 3 cassette tape players, Buckle Down Test Prep, Miscellaneous children’s books (torn), Bulletin board sets, Blue kindergarten graduation gowns, and clip boards. 6. TMS-Books as follows: Write Source 32, Elements of Language 35, The Holt Reader 45, Anne Frank 75. 1 half-moon table and 1 old TV.

H. Discussion and vote to approve or not approve the following bids/quotes: 1. Roof repair quote with a total cost of $2,022,216.00.

I. Business Items - Consent Docket Vote to approve or not approve the following: 1. Contracts/Agreements (2021-22 School Year):

a. Supplemental Services Contract with Morgan Foshee to provide band instruction during the 2021-22 SY. b. Supplemental Services Contract with Cassie Coleman to provide band instruction during the 2021-22 SY. c. Supplemental Services Contract with Emaleigh Kingfisher-French to provide Cologuard instruction during the 2021-22 SY. d. Supplemental Services Contract with Marsha Wilson to provide band instruction during the 2021-22 SY. e. Supplemental Services Contract with Mikah Spyres to provide band instruction during the 2021-22 SY. f. Supplemental Services Contract with Logan Blunt to provide Fall band instruction August 2021-December 2021. g. Supplemental Services Contract with MoonDance Photography LLC., to take THS Cheer Team Photos. h. Supplemental Services Contract with Extreme Cheer Company (Tad Puetz) to provide choreography for the THS Cheer Team for OSSAA Regional and State Competitions. i. Supplemental Services Contract with Jennifer McCann to instruct Adult Basic Ed Students at the Cherokee County Detention Center during the 2021-22 SY. j. Supplemental Services Contract with Angela Verbeck to instruct Adult Basic Ed Students, record keeping, testing and data remission during the 2021-22 SY. k. Supplemental Services Contract with Michelle Barnes to instruct Adult Basic Ed Students, create lessons/projects for Family Literacy program, record keeping, testing and data remission during the 2021-22 SY. l. Service Agreement with Tahlequah Little League Football for use of the TPS football field at THS. TPS will provide a clock operator, lights, bathrooms, and paper products during selected dates in August and September 2021. m. Agreement with Green Country Sports Network to broadcast TPS athletic events during the 2021-22 SY. n. Agreement with Northeastern Health System to provide student drug testing during the 2021-22 SY. o. Lease agreement with Ice Masters for the lease and service of the Athletic Department ice machine during the 2021-22 SY. p. COOP agreement with Hulbert Public Schools for the 2021-22 SY.

q. Software license renewal agreement with Learning A-Z software company for Reading A-Z software for the 2021-22 SY. r. Software license agreement with SWISSuite for classroom management software during the 2021-22 SY. s. The Oklahoma Department of Career and Technology Education 2021-22 FY allocation for state program assistance & salary supplements for TPS career tech courses. t. Agreement with the Oklahoma State Department of Education to meet the requirements of the Oklahoma Young Scholars (OYS) Grant funded by the Jacob K. Javits Gifted and Talented Students Education Program for the 2021-22 FY. u. Amended Agreement with Community Development Institute Head Start. Extending the agreement through April 31, 2021

J. Discussion and vote to approve or not approve the final read of the following handbooks/manuals for the 2021-22 FY.

1. Elementary Student Handbook 2. TMS Student Handbook 3. THS Student Handbook 4. Athletic Student Handbook 5. Transportation Student Handbook 6. Elementary Faculty/Staff Handbook 7. TMS Faculty/Staff Handbook 8. THS Faculty/Staff Handbook 9. Child Nutrition Staff Handbook

10. Athletic Coaches Handbook 11. Transportation Staff Handbook 12. District Procedures Manual (Activity Fund, General Fund and Federal Programs) 13. Tahlequah Behavior Modification Placement Rule Book

K. Discussion and vote to approve or not approve the Riley Boatwright Act for Tahlequah Public Schools.

L. Discussion and vote to approve or not approve the adoption of the following policy(s): 1. Policy 5106: Prohibition of Race and Sex Discrimination in Curriculum and Compliant Process.

M. Discussion and vote to approve or not approve the amendments/revisions to the following policies: 1. Policy 6209: Extracurricular Activities Student Alcohol and Random Drug Testing.

N. Discussion, and vote to approve or not approve the Schedule of Encumbrances: 1. General Fund PO# 262-370 2. Building Fund PO# 58-68

O. Discussion regarding possible changes to masking policy dependent on legislative/legal action.

P. Discussion and possible vote on bond amount and election dates and setting a special board meeting to approve.

Q. Executive session: Executive Session Authority: 25 Okla.Stat. § 307(B) (1) (2) and (7). The Board proposes to discuss the following matters during its closed session:

1. Employee related negotiations with T.E.A. and T.E.S.P.A., with no resulting vote intended. 2. Employee-related negotiations for administrators/supervisors, with no resulting vote intended. 3. Personnel.

R. Acknowledge the Board’s return to open session.

S. Board President’s statement of executive session minutes.

T. Vote to ratify or not ratify the negotiated agreement with T.E.A. for the 2021-22 SY.

U. Vote to ratify or not ratify the negotiated agreement with T.E.S.P.A. for the 2021-22 SY.

V. Vote to approve or not approve Meet and Confer Agreement for administrative/supervisory personnel for the 2021-22 SY.

W. Motion and vote to approve or not approve Personnel Items w.1-w.6.

1. JOB TRANSFERS: Upon the recommendation of the Superintendent, the job transfers of the following person(s), be APPROVED: NAME FROM/TO EFFECTIVE Tarina Lowe THS Special Care Para to Greenwood Special Cara Para 8/9/21 Cody Frusher Greenwood Special Care Para to THS Special Care Para 8/9/21 Shawna Batson THS PAC Assistant to Grants and Federal Programs Clerk 8/9/21 Sabrina Garner District Activity Account Specialist to District Director of

Finance 8/1/21

Jessica Morrison Cherokee Teacher to Elementary Instructional Technology Coach 8/9/21 Lisa Tuck TMS Grant Counselor to Greenwood Counselor 8/9/21 Ashley Franks Greenwood Literacy Para to Heritage Office Manager 8/9/21 Samantha Murray Cherokee PT Para Sub to Cherokee Specials Para 8/9/21 Heidi Wright Cherokee Para to Cherokee Special Care Para 8/9/21 Darrin Cook TMS Para to Central Special Care Para 8/9/21 Michaela Holman TMS PT para sub to TMS Para 8/9/21 Maury Pineda THS Library Assistant to Central Office Manager 8/4/21 2. EMPLOYMENT: Upon the recommendation of the Superintendent, the employment and contract approval of the following person(s), be APPROVED: NAME SITE/POSITION EFFECTIVE

Special Care Para 8/9/21 Temp 1 Yr. Contract Vanessa Willard District/Personnel Specialist 8/1/21 Amy Spears 2ND Grade Teacher (pending certification) 8/9/21 Temp 1 Yr. Contract

District Board Certified Behavior Analyst (BCBA) 8/9/21 Temp 1 Yr. Contract Transportation/Bus Driver 8/9/21 Temp 1 Yr. Contract Certified Teacher 8/9/21 Temp 1 Yr. Contract Elem. Teacher (pending certification) 8/9/21 Temp 1 Yr. Contract Special Care Para 8/9/21 Temp 1 Yr. Contract SEL Para 8/9/21 Temp 1 Yr. Contract Certified Teacher 8/9/21 Temp 1 Yr. Contract Certified Teacher 8/9/21 Temp 1 Yr. Contract Certified Teacher 8/9/21 Temp 1 Yr. Contract

Addison Boulware TMS/Counselor 8/9/21 Temp 1 Yr. Grant Contract

Language Arts Teacher 8/9/21 Temp 1 Yr. Contract Music Para 8/9/21 Temp 1 Yr. Contract

3.RESIGNATION: Upon the recommendation of the Superintendent, the resignation of the following person(s), be APPROVED: NAME SITE/POSITION EFFECTIVE Nathan Logue Transportation/General Maintenance 7/31/21 Eric Jones Elementary Sites/Technology Coach 5/21/21 Addison Miller Heritage/Special Care Para 5/21/21 Vanessa Willard District/Enrollment Clerk 7/31/21 Amy Spears District Grants and Federal Programs Clerk 7/31/21 Raymond Jones Transportation/Bus Driver 5/21/21 Jacqueline Waldhoer Greenwood/Teacher 5/21/21 Kelly Atkinson Central/Certified Teacher 5/21/21 Courtney Clear TMS/Band Director 5/21/21 Tracey Guthrie Central/Office Manager 7/29/21 Lora Vaughn Transportation/Para 5/21/21 Teri Williams THS/Special Care Para 5/21/21 Karen Arnall THS Office Manager 8/3/21 Shaina Turner Greenwood Para 5/21/21 Joe Knight Heritage Special Care Para 5/21/21 4. RETIREMENT: Upon the recommendation of the Superintendent, the retirement of the following person(s), be APPROVED: NAME SITE/POSITION EFFECTIVE Diane Adamson District/Director of Finance 7/31/21 5. RECENSION: Upon the recommendation of the Superintendent, the employment of the following person(s), be RECINDED: NAME SITE/POSITION EFFECTIVE Scarlet Bronson TMS/Special Care Para 7/31/21 Clayton Mathews THS/Certified Teacher 7/31/21 6. EXTRA DUTY ASSIGNMENT: Upon the recommendation of the Superintendent, the extra duty assignments for the 21st Century After School Program at Briggs for the 2021-22 SY be approved

CERTIFIED: Marta Ashlock Bret Baker Pam Bacon Karen Blankenship Darci Brewer Ken Browder

Dawn Capps Michelle Childs Tisha Crittenden Sara Bryn Daugherty Candice Davis Garcia Allison Dillard Cynthia Dreadfulwater

Teacher (pending certification) 8/9/21 Temp 1 Yr. Contract SEL Para 8/9/21 Temp 1 Yr. Contract

Karen Arnall District Activity Fund Specialist 8/3/21 Certified Teacher 8/9/21 Temp 1 Yr. Contract Special Care Para 8/9/21 Temp 1 Yr. Contract Literacy Para 8/9/21 Temp 1 Yr. Contract Para 8/9/21 Temp 1 Yr. Contract Teacher (pending certification) 8/9/21 Temp 1 Yr. Contract District Enrollment Specialist 8/25/21 Temp 1 Yr. Contract

Lora Galvin Angie Gibson Kelly Hartsoe Devon Hahn Chastity Hicks Regina Hicks Laura James Toni Keener Gordon Sherrie Kirk Dena Latta Carol Denise Mitchell Mickey O'Donnell Janet Pickens Kair Ridenhour Chrissy Rice Rhonda Ritzhaupt

Shannon Robertson Jackie Shade Connie Sisco Natalie Sturges Angel Supernaw Colton Tiger Susie Whalen NON-CERTIFIED: Joe Bush Mona Michelle Houston Leslie Kirkpatrick Keshia Perry Amanda Petree Kenneth Eugene Stopp

X. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. Legal Authority: 25 Okla. Stat. Section 311(A) (9)

Y. Motion and vote to adjourn Agenda posted by Brenda Hammer, TPS Board Clerk at ______________ P.M. this 9th day of August 2021 at the front entrance of the Board of Education Building, 225 N Water Ave., Tahlequah Oklahoma and on the School District’s website: www.tahlequahschools.org.

Leon Ashlock, Superintendent Brenda Hammer, Board Clerk