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Talent Development System (e.g., “MyTalent” or “the MyTalent system”)
Step-by-Step Instructions for the Learning Section of MyTalent
~For Employees~
(for KU faculty & staff users of MyTalent)
Human Resource Management 1246 West Campus Road | Lawrence, KS 66045 | 785-864-4946 | Fax 785-864-5790 | http://humanresources.ku.edu
Step-by-Step Instructions for Employees 1 of 20 Last Revised 10/31/2018
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Contents
Overview ................................................................................................................................................................................................................. 3
How to Access the Learning Home Page ................................................................................................................................................................ 4
About the “My Learning Assignments” on the Learning Home Page ..................................................................................................................... 6
How to Search for Trainings under “Find Learning” on the Learning Home Page ................................................................................................. 7
How to Search for Trainings under “Find Learning” - Search Results in Course View .......................................................................................... 8
How to Search for Trainings under “Find Learning” - Search Results in Calendar View ....................................................................................... 9
How to Enroll in Instructor-Led Trainings ............................................................................................................................................................. 11
Registration for Instructor-Led Trainings – Enrolled Status ................................................................................................................................. 12
Registration for Instructor-Led Trainings – Waitlist Status .................................................................................................................................. 13
How to Search for Only Instructor-Led Trainings ................................................................................................................................................. 14
How to Search for Only Online Trainings .............................................................................................................................................................. 15
How to Take Online Trainings ............................................................................................................................................................................... 16
How to Print a Certificate of Completion ............................................................................................................................................................. 17
How to Withdraw from Instructor-Led and Online Trainings ............................................................................................................................... 18
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Overview This guide provides directions for navigating KU’s Talent Development System (e.g., “MyTalent” or “the MyTalent system”) found at mytalent.ku.edu. KU faculty and staff are granted user permissions upon hiring and gain access with their KU Online ID and password. The MyTalent system includes five sections: Goals, Performance, Learning, University Info (interactive organizational chart), and Employee Profile. This Step-by-Step Instructional guide provides directions for navigating only the Learning section. Step-by-Step Instructional guides for other sections of MyTalent are separate documents.
Talent Development System
(e.g., "MyTalent" or "the MyTalent system")
at: mytalent.ku.edu
Goals Performance Learning University Info Employee Profile
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How to Access the Learning Home Page
1. Log in to MyTalent.ku.edu and enter your KU Online ID. The main MyTalent system home page appears.
2. Select “Learning” in the dropdown menu in the upper left side of the page. This takes users to their Learning home page (see next page).
Continued on next page
Additional Information Items listed in the To Do box on the main MyTalent system home page automatically appear after registration in an Instructor-Led Training; after being assigned a training by your supervisor, yourself, or the MyTalent system; and when users have tasks to complete within the Goals and Performance sections of the MyTalent system.
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Continued from previous page
3. You are on the Learning home page. 4. In the My Learning Assignments box, you can find
trainings that you have registered for, are waitlisted for, have assigned to yourself, or have been assigned to you by your supervisor or the MyTalent system.
5. In the Find Learning box, search for trainings either by search term or by selecting “Browse all courses.”
6. In the My Curricula box, find curricula assigned to you by MyTalent. A curricula contains multiple trainings bundled together and assigned simultaneously.
7. In the Learning History box, find all trainings you have completed within MyTalent.
8. In the Links box, run a report of your completed courses within MyTalent.
9. In the Welcome box, find Step-by-Step instructions for navigating MyTalent.
10. In the Available Scheduled Offerings box, find upcoming scheduled Instructor-Led Trainings.
11. The My Employees box only appears if the user has supervisor status.
12. In the Featured box, find new trainings and featured training events.
13. In the How may we help? box, submit a question to Human Resource Management staff with questions about the MyTalent system.
NOTE: All of the boxes on the Learning home page (My Learning Assignments, Find Learning, History, Featured, Links, etc.) are moveable, so users can place them anywhere they want on the page. Therefore, your Learning home page may look slightly different than the screen above.
Additional Information Trainings in the My Learning Assignments box can be assigned in three ways: by users, supervisors, and the MyTalent system. Trainings assigned by supervisors and MyTalent cannot be removed by users.
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About the “My Learning Assignments” on the Learning Home Page
First, go to the Learning home page (see page 4).
1. In the My Learning Assignments box, click the training name to find the following details:
a) Due date, assignment type b) Training description c) Registration status
2. Possible actions to take related to a course:
Request schedule if no training date is currently available
View course offerings if training session dates are available
Start Course (for online training)
Continue Course (for online training already started)
Withdraw
Remove from learning plan (only for self-assigned items)
Additional Information: Trainings Found in the MyTalent System Instructor-Led Trainings are delivered in-person by an instructor on the Lawrence or Edwards campuses. The letters “ILT” are displayed below the
training name. Online trainings are self-directed and delivered through a user’s computer. The word “ONLINE” appears in the ID displayed below the course name.
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How to Search for Trainings under “Find Learning” on the Learning Home Page
1. Go to the Learning home page (see page 4).
2. Enter a term in the search field within
the Find Learning box. 3. Or, instead of entering a term in the
search field, click “Browse all courses” to view in a new window all of the trainings within the MyTalent system.
Results from either method of searching are displayed in a new window in either course view (see next page) or calendar view (see page 9).
Continued on next page
Additional Information The Learning home page has “Learning” and “My Learning” in the top left corner.
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How to Search for Trainings under “Find Learning” - Search Results in Course View
Continued from previous page
4. Browse by topic.
5. Enter a term in the search field then click the magnifying glass.
6. Refine search results by:
a) Category (Instructor-Led, Online, etc.)
b) Source (only option: LinkedIn Learning online courses)
c) Topics
7. List of search results.
8. Switch between course and calendar views.
9. Switch between card and list views.
10. Choose the order of search results.
11. Assignment status. Choose “Self Assign Curriculum” to place the class on in your My Learning Assignments box. Choose “Start Course” to begin an online course. The course will then automatically appear in your My Learning Assignments box for you to take right away or later. Upon completion it will be removed from My Learning Assignments.
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How to Search for Trainings under “Find Learning” - Search Results in Calendar View
First, go to the Learning home page (see page 4).
1. In the Find Learning box click “Browse all courses” to view all trainings within the MyTalent system.
2. Click “Calendar View.”
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3. A list of only Instructor-Led Trainings currently scheduled appears. Online trainings aren’t scheduled so they do not appear in the calendar view.
4. Click the arrow to view additional months.
5. Click a date to view Instructor-Led Trainings scheduled that day.
6. Select a location on Lawrence or Edwards campuses to view Instructor-Led Trainings scheduled.
7. Disregard the “Source” option. The only choice here is LinkedIn Learning online courses, and online courses do not appear in the Calendar View.
8. Select a topic to view Instructor-Led Trainings by topic that are currently scheduled.
9. Choose “Register Now” to register for an Instructor-Led Training.
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How to Enroll in Instructor-Led Trainings
1. Select a training from your list of search results by clicking the training name to see more details.
2. Every training has additional identification information displayed below the training name.
3. Every training includes a brief description of content.
4. Possible actions to take:
Assign to me
Start course (for online training)
Continue course (for online training already started)
Already assigned
Assign to others (if you are a supervisor)
Waitlist
5. Click “Offerings” for additional training information*: a) Date & Time b) Location on campus c) Available seats d) Option to register. Clicking
“Register Now” starts the registration process.
*Applicable only to Instructor-Led Training
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Registration for Instructor-Led Trainings – Enrolled Status
1. After clicking “Register Now” (see previous page) for an Instructor-Led Training, click “Confirm” to finalize registration.
2. After choosing “Confirm,” a new screen appears confirming registration.
3. The MyTalent system sends an email notification to the user confirming their enrollment status.
4. The training with a user’s enrolled status will then appear in the My Learning Assignments box on the user’s Learning home page.
Additional Information The MyTalent system automatically sends an Outlook calendar notification to the user upon registration in an Instructor-Led Training. Users then have the option to place the notification on their personal Outlook calendar.
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Registration for Instructor-Led Trainings – Waitlist Status
1. If an Instructor-Led Training has reached full enrollment, users have the option to be placed on a waitlist. Click “Confirm” to finalize reservation on the waitlist.
2. After choosing “Confirm,” a new screen appears confirming waitlist status.
3. The MyTalent system sends an email notification to the user confirming their waitlist status.
4. The training with a user’s waitlist status will then appear in the My Learning Assignments box on the user’s Learning home page.
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How to Search for Only Instructor-Led Trainings
First, go to the Learning home page (see page 4).
1. In the Find Learning box click “Browse all courses” to view all trainings within the MyTalent system.
2. Choose “Instructor Led” in the Category field under “Refine By.”
3. Click on “Scheduled courses only” to view a list of Instructor-Led Trainings currently scheduled.
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How to Search for Only Online Trainings
From the Learning home page click “Browse all courses” within the Find Learning box to see the entire catalog of courses within the MyTalent system (see page 3).
To find only online courses specifically designed for and by KU staff:
1. Under “Refine By” click the down arrow under the “Category” for the dropdown menu.
2. Select “Online” from the dropdown menu for a list of online courses with content specific to the needs of KU faculty and/or staff.
To find only LinkedIn Learning online courses:
1. Under “Refine By” click the down arrow under “Source.”
2. Select the box next to “LinkedIn Learning” for a list of online courses from LinkedIn Learning.
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How to Take Online Trainings
From the Learning home page click “Browse all courses” within the Find Learning box to see the entire catalog of courses within the MyTalent system (see page 3).
1. Select a training from your list of search results by clicking the training name to see more details.
2. Online trainings have “ONLINE” in the ID displayed below the training name.
3. Click “Start Course” to begin the online training.
4. Online trainings might also include “ONLINE LINKEDIN LEARNING” in the ID displayed below the training name. These are online trainings provided through LinkedIn Learning.
Additional Information Users take all online trainings within the MyTalent system. No other web-based software or platform is needed.
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How to Print a Certificate of Completion
Printing a certificate is available for both Instructor-Led and Online Trainings. 1. Go to the Learning home page (see
page 4). 2. Click “View all” in the Learning History
box to find your completed trainings.
3. With your computer mouse hover over the training name to either “View Details,” “Print Certificate” or “Review Content.” For online trainings only, content is still available for viewing by selecting “Review Content.”
4. Click the printer icon in the “Action” column and the certificate appears in a new tab.
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How to Withdraw from Instructor-Led and Online Trainings
1. Go to the Learning home page (see page 4).
2. In the My Learning Assignments box
click the arrow to the right of the course name to view a dropdown menu of choices.
3. For only online trainings the option to
choose to withdraw is “Remove.”
4. For only Instructor-Led Trainings the option to choose to withdraw is “Withdraw.”
Additional Information
Users cannot withdraw from Instructor-Led Trainings and online trainings (and thus, cannot delete them from the user’s My Learning
Assignments box) which were assigned by a supervisor or the MyTalent system.
