Tally ERP 9 for Builders

7/24/2019 Tally ERP 9 for Builders

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Tally.ERP 9 for builders and property developers

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andpropertydevelopers-16287568

1.1. Tally.ERP 9 For Builders and Property Developers Sale and Post-Sale

Module Tally Solutions Pvt. Ltd. All Rights Reserved

2.2.Agenda Builders and Property Developers Business An Overview

Structure of Builders Operations Tally.ERP 9 for Builders Business

Process Flow Primary Requirement Tally.ERP 9 Fitment Tally

Solutions Pvt. Ltd. All Rights Reserved 2

3.3.Structure of Builders Operations Enquiry MIS Management Builders

Reports Solution Property Accounts Configuration Management Booking,

Sales, Allocation Tally Solutions Pvt. Ltd. All Rights Reserved 3

4.4.Builders Business An Overview Tally Solutions Pvt. Ltd. All Rights

Reserved 4

5.5.Builders Business Enquiry Management Enquiry MIS Management

Builders Reports Solution Property Accounts Configuration Management

Booking, Sales, Allocation Tally Solutions Pvt. Ltd. All Rights Reserved 5

6.6.Process Flow Enquiry Management Tally Solutions Pvt. Ltd. AllRights Reserved 6

7.7.Primary Requirement Enquiry Management Category / Module Major

Requirement Explanation Enquiry Management Customer database

Customer name, contact details, projects interested in, management

recording communication history is important for tracking the enquiry
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status. Lead source management Leads by brokers need to be recorded to

manage broker commissions. Tracking the lead progress Customer

handling becomes a challenging task when several customer enquiries

arise for different projects. Tracking these enquiries will help the sales

department to sell effectively. Tracking site visits Site visits by customers

needs to be tracked as this involves additional costs. Sales department can

effectively handle these customers if additional reports are available.

Measure the performance of Measuring the performance of executives

based on lead sales executives conversions prospective customer is

important to understand effectiveness of sales force. Also, useful for

providing the performance based incentives. Enquiry and conversion

Reports showing the enquiries during a specific month, with reports how

many enquiries were handled and what percentage was covered are usefulfor management. This can also help them position, advertise the property

better. Tally Solutions Pvt. Ltd. All Rights Reserved 7

8.8.Tally.ERP 9 Fitment Enquiry Management SL No. Requirement

Available in Customization/ Tally.ERP9 ? Integration needed? 1 Source of

lead Yes 2 Lead details, prospect details Yes 3 Follow-up details Yes 4

Follow-up reminders Yes 5 Sales executive-wise lead generation summary

Yes 6 Lead progress report Yes 7 Site visits of the day Yes 8 Enquiry

conversion report Yes 9 Project-wise report Yes 10 NRI customer databaseYes 11 Prospect database Yes 12 Excel sheet import of leads into

database Yes Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 8

9.9.Tally.ERP 9 Fitment Enquiry Management SL No. Requirement

Available in Customization/ Tally.ERP9 ? Integration needed? 13 Broker

commissions Yes 14 Website enquiries own and 3rd party Yes 15 Sales

executive commissions Yes 16 Ad media expenses Yes 17 Advertisement

master Yes 18 Appointment booking Yes 19 Lead status : hot, cold, warm

Yes 20 Conversion reports Yes 21 Automated reminders to customerthrough SMS Yes 22 Customer interaction history Yes 23 e - Mail

enquiries, SMS enquiries Yes Tally Solutions Pvt. Ltd. All Rights

Reserved 9

10. 10.Builders Business Property Configuration Enquiry MIS

Management Builders Reports Solution Property Accounts Configuration
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Management Booking, Sales, Allocation Tally Solutions Pvt. Ltd. All

Rights Reserved 10

11. 11.Property Configuration Tally Solutions Pvt. Ltd. All Rights

Reserved 11

12. 12.Primary Requirement Property Configuration Category /

Module Major Requirement Explanation Property Location based

configuration Builders with projects in different countries, states, cities and

Configuration locations need to individually configure and group the

projects for understanding the projects profitability and expenses. Project

based configuration Builders with multiple projects need to configure rates,

dimensions specific to the project. Multiple units Plot dimensions like

square meters, square feet, total area etc. needs to be configured for each

property. Flat dimensions like carpet area, wall area, construction area,built-up area, private pool, garden area etc. needs to be updated to record

complete details of the property. Amenities configuration Based on

projects, project manager has to add new amenities like swimming pool,

parking lots, garden, club house, children play area etc. to individual

project. Authorizations Project manager, regional manager needs to have

authorization for receipts, price changes, so that manual errors in

contracts, communications are avoided. Mass update option Board,

Management needs to have the option of rising the property price as permarket trends. These mass configurations reduce the effort involved when

several units needs update. Tally Solutions Pvt. Ltd. All Rights Reserved

12

13. 13.Tally.ERP 9 Fitment Property Configuration SL No.

Requirement Available in Customization/ Tally.ERP9 ? Integration needed?

1 Project location : Country, State, location Yes 2 Project stages definition

Yes 3 Multiple projects Yes 4 Plot dimension update on projects Yes 5

Project costing configuration Yes 6 Amenities configuration Yes 7 Parkinglot configuration Yes 8 Price configuration, Sq. feet Yes 9

Increasing/decreasing price across projects Yes 10 Price change

authorizations Yes 11 Multiple units for property dimensions (Sq. Mts, Sq.

Ft) Yes 12 Auto calculation of dimensions for multiple units Yes Tally

Solutions Pvt. Ltd. All Rights Reserved Contd.. 13


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14. 14.Tally.ERP 9 Fitment Property Configuration SL No.


13 Common amenities, private amenities distinction Yes 14 Assign sales

executives to project Yes 15 Assign sales executives to multiple projects

Yes 16 Cost center setup for projects Yes 17 Management mass update on

projects Yes 18 Authentication setup for voucher approval Yes 19 Invoice

component setup specific to project Yes 20 Classification of property as

plot, villa, flat Yes 21 Unique property code for identification Yes 22 Project

stage definition (eg. stage 1 is approval, stage 2 Yes is roads development

etc.) 23 Government approval details in project creation Yes 24 Project

completion stages configuration Yes Tally Solutions Pvt. Ltd. All Rights

Reserved 14

15. 15.Builders Business Booking, Sales, Post sales, AllocationEnquiry MIS Management Builders Reports Solution Property Accounts

Configuration Management Booking, Sales, Allocation Tally Solutions

Pvt. Ltd. All Rights Reserved 15

16. 16.Process Flow Booking, Sales, Post sales, Allocation Tally

Solutions Pvt. Ltd. All Rights Reserved 16

17. 17.Primary Requirement Booking, Sales, Post sales, Allocation

Category / Module Major Requirement Explanation Booking, Sales, Post

Booking management Accepting different booking amounts for differentproperties sales, Allocation (partially/fully completed) through different

modes of payment, tracking them is an important task. Property sale, sale

Property can be sold as sq.ft sale, fixed amount. The sale agreement and

sale agreement and conditions are to be kept as reference while conditions

recording the customer details and payment scheduling. Payment

management Installments and tracking the payments as per payment

schedule, tracking multiple payments, payment modes, payment history,

sending reminders to customers as automated SMS become challengingtasks for commercial department. Monthly invoice generation Generating

the monthly invoice as payment against installment and commercial receipt

issue due is important to track the debts/receivables. Sales executive

incentives It is key to incentivize the sales process through performance

based on sale figures measurements of executives, this can be across
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projects. Discounts management Tracking of discounts given to different

clients, like management discounts, based on the project is important. Post

dated, due date cheque Tracking of checks which are post-dated, due-

dates is management necessary to avoid additional effort needed for

payment collection. Tally Solutions Pvt. Ltd. All Rights Reserved 17

18. 18.Tally.ERP 9 Fitment Booking, Sales, Post sales, Allocation SL

No. Requirement Available in Customization/ Tally.ERP9 ? Integration

needed? 1 Booking amount collection Yes 2 Blocking a property based on

booking amount Yes 3 Multiple property booking Yes 4 Different booking

amounts for property dimensions Yes 5 Property availability list Yes 6

Booked property list Yes 7 Property unblocking and adding to available list

Yes 8 Management Freezing of flats Yes 9 Frozen flat report Yes 10 Un

freezing of property for sale Yes 11 Sale agreement drafting Yes 12 Saleagreement conditions Yes Tally Solutions Pvt. Ltd. All Rights Reserved

Contd.. 18



needed? 13 Sale discounts Yes 14 Management discounts, bulk discounts

Yes 15 Invoice generation for installment pay Yes 16 Tracking payables for

installments Yes 17 Property booking with different completion status Yes

18 Post dated cheques report Yes 19 Post dated cheques on start-up Yes20 Project-wise PDC Yes 21 Client-wise PDC Yes 22 Staled cheque

reports Yes 23 Sale contract reminders Yes 24 Executive wise sale reports

Yes Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 19



needed? 25 Multiple loan details Yes 26 Multiple payment options Yes 27

Payment schedule Yes 28 Property ownership and possession transfer Yes

29 Installment payment defaults receivable reports Yes 30 Project-wisepending installments Yes 31 Swapping of property Yes 32 Square feet

sale, Fixed amount sale Yes 33 Property registration details Yes 34

Commercial receipt report Yes 35 Commercial land, residential land

distinction Yes 36 SMS reminders Yes Tally Solutions Pvt. Ltd. All Rights

Reserved 20


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21. 21.Builders Business Accounts Management Enquiry MIS

Management Builders Reports Solution Property Accounts Configuration

Management Booking, Sales, Allocation Tally Solutions Pvt. Ltd. All

Rights Reserved 21

22. 22.Primary Requirement Accounts Management Category /

Module Major Requirement Explanation Accounts Management Statement

of accounts Balance sheet, profit and loss statements in schedule VI

format, trial balance are needed for the management to track the

profitability and expenses. Statutory compliance (VAT, Land tax, VAT, sales

tax need to be tracked for compliance of CST) statutory rules. Summary

report is important to see monthly and annual status of tax related

expenses across projects. Branch-wise, Project-wise In multi-location

projects the reports desired by each project account managementmanager are different. The reports should consider the cost incurred by the

location and actual profit from the project. Payroll management Employee

database tracking, different levels, pay head configuration, attendance

tracking are important for salary and compensation. Auditing direct and

remote Annual auditing is an important factor for every business. Builders

need to get the declared assets, expenses, earnings audited by CA. Group

companies When more than one companies join to form a parent company,

it is important to track them individually and also as one. Remote accessand SMS All the company details could be accessed from anywhere,

anytime, details should be retrievable from mobile phones. Tally Solutions

Pvt. Ltd. All Rights Reserved 22

23. 23.Tally.ERP 9 Fitment Accounts Management SL No.


1 Balance sheet Schedule VI Yes 2 Profit and loss statement Schedule

VI Yes 3 Daily receipts and payments Yes 4 Multiple payment mode

handling Yes 5 Stock summery report Yes 6 Branch wise stock summaryYes 7 Branch transfer report Yes 8 Outstanding receivable and payable

Yes 9 Trial balance Yes 10 Multiple cheque payment option Yes 11

Reminder letter, e-mails Yes 12 Staff database handling Yes Tally

Solutions Pvt. Ltd. All Rights Reserved Contd.. 23


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13 Employee payroll management Yes 14 TDS, PF, ESI, Bonus, for

employee Yes 15 Employee attendance and leaves Yes 16 Employee cost

tracking Yes 17 Employee income tax and e-Return Yes 18 Project/branch

transfer management Yes 19 Project/branch synchronization Yes 20

Project/branch sales and purchase management Yes 21 Project-wise cost

tracking Yes 22 Executive-wise sales report Yes 23 Project-wise balance

sheet and P&L Yes 24 Company grouping Yes Tally Solutions Pvt. Ltd. All

Rights Reserved Contd.. 24



25 Cash flow, fund flow statements Yes 26 Ageing analysis of receivables,debtor wise Yes 27 Scenario management Yes 28 Ratio analysis Yes 29

Statutory compliance VAT, CST Yes 30 Interest calculation Yes 31 Remote

auditing Yes 32 Contract-wise profit and loss Yes 33 Foreign currency

handling Yes 34 Budget and Variance Yes 35 Bank reconciliation Yes 36

Remote access Yes Tally Solutions Pvt. Ltd. All Rights Reserved 25

26. 26.Builders Business MIS Reports Enquiry MIS Management

Builders Reports Solution Property Accounts Configuration Management

Booking, Sales, Allocation Tally Solutions Pvt. Ltd. All Rights Reserved26

27. 27.Primary Requirement MIS Reports Category / Module Major

Requirement Explanation MIS Reports Management summary A

comprehensive summary for the management to analyze the health of

business would necessary. The report summarizes financial position from

balance sheet, receivables, payables and profit and loss statements from

all the projects. Cash flow projections Project-wise cash flows are

important to assess which projects are more profitable and where the costsare increasing. Based on the attractiveness of cash-flow, focus can be

given. Project-wise reports Balance sheet, P&L, accounting reports,

statutory reports are more meaningful if these can be obtained for specific

projects. This also provides clearer picture to management. Client registers

Client registers, country-wise, executive-wise, cancelled client reports are
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important to track clients. Client-wise profitability reports are important to

track the profitability by individual customer. Flat reports Complete list of

flats from different projects which are available, blocked, frozen, completion

reports will give the project administrator a clear picture of the status. Excel

integration and data Ability to migrate data from the existing systems,

excel, XML migration format is very important without interruption to

business. Tally Solutions Pvt. Ltd. All Rights Reserved 27

28. 28.Tally.ERP 9 Fitment MIS Reports SL No. Requirement

Available in Customization/ Tally.ERP9 ? Integration needed? 1

Management summary Yes 2 Project-wise cash-flow statement Yes 3

Stage-wise cash-flow statement Yes 4 Date-wise cash-flow statement Yes

5 Flat reports : allocated, available, blocked, frozen Yes 6 Flat reports:

completion status Yes 7 Flat reports: executive-wise sales Yes 8 Flatreports: floor wise Yes 9 Client registers with filters Yes 10 Payment

history Yes 11 Cancellation reports Yes 12 Project-wise realized amount

Yes Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 28

29. 29.Tally.ERP 9 Fitment MIS Reports SL No. Requirement

Available in Customization/ Tally.ERP9 ? Integration needed? 13 Project

wise outstanding with overdue Yes 14 Management(JMD) price hike trends

and report Yes 15 Finance department report on profitability including Yes

utilities 16 Project-wise report with client details Yes 17 Departmentalreports: Sales, commercial, project Yes administration 18 Executive

summary across projects Yes 19 Flat registers with filters Yes 20 Unique

client ID for tracking the customer Yes 21 Excel integration Yes 22 Data

import/migration Yes Tally Solutions Pvt. Ltd. All Rights Reserved 29

30. 30.Thank You For any queries, write to us :

[email protected] To find out more, visit :

http://www.tallysolutions.com/website/html/solutions/segment-vertical-

solutions.php Tally Solutions Pvt. Ltd. All Rights Reserved 30

Documents

Tally ERP 9 for Builders