Self-archiving at Southamptona case study

University of Cambridge 10 January 2008

http://eprints.soton.ac.uk

Wendy WhiteHartley Library

University of Southampton

Full moon by Pauline Simpson and Jessie Hey

TARDIS project

• E-prints Soton established in 2004 through the JISC funded TARDIS Project and then embedded into the working practice of the University

• Understanding and working with the different research cultures key in this multi-disciplinary University with 3 Faculties and 24 Schools

• Strong backing from the University Executive Group

• Early practice and research from Department of Electronics and Computer Science

Southampton Press Release15 Dec 2004

‘We see our Institutional Repository as a key tool for the stewardship of the University’s digital research assets,’ said Professor Paul Curran, Deputy Vice Chancellor of the University.

‘It will provide greater access to our research, as well as offering a valuable mechanism for reporting and recording it.’

Prof Paul Curran

DVC for Research

University of Southampton: RAE driver

• University mandate for all potential RAE outputs to be deposited

• Funding to boost IR support for the RAE

• Aim for IR to be fully embedded as tool for research support

• Endorsement from DVC for Research and Heads of Schools

Prof Philip Nelson

DVC for Research and Enterprise

Last quarter of the moon

1

23

4

Repository route map

The ideal research journey

• Part of capturing a public representation of the complete research output of the University

• Increase the visibility of early career researchers and develop repositories as an active part of the research culture

• Aim to embrace the technology

• Currently involved in projects Datashare and KULTUR to further expand holdings of multi-media and primary data

Deep liaison challenge

• Challenge of getting “deep” levels of liaison e.g. technical staff, School RAE Manager, School editors, Deputy Heads of School Research, Heads of Schools

• Challenge of linking all the drivers for change to create a cycle of activity - open access, research management, changing technical infrastructure

• “One record for many purposes” - open access to research, metadata to export to grant proposals, feed stream to populate School web pages with record and full text for personal listings

Save time and add value

One Good Record For Many Purposes

open access to research, metadata to export to grant proposals, feed to populate School web pages with record and full text for personal listings, feed to library catalogue for PhD theses

Publications listing

Resource and Policy Integration

LDAP authentication

Content Management System

Research Management System

Staffing spread across ISS, Library, ECS

E-prints management group

University RAE Planning Group

More than five a day: promote regular use

• Regular pattern of deposit

• Creates culture of deposit

• Integrates many roles into the deposit process: authors, research administrators, graduate schools

• E-theses, research reports, working paper series can provide framework

Electronics and Computer Science dissemination

Browsing new research in the foyer...

Add ingredients and stir well…

Embrace the diverse disciplines

Mandates as a tool

Added value services as incentives

Embed culturally and financially

Collaborate to innovate

Repository Sustainability Cycle

CULTURAL PRACTICAL

TECHNICAL LEGAL

Collaborate and Innovate

Embed Practice

Open Access

Manage Risk

The policy rainbow

………

DVC for Research

Prof. Phil Nelson

Vice Chancellor, Deputy Vice Chancellors, Deputy Deans Research, Faculty Graduate Schools, School Postgraduate Coordinators, School Managers, research administrators, Learning and Teaching Enhancement Unit, E-prints Steering Group, Research Support Office and their link to Legal Services, feedback from users.

Next stage innovations

• International collaboration essential for future success

• Development of preservation policies and tools

• Institutional preservation strategies• Interoperability• Unique author identifiers• More sophisticated user licences