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Taskstream taskforce update. March 26, 2014. Workgroup Outcomes. Workgroup training summary What the workgroup learned regarding template and workspace creation How to enroll participating areas How to affiliate and provide access for users Tour of Miramar Taskstream - PowerPoint PPT Presentation
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M A RC H 2 6 , 2 0 1 4
TASKSTREAM TASKFORCE UPDATE
WORKGROUP OUTCOMES• Workgroup training summary
• What the workgroup learned regarding template and workspace creation• How to enroll participating areas• How to affiliate and provide access for users
• Tour of Miramar Taskstream• Course and program workspaces• Alignment and maps• Service area workspaces• Reports
• Demo on Taskstream access and data entry
• Homework: affiliation and access lists
TASKSTREAM STRUCTURE
Behind the Scenes User View
Action Plan Template
Assessment Plan
TemplateWorkspace Template
Enroll Participating
Areas
TASKSTREAM STRUCTURE
Behind the Scenes User View
Action Plan Template
Assessment Plan
TemplateWorkspace Template
Course Assessment/Action Plan Template
Course WorkspaceTemplate
Enroll Participating Areas (example BIOL 107) in Course Workspace
STEP 1: ASSESSMENT AND ACTION PLAN TEMPLATE CREATION
MIRAMAR ASSESSMENT PLAN TEMPLATES
CUSTOMIZE PLAN COMPONENTSCustomizable mission
statement and outcome/measure
components
CUSTOMIZE FINDINGS COMPONENTSCustomizable findings
details and recommendation
fields
MIRAMAR ACTION PLAN TEMPLATES
CUSTOMIZE PLAN COMPONENTS
Customizable action plan specifics
CUSTOMIZE STATUS REPORTCustomizable action plan status specifics
STEP 2: WORKSPACE CREATION
MIRAMAR WORKSPACES
MIRAMAR WORKSPACES
WORKSPACE STRUCTURE AND FORMAT
Can customize standing requirements of workspace
(i.e. mission statement, learning outcomes, curriculum maps)
WORKSPACE STRUCTURE AND FORMAT
Can customize assessment cycle length, requirements,
and plan details
ADDITIONAL WORKSPACE FEATURESCan set up
review status
Can identify
due date
STEP 3: ENROLL PARTICIPATING AREAS INTO WORKSPACES
• Participating Area= any level within the hierarchy
Example levels: Course
Program
Service Area
Division
• Workspaces= custom designed spaces that collect assessment data over time
Participating areas are “enrolled” into workspaces
Administrative Service Areas
Instructional Programs
Workspace
Participating areas
Status Report
STEP 5: ACCOUNT CREATION WITH AFFILIATION AND ACCESS
• Account: basic staff or faculty account with no access to workspaces or reports
• Affiliation: specific workspace(s) in which the user will be expected to enter information
• Access: the type and scope of report access and review capabilities
AMS ROLES AND ACCESS LEVELS– Miramar Manager
• Designates AMS Coordinators & their permissionsDean of PRIE, Library and Technology
– AMS Coordinators• Can access reports, create workspaces,and create forms in different levels of hierarchySLOAC Facilitator, VPs, Deans, Chairs, SLO Liaisons, Service Area Leads
– Reviewers and data contributors• Enters and reviews outcomes & assessment dataChairs, SLO Liaisons, Course Leads, Service Area
Leads
TODAY’S HOMEWORK…ACCOUNT CREATION INFORMATION
Name Email Affiliation(s) Access level(s)Managers
Administrative Services
Student Services
Instructional Support Services
Instructional Departments
• Course workspaces(Including alignment to program and institutional SLOs)
• Program workspaces(Including alignment to institutional SLOs and
curriculum maps)
• Service area workspaces
• Reports
TOUR OF MIRAMAR TASKSTREAM
L E A R N I N G O U TC O M E S , A S S E S S M E N T P L A N S , A C T I O N P L A N S A N D A L I G N M E N T M A P P I N G O F O U TC O M E S
COURSE WORKSPACES
Course outcomes are recorded and
edited
Course outcomes can be aligned/
mapped to program and institutional outcomes
Assessment plan can include measures,
targets, timeline and responsible personnel
Findings include assessment results
and target achievement
Action plan can include findings, actions, timeline, personnel, budget
requests and priority
Status allows updates on action plan and budget
PROGRAM WORKSPACES (INSTRUCTIONAL)
L E A R N I N G O U TC O M E S , A S S E S S M E N T P L A N S , A C T I O N P L A N S , A N D C U R R I C U LU M M A P S
Similar structure to course workspace with
same components, except…
CURRICULUM MAPSMap provides program-
wide visual of how courses support
program outcomes
ADMINISTRATIVE AND STUDENT SUPPORT SERVICE AREAS
O U TC O M E S , A S S E S S M E N T P L A N , A C T I O N P L A N S , A C T I V I T Y M A P S , A N D A L I G N M E N T M A P P I N G T O O U TC O M E S
ADMINISTRATIVE SERVICES Service area
learning outcomes and assessment
plans
STUDENT SUPPORT SERVICES Service area
learning outcomes can be mapped to
institutional outcomes
Activity map can show links
between service area activities and institutional outcomes
REPORTSC O U R S E / P R O G RA M / A R E A R E P O RT S , W O R K S TAT U S R E P O RT S A N D
M I RA M A R AT A G L A N C E
FOR USERS: SUMMARY ASSESSMENT REPORT BY COURSE
Summary of outcomes,
measures, and results
FOR USERS: DETAILED ASSESSMENT REPORT BY COURSE
FOR USERS: SUMMARY ASSESSMENT REPORT BY PROGRAM
Summary of outcomes,
measures, and results
FOR USERS: DETAILED ASSESSMENT REPORT BY PROGRAM
SUMMARY REPORT FOR MANAGING WORK STATUS
DETAILED REPORT FOR MANAGING WORK STATUS
DETAILED REPORT FOR MANAGING WORK STATUS
Coordinators can filter by
status
MIRAMAR AT A GLANCE: STATUS REPORT
MIRAMAR AT A GLANCE: MAPPING REPORTS AT INSTITUTIONAL LEVEL
Report will show all courses outcomes, programs outcomes
and activities mapped to ISLO
MIRAMAR AT A GLANCE: MAPPING REPORTS AT PROGRAM LEVEL
Report will show all courses outcomes
mapped to program outcomes
ANALYTICS FOR COLLEGE AS A WHOLE
Analytic reports show college- wide
results in workspace areas (e.g.
course assessment)
TODAY’S HOMEWORK…ACCOUNT CREATION INFORMATION
Name Email Affiliation(s) Access level(s)Managers
Administrative Services
Student Services
Instructional Support Services
Instructional Departments