TBBA Office – 1 The Strand Takapuna Minutes of Meeting May 2013.pdf · Takapuna Beach Business Association is…. pleased to provide it’s Agenda for Meeting 4pm Monday May 20th

Takapuna Beach Business Association is…. pleased to provide it’s Agenda for Meeting

4pm Monday May 20th 2013

TBBA Office – 1 The Strand Takapuna

Minutes of Meeting

Monday April 15th 2013

2 Takapuna Beach Business Association Inc. Takapuna Beach Business Association Inc.

Takapuna Beach Business Association

Board Meeting

Agenda

Monday 20th May 2013 at 4pm TBBA Office, 1 The Strand, Takapuna Beach

Apologies: 1. Minutes Pg 5 1.1 Confirmation of Minutes of 15th April 2013 2. Matters Arising/Actions from previous meeting

2.1. Professional Indemnity Insurance 2.2. Mad Give away creditors -‐ $4850 2.3 Event sponsorship criteria 2.4 iSite 2.5 Calendar of events 2.6 Takapuna Tri

3. Financials Pg 12

To be taken as read unless questions raised with Chair or GM prior to meeting.

4. General Manager’s Report Pg 21 To be taken as read unless questions raised with GM prior to meeting.

4.1 Strategic Plan items


Car Parking Improvements Commercial and quality retail attraction Streetscape and waterfront improvements Pg 22 Key stakeholder relationships

4.2 Marketing Plan items Pg 23 Promotions and events Marketing Member marketing

4.3 General Pg 24 4.4 Marketing / Events Manager’s report

5. General Business Pg 26 5.1 Snapper Festival debrief -‐ Ali Yildiz and Shaun Morresey will present to the Board at 5.15pm 5.2 Takapuna Beach parking -‐ Board member Chris Arbuckle has requested that the Board have time to discuss parking in Takapuna 5.3 Unitary Plan – Submission due 31st May 5.4 Associate membership application – to be considered 5.5 Executive Members Forum (including member’s ideas to promote Takapuna Beach) Pg 27 5.6 Member’s Forum – an opportunity for members to present to the TBBA Board Appendix Correspondence (tabled at meeting in Correspondence folder) Pg 38 Work in progress GM KPI’s Crown proposal Christmas Decorations Business Attraction Pack Welcome Pack Hurstmere Rd upgrade Beach Cleaning Destination Aquatic playground A fitness trail from Takapuna to Milford, along the beachfront. Mooring at Takapuna Beach Parking in Takapuna -‐ Clear, concise signage needed in all parking areas. -‐ TBBA could provide stickers to be placed in shop windows, promoting the locations of free parking in Takapuna -‐ Objection to tow trucks unnecessarily removing cars from the beachfront car park


Fun run in Takapuna


Takapuna

Beach

Business

Association

MINUTES OF THE MEETING OF THE EXECUTIVE COMMITTEE OF THE TAKAPUNA BEACH BUSINESS ASSOCIATION INC. HELD IN THE TBBA BOARDROOM, 1 THE STRAND, TAKAPUNA, ON MONDAY 20th MAY 2013 AT 4 PM

Present: Dave Donaldson (Chair), Ben Wiltshire (Deputy Chair), Rosalind Stewart, Rob Clark, Dianne Hale In Attendance: Peter White (General Manager, TBBA), Catherine Howell

Apologies: Sandy Maultsaid, Jan Walker, Terry Holt, Chris Arbuckle, Simon Ansley, Chris Henderson, Andrew Scott, Ros & Dianne Hale (lateness)

__________________________________________________________________________

The Deputy Chair, Ben Wiltshire, opened the meeting and welcomed TBBA Board Members to the table. RESOLVED: (Ben Wiltshire/ Rob Clark) That the apologies be accepted. 1. CONFIRMATION OF MINUTES

Resolved: (Ros Stewart/ Ben Wiltshire)

That the minutes of the Takapuna Beach Business Association Governance Board meeting held on 18th APRIL 2013 be confirmed as a true and accurate record.

2. MATTERS ARISING


2.1. Professional Indemnity Insurance Pete advised Board that he has received the final board member’s Indemnity Insurance submission 2.2. Mad Give away creditors Down to $4,850 -‐ Catherine to continue following up creditors 2.3 Event sponsorship criteria Has been forwarded out to the Board – to be provided to parties seeking event funding from the TBBA from here on out. iSite Peter White informed the Board that the TBBA is still looking for potential partners to take on the iSite lease, but no one as yet Calendar of Events Now included in the minutes Takapuna Tri Peter White met with event organizers; the event is one of the hardest for our members as closes down road and takes away parking Have requested that elite races be held on a Friday Night, and have the rest of the races on Saturday morning (hopefully have them finished no later than noon). This means minimal disruption to businesses – they have agreed to these terms but are now seeking sponsorship.

3. FINANCIALS

Financial Statements Peter White informed the Board that Chris Arbuckle is happy with the accounts. Takapuna Market Loan – TBBA made a provision that the money would not be paid back – TBBA to sell the assets from the market (hoping to sell stalls for around $200/each) Peter White also briefly discussed the night markets and how the event is still set to go ahead for the coming summer – to begin two weeks before Christmas. Apologies around the Profit/Loss Budget – as well as p17, the ‘Other’ will be coded as further.


Moved: (Rob Clark/ Ros Stewart) That the Financials be moved and accepted

Actions: Catherine to continue following up Mad Giveaway creditors

4. GENERAL MANAGER’S REPORT

The GM verbally updated the members on the following topics To be taken as read unless questions raised with GM prior to meeting.

4.1 Strategic Plan items

Wharf Peter White and Dave Donaldson met with Mark Ford, the investment officer for ATEED. North Harbour Trust Peter White notified Board that he has been appointed as a member of the North Harbour Trust New Retail Confident that TK will be coming into Takapuna – looking at expanding their retail fronts. Unfortunately, have lost Sacrpa. Proposal from Alister Ness Jolt Challenge – around $1,500 pp for members going – TBBA will promote the course but can’t guarantee people will be involved in it.


City Transformation To present at the upcoming Landlord’s Meeting –21st May

4.2 Marketing Plan items

Ben and Catherine briefly discussed the marketing items, including the newsletter and the Easter Egg Hunt Dave Donaldson passed an accolade to Chris Henderson – who has added a new Pita Pit van to his business Christmas Decorations Board were presented with options for Christmas decorations -‐ Catherine to follow up with Board on their thoughts for future decorations around Takapuna Resolved: (Dianne Hale/ Rob Clark)

That the General Manager’s Report be accepted

5. General Business Members Presented to the Board Lynette/ Mercedes/ Rose Rose presented to the Board -‐ requesting answers for the three questions 1) has anything been said to the wardens in terms of using judgment when ticketing 2) is the half hour going to be free parking on Hurstmere Rd 3) two hours free parking is gone in Anzac St. Rose discouraged that the there seems to be no progress made on having the parking changed and the wardens to back off from Takapuna. Peter White advised that Board extremely supportive of Rose’s stance but that wardens have a role to administer. Dave Donaldson agreed that the TBBA have to find a way to continue to put pressure back on AT but agreed that this is a frustrating process.


Rose would like to see the TBBA facilitate communication between internal departments of AT – Auckland Council policy is to always allow 15% free car parks. Mercedes presented her dire situation, thought to be caused by the change in parking, to the bOard. The TBBA resolves to try and push the parking warden matter with AT once again and communicate any progress with retailers to businesses. Snapper Festival Ali and Shaun presented to the Board – Natasha Roughton (Auckland council) present Some change has been made to the format, and branding of the event (now called Takapuna Beach Summer Days) – date have been reserved through Council although they coincide with other events (Takapuna Beach Regatta). Footprint of event will only be on Reserve now and not require road closures. The Snapper Festival will be seeking sponsorship from the TBBA – amount unknown as of yet. Have been advised that they will need to fill out a Funding application. Actions: Cat to email out the new events sponsorship form to Ali and Shaun Parking Mitigation Amongst Members Consequent to a TBBA member unhappy with the current parking situations, the TBBA feel that the current situation with parking in Takapuna and progress with AT should be clearly communicated to all members. TBBA to address the parking concerns in an email – that the TBBA are advocating strongly that the Board is in support of reducing wardens in Takapuna and that it is in consultation with the Local Board and negotiating with AT. Circulate communication across Takapuna to gain insight on what actions they would like the TBBA to take. Actions: Cat and Pete to draft an email to send out to all members and to send to the Board prior to sending it out.


5.3 Unitary Plan – Submission due 31st May Peter requested feedback from the Board regarding submission to the Unitary Plan. TBBA needs to be careful not to stray into the residential component of the Unitary Plan Actions: Pete to draft submission to the Unitary Plan and present it to the Board prior to submission 5.4 Associate membership application – to be considered Yoga studio in Barry’s Point Road – Security Company The board is in favor of passing the associate membership of the applicants 5.5 Executive Members Forum (including member’s ideas to promote Takapuna Beach) Dave Donaldson – concerned about beach cleaning mention in the Draft Auckland Unitary Plan, quite restrictive. Dianne doesn’t believe it excludes any one with innovation but rather specifies that the Board is limited in their funding and capabilities to service a beach clean. Dianne Hale – on the topic of the Killarney St not being available for boat trailer parking – has not heard anything back from Marilyn regarding this issue Appendix Correspondence (tabled at meeting in Correspondence folder) Pg 38 Meeting Closed 6:33 pm


CONFIRMED:

……………………………………………..

Chairman

……………………………………………..

Date

Meeting Dates 17th June 15th July AGM 21st August Calendar of Events May 2013 – May 2014 Please note, the items below are only those events run and organized by the TBBA and exclude external events

JULY/AUGUST

$10K Giveaway – Big Giveaway Promotion

SEPTEMBER

Update of attraction videos (unconfirmed)

OCTOBER

Halloween shop local promotion

NOVEMBER


Amazing Race

Coordinated Shopping Hours Promotion

DECEMBER

12 Days of Christmas

FEBRUARY

Valentine’s Day Buy Local Promotion

April

Easter Egg Hunt

FINANCIALS


Balance Sheet

Apr 30, 13

ASSETS

Current Assets

Chequing/Savings

BNZ Call 25 55,437.33

BNZ 00 5,999.10

Total Chequing/Savings 61,436.43

Accounts Receivable

Accounts Receivable 7,010.86

Total Accounts Receivable 7,010.86

Other Current Assets

Sundry debtors 201.84

Total Other Current Assets 201.84

Total Current Assets 68,649.13

Fixed Assets

Fixed Assets 27,371.00

Fixed Assets-Original cost 66,870.67

Prov for Depreciation -17,453.00

Total Fixed Assets 76,788.67

Other Assets

Takapuna Markets Loan 15,926.00

BNZ Term 45,000.00

Total Other Assets 60,926.00

TOTAL ASSETS

206,363.80

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

Accounts Payable 15,707.91

Total Accounts Payable 15,707.91


Other Current Liabilities

Accruals -59.08

GST Control -8,191.45

Payroll Liabilities 139.90

Withholding tax 193.24

Total Other Current Liabilities -7,917.39

Total Current Liabilities 7,790.52

Total Liabilities 7,790.52

Equity

Retained Earnings 119,357.48

Net Income 79,215.80

Total Equity

198,573.28

TOTAL LIABILITIES & EQUITY 206,363.80

Reconciliation Summary BNZ 25 summary

Type

Date

Num

Name

Clr

Amount

Balance

Beginning Balance

15,313.60

Cleared Transactions

Deposits and Credits - 2 items

Transfer

05/04/2013

√

40,000.00

40,000.00

Deposit

30/04/2013

√

123.73

40,123.73

Total Deposits and Credits

40,123.73

40,123.73

Total Cleared Transactions

40,123.73

40,123.73

Cleared Balance

40,123.73

55,437.33

Register Balance as of 30/04/2013

40,123.73

55,437.33

Ending Balance

40,123.73

55,437.33

BNZ 00 summary


Type

Date

Num

Name

Clr

Amount

Balance

Beginning Balance

7,968.98

Cleared Transactions

Cheques and Payments - 20 items

Bill Pmt -Cheque

02/04/2013

Peter White

√

-7,095.53

-7,095.53

Cheque

02/04/2013

dd

Strand Plaza

√

-3,517.82

-10,613.35

Cheque

02/04/2013

dd

Bank fees

√

-10.00

-10,623.35

Cheque

04/04/2013

dd

Catherine Howell

√

-1,101.50

-11,724.85

Bill Pmt -Cheque

04/04/2013

Farmerpauls

√

-400.00

-12,124.85

Cheque

04/04/2013

dd

Anna Wishart

√

-240.24

-12,365.09

Transfer

05/04/2013

√

-40,000.00

-52,365.09

Bill Pmt -Cheque

05/04/2013

Open Air Cinema

√

-4,738.00

-57,103.09

Cheque

10/04/2013

dd

Peter White

√

-1,618.99

-58,722.08

Cheque

18/04/2013

dd

Catherine Howell

√

-753.46

-59,475.54

Cheque

18/04/2013

dd

Anna Wishart

√

-237.44

-59,712.98

Cheque

19/04/2013

dd

Peter White

√

-288.40

-60,001.38

Cheque

22/04/2013

73

IRD _ PAYE

√

-3,700.83

-63,702.21

Cheque

22/04/2013

dd

Peter White

√

-3,200.00

-66,902.21

Cheque

22/04/2013

dd

Balancing Books

√

-822.26

-67,724.47

Cheque

22/04/2013

dd

Graffiti Guard Services

√

-546.25

-68,270.72

Cheque

24/04/2013

dd

Gather & Hunt

√

-5,750.00

-74,020.72

Cheque

24/04/2013

dd

Anna Burton

√

-201.84

-74,222.56

Cheque

24/04/2013

dd

Anna Wishart

√

-201.84

-74,424.40

Bill Pmt -Cheque

29/04/2013

Peter White

√

-6,992.23

-81,416.63

Total Cheques and Payments

-81,416.63

-81,416.63

Deposits and Credits - 10 items

Sales Receipt

02/04/2013

2562

Auckland Council

√

75,796.75

75,796.75

Sales Receipt

09/04/2013

2563

Elske Dr

√

400.00

76,196.75

Sales Receipt

10/04/2013

2565

Mad Giveaway

√

100.00

76,296.75

Sales Receipt

10/04/2013

2564

Mad Giveaway

√

200.00

76,496.75

Sales Receipt

18/04/2013

2566

Buddah Bar

√

550.00

77,046.75

Sales Receipt

18/04/2013

2567

BNZ

√

1,000.00

78,046.75

Sales Receipt

19/04/2013

2568

Hoyts dr

√

1,000.00

79,046.75

Sales Receipt

23/04/2013

2569

Mad Giveaway

√

200.00

79,246.75

Payment

30/04/2013

Bliss Reflexogy

√

100.00

79,346.75

Payment

30/04/2013

Bliss Reflexogy

√

100.00

79,446.75

Total Deposits and Credits

79,446.75

79,446.75

Total Cleared Transactions

-1,969.88

-1,969.88


Cleared Balance

-1,969.88

5,999.10

Register Balance as of 30/04/2013

-1,969.88

5,999.10

Ending Balance

-1,969.88

5,999.10

Cheque Payments

Type

Date

Num

Name

Amount

BNZ 00

Bill Pmt -Cheque

02/04/2013

Peter White

-7,095.53

Bill Pmt -Cheque

04/04/2013

Farmerpauls

-400.00

Bill Pmt -Cheque

05/04/2013

Open Air Cinema

-4,738.00

Bill Pmt -Cheque

29/04/2013

Peter White

-6,992.23

Cheque

02/04/2013

dd

Bank fees

-10.00

Cheque

02/04/2013

dd

Strand Plaza

-3,517.82

Cheque

04/04/2013

dd

Anna Wishart

-240.24

Cheque

04/04/2013

dd

Catherine Howell

-1,101.50

Cheque

10/04/2013

dd

Peter White

-1,618.99

Cheque

18/04/2013

dd

Anna Wishart

-237.44

Cheque

18/04/2013

dd

Catherine Howell

-753.46

Cheque

19/04/2013

dd

Peter White

-288.40

Cheque

22/04/2013

dd

Balancing Books

-822.26

Cheque

22/04/2013

dd

Peter White

-3,200.00

Cheque

22/04/2013

dd

Graffiti Guard Services

-546.25

Cheque

24/04/2013

dd

Anna Burton

-201.84

Cheque

24/04/2013

dd

Anna Wishart

-201.84

Cheque

24/04/2013

dd

Gather & Hunt

-5,750.00

Cheque

22/04/2013

73

IRD _ PAYE

-3,700.83

Total BNZ 00

-41,416.63

TOTAL

-41,416.63


Profit and Loss

Jul 12 Aug 12 Sep 12 Oct 12 Nov 12 Dec 12

Jan 13 Feb 13 Mar 13 Apr 13 May 13

Jun 13 TOTAL

Ordinary Income/Expense

Income

Sponsorships 0 50,925 6,000 6,000 0 0 0 0 0 0 0 0 62,925

Other Income 0 2,425 341 22,189 25,217 90 -5,729 1,043 -1,043 2,217 0 0 46,750

Interest Income 122 116 249 0 267 97 321 138 64 124 0 0 1,498

North Shore Business Levies 75,797 0 0 75,797 0 0 75,797 0 0 75,797 0 0 303,188

Total Income 75,919 53,466 6,590 103,986 25,484 187 70,389 1,181 -979 78,138 0 0 414,361

Expense

Admin Overheads

ACC premiums 0 0 0 0 0 361 0 0 0 0 0 0 361

Accountancy 0 0 0 618 0 0 715 0 0 715 0 0 2,048

Audit and Year-end costs 0 0 3,995 0 525 0 0 0 0 0 0 0 4,520

Bank fees 61 15 17 10 10 10 10 11 10 10 0 0 164

Meetings - 0 105 245 444 1,665 787 114 22 151 113 0 0 3,646

Computer expenses 0 0 0 0 0 378 0 0 0 0 0 0 378

General operating expenses 56 72 153 78 77 63 77 139 0 149 0 0 864

Graffiti removal 625 625 475 475 475 475 475 475 475 475 0 0 5,050

Insurances 0 0 0 0 0 1,289 0 0 0 0 0 0 1,289

Legal Fees 3,710 0 375 -1,897 0 0 0 0 0 0 0 0 2,188

Printing & Copying 0 45 330 121 207 1,270 57 0 0 816 0 0 2,846

Rent 2,897 2,897 2,865 2,984 2,984 2,984 2,984 2,984 3,059 3,059 0 0 29,697

Salaries

Admin salaries 8,787 9,240 9,693 9,693 10,991 9,693 9,693 9,981 9,779 12,830 0 0 100,380

PAYE clearance 3,453 3,453 3,612 3,771 3,771 4,105 3,771 3,771 3,871 3,701 0 0 37,279

Total Salaries 12,240 12,693 13,305 13,464 14,762 13,798 13,464 13,752 13,650 16,531 0 0 137,659

Stationery 13 0 0 0 28 39 55 0 101 87 0 0 323

Subscriptions 0 0 0 0 0 0 0 0 0 500 0 0 500

Telephone & communications 232 -494 188 691 385 319 101 540 101 317 0 0 2,380

Total Admin Overheads 19,834 15,958 21,948 16,988 21,118 21,773 18,052 17,923 17,547 22,772 0 0 193,913

Marketing Costs

Christmas Festival 0 0 0 0 8,208 9,269 4,394 1,296 4,347 0 0 0 27,514

Marketing, Advertising & promot

Sponsorships expenses 0 0 0 0 2,500 0 0 7,500 0 5,000 0 0 15,000

Design and production

Design and production - Other 0 0 0 0 0 0 0 0 150 0 0 0 150


Total Design and production 0 0 0 0 0 0 0 0 150 0 0 0 150

Other Marketing, Advtg and Prom 1,755 1,075 3,365 16,646 33,194 9,483 3,737 8,700 2,033 6,145 0 0 86,133

Print advertising

Print advertising - Other 0 0 0 3,460 1,813 1,730 0 0 0 0 0 0 7,003

Total Print advertising 0 0 0 3,460 1,813 1,730 0 0 0 0 0 0 7,003

Website design and management 600 1,020 0 0 3,810 0 0 0 0 0 0 0 5,430

Marketing, Advertising & promot - Other 0 469 0 400 -869 0 0 0 0 0 0 0 0

Total Marketing, Advertising & promot 2,355 2,564 3,365 20,506 40,448 11,213 3,737 16,200 2,183 11,145 0 0 113,716

Total Marketing Costs 2,355 2,564 3,365 20,506 48,656 20,482 8,131 17,496 6,530 11,145 0 0 141,230

Total Expense 22,189 18,522 25,313 37,494 69,774 42,255 26,183 35,419 24,077 33,917 0 0 335,143

Net Ordinary Income 53,730 34,944 -18,723 66,492 -44,290 -42,068 44,206 -34,238 -25,056 44,221 0 0 79,218

Net Income 53,730 34,944 -18,723 66,492 -44,290 -42,068 44,206 -34,238 -25,056 44,221 0 0 79,218

Profit and Loss YTD v LYTD budget

Jul '12 - Apr 13

Jul '11 - Apr 12


Income

Sponsorships 62,925

19,995

Other Income 46,750

4,018

Interest Income 1,498

2,984

North Shore Business Levies 303,187

275,625

Total Income 414,360

302,622

Expense

Admin Overheads 193,915

180,813

Marketing Costs 141,229

71,112

Miscellaneous 0

0

Total Expense 335,144

251,925

Net Ordinary Income 79,216

50,697


Other Income/Expense

Other Income

Advertising Income 0

0

Christmas Festival Vendors 0

0

Total Other Income 0

0

Net Other Income 0

0

Net Income

79,216

50,697

Profit and Loss ytd v budget

Jul '12 - Apr 13

Jul '11 - Apr 12


Income

Sponsorships 62,925

19,995

Other Income 46,750

4,018

Interest Income 1,498

2,984

North Shore Business Levies 303,187

275,625

Total Income

414,360

302,622

Expense

Admin Overheads

ACC premiums 361

778

Accountancy 2,048

1,749

Audit and Year-end costs 4,520

3,885

Bank fees 164

175

Meetings - 3,644

4,080

Computer expenses 378

395

Expensed Office Equipment 0

183

General operating expenses 864

1,826

Graffiti removal 5,050

6,860

Insurances 1,289

1,240

Legal Fees 2,189

0

Printing & Copying 2,847

160

Recruitment costs 0

174


Rent

29,699

27,868

Salaries

Admin salaries 100,378

93,531

Marketing contractor 0

3,200

PAYE clearance 37,281

29,809

Total Salaries 137,659

126,540

Stationery 323

218

Subscriptions 500

1,000

Telephone & communications 2,380

3,683

Total Admin Overheads 193,915

180,814

Marketing Costs

Christmas Festival 27,514

20,163

Marketing, Advertising & promot

Sponsorships expenses 15,000

11,819

Design and production

Design and production - Other 150

1,600

Total Design and production 150

1,600

Other Marketing, Advtg and Prom 86,133

8,048

Print advertising

Print advertising - Other 7,003

15,455

Total Print advertising 7,003

15,455

Radio Advertising 0

3,815

Signage 0

2,250

Website design and management 5,430

1,212

Marketing, Advertising & promot - Other 0

6,751

Total Marketing, Advertising & promot 113,716

50,950

Total Marketing Costs 141,230

71,113

Miscellaneous 0

0

Total Expense

335,145

251,927

Net Ordinary Income

79,215

50,695

Other Income/Expense

Other Income


Advertising Income 0

0

Christmas Festival Vendors 0

0

Total Other Income 0

0

Net Other Income

0

0

Net Income

79,215

50,695

GENERAL MANAGER’S REPORT


General Manager’s Report

April 2013 Strategic Plan items

Car Parking Improvements -‐ CBD Car parking Strategy -‐ Attended public meeting called by Rose with Ric Bidgood, Jason Flay, Sharon Hunter and Marilyn Nicholls regarding

disappointment over loss of 2 hours free car parking in Anzac St car park and the wish for 60minute parking in Hurstmere Rd -‐ Met with Mike Sheehy, Marc Belcher and Chrissy Asher regarding parking issues raised by Rose Hunt -‐ Negotiated agreement between David Forman and Hoyts, whereby Hoyts utilizes David Forman car parks after hours. -‐ Dave and I attended a follow up parking seminar hosted by Waitemata Local Board -‐ Travel Plan -‐ Cat and I met with Hannah Jemmett regarding various travel planning initiatives -‐ Anna and I met with Hannah Jemmett regarding Kiwi Carpooling week -‐ Signage -‐ Lobbied Ric Bidwood and Sharon Hunter for real Time signage in Takapuna -‐ Parking Wardens as ambassadors -‐ Lobbied AT and politicians to implement this policy -‐ Parking revenue redistributed to town centre -‐ Lobbied AT and politicians to implement this policy -‐ Wharf -‐ Dave and I met with Mark Ford and Tim Kahlen (ATEED) regarding the Takapuna wharf -‐ Dave and I attended HAT AGM (PW appointed as HAT trustee)

Commercial and quality retail attraction

-‐ Business Attraction -‐ Met with Neil Scott (Gusto & Grace) to show him opportunities in Takapuna Beach -‐ Follow up meeting with owners of Lejose -‐ Dave and I met with Robbie Tindall regarding Wave Box -‐ Met with Elle Armon–James (Big Cheese Food tours) -‐ Dave and I met with the owners of TK fashion to show them opportunities in Takapuna Beach -‐ Coordinated opening hours -‐ Dave, Cat and I attended a debrief with Black and White (Night Market organisers) They are keen to operate again next year


-‐ Night and Sunday Markets -‐ Dave and I attended the TB Night Market Trust Board AGM – where it was decided to dissolve the trust. Assets would be sold to

offset loan to TBBA (see correspondence) -‐ Landlords Group -‐ Next Landlords meeting – Tuesday 14th May – Unitary Plan, Parking and Hurstmere Rd upgrade -‐ Retail improvement -‐ Assisted 2 separate tenants and their landlords in negotiations with Council -‐ Met with Alistair Ness (Jolt Challenge) regarding proposal for TBBA members (sent to board by email)

Streetscape and waterfront improvements

-‐ Council Redevelopment projects -‐ City Transformation team to present Hurstmere Rd upgrade progress to Landlords meeting -‐ Beach Cleaning -‐ No activity

Key stakeholder relationships

-‐ Networks -‐ Numerous communications and meetings with Local Chair Chris Darby -‐ Attended the Devonport-‐Takapuna Local Board meeting -‐ Attended ATEED North BID GMs meeting -‐ Attended the NHS trust board meeting -‐ Attended the NHC trust board meeting -‐ Attended the Youth Arts Project Launch at Phab -‐ Dave and I met with Maggie Barry and Prue Raos regarding the PMs visit to Takapuna -‐ Dave and I attended the RNZYS luncheon as a guest of Jerry Clayton BMW and Nina Englert (CEO BMW NZ) -‐ Dave and I attended the BIDs Unitary Plan workshop in Auckland Town Hall -‐ Met with Maree Laurent regarding BMC redevelopment plans -‐ Organised and attended PMs visit to Takapuna with notable business leaders (“Wellington is dying”) -‐ Di and I attended Blues v Stormers match as guests of NH trust -‐ Attended meeting with Len Brown and numerous Takapuna business leaders -‐ Attended 10th anniversary of Yes ability centre -‐ Dave and I attended Rod Dury presentation hosted by ANZ Commercial Bank -‐ Attended the premier of Driving Miss Daisy at the Pumphouse – marvelous show -‐ Attended the launch of the College of Health at Massey University


-‐ Devonport Business Association -‐ Dave and I met twice with David Barton (new DBA leader) and Chris Sharpe regarding the establishment of a Devonport BID

Marketing Plan items

Promotions and events -‐ TBBA initiatives -‐ See Events and Marketing Managers report -‐ External events -‐ Met with Ali, Shaun and Eddie Borrie regarding Marketing for the Snapper Festival. -‐ Met with Kate Blood (Tri NZ) regarding split format for Takapuna Tri -‐ Cat and I met with Chantel (Kiwiyo ) regarding planned opening celebrations -‐ Met with Darryl Deveraux (Takapuna Cup) and Kate Blood (Tri NZ) regarding clash of dates for each event -‐ Leveraging opportunities -‐ See Events and Marketing Managers report

Marketing -‐ Website (B2C) -‐ See Events and Marketing Managers report -‐ Website and facebook marketing -‐ See Events and Marketing Managers report -‐ Takapuna Map; Promo videos -‐ Takapuna Stomping Ground launched -‐ Media publicity -‐ Attended TRENZ delegates visit to Takapuna – an outstanding initiative organized by Terry Holt and the Spencer on Byron -‐ Bulk media rates -‐ No activity

Member marketing -‐ Member packs and expectations -‐ See Events and Marketing Managers report -‐ Website (B2B) -‐ See Events and Marketing Managers report -‐ Newsletters -‐ Weekly email BtoB newsletters and fortnightly BtoC email newsletters sent


-‐ Member database -‐ Met with Daniel Henderson (GM Smales Farm), Brian Chen (Bliss), Ros Stewart (BNZ Partners), Sandra Southworth (NHR), Lesley

Simpson (Hoyts), Olivia Blaylock, (David Forman), Vanessa Kerr (Paper Plus), Sandy Wishart (Michael Hill), Judy and Lana (Auckland Council), Steve Hilson (Jerry Clayton BMW), Alan Wiltshire (Wiltshire Properties), Ali Yildiz (Caffe Massimo), Adrian (Jam), Mark Jackson (Stand Up Takapuna), David Haydon (Haydon’s Optometrist), Rose Gerbic (Phoenix Rose), Marc Belsher (Landlord), Khoo (Miracle Group), Naiomi and Ulala (Arc), Blair Strang (The Law Lounge), Darryl Deveraux (Bayleys Commercial), Ngaio Merrick (Quadrant Properties), Mark Bridgeman (Viranda Properties), Chantal Janssen (KiwiYo)

-‐ BMW evenings -‐ Bliss hosted BMW evening, where AT spoke regarding the cost of free car parking, alternative parking policies and travel

planning. Spirited meeting with approx. 60 attendees -‐ Informal member nights -‐ Anna organized Amazing Race for TBBA members – 8 teams participated -‐ Members surveys -‐ No activity

General -‐ Performed numerous JP duties for both members and Takapuna residents -‐ Dave and I met with three local identities to discuss the possibility of them standing for the Local Board -‐ Sold remainder of Bliss Vouchers as contra for sponsorship

Events and Marketing Manager’s report

Mother’s Day Promotion Small promotion run for duration of three weeks prior to Mother’s Day involving local businesses. Marketing done through social networks , posters, website and newsletter – participants entered in store after spending $25. Winner selected Friday 10th May, had entered via Jocose. Feedback from retailers is that although campaign was good upselling tool, a bigger prize and more marketing would have been great. Amazing Race Anna Wishart implemented and delivered the second installment of the Amazing Race in May. Had to be postponed due to weather and lost some of the numbers but all up was still a great evening for members. Cost to TBBA $125 (prizes for winning team) Carpooling in Takapuna Anna Burton is undertaking new project in conjunction with AT, which will look at facilitating carpooling arrangements within Takapuna and between employees.


Big Giveaway Creditors Next large scale ‘event/promotion’ is the Big Giveaway – have requested creditors list to date from Louann and will continue to follow these through – again, the businesses with invoices outstanding will not be able to partake in the Big Giveaway. Business Podcast Exciting new project TBBA is undertaking with the assistance of Starlight Media House. We will be interviewing local business leaders and entrepreneurs and publishing podcast episodes on our website, newsletters and through iTunes. Aim to help members learn off of one another. Stomping Grounds Takapuna Gather and Hunt have completed the Stomping Grounds Takapuna showcase-‐ which includes a video, maps, and online directory. (show video) . Poor buy-‐in from retailers but it’s hoped that the video quality will convince them for the next time around. Stand at The Spencer on Byron Hotel Still following this through with Benefitz – they have had a look at the DLE brochure stand and suggest that fixing it would be easier than ordering a new one. Waiting for a quote to be sent through.

GENERAL BUSINESS May 2013


5.1 Snapper Festival debrief Ali Yildiz and Shaun Morresey will present to the board at 5.15pm 5.2 Takapuna Beach Parking Board member Chris Arbuckle has requested that the Board has time to discuss parking in Takapuna 5.3 Unitary Plan Submission form due 31st May. Input is requested from Board members The GM will distribute the proposed submission to board members for comment before sending out to members. Suggested comments Overall the TBBA is most supportive of the Unitary Plan and congratulates Auckland Council on its good work Especially pleasing that the public have had input into the plan at such an early stage Disappointed with misinformation published by media Intensification will not occur just because an area is zoned for intensification. It needs to be financially viable; have buyer demand and a will between neighbours to sell their properties to ensure a sustainable landmass is accumulated Intensification will happen first in the areas of least resistance and maximum gain. We have allowed buildings of unlimited height here in Takapuna for 25 years, and have only had one built (The Sentinel) The devil is in detail and we have found it difficult to drill down to determine this information Some obvious anomalies have been found – 6 story development 1 property back from Takapuna Beach We have concerns that Plan will allow development all over Auckland and that Auckland Council will not be able to provide the appropriate infrastructure throughout. Suggest that incentives (increased floor heights) are provided in Metropolitan centers and on transport hubs and that Council spend is concentrated in these areas. As these areas are intensified Council then provide incentives in the next level of town centres – those that will help ensure PT systems are sustainable, provide economic benefit and contribute to the vitality of Auckland) We suggest that intensification of only 4-‐6 stories be allowed in these areas (Currently the draft Unitary Plan allow up to 8 stories), however that the Unitary Plan signals 8 stories may be appropriate in 15-‐20 years Waiting from feedback from Landlords meeting before compiling submission

5.4 Associate Membership application An application has been received for Associate membership. TBBA Policy reads -‐ “A person who does not qualify as a Full Member may become an Associate Member of the Association by applying to the Secretary to do so. Those whose businesses are located within the extended Takapuna district of Takapuna Beach CBD to Hauraki Corner to Barrys Pt Rd to Smalls farm, will be admitted upon payment of an Associate Membership Fee ($150+gst for those businesses with 5 or less FTE employees and $250+gst for more than 5FTE’s). Those outside of this area will be admitted at the discretion of the Executive Committee who will


consider as to whether or not the Business will add value to the Takapuna Beach Business Association membership and will not cause conflict with existing members. If admitted the membership Fee will be $250+ gst” GMs recommendation – That the application is approved

5.5 Executive Members Forum Members Forum (Including member’s ideas to promote Takapuna Beach)

5.6 Members Forum Opportunity for members to address the TBBA executive.

Appendix CORRESPONDENCE

Available to review in Correspondence file tabled

Correspondence file page Number Car Parking Improvements PW, DD, Marilyn Nichols (AT) , Chris Darby – re Rose Pg 1 Eleanor Anderson (resident) , PW re Anzac St Carpark Brian Giblin (resident) , PW regarding Anazc St Carpark Pg 3 Marnie Hallahan (NST), PW, Sharon Hunter (AT) re Takapuna Parking Pg 6 Debra Dowd (TBBA member), PW re Anzac St Carpark Pg 9 Minutes meeting CH, PW and Hannah Jennett (AT) regarding Travel Planning Pg 11 Give it a Go PT Evaluation results Pg 20 Marilyn Nicholls < Andre Dannhauser, PW, Mike Sheehy (TBBA Member) re Anzac St Carpark Pg 21 PW, Scott Ebbett, Julie Anne Genter, Hannah Jemmett, Trevor Clark, Trevor Starr (AT) Thank you for attending BMW evening Pg 23 Mike Sheehey, PW re Anzac St Carparking Pg 25 Kathy West (resident), PW – re Anzac St Car park Pg 26 Scott Ebbett (AT), Pw re redistribution of parking revenue back to town centres from where it is collected Pg 28 PW, Hannah Jemmett (AT), Anna Burton (TBBA) re Kiwi Car Pool week Pg 32 Mark Ford (AT) PW re Takapuna Wharf Pg 37 Business Attraction Prof Paul Spoonley (Massey University), PW re Future Takapuna demographics Pg 39 Karthi Govindasamy (AT) re regular closures of Hurstmere Rd Pg 41 TB Night Market Trust AGM minutes Pg 41 Streetscape Improvements


John Jefferson (Bayleys) request for letter box Pg 44 Key Relationship Stakeholders PW, Maggie Barrie re PM Lunch Pg 46 Claire Siddens (AC) re Unitary Plan Pg 47 PW, David Barton (DBA), David Kinnear re DBA BID Pg 48 Marketing Plan PW, Sophie Lawrence (Network Visuals) re Christmas Decorations Pg 49 Map Promotional Video PW, Alice Harbourne (Gather and Hunt) re Takapuna Stomping Grounds Pg 51 General PW, Regan Simpson (Property manager 1 The Strand) re Opex and window cleaning Pg 53

Documents

TBBA Office – 1 The Strand Takapuna Minutes of Meeting May 2013.pdf · Takapuna Beach Business Association is…. pleased to provide it’s Agenda for Meeting 4pm Monday May 20th