NOTICE INVITING TENDER FOR ENGAGEMENT OF CLEARING AND FORWARDING AGENCY FOR DESPATCH OF ABROAD AND DOMASTIC CONSIGNMENTS

Tea Board of India 14, BTM Sarani

Kolkata- 1 Web site : www.teaboard.gov.in

BID SYNOPSIS

Tender Reference Number and Date 2(1)/TP(SPS)07-98 dated 3rd August, 2015

Brief Description of the Tender Engagement of Clearing and Forwarding Agency for despatch of consignments to abroad and within India for three years i.e. 2015-16, 2016-17 and 2017-18

Type of Tender Two Bid System

Our web site address for downloading the Tender document

The tender document should be downloaded from our website www.teaboard.gov.in

Earnest Money Deposit (Refundable) Rs.25,000/ (Rupees twenty five thousand only) payable through DD drawn in favour of Tea Board of India

Tender Document Fee Rs.1000/- (Rupees one thousand only) payable through DD drawn in favour of Tea Board of India

15 days from the issue of notice and up to 3 P.M. of the closing day.

Last Date and Time for receipt of tender

Mode of submission of Tender By Speed Post / Registered Post or through Hand delivery at the DTP Packing Section, 14, BTM Sarani Kolkata -1

Due Date, time & venue Opening of Tender 15 days from the issue of notice i.e. on the closing day of tender received at 4.00 P.M.

Date and time of opening of Price bids After evaluation of technical bids, the date, time and place of opening of the Price bid will be intimated to technically qualified bidders.

Address for submission of Tender The Director of Tea Promotion , Tea Board, 14, BTM Sarani, Kolkata -1

Procedure for submission of Bid Envelope 1 : EMD and Tender Document Fees Envelope 2 : Technical Bid Envelope 3: Price bid Envelope 4: Larger size Outer Envelope (i.e., This is wrapper containing Envelope 1, 2 and 3)

Contract person for Technical Queries Mr. P. C. Boro, The Supply Officer, Tea Board, 14, BTM Sarani, Kolkata -1 , e-mail no.boro2344@gmail.com Ph. No. 033-2235- 1331 Exten. 212

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CHAPTER - 1: ELIGIBILITY CRITERIA:

All the bidders/Agencies must provide the following documents and the declarations (duly self-

attested with stamp) along with the Technical Bid, failing which their BIDS shall be summarily

rejected:

1. Copy of Valid Consolidation and Registration certificate with customs for import

consolidation/Custom House Agent (CHA) License, Port License, IATA and FIATA registration

CHA registration must have been use for a minimum of Five years at Kolkata customs

(Airport/Seaport).

2. Copy of the (a) PAN CARD, (b) Service Tax Registration, (c) Trade License Certificate and

(d) Professional Tax Certificate, if any, issued by Kolkata Municipal Corporation must be

attached.

3. Experience: The CFA/CSP must have experience in its own name of successfully executed

Five to Ten similar contracts in the field of Customs Clearance, Forwarding and Consolidation

relating to Equipment’s, Consumables like reagents, highly perishables, goods, etc

4. A complete List of clients/ customer for which the service has been provided must be attached.

Copies of satisfactory completion of the contact certificates from at-least three reputed customers

in last three years must be attached along with name, address and contact details of the customer.

5. The bidder must submit a List of having the network of cargo forwarding and consolidating

agents in at-least 15-20 countries specially like USA, Canada, Germany, Switzerland, Mexico, UK, Italy, Sweden, Australia, Japan, Korea, France, Denmark, Israel, Singapore, Hong Kong etc.

6. ISO Certification: The Agency should be ISO certified. Copy must be attached.

7. The bidder must submit a refundable EMD of Rs. 25,000 (Rupees Twenty Five Thousand

Only) in the form of DD/ Bank Guarantee (BG) issued in the name of Tea Board of India,

Kolkata payable at Kolkata along with the Technical bid.

8. Copy of the tender document duly signed and stamped and having read and understood the terms and conditions.

Notice Inviting Tender

Sealed tenders are invited, on behalf of Secretary, Tea Board of India for the engagement of

Clearing & Forwarding Agent (CFA) /Comprehensive Service Provider (CSP) from the

parties dealing with Custom Clearance, Import & Export Handling and International Freight

Forwarding under Consolidation.

Tea Board of India is interested in engaging the services of a Competent, Reliable, Experienced

and Efficient Clearing & Forwarding Agent/ Comprehensive Service Provider, for offering a fully

integrated solution package that covers Freight Forwarding, Consolidation, Insurance (If required),

Customs Clearance, Delivery and Allied Services for a period of Three Years, on annual renewal

basis subject to satisfactory performance in handling Tea Board’s logistic activities.

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CHAPTER - 2: DECLARATIONS OF THE BIDDER

Following Declarations (self –attested with stamp) must be attached to the

Technical Bid.

1. An undertaking to the effect that the CFA/CSP will provide

DEMURRAGE FREE SERVICE to Tea Board of India, Kolkata. And

no request for demurrage and ground rent shall be entertained in any case.

2. Performance Security Bond issued by a Nationalized Bank for Rupees

2.0 Lakh.

3. To arrange insurance on behalf of the customer, if assigned, and

lodge claim as and when required

4. CFA/CSP should not have been blacklisted / suspended or any other

services related dispute like imposition of penalty to the extent of damage

incurred during the subsistence of contract, and also recovery of the

outstanding amount from any of the institutes /organizations. An affidavit

(by Notary) to this effect should be enclosed. Non-disclosure of such

information will result in termination of the tender without any notice. In

case of detection of such incident, at any stage of the tender/ contract, the

contract (if awarded) shall be terminated and the EMD/ PBG submitted

by the firm will be either for fitted or enchased without any notice the

agent.

5. Tender Document Fee in the form of DD of Rs.1000.00 from the

nationalized bank.

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CHAPTER - 3 : SCOPE OF WORK:

The scope of the Consolidation-cum-clearance contract is detailed below.

1. Despatch of sample tea caddies and publicity materials consignments have to pick up from the

Tea Board of India office situated at 14, Brabourne Road , Kolkata and send the same from

Kolkata International air port to abroad and other parts of the country within India.

2. Collection of all documents related to dispatch of consignments from customs, Phyto office, and

custom clearance of the consignment including all the stages of customs clearance -Obtaining

Non-delivery certificate/short landing certificate in the case of materials are short delivered by

IAAI, or airlines and lodging of claims with them immediately Tea Board of India. Arranging

insurance survey at Airport/IAAI in case of damages to the consignment.

3. Any other job in connection with the dispatch of goods concerned with the Customs.

4. Follow–up of cases for delivery to the consignee.

5. Complete Monitoring and Supervision of the movement from the date of order and regular

feedback on the progress of Shipment to consignee. In case the Pre-Alert/Advance Shipping

Document is not received before landing of the consignment the delay in clearance will be on the

part of Agent and the amount of demurrage will be recovered from the bill. Tea Board of India

will not pay any demurrage charges.

6. To provide timely information (pre-alert) regarding dispatches and other relevant Information

to Tea Board of India via E-mail/Fax as well as to the consignee.

7. Any other service needed regarding consolidation (as required).

8. The cleared consignments will have to be delivered during office hour only as far as possible

and practicable manpower/laborers for unloading / shifting / moving of consignments will have to

arrange by the agent at his own costs. The agency must have the facility for storing the

consignment, which could not be transported consignee.

9. Loading, unloading and transportation of consignment(s) at the sector Tea Board and Airport

and consignee place will be the agent responsibility. Only insurance approved transporters i.e.

the transporters should have documentations as per the approved norms of insurance company, be

engaged in order to avoid any problem on occurrence of any on-toward incidence.

10. Even in case of any dispute on delivery of the consignment, agent shall be responsible for its

lapses.

11. All procedural formalities for these Exports with Customs will be required to be done by the

Bidder.

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CHAPTER - 4: SPECIAL INSTRUCTIONS TO THE BIDDERS

Procedure for sealing and marking of bids: The Tender / Bid Cover shall contain the following:

a) FIRST envelope should contain the Earnest Money Deposit and Tender Document Fees . The envelope should be sealed and super scribed as “EMD COVER”

b) SECOND envelope should contain the Technical Bid along with enclosures desired in the Tender document. This envelope should be sealed and super scribed as “TECHNICAL BID” Cover.

c) THIRD envelope should contain the Price Bid. This envelope should be sealed and super scribed as “PRICE BID” Cover.

d) All the above mentioned THREE SEPARATE ENVELOPS are to be sealed and kept in one single Larger size outer envelope (FOURTH envelope) which should also be sealed and super scribed.

e) Each of the FOUR ENVELOPES shall be super scribed with following details:

Tender reference Number ……………………………………for …………………………………………… Due date of tender ………………………………………and time ………………………………………… .. Name of the Department inviting this Tender …………………………………………………………………………… Name and Complete address of the Bidder ……………………………………………………………………………

f) If all the THREE inner envelops and the ONE outer envelope (i.e., larger size envelope) are not sealed and marked as instructed, Tea Board of India will assume no responsibility for the misplacement or premature opening of any of the envelope. An envelope opened prematurely will be rejected.

g) There shall NOT be any price indication in the technical bid. If for any reason, it is found that the technical bid reveals the price bid related details in any manner whatsoever, or, the price bid is enclosed in the envelope super scribed, “Technical Bid”, the bid document will be summarily rejected in the first instance itself. Any offer containing both the Technical bid and Price bids in the same envelop will also be out rightly rejected.

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CHAPTER - 5 : TERMS & CONDITIONS

1. The contract shall be awarded for three years renewed annually. The

same may be extended subject to satisfactory performance of the agency.

2. Performance Security Bond (PSB): The successful bidder shall have to

submit a PBG as per the prescribed format within 15 days of award of the

contract. PSB shall be for a sum of Rs.2.0 lakhs (Rupees Two lakhs) only

valid until 60 days after the expiry of the contract. EMD of the successful

bidders will be returned on award of contract.

3. Consignments proper care and timely delivery: Consignments dispatched

should be in the perfect condition at the time of delivery to the consignee. Any

denting, bent or wetted of water or such liquid materials of dispatched goods,

agency will be held responsible for the damage and the loss will be recovered

from the payments due.

4. Settlement of Freight bills: For successful delivery of every consignment,

agency will submit bills against the cargo dispatched along with the all relevant

papers of airway bill / consignment copy, copy of Invoice/ work order , tracking

copy for delivery of cargo for payment action.

5. General Services : Tea Board of India expects that CFA/CSP should have

good reputation in the market, must have good rapport with the custom

authorities to avoid / minimize delay in custom clearance, and not refer petty

matters to Tea Board of India, Kolkata.

6. Other Charges / Levies : All statutory Charges/levies not mentioned in the

format of rates etc. will only be paid and submit the same along with the

relevant papers of consignment.

7. Follow-Up of Shipments: It will be the sole responsibility of the agency to

keep track of dispatch of cargo and ensure that the same is delivered on time to

the consignee.

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8. Forwarding / Consolidation Facilities Abroad: CFA/CSP should have

network of cargo forwarding / consolidating agents in all important countries

like USA, UK, Germany, Japan, France, Switzerland, Hong Kong, Canada,

Norway, Sweden, Austria, Ireland, Singapore, Denmark, Italy, The

Netherlands (Holland) etc. around the world. Rates for forwarding /

consolidation should be specified with reference to the Air India - IATA rates

from respective countries of import to Kolkata airport. Where Air India flights

are not available then IATA rates of the national airline of that country would

be considered. Consignment will be required to be shipped in the first available

console of any airline. Under no circumstances should these rates exceed than

those specified in latest issue of the IATA Tact Book. CFA/CSP should submit

an undertaking to this effect on its letter head.

9. Custody of Consignments: Safe custody of consignments cleared is the

responsibility of CFA/CSP till they are delivered to the consignee at abroad.

CFA/CSP has to assist in processing and liaison of claim(s), if any, lodged by

Tea Board of India in the event of any damage, etc., if required and specifically

ordered.

10. Liaison and Co-Ordination With Tea Board of India, Kolkata:

a. CFA/CSP shall maintain close liaison regularly with Tea Board of India,

Kolkata.

b. CFA/CSP shall arrange collection of documents whenever telephonically

informed.

c. CFA/CSP shall take immediate steps for finalization of the proper mode of

despatch from time to time whenever any disturbances are raised and the same

must be with the consent of the Tea Board of India only .

11. Delay in Filing Documents: CFA/CSP shall be responsible for any delay in

filing Bill of Entry with customs authority and/or not notifying Tea Board of

India of discrepancy, if any, in the documents. The demurrage charges (other

than handling charges) for the entire period of delay due to deficiency or

negligence in service on the part of CFA/CSP will have to borne by CFA/CSP.

Further, CFA/CSP will have to make goods of loss/damage, if any, suffered

on account of delay due to deficiency or negligence of service attributable by

the CFA/CSP and/or clearance of consignments.

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12. Safe Custody of Duty Exemption Certificate (DEC): CFA/CSP shall be

responsible for safe custody and proper use of DEC provided to CFA/CSP by

Tea Board of India, Kolkata.

13. Delivery of Consignments and Arranging Labour for Unloading:

CFA/CSP shall arrange delivery of the consignments at the earliest possible

point of time. Delivery to be effected during working hours, as far as possible.

In respect of perishables / urgent consignments (as intimated by the Tea

Board `s Consignee at abroad ) ,

14. CFA/CSP Not Blacklisted By or In Dispute Relating to Service with

Any Organization: CFA/CSP should not have been blacklisted by any

Government organization. CFA/CSP should also not be involved in any kind of

service related dispute with any client organization. An undertaking to this

effect should be enclosed. Non-disclosure of such information will result in

terminate of this contract without any notice, imposition of penalty to the extent

of damage incurred during the subsistence of contract, and also recovery of the

outstanding amount.

15. LD Clause: In case of any delay in delivery within the time period as

agreed upon ,Tea Board of India shall have the right to claim penalty for late

delivery @ 0.5% of the contract value per week subject to a maximum of 10%

or more as to be decided by the Chairman , Tea Board of India.

16. CFA/CSP Not In Legal Dispute with Tea Board of India: CFA/CSP

should not have any pending legal dispute with Tea Board of India as Tea Board

of India is interested in very reliable and professional services.

17. Non-Interruption of Service: Should any dispute of any nature arise,

CFA/CSP shall continue its services as provided in this contract, if required by

Tea Board of India, during pendency of the dispute.

18. Customs Query: CFA/CSP shall equip itself in advance with all necessary

information that may be required for answering customs queries. CFA/CSP

shall take all necessary steps to answer both oral/verbal and written queries

without any delay. In case of need of clarification from Tea Board of India, the

queries may be communicated to the Director of Tea Promotion, Tea Board

of India, Kolkata on the day the queries are raised.

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19. Submission of bills: CFA/CSP shall tender bills once in every Fortnight

for service to the Tea Board of India. Bill should be in letter-head of

CFA/CSP and the same should be submitted in duplicate. A checklist and

original documents in support of various Charges indicated in the bill should

accompany each bill. Any bill not accompanied by checklist and one or more

documents will not be received in Tea Board of India. Personnel authorized by

Tea Board of India will acknowledge receipt of the bill(s) after due verification

of enclosures. Bills that are returned to CFA/CSP on account of deficiencies

will contain remarks about deficiencies.

20. Amount Claimed In The Bill: Further, it is specifically and clearly

understood that the bills should be tendered only for sums entitled under this

contract.

21. Payment of bills: Tea Board of India shall make every effort to examine

and arrange payment of bills within 30 days of receipt of the bills with all the

relevant original supporting documents. However, delay in settlement of

payments shall not be accepted as valid ground for CFA/CSP to delay clearance

of consignments and/or make any advance payment to CFA/CSP. It is clearly

and specifically understood that storage charges incurred on account of delay in

clearance of consignments on grounds of delay in payment of bills on the part of

Tea Board of India will have to be borne by CFA/CSP. All the bills will be

admitted by Tea Board of India only for the sums entitled under this contract.

Tea Board of India does not undertake to communicate to CFA/CSP, reasons

for partial or non-admission of one or more claims made in the bills.

22. Continuation of Services during Pendency of Payment of Bills: Tea

Board of India will make every effort to arrange payment of bills within 30 to

45 days of receipt. If payment is delayed beyond 45 days for any reason, the

CFA/CSP shall NOT STOP clearing consignments and their delivery of

consignment(s). CFA/CSP should have adequate financial standing to continue

clearance activities during pendency of payment of bills.

23. Short-Listing and Tenure of Contract: Tenderers should provide all the

supporting documents mentioned above, failing which their applications will

not be considered for short listing. The duration of the contract will be for

THREE YEARS, but the contract may be renewed every year subject to

satisfactory performance by CFA/CSP.

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24. Performance Security Bond: The selected CFA/CSP will have to submit a

Performance Security Bond of Rs. 2.0 Lakhs as a safeguard for safe and

damage free shipment of the consignment(s)sent by the Tea Board of India.

25. ARBITRATION: In the event of any question, dispute / difference arising

under the agreement or in connection herewith (except as to matters the decision

of which is specially provided under this agreement) the same shall be referred

to the sole arbitrator appointed by the Chairman, Tea Board of India. The

award of the arbitrator shall be final and binding on the parties.

26. Jurisdiction: This contract between the Tea Board of India and the

CFA/CSP shall be governed by the LAWS of India and under this contract

shall be taken by the parties only in Kolkata , India to competent jurisdiction.

The Contract shall be awarded based on the Credentials/Experience and

Network base of Agencies in India and worldwide.

27. Chairman, Tea Board of India reserves the right to accept/reject any

part or all tenders without assigning any reasons thereof.

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CHAPTER - 7 : TENDERING PROCESS

The tender document and terms and conditions should be downloaded from our website www.teaboard.gov.in

1. Through one Demand Drafts, the bidder is required to furnish Earnest Money Deposit (EMD) Rs. 25,000/- (Rupees fifty Thousand Only) . Tender Document Fees of Rs.1000/-(Rupees one thousand only) should be furnished through a separate Demand Draft.

2. Without EMD, the technical bid will NOT be opened and the tender will be rejected summarily.

3. The sealed tender should be submitted on or before 18th August, 2015 up to 3P.M. either through Post or through Hand delivery at the DTP Packing Section of Tea Board of India and addressed to the Secretary, Tea Board of India , 14, BTM Sarani, Kolkata-700001 .

4. At the first stage, the envelope containing EMD amount will be opened and at the second stage the envelope containing Technical Bid will be opened on 18th August, 2015 4.00 P.M in the presence of the bidders or their authorized representatives, who choose to be present at the time of opening.

5. At the time opening of Tender, the name of those who have submitted their offers along with the details of their remittance of EMD will only be read out and no other information / details whatsoever will be shared at this stage.

6. If in any case, unscheduled holiday occurs on prescribed closing/ opening date, the next working day shall be the prescribed date of closing/ opening.

7. At the second stage, price bid of the technically acceptable offers will be opened for further evaluation and ranking for award of the contract/ purchase order.

8. The bidders are advised to go through the tender documents and understand the terms and conditions specified therein before submitting the tender.

9. The Tender document consisting of Technical Bid (along with all annexure to the technical bid) and Price Bid should be submitted in the Prescribed Format only.

10. The bidders are not allowed to make addition or alteration in the tender document. 11. Each and every page of the submitted bid shall carry page numbers. 12. All pages of the tender document shall be signed by the person duly authorized to sign, on

behalf of the bidder.

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13. No paper / page shall be detached from the tender document. No addition or alternation

should be made in the tender document. Conditional tender, late and delayed tender will

not be accepted/ considered.

14. Printed condition at the back of the letter or bid from the bidder will be ignored. If it is

desired to apply any particular condition to tender, the must be clearly brought out in the

body of the bid/ tender itself.

15. The Tea Board of India shall not be responsible for any postal delay in receipt of the offer.

Tender should be properly sealed.

16. The Tea Board of India will not be responsible for pre mature opening of the tenders.

17. The offers submitted by fax/ E-mail etc. shall not be accepted and will be summarily

rejected.

18. The Vendor should stamp and sign on each page of the technical and price bid.

19. Offers should be clearly written or typed. All cutting / over writing must be initialed and

stamped.

20. Bidders must confirm the acceptance of all the terms and conditions of the tender.

21. Making misleading or false representation in the bid document will lead to disqualification

of the bidder resulting in forfeiture of EMD amount.

22. The tender should be submitted through Registered Post or Speed Post or through Hand

delivery.

23. Any non-acceptance or deviations from the terms and conditions must be CLEARLY

mentioned. However, bidder must note that any conditional offer or any deviation from

the terms and conditions of this tender may render the bids liable for rejection.

24. Earnest Money Deposit (EMD): The EMD of all the unsuccessful bidders will be returned

to them at the earliest after issue of purchase order. The EMD of successful bidder shall

be returned on receipt of Performance Security Bond. No interest will be payable by the

Tea Board of India on the EMD amount.

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CHAPTER - 8: FORMAT FOR TECHNICAL BID

S.No Item/ Requirement from the Bidder Response

1 Particulars of remittance of EMD: Specify (a) DD Number (b) Amount (c) Name of Issuing Banker Note: Bids without EMD will be rejected

2 Particulars of remittance of Cost of Tender Document. Specify (a) DD Number (b) Amount (c) Name of Issuing Banker

3 Name and Complete Postal address of the Applicant or Bidder Firm/ Company with phone/ Fax/ Mobile number

4 Legal status / Constitution of the Bidder : (a) Sole Proprietor (b) Partnership (c) Private Limited Company d) Public Limited Company (e) others Please attach self-attested documentary proof

5 Year of Commencement of Business and Location of the Registered / Main Office

6 (a) Name, (b) address ,(c) designation, (d) phone & cell number and (e) E mail ID of the CONTACT PERSON of the bidder

7 If the bidder even been blacklisted by any Government/ PSU/ State or Central University, educational institutions? Please give details and reasons thereof.

8 Whether the rates have been quoted as per the Price Bid Format Formats enclosed with our tender document?

9 Whether the attested copies of valid permanent custom license (CHA) in the name of quoting firm applicable in Chennai Airport/Seaport Enclosed with your quotation?

10 Whether the list of name and complete addresses of the freight

forwarders/associated With Fax/email/enclosed.

11 Whether the quoting firm has valid IATA or FIATA Membership and copy of certificate Has been submitted.

12 Whether the quoting firm has valid ISO quality system certification and copy of certificate has been submitted.

13 Is quoting firm registered with Indian custom House Kolkata as CONSOL/clearing agent?

14 Whether the quoting path as executed at least three similar Freight forwarding and custom Clearance work during the Last three years in Govt. Dep’t ./ PSU. Is documentary evidence/ certificate about satisfactory completions of the work with

these organizations enclosed with their complete Mailing address and telephone numbers.

15 List of overseas consolidators

16 Copy of the PAN CARD.

17 Copy of the registered with Service Tax Authorities

18 Membership Certificate of WCA and MTO

17 Whether declaration and undertakings as desired in the tender document has been

given?

Authorized signatory of Bidder with Seal Name…………………………………………………

Designation……………………………………

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CHAPTER - 9 : FORMAT FOR PRICE BID No. Item/Job Description % on assessable

Value of consignment Amount

1

Door Delivery Charges ( including Labour charges for loading and

unloading)

(a) consignments weighing up to 20 kg

(b) Consignments weighing between 21 kg to 30 Kg

(a) Consignment weighing between 31 kg to 40 kg

(b) Consignment weighing between 41 kg to 50 kg

(c) Consignment weighing between 51 kg and above

2 Details of the Air Clearance Charges:

1) AWB Fee (Rs): 2) PCA(Rs): 3) Shipping Bill Processing(Rs): 4) Appraisement Charges(Rs): 5) Agency Service Charges(Rs): 6) Transportation Charges(Rs) 7) DEPB(Rs/Challan): 8) THC(Rs/kg): 9) X-Ray(AAI) Charges (Rs/kg): 10) X-Ray(Airlines) Charges (Rs/kg):

3 Any other charges:

(a) Charges for Handling (unloading / moving ) of items / equipment

(b) Any other charges

4 Discount on Standard IATA Rates for Forwarding Cases only.

5

Maximum amount the agency can pay on behalf of Tea Board of

India, Kolkata on accounts of Customs duty, Freight and other

charges in advance

Authorized signatory of Bidder with Seal Name…………………………………………………

Designation………………………………………

Important Note (a) All charges should be quoted on per consignment / shipment basis

(b) Consignments will have to be delivered during office hours between 10.00 A.M to 6.00 P.M as far as possible.

(c) Manpower for loading/ unloading will have to be arranged by the C&F Agency. Safety of the equipment and the persons involving in doing so will be your responsibility. Location survey may have to be arranged in

advance.

(d) If arrangement of special equipments (crane, pulley chain etc.,) is required for unloading/ shifting of items no separate charges will be paid for them and it will be deemed inclusive in the charges quoted above.

(e) Please do not leave any column blank. If there are no charges, the word NIL must be specified in the relevant

column.

Signature of the Authorized Person with Seal

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CHAPTER - 10 : CERTIFICATE FOR NON BLACK LISTING (On non-judicial stamp paper worth Rs.50)

We…………………………………………………………………………………………………….. (name of the firm)

certify that our company/ firm has not been black listed by any Government Department/

Government Educational Institutions/ Research Institutes during the last three years.

Authorized signatory of Bidder with Seal

Name…………………………………………………

Designation………………………………………..

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CHAPTER - 11 : UNDERTAKING BY THE BIDDER

1. We agree that the consignments after arrival in the consignee airport will directly be delivered to the premises

of the consignee within 5 days of clearance.

2. We agree that we shall not claim any demurrage charge, if paid by us at the time of clearance, for the

shipments arranged by us.

4. We agree that the house Airway bill number and date and master Airway bill number and date will be

intimated to the importer at least three days prior to arrival at the consignee Airport.

5. We agree that we shall collect necessary documents required for booking /clearing of consignments by

deputing our representative to Tea Board of India as and when required.

6. We agree that we shall submit the original house Airway Bill, Copy of master Airway Bill to Tea Board of

India .

7. We shall prepare the airfreight bill and transport/delivery charges bills strictly in accordance with the approved

rates. Under no circumstances air freight rates charged by us, shall exceed those specified in the latest issue of

IATAT Act Book.

8. We agree to accept the RBI Exchange Rate/SBI T. T. Selling rate on the date of despatch for the purpose of

calculation of airfreight charges.

9. In case the cargo is received in shortage/damages condition/short landing cargo, no payment shall be made to

CFA till Tea Board of India receives the actual value of goods of the consignment. In such cases we are required

shortage/damage/not found/not traceable notice with airport authorities and obtain necessary certificate from the

Airline and lodge necessary claim with the concerned authorities under intimation to Tea Board of India..

During inland/abroad transportation any loss/ damage is the sole responsibility of clearing agent. In that case we

have to provide loss/ damage certificate immediately.

10. As we shall handle sophisticated and valuable consignment, we shall have to furnish a Performance Security

Bond of Rs.2.00 Lakhs in favour of Chairman, Tea Board of India to safeguard the interest of Tea Board of India

in the event of any loss due to any act of Omission and Commission by us which should be valid till contract

period. The Chairman, Tea Board of India will have the discretion to order for the forfeiture of deposit for any

breach of contract.

11. In case the cargo is received in shortage/ damaged condition/short landing cargo, no payment shall be

released to us, till Tea Board of India receives actual value of the consignment materials. In all such cases, we are

required to file “shortage” or “damage” or “not found” or not traceable” notice with Airport authorities and

obtain necessary certificate from the Airline and lodge necessary claim with the concerned authorities under

intimation to Tea Board of India.

12. We unconditionally accept all the terms and conditions of this Tea Board of India.

Authorized signatory of Bidder with Seal

Name…………………………………………………

Designation………………………………………….