Teacher Preparation Data System Pilot Kick-off Meeting

November 10, 2016

• Introduction

• Framing the System and the Pilot • Goals

• Impact on APR

• Federal Regulations for Title II

• Collecting Data: What You Need to Know

• Submitting Your Data to ISBE

• How ISBE will Support You

Today’s Agenda

• Thank You! • 42 institutions of higher education participating

• Represent 91% of all enrolled teacher preparation candidates

First and Foremost

• Welcome • Dr. Jason Helfer; Deputy Superintendent, Teaching and Learning

• Perspectives from a Higher Education Colleague • Dr. Amee Adkins, Illinois State University

Welcome

• Continuous Program Improvement • Shift from compliance based to a management

tool

• Not something you “give” to the state and never use

• Empowered to know how your program is doing and how it can improve

• Enable State to Provide Support for Programs

• Recognition for Exemplary Performance

Goals of the New System

Prepare teachers to be ready day 1 in the classroom

Goals of the New System

November 10- December 7: Gather phase 1 of data; send to ISBE

December 7: Meeting in Bloomington

December 8-February 15: Gather phase 2 of data

February 15: Meeting in Bloomington

February 15-March 1: Complete data collection; report to ISBE

(Potential Webinar, if Needed, January 25)

Timelines for the Pilot

• Test and Provide input to ISBE on proposed indicators and measures

• Identify and solve data collection barriers at EPPs and ISBE

• Gather data to test benchmarks and inform appropriate weights and measures for the final system

• Identify and address program performance trends in advance of full system implementation

• Support EPPS to collaborate with one another around accountability and develop continuous program improvement systems

Goals of the Pilot

The pilot period will be essential for refining the system and establishing benchmarks and thresholds.

• You will have unprecedented access to placement and performance of graduates, which will allow you to make program refinements based on actionable, real-time data

• Additional time to test data for APR & provide feedback to ISBE before full system implementation

• Additional Time to Test data for Title II reporting and provide feedback to ISBE before federal implementation

How will this benefit you?

• Annual Program Report Still Needed

• We anticipate the data collection and reporting system will complement the CAEP process

• State-agreement not yet finalized

• New Federal Teacher Preparation Regulations (Title II Reporting) • http://www2.ed.gov/documents/teaching/teacher-prep-final-regs.pdf

APR and Title II Reporting

• Modified Reporting Period to Align with Title II • September 1- August 31

• Possible Rule Change: Annual Program Report due dates will move to the spring (beginning spring 2018, replacing fall 2017 report)

• Measures Overlap

• Reduce reporting burden on IHEs

How do the new rules impact this project?

• Do you support moving the state annual program reporting deadline to the spring (instead of fall) to better align with Title II reporting?

a. Yes

b. No- Keep the current timeline

c. I don’t know

Your Input is Needed

Federal Rule Implementation Timeline (Title II)

2016-2017: System analysis and development

2017-2018: Optional Pilot Year

2018-2019: Year 1 of Implementation

2019-2020: Year 2 of Implementation

ISBE Teacher Prep Data System Timeline (APR)

2016-2017: Optional pilot year

2017-2018: Statewide pilot year

2018-2019: Year 1 of Implementation OR statewide pilot year 2

2019-2020: Year 1 or 2 of Implementation

Timeline Comparison

• Data Elements

• Collection Spreadsheet

• Data Dictionary

• Data Share Agreements: ISBE and IHE’s

Collecting Data

• Institution-level data for past three years (2013-2014, 2014-2015, 2015-2016)

• Candidate-level data for past three years

• ISBE will use candidate-level data to produce program-level data

• ISBE will obtain longitudinal data on program completers • Employment Information System (EIS)

• Student Information System (SIS)

• Educator Licensure Information System (ELIS)

Data Elements

• Program Averages, Percentages

• Educator Employment Location • High Needs/Shortage Area? • Employed in Area of Endorsement?

• Educator Retention in Teaching

• Performance Evaluation Data

• Survey Data • Completer • Novice Teacher • Employer

What data will ISBE provide? (aggregate)

• We understand the data collection component will be complex, as it is drawing from multiple sources

• Collect What You Can

• Use the Format Provided (see examples in spreadsheet)

• Do Not Delete Columns

• If column in N/A for a candidate, leave it blank

• Reference the Data Dictionary

• Helpful for ISBE to Pre-populate Any Info?

Using the Spreadsheet Template

Color –Coded Columns

Demographic and Test Entry Info for every candidate who enrolled in or completed the program in a given reporting year

GPA information

Licensure Tests and edTPA info

Student Teaching Info

Completer and Graduation Info

Spreadsheet Collection Template

• Last Name, First Name, Middle Name: Of all candidates who ENROLLED during the reporting period and all candidates who COMPLETED during the reporting period

• Institution Student ID: Potential to connect to National Student Clearinghouse

• IEIN: essential for connecting completers to teachers

Data Collection Spreadsheet

Between September 1, 2013 and August 31, 2014 (reporting year 2013-2014)…

• Chris enrolled in a teacher preparation program at TYU. Chris will be included in TYU’s 2013-2014 data.

• Tony is in year two of his teacher preparation program. Tony will NOT be included in the data. He would have been included in 2012-2013 data when he enrolled, and will not be included again until he completes his preparation program.

• Lisa did not complete her teacher preparation program, but was allowed to earn graduate from the institution. Lisa will NOT be included in the data.

• Erica completed her teacher preparation program. Erica will be included in the data.

Example

• Cohort: A group of educators who begin their preparation program during the same term and year.

• Ex: Fall 2012 , Spring 2013

• Track based on program start date, program completed date, and first-employed date

Tracking a Cohort

• Your Key to Terminology

• Acceptable character limits and scales

• Coded by Excel Cell

• Reference Frequently!

Data Dictionary

• Must use ISBE (federal) definitions

• Classify your codes according to the federal definitions

Race/Ethnicity Codes

• Begin collecting data

• You may begin collecting all data elements, but our December meeting will specifically focus on elements from the “Institution” tab and columns A-S; BA-BJ from “Individuals in Prep Programs” tab

• Send the above data to ISBE by December 7

• ISBE will begin connecting your completers to PK-12 employment data

Your Next Steps

Institution Tab- Elements to Collect by December 7

Individuals in Preparation Programs Tab

• Candidates who enrolled and candidates who completed during the following periods:

• 9/1/13-8/31/14 (2013-2014) • 9/1/14-8/31/15 (2014-2015) • 9/1/15-8/31/16 (2015-2016)

• Leave completer fields blank if candidate is still enrolled or never completed the preparation program

• Leave field blank if you don’t have data for that area

• Submit one spreadsheet for each reporting year • 2013-2014 • 2014-2015 • 2015-2016

• Use the following format when submitting: institution_year.xlsx

• Example

BradleyUniversity_1314

BradleyUniversity_1415

BradleyUniversity_1516

Submitting Your Data

• Transmit data securely at isbe.net

• Select “Send ISBE a file”

Submitting Your Data to ISBE

• Complete all fields marked with a red arrow

• Under “Receiver Information,” select “Teacher Preparation Data Collection Pilot”

• Upload your files

• Use subject line “(institution) Data Submission 1”

• Click “Submit”

Submitting Your Data to ISBE

• Work with the PEP team to develop novice teacher and employer satisfaction surveys for distribution spring 2017

• Follow up on data share agreement

• Provide support to you as you test

• Email pilot@isbe.net with your questions or to request a call

ISBE’s Next Steps

• Face-to-Face/ webinar group meetings to discuss challenges and successes

• Scheduled group phone calls between meetings (watch your email for conference call invites)

• Individual “check-in” phone calls with each program

• A regularly updated FAQ document that will address questions and solutions (will be available at http://isbe.net/PEP/default.htm)

• Accessibility to ISBE data and preparation program staff for support- email pilot@isbe.net with your questions or to request a callback

Supports Provided by ISBE During the Pilot

• Face-to-Face: December 7, 9am-12pm, Bloomington • Collaborate

• Learn

• Teach

• Emphasis on Data Elements from “Institution” tab and columns A-S; BA-BJ from “ Individuals in Preparation Programs” tab.

• Bring Questions

Our Next Meeting

• Have questions? Need assistance? Email pilot@isbe.net

• We will be in touch • Updates

• Agenda for December meeting

• December meeting logistics

Until Next Time….