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Team CIO All Stars. CIO 411Academy October 28-29, 2013 Dona Boatright CCCC Vice Chancellor, Emeritus. “ Our doubts are traitors, and make us lose the good we oft might win, by fearing to attempt . ”. Measure for Measure, W. Shakespeare. Overview. The Hierarchy of Rules Key Regulations - PowerPoint PPT Presentation
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Team CIO All Stars
CIO 411Academy
October 28-29, 2013
Dona BoatrightCCCC Vice Chancellor, Emeritus
“Our doubts are traitors, and make us lose the good we oft
might win, by fearing to attempt.”
Measure for Measure, W. Shakespeare
OverviewThe Hierarchy of
Rules
Key Regulations
Managing at the College
Hot Issues
Resources and Tips
3
Understanding the LanguageNo good dictionary or Grammar available
But check out the glossary of terms
Know the “frame”
Know who is talking
4
Know who is talking
5
Living in Acronym WorldAnd then there is
the unrelenting use of abbreviations…….
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Peralta Community College District PPSI
VVSS
PPIT
SPPAC
DAS
PRC
SMT
IEC
BCC
DMC
PAAA
CIC
IEC
BSMC
VPI/D
DWEMPC
7
AB 1725Reform Legislation in 1988
At State level
Board of Governors and Chancellor’s Office
At collegesEvaluation-meant to be a solid 4 yr. processRemoved automatic tenure for administratorsCreated Full time faculty obligationGovernance reform
Institutionalized faculty participation in many arenas
8
Leadership in a bureaucratic environment:
Know the rules, but don’t let them rule you
9
The hierarchy of rules
Statute: state law—the Education Code
Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors
Local board policy: local implementation of regulations
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Statute
Title 5 regulations
Local board policy
Statute: Education Code Section 70901:
(a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.
70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.
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Ed Code, cont’d70902. (a) Every community college district
shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.
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Regulations - who cares!!!
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Regulations—who cares?You Should!!!
Ethical commitments made by those who sign off on compliance
Economic implications for failure to adhere to regulations that have apportionment sanctions attached
Political implications of flouting of regulations
14
Title 5 regulationsMinimum conditions for receipt of state
supportStandards of scholarship (§51002)Remedial coursework limit (§55765.5)Grade changes (§55760)Award of degrees and certificates (§51004)Minimum requirements for the Associate Degree
(§55806)Open courses (§51006)Equal employment opportunity (§51010)Student fees (§51012)Curriculum (§51021)
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Regulations and the Department of Finance
If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!
Local Board Policy
Policies implementing Title 5 regulations Per Ed Code 70902 aboveBe aware of your own district’s policies
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Minimum Conditions Compliance
Be aware of all the elements
Know which ones are your responsibility
Pay attention to deadlines on reporting
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Minimum Conditions Compliance Advice
Some topics “involve greater likelihood of violations and will be monitored more closely”
“Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsObjectivesFaculty, staff and student participation in governance
or through the complaint process
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Leadership is Key•Stretch people to potentially achieve goals they didn’t think were possible.
•Be direct. Don’t tiptoe around hard issues.
•Be an “information socialist”. Don’t hoard information
You cannot know all the information all the time.
Key is to be AWARE of:
your areas of responsibility
where to find information quickly when you need it
who you can call when you cannot find it!
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Leading at the College Hiring
Evaluation
Scheduling
Assignment/Load
Contract Negotiations
Contract Management
Conflict Resolution
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F/T Faculty Hiring/EvaluationUse CIO network for “real” reference checksKeep department culture in mind (good fit or
change agent?)Be advocate for studentsBe vigilant during first yearBe bold
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P/T Faculty Hiring/EvaluationAvoid Crisis or Convenience HiringCreate Part-Time Faculty PoolsPay attention to Evaluation processMonitor Re-hire process
Student evals & complaintsGrading practicesStudent retention
Avoid “owning” mediocre PT facultyBe Advocate for Student Needs
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Collective Bargaining Be involved whether at the
table or not
Pay attention in your practices
Don’t be petty
Avoid setting unwanted precedents
Train your Deans and Chairs
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Faculty Assignment and Load/Contract Enforcement
Quest for Perfect Schedule for STUDENT needs as opposed to faculty
Be strict, consistent but not inflexible
Create an ethos of fair process so you do not have to overrule your dept. chairs
KNOW the contract
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Conflict ManagementMaintain communication with deans/chairs
Follow college processes
Document conversations
Be creative
Use resources: HR, Medical, Legal
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.
REMEMBER: It’s not about you. You don’t lead by your
position. You lead by how you influence other people’s
thinking.
Awareness of Statewide Issues
Know the System Office Structure & Staff
Use the tools: websites Read the memosMeet the deadlinesAsk questionsEngage with the
Consultation Process
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Recent and Continuing Issues
Basic Skills funding needs to be institutionalized
50% law
Scheduling Priorities (transfer, cte, basic skills)
SB 1440 Implementation
Adult Education Consortium Program AB86
Student Success SB1456/EC78215
Career Pathways SB1070
Accreditation
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SB 1440 Transfer Degree Law since 2010
Transfer Degree simplified to 60 units with 18 units of major or area of emphasis
C or better students guaranteed admission to CSU
Prohibit CSU from requiring additional lower division course work beyond the 60 units
Senate developed Degree plans
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SB 1440Intersegmental Curriculum Workgroup
Web site: SB1140.org
C-ID necessary for approval
SB 440 clarifies (?)
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AB 86Section 76, Article 3
K-16 Adult Education initiativeNon-competitive RFA out mid December2 year planning and implementation grantsform regional consortia including at least one
community collegePlayers include K-12, ROP, Prison education, etc.Goal of legislation is to work toward common
policies including funding recommendations and formulae
35
SB 1070Career Pathways Initiative
Requires colleges to form regional consortia with K-12
$19 million to develop plans Issues of student readiness, seamless transfer
from K-12 program to college programBulk of money to K-12
36
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Accreditation: FOCUS ON THE BIG 4+1
Accreditation: FOCUS ON THE BIG 4+1
Accreditation: The Big 4 +1 Responses to Previous Recommendations
Program Review – Sustained
Planning – Sustained
Student Learning Outcomes –Proficiency!
Substantive Change Reports Distance Education Degrees
And now………….
New Requirements on Student Achievement
DataBeno letter of Jan. 31, 2013
US Dept. of Ed Regulatory Changes
Require setting standards for student achievement and performance
Require assessing achievement against college mission
Require public information
38
Annual Report FormSuccessful course completion rates
Successful Retention Rates
Institutional set standards for course completion, degree attainment, transfer etc.
Proof of URL on college website where one can find SLO assessment results for programs
Over 50 questions with much specificity
39
40
Accreditation Annual Report (continued)
Over 50 questions with much specificity required
Many visits based on the annual report
Emphasis has been on fiscal issues
41
New Standards!!!!!!!!
Remember - We’re all in this together…
42
Resources and TipsProgram and Course Approval Handbook
Tutoring and Learning Assistance Guidelines
Basic Skills Report (“Poppy Copy”)
Legal Affairs site at www.cccco.edu
The roles of the “O ’s”: CIOs, CSSOs, CHROs, CBOs, and others
CIO Manual
43
References Reframing Organizations, Artistry, Choice and Leadership
Lee Bolman and Terrence Deal Jossey Bass, 1997
How Colleges Work, the Cybernetics of Academic Organization and Leadership Robert Birmbaum
Jossey Bass,1988
A Walk Through Leadership
Darroch “Rocky” Young Amazon 2013
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Where Can I Find This Stuff?
Ccccio.org: CIOs
Cccco.edu: Chancellor’s Office
Cccaoe.org: Technical Education Deans
Rpgroup.org: Researchers
Cssofficers.org: CSSOs
Ccleague.org The League
Accjc.org: Accreditation
Asccc.org: Academic Senate
SB1440.org
45
Top 10 “Get Real” List of Things Administrators Need to Know
1. There will never be enough MONEY!
2. There will never be enough STAFF!
3. There will never be enough TIME!
4. There will never be enough SPACE! There will always be problems with construction projects.
5. People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods!
6. Your job will get harder, and the organization and work will be more complex. More rules, constraints…
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Top 10 “Get Real List” (continued)
7. CHANGE will be the only CONSTANT!
8. There will be increased external COMPETITON.
9. OPPORTUNITIES are seldom labeled. Opportunities are often disguised as problems. Ban the word “CAN’T ” from your vocabulary.
10. You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities.
Originally prepared by Bill Feddersen, Retired College President, Mt. SAC
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DON’T GO IT ALONE
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Q & A