Office 365 Groups, Yammer, Microsoft Teams, PlannerSWETHA SANKARAN | OFFICE 365 - SHAREPOINT SMESWETHA.SANKARAN@GMAIL.COM|@SWETHASAN |LINK2SWEPRESIDENT, WOMEN IN SHAREPOINT DC, PRODUCTIVITYEDU GROUPSCO-ORGANIZER, FEDSPUG2/4/2017

Groups Manage Office 365 Groups Limitations on Groups Yammer and Office 365 Best Practices/ Usage Policy Microsoft Teams

Contents

Office 365 Experiences/core apps

Core Components

One group system across all of Office 365 Stored in Azure Active Directory Anyone can create an Office 365 group (by default) Governance is crucial due to this default setting as it can get out of hand very

fast

Groups for Office 365

Created from OWA

• Groups created by users by default sets up • Conversations/ chat area for members of the groups for social collaboration• Connectors(RSS feeds/Tweets about a tag etc.,)• Group SharePoint site:

https://productivityedu.sharepoint.com/sites/testpublico365group/SitePages/Home.aspx • Group OneNote SharePoint Shared Notebook• Group Document Library• Planner

Office 365 Groups

Office 365 Groups

Office 365 Groups SharePoint Site

Planner for Office 365 Groups

Planner is a tasks site with ProjectsList https://tasks.office.com/ProductivityEDU.onmicrosoft.com/en-US/Home/ProjectsList/

Each Office 365 Group gets its own Plan View https://tasks.office.com/ProductivityEDU.onmicrosoft.com/EN-US/Home/PlanViews/JfrTRYQxFUOGnRF9eMfIxmQACVj0

Why is it important to control Office 365 Group creation? We need to control Office 365 Group creation so

Only users of Office 365 services that require Office 365 Groups creation are allowed to create them.

An O365 Group in Azure AD gets created AUTOMATICALLY when a new Plan is created in Microsoft Planner/ New Microsoft Team is created.

Restricting Groups creation to disable users stops the above from happening. Controlling users from creating O365 Group does NOT impact the ability of all

licensed users to participates in group activities, such as creating tasks in Planner, or responding to conversations in Outlook.

Manage Office 365 Groups

Disable group creation by End-User via PowerShell Scripts Only Global Admins can run these cmdlets We can migrate existing distribution list to Office 365 Groups to avail all the

components in Office 365 Groups Managing Office 365 Group Creation

Recommendation for Groups Administration

How and where to restrict

Default Limitations: Office 365 users can create up to 250 Office 365 Groups each. Office 365 admins have NO limit on the number of Office 365 Groups that they can

create, The default maximum number of Office 365 Groups that an Office 365 organization

can have is currently 500,000, but can be increased by request. For more information on Office 365 Groups limits, see Office 365 Groups - Admin help

Limitations on Groups

“ME” = OneDrive for Business “WE” = Office 365 Groups “WE + Process” = Team Sites Office 365 Groups Gotchas:

Cannot recover deleted groups All Groups can be seen by users No compliance features No retention policies on groups No migration support Group can be created from within SharePoint, Outlook, Planner, Power BI, Teams,

Yammer and more in future

Groups/Sites/Yammer

Admin Only Setting for Office 365

Yammer Collaboration Guidelines

What is Yammer?

• Yammer is Microsoft's business-focused answer to popular social networking applications such as Facebook and LinkedIn.

• The main difference is that Yammer is only open to employees within a specific organization. Therefore, people outside ProductivityEDU cannot view conversations taking place within the ProductivityEDU Yammer network.

General Guidelines

• Always refer to the ProductivityEDU Compliance basics for key behaviors. Links to global policies can be found on the “policies and guidelines” page on ProductivityEDU intranet.(provide links here)

• Ensure that you review and adhere to the applicable principles of our social media guidelines.

Sharing

• Content shared outside of private groups within Yammer is accessible by all employees of the organization Group that use Yammer.

• Please pay careful attention to the type of content you post on Yammer.

Etiquette

• Same etiquette we would for corporate email, telephone and face-to-face conversations with other employees

• Respecting our diverse cultural, political and ideological viewpoints• Yammer is not anonymous, so make thoughtful decisions that add value to our community

Internal/ Home Network Private and secure Only internal ProductivityEDU users with verified corporate email addresses can join

the Home Network. Cannot view/interact with another network(unless affiliated with both organizations)

External Network Extension of Home Network Users from outside organization Access is invitation-only

Types of Yammer Networks

Usage Policy, Best Practices

Best Practices• Complete your profile, including title, expertise and a picture so your peers can get to know you• Keep your messages short. While there is no character limit for posts, readers should be able to read your

message in less than 7 seconds. Use tags/topics when applicable• Join groups you're interested in and post messages in the appropriate group.

Usage Policy•Set Usage Policy•Link to existing Social media usage policy wherever applicable•Usage policy appears on the Yammer page in Network Usage Policy section on the right•Hyperlink redirects to Yammer page for usage policy in the tenant: https://www.yammer.com/productivityedu.onmicrosoft.com/usage_policy/ •Admins manage control of the network

Network Resources•Add Network resources to help all Yammer users

Setting Usage Policy

Private Group for organization

Keyword Filter

Content Mode

Data Retention Policy

Office 365 Groups Features will be available in Yammer Groups SharePoint Team Site for Files, Shared Calendar (powered by Exchange), OneNote shared notebook,  Planner boards, Power BI  Connectors External Network

Network Resources for all users in Yammer settings

Features

Manage Yammer in Office 365 As Yammer seamlessly integrates with Office 365, Administrators can manage

key aspects of the Yammer service from Office 365, including identity, user and license management. For example, administrators can do the following: Set up one single-sign-on solution in Office 365, and enforce it in Yammer. Add or remove users from Office 365, and they get added or removed from Yammer. Assign Yammer licenses to users from Office 365.

Reference: https://support.office.com/en-us/article/Office-365-sign-in-for-Yammer-b1745e3c-d4d7-4e20-a155-ebf85106b998?ui=en-US&rs=en-US&ad=US

Manage Yammer in O365

Yammer as Default Enterprise Social Network

Office 365 Resources from Yammer Groups

Manage Yammer Groups via Groups in Tenant

Site, document libraries can be shared with Yammer Groups(connected to Office 365 groups) seamlessly.

Connected Yammer group displayed in all apps to share(SharePoint, Outlook, OneDrive, Planner, Teams etc.,)

Yammer posts can attach document from O365 Groups, OneDrive links/Load from computer/from Yammer)

Connected Groups with Yammer

Configuring Yammer Network

Enabling Teams for Office 365 Create a Team

Workspace Channel Chat 1:1 and with groups(Private chat, Share Files & Notes-not Shared

OneNote) Regular calls/video calls and online meetings via channels Team files, notes & apps are all within MS Teams/Office 365

Types of use: Via Desktop app or browser based(https://teams.microsoft.com )

Tabs: Top: Conversations | Files | Notes + Any other apps added Left Admin: Activity | Chat | Teams | Meetings | Files | Feedback | Settings

Microsoft Teams – Chat Centered Workspace

Enabling Team for Microsoft

Office 365 Groups and Microrsoft Team

Team conversations are called “Channels” Conversations in Channels are visible to all Member Permission in Teams can be restricted by owners Notify co-workers via @mention tags

» Activity shows numbers of mentions

Microsoft Team

Office 365 Groups Recap Groups can be created from

» Outlook, Team, Yammer Yammer Groups connected to Office 365 have

“Office 365 Resources” module. Creating policies and sharing usage policies(linking to

wherever applicable with existing social media policies) Groups created have where they are created Yammer Groups create Office 365 Groups

» Managed in Yammer as well as Office 365 Admin Center, just like any other Office 365 Group in tenant

Waves and networks. Who gets the experience and who gets connected

Office 365 Yammer Groups Recap

Office 365 Sign-In for Yammer Yammers place in Office 365 Groups Yammer admin guide

References