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Work InstructionTech Records Tech Pubs Creating Manuals
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Russell Adams Software Work Instruction
Subject : Creating ManualsProject : Enterprise IIIArea : Tech
RecordsModule : Tech PubsCustomer : Dubai Air Wing (DAW)
Author : S.Krishnamurthy
Revision HistoryDate Version
Description Author
28/05/2007 1.1 Updated for DAW Amna Kazmi
1. Introduction
1.1 Purpose
The document describes how to add and track a manual in the
system.
1.2. Overview
When manuals are received from OEMs/Suppliers the
organizationneeds to keep a track of all details like the copies it
has, the location ofthe manuals, what media the manual is available
in and what is therevision status of the manual.
This tutorial will take you through the various steps needed to
enterdetails of the manuals received from OEMs.
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2. Specific Instructions
2.11. Go to Technical Library>External Documents/Internal
Documents.2. Select the Add button if you wish to add a new record
or select a record and
click on the Edit button if you wish to edit one.
3. In the screen that is launched please fill in the publication
reference. If you
wish this could be an internal publication reference different
from themanufacturer publication reference. There is a separate
field calledManufacturer Pub Ref where you could key in the
manufacturers reference.
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4. Next fill in the OEM data. The OEM data can be created in the
supplieraccounts menu. A detailed explanation is available in a
separate workinstruction document.
5. Choose publication type. This is a pre-populated master data
from which a
record must be chosen. You could add more types by going to
TechnicalLibrary > Tech Pubs Setup > Publication Types.
6. Select a publication status again pre-populated as master
data. You can addmore statuses by going to Technical Library
>Tech Pubs Setup>StatusCodes. Currently the following status
codes are available.
7. You must have noticed in the details screen (referring to the
tab at the bottomof the page) that the no of copies and revision
details are locked fields.
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8. Next you can enter the copies tab. The thing to remember here
is that thisdata is pre-populated using your data as given in the
access database. Youneed to select:
a) The locationb) The media
The rest are non mandatory fields. If you have 5 copies in
different locationsyou will have to add five records using the Add
button.
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9. Next you can add the revisions using the revisions tab
page.
2.5 Documentation notes
None
3. Supporting information
None
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