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TECHNICAL FILE
2
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
General information 3
Organiser: easyFairs Belgium 3
Exhibition venue: Antwerp Expo3
Collaborating companies 3
All in module 6-7
Regulations regarding use 6
Standard All in-package 6
Measures 7
Printed walls 7
All in Plus module 8-9
Regulations regarding use 8
Standard All in Plus-package 8
Measures 9
Space Plus module 10
Regulations regarding use 10
Standard Space Plus-package 10
Technical plan 11-12
Instructions to fill in the document11
Example 11
Technical plan of your stand 12
Dates and timetables 4-5
Technical conditions 14
Practical information 15
Floorplan 15
Plan of the venue 15
Assembly 4
Exhibition days 5
Dismantling 5
Exhibition office 5
Additional orders 13
3
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
General information
‘‘ Dear exhibitor
This technical file contains important information for preparing for and participating in Maintenance 2012. Read it careful-
ly and make sure to keep the deadlines for assembly and dismantling, for additional orders, etc. in mind.
If you have any questions, please do not hesitate to contact us. We wish you all the best in your preparations and a suc-
cessful show.
OPERATIONS: SALES:
Peter Keersse Sara Tersago
Operations Coordinator Sales Executive
[email protected] [email protected]
T +32 (0)3 280 53 55 T +32 (0)3 280 53 72
F +32 (0)3 280 53 54 F +32 (0)3 280 53 53
MARKETING:
John Barbier Sherra Van Bulck
Marketing Project Manager Marketing Assistant
[email protected] [email protected]
T +32 (0)3 280 53 43 T +32 (0)3 280 53 38
F +32 (0)3 280 53 53 F +32 (0)3 280 53 53
Antwerp Expo - Hall 1, 2 & 3
Jan Van Rijswijcklaan 191
2020 Antwerp
T +32 (0)3 260 81 20
www.antwerpexpo.be
Organiser: easyFairs Belgium
Collaborating companies
Show name: MAINTENANCE 2012
Date: April 18th & 19th, 2012
Time table: 18/04: 10:00h - 20:00h & 19/04: 10:00h - 18:00h
Exhibition venue
Expo Café
T +32 475 22 06 24
DHL Freight (Belgium) NV
Trade Fairs & Events
Klaus Michael Kühnelaan 13
B-2440 Geel
T +32 (0)14 575 491
F +32 (0)14 575 402
Only the forklifts of DHL have access to the halls!
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MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Dates and timetables
You can find the schedule for the assembly below. (Exceptions to this schedule can be discussed:
Assemblers will have to wear a coloured wrist-let which you will obtain when you enter the exhibition site.
There will be different loading areas. These zones are only for loading and unloading, parking is not allowed.
Guarantee
To avoid traffic problems next to the exhibition hall during the assembly, every exhibitor has to pay a guarantee
at the entrance of the halls. The tariff rates are:
At the entrance of the compound, the guarantee will be collected. A receipt will be given to you. A refund of the
guarantee is made if the tariff rates are respected and you leave the parking area with your receipt.
Remarks regarding the guarantee will only be accepted during the build up period and during the exhibition days.
Handling
If you need a forklift to get heavy materials on your stand, we recommend you to make an appointment with the
handling company in advance.
Machines that can’t pass through the aisles, can be placed on the stand one day
before the build up. This has to be requested ([email protected])
and is only permitted after approval by the organisation.
ALL IN ALL IN PLUS SPACE PLUS
Monday 16/04 - - 10:00 a.m.-12:00 p.m.
Tuesday 17/04 10:00 a.m.-10:00 p.m. 10:00 a.m.-10:00 p.m. 8:00 a.m.-10:00 p.m.
Cars and small trucks (<6m) Trucks (>6m)
€ 50 / 1,5 hour € 100 / 2 hours
Assembly
Deadline to benefit of special pricing on additional orders April 4th, 2012
Deadline to deliver the technical plan & stand designs + Closing of webshop April 11th, 2012
Assembly Space Plus April 16th & 17th, 2012
All in/All in Plus April 17th, 2012
Event April 18th & 19th, 2012
Dismantling April 19th & 20th, 2012
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MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
The dismantling of the fair shall take place on April 19th from 18:00h to 22:00h and on April 20th from 8:00h to
16:00h. Cars and small trucks (<6m) can reach the halls from 18:00h, trucks (>6m) have access from 19:30h.
(Exceptions to this schedule can be discussed: [email protected])
There will be different loading areas. These zones are only for loading and unloading, parking is not allowed.
Please note that we recommend to remove valuable items from your stand as soon as possible,
for our suppliers start dismantling the immediately when the show closes. Statements regarding
damage or theft will only be accepted during the exhibition days and during the dismantling pe-
riod.
ALL IN ALL IN PLUS SPACE PLUS
Thursday 19/04 6:00 p.m.-10:00 p.m. 6:00 p.m.-10:00 p.m. 6:00 p.m.-10:00 p.m. Cars and small trucks
(<6m)
Thursday 19/04 7:30 p.m.-10:00 p.m. 7:30 p.m.-10:00 p.m. 7:30 p.m.-10:00 p.m. Trucks (>6m)
Friday 20/04 8:00 a.m.-4:00 p.m. 8:00 a.m.-4:00 p.m. 8:00 a.m.-4:00 p.m.
On exhibition days, the entrance of the exhibition hall will be opened for exhibitors 1 hour before the start of
the show.
During the process of assembly and dismantling and during the exhibition days, our Operations Coordinator will
deal with your requests and resolve your doubts. During the assembly, you can come to the exhibition office in
entry 1. At this desk you can also order additional material last minute.
During the exhibition days, we kindly ask you to meet us at our Business Point.
Exhibition days
Dismantling
Exhibition office
6
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
All in module
In order to ensure the proper reuse of all the elements that make up the stand (walls, chairs, tables, … etc.),
those must be returned in the same condition in which they were handed over. It is not permitted to stick or
nail anything on to the walls of the stand or furniture that leaves a mark or causes damage.
AXEL JEROOM TESS
Table
AXEL
Chair
JEROOM
Brochure rack
TESS
Spot
(100 W)
Socket
(1000 W)
Parking
ticket Invitations
1 2 1 2 1 1 250 Up to 24m²
From 25m² 2 4 2 4 2 2 500
It is not possible to exchange the furniture in the basic package for other additional orders.
‘‘ Please note that the maximum building height is 2.5m
Regulations regarding use
Standard All in-package
Also included
White MDF walls (height: 2.5m)
2 friezes with stand name and number
Fascia (obligatory!)
Dark blue carpet tiles
Daily vacuuming the carpet
Wireless internet connection
Inclusion in show catalogue
Marketingtools
7
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Frontal view
Panels (width x height) 100cm x 250cm
Visible panel surface (width x height) 95.4cm x 240cm
Frieze (height) 7cm
Support between two panels 4.55 cm
Measures
Printed walls
You can personalize your stand by having your walls printed. You can do
this by ordering online the number of printed walls you would like (« Plants & de-
coration »). After that you can send your layouts to [email protected]
(before 20/03/2012). The price per panel of 1m is 100.00 euros. (Attention: It is
not possible to have the door of a storage room printed).
Please take the following points into account:
-Supply the files per panel
-Format files in finished format (visible surface) 95.4 x 240 cm no overfill, no crop marks
-Make a letter outline of all texts
-Take into account that the support between the panels is 4.55cm
-Save in PDF Acrobat 5 (pdf 1.4)
It is not possible to take the panels with you. The stickers, howerver, are your property. You will have to take
them off the walls. Stickers that are left behind and haven’t been removed of the walls will be invoiced to the
exhibitor (€25/sticker).
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MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
All in Plus module
In order to ensure the proper reuse of all the elements that make up the stand (walls, chairs, tables, … etc.),
those must be returned in the same condition in which they were handed over. It is not permitted to stick or
nail anything on to the walls of the stand or furniture that leaves a mark or causes damage.
ANTEA INDA JORNT PEDRO
Table
ANTEA
Chair
INDA
Brochure
rack PEDRO
High
chair
VERSE
Dustbin
SANDY
Counter
INTRA
Spot
(300 W)
Plant
LAUREL
Fridge
JORNT Invitation
Parking
tickets
2 6 3 2 1 1 3 2 1 250 3
It is not possible to exchange the furniture in the basic package for other additional orders.
‘‘ Please note that the maximum building height is 4m
VERSE SANDY INTRA
‘‘ The banners are printed on both sides
E-mail your layouts for your banners to [email protected] in PDF, 150dpi, 100%
before 20/03/2012.
Regulations regarding use
Standard All in Plus-package
Also included:
Truss construction (height: 4m)
Banner with your layout (all open sides)
Dark blue carpet tiles
1 storage room with door and lock (1m x 2m)
1 water connection with sink
1 electrical feeder with board (6KW)
Daily vacuuming the carpet
Wireless internet connection
Inclusion in show catalogue
Marketingtools
9
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Measures of the panels of the storage room
Panels storage room (and back wall) (width x height) 100cm x 250cm
Visible panel surface (width x height) 95.4cm x 240cm
Support between two panels 4.55 cm
Truss construction (height) 4m
Banner (height) 100cm
Measures
10
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Space Plus module
In order to ensure the proper reuse of all the hired items, those must be returned in the same condition in
which they were handed over. It is not permitted to stick or nail anything on to furniture that leaves a mark or
causes damage.
This module does not include a furniture package nor an electricity supply. Do not forget to order your
electricity supply! Keep in mind that it is not possible to order storage rooms, walls, spots or sockets.
! It is obligatory to hand in your stand design for approval by the organisation ([email protected]).
‘‘ Please note that the maximum building height depends on your stand locations. Please contact Peter
Keersse for more information.
Regulations regarding use
Standard Space Plus-package
Included:
500 invitations
Daily vacuuming
Wireless internet connection
Inclusion in show catalogue
Marketingtools
11
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
CO
RR
IDO
R
CORRIDOR
Height:
1.20m
Technical plan
Fill in the details of your company and the person responsable for the fair and mention the date
Make sure that you write down the correct stand number.
Draw the perimeter of your stand. Use dashed lines for the open sides.
Try to give as much information as possible (corridors, neighbouring stands,…).
Draw only if you hire (via my easyFairs) sockets, electrical feeder, compressed air supply, water supply,
storage room and shelves. Send the plan by e-mail to [email protected] or by fax to +32 (0)3 280 53 54 before
04/04/2012.
Each frame of the grid corresponds to 1m x 1m.
This is not an order form. Items you would like to hire, have to be ordered online (My easyFairs).
E Shelf
W EXAMPLE
Company name: easyFairs nv
Contact: Peter Keersse Date: 01/01/2012
Stand number: B1001
Example
Instructions to fill in the document
12
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
W
Company name:
Contact: Date:
Stand number:
Legend
Electrical feeder
Socket
Water connection
Compressed air
Storage room
Shelf
Extra wall
E
e
H2O
A
Shelf
Send by e-mail to [email protected] or by fax to +32 (0)3 280 53 54 before 04/04/2012
Technical plan of your stand
This is not an order form!
13
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Additional orders
After booking your stand you will receive an e-mail with a link for My easyFairs. With this link you will obtain
access to our website. A change of password is possible. Contact the organisation if you wish to receive the link
again.
With your My easyFairs it is possible to provide information for the online catalogue as well as ordering additio-
nal items (furniture, electricity, audiovisual material,…). You can find more information regarding the use of My
easyFairs in the marketing manual on pages 6 and 7.
The website only shows a limited part of the available furniture. You can find all available furniture on
www.exporent.be. Furniture that is not on My easyFairs can be ordered by sending an e-mail to
Parking tickets will not be sent in advance. You can collect them at our exhibition office during the assembly.
Parking tickets that have not been collected during the assembly days, will be handed over to the guard at the
entrance of the parking lot on the first exhibition day.
Deadline: additional items can be orderd until 04/04/2012.
Items ordered after this deadline will be subject to a price increase of 30%.
The webshop on My easyFairs will be closed on 11/04/2012. After that you can only place additional
orders at our exhibition office during the assembly. easyFairs does not guarantee that all items are still
available during the assembly.
In case of further questions: [email protected]
14
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Technical conditions
All visible sides have to be properly finished.
Use of beamers and light effects are only allowed inside the stand and only when they do not cause nui-
sance to other exhibitors.
Commercial activities outside the stand have to be approved in advance by the organisation.
Gas cylinders are only allowed upon written request and approval by the organisation.
Music is only allowed when it does not cause nuisance to the other exhibitors
Cars are not allowed in the hall.
Any roof construction has to be approved by the organisation
It is prohibited to drive nails or screws into the walls or to drill them. Damaged walls will be invoiced to
the exhibitor. (€50/wall)
Demo material has to be put in the stand, not in the aisles.
Exchange or refunding of the standard furniture package or rented material is not possible.
Cancellation of rented items will be invoiced by a cancellation cost:
—> untill 2 weeks before the show: 50% cancellation costs
—> 1 week before the show: 100% cancellation costs
The organisation has the right to remove all items whatsoever and at all times that cause inconvenience to
the organisation or to other exhibitors.
The organisation is not responsible for loss or theft.
Garbage that is left behind after the fair will be invoiced to the exhibitor. (€12.50/m³)
‘‘ Is your stand larger than 72m²?
From now on it will be obligatory to have a fire extinguisher in your stand. Exhibitors who do not have a fire
extinguisher can contact De Roeve (tel. +32 (0)2/474 85 85—e-mail : [email protected]). An
acknowledged organization will verify the presence of a fire extinguisher during a general safety check.
15
MAINTENANCE 2012 ‘‘Hal 1, 2 & 3—Antwerp Expo
April 18th & 19th 2012 ’’
Practical information
You can see the last update of the floorplan here.
Plan du site
Floorplan
JAN
VA
N R
IJSW
IJC
KLA
AN
VOGELZANGLAAN
