Technical Manual Version 1.1

Technical Manual(TM)

Team 02

Member Name Role Email

Rajat Verma Project Manager, Lifecycle Planner, Dev rajatver@usc.edu

Preksha Gupta Software Architect, Operational Concept Engineer

prekshag@usc.edu

Mangalore Rakesh Shenoy Software Developer, Prototyper mangalos@usc.edu

Ankit Gupta Requirements Engineer, Tester guptaank@usc.edu

Snehal Surendra Desai Prototyper, Software Developer snehalsd@usc.edu

Lu Wu Quality Focal Point, Tester wulu@usc.edu

Heidi Negron-Arroyo IIV and V, Feasibility Analyst negronar@usc.edu

Technical Manual Version 1.1

Version History

Date Author

Version

Changes made Rationale

11/22/16

MRS 1.0 Added details for implementation of different sections in VYMA website

Initial draft for use with As-Built Package for VYMA

12/05/16

Rajat 1.1 Prepared and Added details for custom video for technical Manual

Completed Technical Manual Added more Details for

Different Section.

Modify and polish the final document before submission

Technical Manual Version 1.1

Introduction:This technical manual is intended to help our client with Managing the new VYMA website developed using Squarespace.

Custom Video Tutorial for our client to Manage VYMA website using Squarespace

https://youtu.be/Q7FI4OJk3VQ

Video Title: How to Manage VYMA Website using SquarespaceRajat has prepared a custom 50 minutes video which shows how to manage the website via Squarespace. It is basically a tutorial showing how to implement the below described sections in Squarespace.

Squarespace has Online Guide and Video Tutorials available for all the implemented features of VYMA. Squarespace also provides 24*7 customer support as part of its Annual Billing

Plana along with Live Chat Support.Squarespace Help: https://support.squarespace.com/hc/en-usSquarespace Video Series: https://support.squarespace.com/hc/en-us/categories/200204575-VideosSquarespace General Forum Q&A: https://answers.squarespace.com/

Adding/Editing Programs:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/205811338 Add program:

In the SquareSpace console, go to the Programs tab, click on ‘Add Product’, select product type as ‘Service’.

Enter program name, images, pricing and variants, and program description. Always create programs with stock set to unlimited. In the form tab, select ‘Student Information’ form. Finally, save and publish the program.

Edit program: In the SquareSpace console, go to the Programs tab, click ‘Edit’ on the particular

program in the Programs page. Edit details, save, and publish the program.

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Adding Product/Program

Editing Product/Program

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Adding Sheet Music: SquareSpace help: https://support.squarespace.com/hc/en-us/articles/206543827

Go to the ‘Sheet Music’ page under the ‘My VYMA’ tab click on ‘Edit’, add the name of the sheet music Select the text and link to the file that you want as shown in the link above.

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Adding/Managing Events:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/206543837

Go to the ‘Events’ page under ‘My VYMA’ tab click on ‘Add Event’ or ‘Manage Events’, add the event title, start and end time,

thumbnail image, and location for everyone to see in the calendar. Add the event information text which can only be seen with the password.

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Adding/Managing Announcements:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/206543727

Go the ‘Announcements’ page under ‘My VYMA’ tab, click on ‘Add Post’ or ‘Manage Posts’

Add the post title, thumbnail image, and full description.

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Managing Roster:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/205814348#toc-google-drive--formerly-google-docs-

To change the file linked to the embed section of the ‘Roster’ page, follow the steps in the link above

Get the iframe code for the document from Google Drive, set its height and width as needed and add it as the embed data.

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Managing shop/DVDs section:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/205811338

Can be managed similar to the ‘Programs’ page. Do not link any form to each product, unlike the ‘Programs’ page where we link the

‘Student Information’ form to each program. Set the stock of each product to how much ever stock you have.

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Creating and Managing Pages:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/206795137 The complete ‘About’ section and ‘Home’ page can be managed with the help of the above link to create and manage different types of pages on SquareSpace.

Managing Registrations and Payments:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/206779077

You can check all the registrations and payments made for programs under the ‘Orders’ tab of the SquareSpace config console.

You can export the CSV Excel Sheet, search for an order, issue, refunds, mark orders fulfilled, etc from this page.

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Managing Donations:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/206543967-Using-the-Donation-Block

The above link can be used to manage to ‘Donate’ page. To view all the donations received, you can go to the ‘Donations’ tab of the

SquareSpace config console.

Managing MailChimp:MailChimp help: http://kb.mailchimp.com/campaigns/rss-in-campaigns/create-an-rss-campaign

The link to the RSS feed of Announcements section on the website: https://vyma.org/blog?format=rss

The RSS campaign can be created as shown in the link above with the RSS feed link. You can choose which list to link to the campaign. You can choose how often and at what time emails should be sent out when

announcements are posted. You can design the email accordingly.

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Managing Subscribing to Newsletter:SquareSpace help: https://support.squarespace.com/hc/en-us/articles/205826068

You can select the MailChimp list that you want to link the Newsletter block to as shown below.

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Managing STRIPE:Stripe Help: https://support.stripe.com/ .

Stripe can be used for viewing payments done for registered courses. You can cancel any payment, transfer the payment to your account, check the

successful and unsuccessful transactions etc. Issuing of refund and cancellation of any registered course can also be done via

Squarespace in the Commerce section.

General help:1. Using images and videos: https://support.squarespace.com/hc/en-us/articles/206781507 2. Deleting and restoring pages:

https://support.squarespace.com/hc/en-us/articles/205813948 3. Managing forms: https://support.squarespace.com/hc/en-us/articles/205814638 4. Creating private pages with password:

https://support.squarespace.com/hc/en-us/articles/206543847 5. Connecting social accounts:

https://support.squarespace.com/hc/en-us/articles/206543537 6. Templates and design: https://support.squarespace.com/hc/en-us/articles/206796007 7. Contact Customer Care: https://support.squarespace.com/hc/en-us/requests/new