TECHNICAL PROPOSAL (Bid Document)...Bid Security along with Technical Bid against respective lot. 3. Filling of Price Schedule in Financial Proposal: Each bidder will fill the Price

LAHORE WASTE MANAGEMENT COMPANY Company Established under Section 42 of Companies Ordinance 1984

Office 04-05, Floor No. 4, Shaheen Complex, Egerton Road, Opposite LDA Plaza, Lahore

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Page 1 of 57

TECHNICAL PROPOSAL

(Bid Document)

FOR

HIRING OF SERVICES OF VEHICLE TRACKING & MANAGEMENT SYSTEM

AND DATABASE MANAGEMENT (LOT-1 & LOT-2)

(SINGLE STAGE TWO ENVELOPE PROCEDURE)

Invitation to Bid (Both Lots)

Instructions to Bidders (Both Lots)

Terms of Reference-TORs (Both Lots)

Draft Contract (Both Lots)

JUNE, 2020



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Page 2 of 57

INVITATION TO BID

FOR


The Lahore Waste Management Company (LWMC) invites sealed bids from (eligible as per

Bid Document) Service Provider Firms / Companies registered with Tax Department for

“HIRING OF SERVICES OF VEHICLE TRACKING & MANAGEMENT SYSTEM”.

Bidding Document, in the English language, shall be purchased by the interested security

agency firms / companies on the submission of a written application to the address below and

upon payment of a nonrefundable fee of Pak Rs.2,000/- which should be deposited in LWMC

bank account No 3531-1 (6580003820300018), Liberty Branch, Bank of Punjab, Lahore. A

pre-bid meeting will be held on June 23, 2020 at 1100 hours in the office of the undersigned.

Lot wise detail of estimated cost along with required bid security is as under;

Bids must be delivered to the address below at or before June 30, 2020 on 1400 hours.

Technical Bids will be opened on the same day on 1430 Hours in the presence of the Bidders’

representatives who choose to attend at the address below.

Bidding Documents are immediately available after date of publication. In case of official

holiday on the day of submission, next working day will be treated as closing date. Tender

notice has also been posted on LWMC website (www.lwmc.com.pk).

General Manager (P & C) Office No. 4&5, 4th Floor, Shaheen Complex, Edgerton Road, Lahore

Ph: 092-42- 99205153-55, Fax: +92-42-99205156

Email: [email protected]

Lot Description Estimated Cost Bid Security

Lot-1: Installation & Maintenance of 400 VTS

Devices Including 20 DFM Devices Rs.8,035,200/- 3% of Estimated Cost

Lot-2: Database Management Including

Maintenance of Server & Reporting Software

for the Period of 2011-2020 VTMS Databases

Rs.1,785,600/- 3% of Estimated Cost

http://www.lwmc.com.pk/mailto:[email protected]



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TENDER SPECIFIC INSTRUCTIONS FOR BIDDERS (BOTH LOTS)


AND DATABASE MANAGEMENT

1. Estimated Cost:

LOT-1: Rs.8,035,200/- for 12 Months (As per TORs).

LOT-2: Rs.1,785,600/- for 12 Months (As per TORs).

2. Bid Security:

Each bidder will submit an original Bid Security equivalent to 3% of estimated cost

along with the Technical Bid in form of CDR / Bank Guarantee / Demand Drat / Pay

Order in favor of Lahore Waste Management Company (LWMC) against respective lot.

Lot wise detail of required bid securities is as under;

Note: Bid will be considered as Non-Responsive in case of non-submission of Original

Bid Security along with Technical Bid against respective lot.

3. Filling of Price Schedule in Financial Proposal:

Each bidder will fill the Price Schedule completely for all items against each lot.

Bidders may quote rate for all or any Lot in Price Bid Schedule (B) and should write

NIL against Lot not quoted. Partially filled Price Schedule against any lot will not be

acceptable.

4. Evaluation of Bids:

Evaluation shall be done at Total Bid Price against each Lot. Bids will be awarded to

the lowest evaluated bidder against respective lot. Bidders can participate in one or

more lots. Incomplete or partially filled bids against any lot will be considered as non-

responsive for that specific lot.

Lot Description Bid Security Amount

Lot-1: Installation & Maintenance of 400 VTS Devices

Including 20 DFM Devices Rs.241,056/-

Lot-2: Database Management Including Maintenance of

Server & Reporting Software for the Period of 2011-2020

VTMS Databases

Rs.53,568/-



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Page 4 of 57

5. Payments:

Payments will be made on monthly basis against delivered goods / services only. The

time period is defined in this bid document for payments against submitted bills.

6. Sign and Stamp

Bidder is required to stamp every page of the bid document along with signature and

submit back along with the bid.



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INSTRUCTIONS TO BIDDERS (BOTH LOTS)

INTRODUCTION

1. Scope

1.1 The Client wishes to receive Bid for “HIRING OF SERVICES OF VEHICLE TRACKING & MANAGEMENT SYSTEM AND DATABASE MANAGEMENT” as

described in the Appendix-A to the Contract (hereinafter referred to as Services).

1.2 The bid is to be completed and submitted to the Client in accordance with these Instructions to Bidders.

2. Eligible Bidder for Lot-1 (Mandatory Criteria)

a. Registration with Income Tax Authorities. b. Taxpayer’s status for the last two '2' Years. c. Income Tax Returns for Duration Corresponding with Tax payer Status. d. Registration with Sales Tax Authorities-PRA required (if applicable). e. Registration with Registrar of Firms (Certified copy of Partnership Deed, along

with Form C/D) OR SECP along with latest certified copy of Form 29 and A.

f. Affidavit on Legal paper that firm is not black listed by any govt. agency / firm. g. Experience of two (02) similar projects / Assignments (Copy of evidence e.g.

Experience Letters, Letter of Appointments etc.).

h. Audited Financial Statement for the last one ‘1’ year. i. Bank Statement Showing Financial Soundness.

Eligible Bidder for Lot-2 (Mandatory Criteria)

a. Registration with Income Tax Authorities. b. Taxpayer’s status for the last one '1' Year. c. Registration with Sales Tax Authorities-PRA required (if applicable). d. Affidavit on Legal paper that firm is not black listed by any govt. agency / firm. e. Experience of one (01) similar project / Assignment (Copy of evidence e.g.

Experience Letter, Letter of Appointment etc.).

3. Eligible Services

3.1 The Services to be rendered under the Contract shall have their origin in eligible member countries.

3.2 For purposes of Clause 3.1 above, "origin" shall be considered to be the place from which

the Services are provided.

4. Cost of Bidding

4.1 The bidder shall bear all costs associated with the preparation and delivery of its Bid, and

the Client will in no case be responsible or liable for those costs.



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5. Joint Ventures

5.1 Joint Ventures / Consortium and Sub Contracting is not allowed.

6. Assurance

6.1 The successful bidder will be required to give satisfactory assurance of its ability and

intention to render Services pursuant to the Contract, within the time set forth therein.

BIDDING DOCUMENTS

7. Contents of Bidding Documents

7.1 The Services required, bidding procedures and Contract terms are prescribed in the

bidding documents. In addition to the Invitation for Bid, the bidding documents include:

Technical Proposal;

a) Instructions to Bidders (Both Lots)

b) Terms of Reference-TORs (Both Lots)

c) Draft Contract (Both Lots)

Financial Proposal;

a) Bid Form (Both Lots)

b) Schedules:

Schedule – A Special Stipulations (Both Lots)

Schedule – B Price Schedule (Both Lots)

c) Bid Security Form (Both Lots)

d) Performance Security Form (Both Lots)

e) Integrity Pact Form (Both Lots)

7.2 The bidder is expected to examine all instructions, forms, terms and conditions and

specifications in the Bidding Documents. Failure to furnish all information required by the

Bidding documents or submission of a bid not substantially responsive to the bidding

documents in every respect will result in the rejection of the bid.

8. Clarification of Bidding Documents

8.1 The prospective bidder requiring any further information or clarification of the bidding

documents may notify the Client in writing or by visiting at the following address;



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Page 7 of 57

Lahore Waste Management Company (LWMC)

Office No. 4-5, 4th. Floor, Shaheen Complex, Egerton Road, Lahore, Pakistan

Tel: +92-42-99205153-55, Fax: +92-42-99205156, [email protected]

LWMC will respond in writing to any request for information or clarification of the

bidding documents which it receives not later than 72 hours prior to the deadline for the

submission of bid.

9. Amendment of Bidding Documents

9.1 At any time prior to the deadline for submission of bid, the Client may, for any reason,

whether at its own initiative or in response to a clarification requested by the prospective

bidder, modify the bidding documents by amendment.

9.2 The amendment shall be part of the bidding documents, pursuant to Clause 7.1, will be

notified in writing or by telex, or by fax to the prospective bidder who has received the

bidding documents, and will be binding on him. Bidder is required to acknowledge receipt

of any such amendment to the bidding documents.

9.3 In order to afford the prospective bidder reasonable time in which to take the amendment

into account in preparing its bid, the Client may, at its discretion, extend the deadline for

the submission of bid.

PREPARATION OF BID

10. Language of Bid

10.1 The bid prepared by the bidder and all correspondence and documents relating to the bid

exchanged by the bidder and the Client shall be written in the English language. Any

printed literature furnished by the bidder may be written in another language, provided

that this literature is accompanied by an English translation, in which case, for purposes

of interpretation of the bid, the English translation shall govern.

11. Documents Comprising the Bid

11.1 The evaluation of Bid submitted shall be inclusive of, but not be limited to, the

following factors:

a) Bid Form

The Bidder shall complete the Bid Form in accordance with Clause 12.

b) Price Schedule

The Bidder shall complete the appropriate Price Schedule furnished in the Financial

Proposal of Bidding Document in accordance with Clauses 13 & 14.

mailto:[email protected]



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c) Bid Security

The bidder shall furnish Bid Security in accordance with Clause 15.

12. Bid Form

12.1 The bidder shall complete the Bid Form duly signed by the authorized personnel along

with the stamp of the company and all the Schedules furnished in the Financial Proposal

of bidding documents.

13. Bid Prices

13.1 The bidder shall complete Schedule B, Price Schedule provided in Financial Proposal

against respective lot for required Services as per the instructions contained in this

document.

13.2 Prices quoted in the Price Schedule of respective lot for the required Services should be

entered in the following manner;

i) The price of required Services against respective lot will be quoted (FOR) Lahore in inclusive of after sale services (if applicable) at the address provided in Schedule

A of Financial Proposal Bid Document;

ii) Bidders may quote rate for all or any Lot in Price Bid Schedule (B) and should write Nil against Lot not quoted. Partially filled Price Schedule against any lot

will not be acceptable;

iii) The blank or partially / conditionally filled Price Bid Schedule B against respective lot will be considered as non-responsive for that specific lot;

iv) The price is to be submitted in Pak Rupees only and should include all applicable taxes, duties, charges etc.;

v) Price Schedules & Bid Forms (filled) must be submitted in Financial Proposal against all lots;

vi) Alternate financial Bids against any lot are not allowed.

13.3 Prices quoted by the bidder against respective lot shall remain fixed and valid until

completion of the Contract performance and will not be subject to variation on account of

escalation.

14. Bid Currencies

14.1 Prices shall be quoted in Pak Rupees.

15. Bid Security

15.1 Pursuant to Clause 11.1(c), the bidder shall furnish, as part of its Technical Bid, an

original bid security equivalent to 3% of estimated cost (within the limits as specified in

PPRA Rules 2014) against respective lot. Detail of required bid securities is as under;



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15.2 The bid security shall be denominated in Pak Rupees and shall be in shape of Call Deposit

Receipt (CDR) / Bank Guarantee / Demand Draft / Pay Order in favor of Lahore Waste

Management Company (LWMC), valid for a period equal to or 28 days less to the Bid

Validity date.

15.3 The bid not secured in accordance with Clauses 15.1 and 15.2 above will be rejected by

the Client as non-responsive.

15.4 An unsuccessful bidder’s bid security will be discharged or returned, or both, as

promptly as possible upon award of Contract but not later than thirty (30) days after the

expiration of the period of bid validity.

15.5 The successful bidder's bid security will be returned, upon the bidder's executing the

contract, pursuant to Clause 31, and furnishing the performance security, pursuant to

Clause 32. Upon the successful Bidder’s furnishing of the performance security, the

Client will promptly notify each unsuccessful Bidder and will discharge its bid security.

15.6 The bid security may be forfeited:

(a) If the bidder withdraws its bid during the period of bid validity specified by the

bidder on the Bid Form; or

(b) If the bidder does not accept the correction of the Total Bid Price mentioned in

price schedule “Price Calculation” pursuant to Clause 24; or

(c) If the bidder fails;

(i) To sign the contract in accordance with Clause 31, or

(ii) To furnish the performance security in accordance with Clause 32.

16. Period of Validity of Bid

16.1 The bid shall remain valid for One Hundred & Eighty (180) days from the date of bid

closing prescribed by the Client, pursuant to Clause 19. Bidder cannot withdraw its bid

during the period of bid validity after bid closing date & time.

16.2 Notwithstanding Clause 16.1 above, the Client may solicit the bidder's consent to an

extension of the period of bid validity. The request and the responses thereto shall be made

in writing or by cable or fax. If the bidder agrees to the extension request, the validity of

the bid security provided under Clause 15 shall also be suitably extended. The bidder may

refuse the request without forfeiting its bid security. The bidder will not be required or

permitted to modify its bid.

Lot Description Bid Security Amount

Lot-1: Installation & Maintenance of 400 VTS Devices

Including 20 DFM Devices Rs.241,056/-

Lot-2: Database Management Including Maintenance of

Server & Reporting Software for the Period of 2011-2020

VTMS Databases

Rs.53,568/-



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Page 10 of 57

17. Format and Signing of Bid

17.1 The bidder shall submit dully filled original Bidding Documents issued to him. Technical

Proposal bid document shall be submitted in Technical Proposal envelope and Financial

Proposal bid document shall be submitted in Financial Proposal envelope separately.

17.2 Prescribed Bid Form and Schedules provided in Financial Proposal shall be used and not

to be retyped. The original bid shall be typed or written in indelible ink and shall be signed

by the bidder or a person duly authorized to sign on behalf of the bidder. Such

authorization shall be indicated by written power of attorney accompanying the bid. All

pages of the bid where entries and amendments have been made shall be initialed by the

person signing the bid.

17.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the bidder, in which case such corrections shall be initialed by the

person or persons signing the bid.

SUBMISSION OF BID

For

SINGLE STAGE TWO ENVELOPE BIDDING PROCEDURE

18. Sealing and Marking of Bid 18.1 The bid shall be a single sealed package consisting of two separately sealed envelopes,

containing separately the Technical and Financial Bid. The envelopes shall be marked as

“Technical Bid” and “Financial Bid”.

18.2 The envelope / single sealed package shall:

(a) Be addressed to the following address:

General Manager (P&C)

Office No. 4-5, 4th Floor, Shaheen Complex, Egerton Road, Lahore, Pakistan

Tel: +92-42-99205153-55, Fax: +92-42-99205156,

[email protected]

(b) Bear the following identification:

Bid for “HIRING OF SERVICES OF VEHICLE TRACKING & MANAGEMENT

SYSTEM AND DATABASE MANAGEMENT”

DO NOT OPEN BEFORE June 30, 2020.

18.3 In addition the envelope shall indicate the name and address of the bidder to enable the

bid to be returned unopened in case it is declared “Late”.

18.4 Fax bid will not be entertained.

mailto:[email protected]



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19. Deadline for Submission of Bid

19.1 The original bid must be received by the Client at the address specified in Clause 18.2 by 1400 hours on June 30, 2020. Technical Bids will be opened on the same day

and same address at 1430 hours.

19.2 The Client may, at its discretion, extend the deadline for the submission of bids by amending the bidding documents in accordance with Clause 9, in which case all rights and

obligations of the Client and bidders previously subject to the deadline will thereafter be

subject to the deadline as extended.

20. Late Bid

20.1 The bid received by the Client after the deadline for submission of bid prescribed by the Client, pursuant to Clause 19, will be rejected and returned unopened to the bidder.

21. Modification and Withdrawal of Bid

21.1 The bidder may modify or withdraw its bid after the bid’s submission, provided that

written notice of the modification or withdrawal is received by the Client prior to the

deadline prescribed for submission of bid.

21.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and

dispatched in accordance with the provisions of Clause 18. A withdrawal notice may also

be sent by telex or fax but must be followed by a signed confirmation copy, post marked

not later than the deadline for submission of bid.

21.3 The bid may not be modified subsequent to the deadline for submission of bid.

21.4 The bid may not be withdrawn in the interval between the deadline for submission of bid

and the expiration of the period of bid validity specified by the bidder on the Bid Form.

Withdrawal of a bid during this interval may result in the bidder’s forfeiture of its bid

security, pursuant to Clause 15.

OPENING AND EVALUATION OF BID

22. Opening of Bid

22.1 The ‘Technical Bid’ shall be opened by the Client in the presence of the bidder's

representatives who choose to attend at the time and date specified in Clause 19.1, at the

office of the Client, given in Clause 18.2 (a). The bidder's representatives who are present

shall sign a register evidencing their attendance. The ‘Financial Bid’ will remain unopened

and will be held in custody of the Client until the specified time of their opening. The

bidder will be declared as non-responsive against respective lot if the Technical Bid

contained any information related to Financial Bid Price.



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22.2 The bidder's name, modifications, bid withdrawal, and the presence or absence of the

requisite bid security, and such other details as the Client, at its discretion, may consider

appropriate will be announced and recorded at the opening.

22.3 At the end of the evaluation of the Technical Bids, the Client will invite only those

bidders who have submitted substantially responsive Technical Bids, pursuant to

Clause 24, and who have been determined as being qualified for award to attend the

opening of the Financial Bids.

22.4 The date, time, and location of the opening of Financial Bids will be informed in writing

by the Client.

22.5 The Client will notify Bidders in writing who have been rejected on the grounds of their

Technical Bids being substantially non-responsive to the requirements of the Bidding

Document and return their Financial Bids unopened.

22.6 The Client shall conduct the opening of Financial Bids of all Bidders who submitted

substantially responsive Technical Bids, publically in the presence of Bidders`

representatives who choose to attend at the address, date and time specified by the

Client. The Bidder’s representatives who are present shall be requested to sign a register

evidencing their attendance.

22.7 The bidder's name, bid price, modifications, bid withdrawal, and the presence or absence

of the requisite bid security, and such other details as the Client, at its discretion, may

consider appropriate will be announced and recorded at the opening.

23. Clarification of Bid

23.1 To assist in the examination, evaluation and comparison of bid, the Client may, at its

discretion, ask the bidder for a clarification of its bid. All responses to requests for

clarification shall be in writing, and no change in the price or substance of the bid shall be

sought, offered or permitted except as required to confirm the corrections of arithmetical

errors discovered in the evaluation of bid.

24. Determination of Responsiveness of Bid

24.1 Prior to the detailed evaluation of the bid, pursuant to Clause 26, the Client will examine

and determine the substantial responsiveness of the bid to the requirements of the bidding

documents. A substantially responsive bid is one which:

(a) Meets the Eligibility Criteria specified in Clauses 2 & 3 against respective lot;

(b) Has been properly signed, stamped and filled all furnished schedules on the Bid

Form provided in Financial Proposal against respective lot;

(c) Is accompanied by the required Securities and these Securities are valid and in

good order against respective lot;



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(d) The specifications for each item / equipment / service quoted in the Price Bid

Schedule B provided in Financial Proposal against respective lot should meet the

major criteria as specified for each item / equipment / service in specifications of

this document;

(e) Meets the delivery period set out in Schedule A Special Stipulations to Bid against

respective lot Provided in Financial Proposal;

(f) Offers fixed price quotations i.e. the bid do not offer an escapable price quotation

against respective lot;

(g) Is otherwise complete and generally in order against respective lot;

(h) Conforms to all the terms, conditions and Specifications of the bidding documents,

without material deviation or reservation against respective lot. A material

deviation or reservation is one;

(i) Which affects in any substantial way the scope, quality or performance of

the Goods / Services; or

(ii) Which limits in any substantial way, inconsistent with the bidding

documents, the Client's rights or the bidder's obligations under the

Contract.

24.2 The bidder's responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

24.3 The bid determined as not substantially responsive will be rejected by the Client and may

not subsequently be made responsive by the bidder by correction or withdrawal of the

nonconforming deviation or reservation.

24.4 The Client may waive any minor informality or non-conformity or irregularity in the bid.

24.5 Correction of Arithmetical Errors: Financial Bid / Proposal determined to be substantially

responsive will be checked by the Client for any arithmetic errors. Errors will be rectified

as follows:

(a) For the Total Bid Price entered in paragraph of the Bid Form against respective lot, if there is a discrepancy between the amounts in Figures and in words, the amount which

tallies with the Total Bid Price mentioned in price schedule “Schedule-B”, shown in

the Price Schedule, will govern unless the Bid Contains a specific statement

confirming the Total Bid Price mentioned in price schedule “Schedule-B”.

(b) Where there is a discrepancy between the unit rate and the total price resulting from multiplying the unit rate by the quantity against respective lot, the unit rate

as quoted will govern and the total price shall be corrected, unless in the opinion

of the Client, there is an obviously gross misplacement of the decimal point in the

unit rate, in which case the total price for each item / equipment against respective

lot as quoted will govern and the unit rate will be corrected, and



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(c) Where there is a discrepancy in the total price quoted in the Price Schedule vis-à-

vis addition of each item / equipment against respective lot, the total of the

itemized prices will govern.

The amount stated in the Bid Form against respective lot will be adjusted by the Client in

accordance with the above procedure for the correction of errors, and shall be considered

as binding upon the Bidder. If the Bidder does not accept the correction of the errors for

any item / equipment / service in the Bid against respective lot, his Bid for that specific lot

will be rejected and the Bid Security of respective lot will be forfeited in accordance with

Clause 15.6.

Corrected Total Bid Price: The price as determined after the application of arithmetic

corrections shall be termed as Corrected Total Bid Price of respective lot.

25. Evaluation and Comparison of Bids

The Client will evaluate and compare the bids previously determined to be substantially

responsive, pursuant to Clause 24, as stated hereinafter.

25.1. Basis of Evaluation and Comparison of Bid

The Bids of only those Bidders who are substantially responsive to the requirements of

the Bidding document will be considered for evaluation. The evaluation and comparison

of the Bids will be done Total Bid Price wise against each lot. The offer / contract will be

awarded to the Bidder whose corrected and evaluated Total Bid Price against respective

lot will be the lowest.

25.2. Evaluated Bid Prices

The Client evaluation of a bid will take into account in addition to the Bid Price, the

following factors (Adjustments) in the manner and to the extent stated hereinafter.

Adjustment will be based on corrected Bid Prices. The price so determined after making

such adjustments will be termed as Evaluated Bid Price. Correction of arithmetical

errors as stated in Clause 24.5. The cost of making good any deficiency resulting from

any acceptable, quantifiable variations and deviations from the Schedules, Conditions

of Contract and Specifications, shall be added to the corrected Bid Price for comparison

purposes only. For bid offering delivery period of the Service earlier than the period

specified in the Schedule A Special Stipulations to Bid, no credit will be given. Terms

of Payment: The bidder shall state their bid price for the payment terms outlined in the

Conditions of Contract. The bid will be evaluated on the basis of this base price. The

bidder may state alternate payment terms and indicate the reduction in bid price that

wish to offer for such alternative payment terms. The Client may consider the

alternative payment terms offered by the bidder.



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26. Contacting the Client

26.1 Any effort by a bidder to influence the Client in the Client's decisions in respect of bid

evaluation, or Contract award will result in the rejection of the bidder's bid.

27. Client's Right to Accept the Bid or Reject the Bid

27.1 The Client reserves the right to accept or reject all bids against respective lot at his sole

discretion and to annul the bidding process at any time prior to the award of Contract,

without thereby incurring any liability to the bidder or any obligation to inform the bidder

of the grounds for the Client's action.

AWARD OF CONTRACT

28. Post-qualification and Award Criteria

28.1 The Client will determine to its satisfaction whether the bidder has offered Services at

reasonable prices consistent with the current prevailing market prices and is qualified

to satisfactorily perform the Contract.

28.2 An affirmative determination will be prerequisite for award of the Contract to the

bidder. A negative determination will result in rejection of the bidder’s Bid.

28.3 Subject to Clause 27 above, the Client will award the Contract to the bidder if its bid

has been determined to be substantially responsive to the Bidding Documents and who

has offered the lowest evaluated Bid Price and consistent with the current prevailing

market prices as determined by the Client, provided further that the bidder is determined

to be qualified to satisfactorily perform the Contract.

29. Client’s Right to Vary Quantities at Time of Award

29.1 The Client reserves the right at the time of contract award to increase or decrease, as

per PPRA Rules 2014, the quantity of goods / services specified in the Specifications,

without any change in unit prices or other terms and conditions.

30. Notification of Contract Award / Letter of Acceptance

30.1 Prior to the expiration of the period of bid validity, the Client will notify the bidder in

writing by registered letter that its bid has been accepted. This letter is termed as Letter

of Acceptance.

30.2 The notification of award / Letter of Acceptance will constitute the formation of a

contract, until the Contract has been affected pursuant to Clause 31 below.



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31. Signing of Contract

31.1 After the acceptance of performance security by the Client, the Client will send to the

successful bidder the Draft Contract against respective lot provided in the bidding

documents, incorporating all agreements between the parties.

31.2 Within Three (03) working days of the receipt of Draft Contract, the bidder shall sign and date the Contract and return it to the Client.

32. Performance Security

Within Fourteen (14) days of the receipt of the Letter of Acceptance from the Client

against respective lot, the bidder shall furnish the performance security as required in

“Schedule-A, Special Stipulations to Bid” in accordance with the Conditions of

Contract, in the performance security Form provided in the Financial Proposal or

another form acceptable to the Client.

ADDITIONAL INSTRUCTIONS

33. Instructions to Assist the Bidder

33.1 Bid shall be prepared and submitted in accordance with the instructions set forth herein.

These instructions to Bidders are provided to assist in preparing their Bid and shall not

constitute part of the Contract Documents.

34. Income Tax & PRA Sales Tax

34.1. The bidder may make inquiries on income tax to the concerned authorities of Income Tax and PRA Sales Tax Department, Government of Pakistan.

Income Tax / PRA Sales tax to the extent as provided in the rules shall be deducted and

withheld from the payment to be made to the service provider for depositing with

Government of the Punjab.

35. Integrity Pact

The Bidder shall sign and stamp the Form of Integrity Pact provided in Financial

Proposal Bid Document for all Federal / Provincial Government procurement contracts

exceeding Rupees Ten (10) million. Failure to provide such Integrity Pact shall make

the bid non-responsive.



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TERMS OF REFERENCE (TOR’S) / TECHNICAL EVALUATION CRITERIA FOR

HIRING OF SERVICES OF VEHICLE TRACKING & MANAGEMENT SYSTEM AND

DATABASE MANAGEMENT (LOT-1)

The Service Provider will be awarded this Contract for supply, commissioning, warranty and

maintenance of Vehicle Tracking System. Complete scope of work includes;

1. The LWMC will have the full rights to Audit the systems of service provider related to LWMC

project including the system designing, operational working, Database Management, Trouble

shooting and any other feature which is not mentioned here but part of LWMC contract/project.

2. Any Audit Agency (Govt. or Private) which perform the function of Audit of LWMC can also

Audit the service provider as described in point-1.

3. The LWMC will have the full rights of Database and Application (Web/Desktop) related to

LWMC Contract/Project. The services provider can only change after the approval and access

granted by LWMC.

4. The access to Database and Application will be available with LWMC and LWMC will share

it with service provider when required.

5. The service provider will share the complete Business Process for Designing of Application

and Database with LWMC within one month after signing of Agreement. The service provider

will follow the instructions to improve the system if required by LWMC.

6. The service provider will propose the system to check/control the fuel pilferage in LWMC

vehicles using different technologies within one month after signing of Agreement.

7. The service provider will design such system to inform LWMC the real time status of battery

disconnection, Backup of Tracker Battery and not responding status of Tracking Device.

8. LWMC will define the users of the system and their rights. The service provider will follow the

instructions passed by LWMC.

9. The service provider will install ±400 Vehicle Tracking Units in LWMC vehicles.

10. Installation can increase/decrease depending upon the requirement.

11. Payment will be made on actual number of installation and also actual number of active days

of VTS Device.

12. LWMC can ask to install DFM (Differential Fuel Flow Meter) in particular vehicles. Contractor

has to submit the rate against the installation of DFM vehicles.

13. The reporting of DFM will be based on as per requirement of LWMC. In general, DFM will

provide the detail to calculate the working hours of machinery with respect to RPM and Fuel

Consumption / minute.



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14. Service will include the installation of devices along with service and maintenance, database

storage at service provider servers as well as LWMC servers if required by LWMC,

maintenance and backup of data base at both service provider and LWMC servers, 24hours

functional live database and web application access and in case of any troubleshooting,

immediate resolution.

15. Service Provider will ensure the safety element to keep the device safe with respect to vehicle

physical condition.

16. The service provider will also provide the replacements of equipment if any need to be replaced

within the cost of maintenance. No additional/extra payment will be made by the LWMC.

17. Installation of any new device if required by the LWMC in new vehicle or in replacement of

old device, LWMC will put the requirement to service provider and service provider will make

sure the compliance as per demand of LWMC within 24 hours.

18. If any device/vehicle required maintenance, it should be done within 24 hours. LWMC may

devise schedule for maintenance based upon the requirement with consultation to service

provider. However, time duration can be change from 6 hours to 24 hours.

19. Service provider will depute dedicated team for NR/New installation of VTS for the LWMC.

20. Service provider will depute a dedicated manager for the correspondence with LWMC.

21. Data synchronization to LWMC server if required by LWMC.

22. Data will be stored at service provider servers and web application will be hosted at service

provider server as well, if directed by the LWMC. However, LWMC can ask service provider

to deploy both the details on its own servers.

23. Maintenance of Servers for Tracking System installed at LWMC office if require by LWMC.

24. Customization of software with existing practice and as proposed by the LWMC. Providing

necessary software system on desktop as well as web based as per requirement of LWMC for

Vehicle Tracking.

25. Service provider must have round the clock service facility and monitoring control room.

26. System Usage Training of LWMC staff if required by the LWMC.

27. Device must be well concealed and protected from external effects, such as temperature,

humidity, electric shocks, electronics mal-function, hazards, earth-quakes, and water-proof

among other. LWMC will not accept any claim in case of device damage due to above

mentioned factors or any other not mentioned here.

Device must be concealed and placed in protective equipment in case of open machinery type

like tractors/loaders and tractor mounted mech. sweepers. LWMC will not accept any claim in

case of device damage due to non-proper concealing and poor quality of protective equipment.



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It is the responsibility of service provider to make sure the safety of device from all the internal

and external factors

Hardware & Tracking Device Specifications

Real time data transmit

In-built device battery (as back-up. (Minimum 6 hours backup time)

In-built device for data backup (in case data transmission lost, local backup will be

transmitted to server after connection established).

Device must be well concealed and protected from external effects, such as temperature,

humidity, electric shocks, electronics mal-function, hazards, earth-quakes, and water-proof,

among other. LWMC will not accept any claim in case of device damage due to above

mentioned factors or any other not mentioned here.

Device should not affect or alter in-put/out-put of vehicle electrical specifications.

Device must be concealed and placed in protective equipment in case of open machinery

type like tractors/loaders.

Device GPS accuracy must be less than 25 meter. The device should support

GSM/SMS/GPRS/3G/4G networks, the latest technology available in local market.

Built-in data storage capacity, 24 hours backup storage recommended.

Built-in backup battery with higher specs as per market for minimum 6 hours backup

Serial port data connectivity option available.

Minimum 3 Telemetry Inputs/3 Telemetry Outputs for options

Software

Real time data transmission

Customizable to define landmarks and for different type of reports.

Zooming in/out for vehicle current location on pointing device hovering – through small pop-

up screens

(+- 25 meters) Vehicle pin-point accuracy

Street level vector scaled maps/ digital imagery is mandatory.

Ability to integrate changes and ability to reflect it in maps without compromises

Ability to integrate/overlay/add features in Vector scaled map as proposed by LWMC.

Ability to generate different kind of alerts as per requirement.

Ability to control administratively by LWMC.



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Ability to modify some features (as per required by LWMC) in software which will be available

in GUI’s Form.

Web interface should be reflection of all required features.

Multi user option should be available with ability to provide control/limited options.

Features

Vehicle maintenance scheduling

Access level for each user specific to roles

Ignition on/off.

Excess idling

Over-speeding

Battery disconnection alerts

Multi geo-fencing (Union Councils as defined by CDGL, parking sites, workshops, Dump

Sites, Containers etc.)

Maps of Lahore and Punjab initially, later whole country

Landmark visits report

Route Fencing and calculations

Integration with some mechanical tools of Mech. Sweeping and Washing Vehicles so that their

operating report can be integrated with Tracking System if required by LWMC and possible

technically.

Fuel consumption reporting (driven kilometer report)

Other product and service features not mentioned here if required by LWMC.

Reporting

Live reporting.

Daily, weekly, monthly, yearly reporting

Vehicle specific reporting

Raw data availability (for in-house customized reporting/ data-processing)

Estimation (95% accuracy) of fuel consumption, mileages per trip, total area covered vs. actual

area allotted

Route/geo-fence violations

Data shall be provided to LWMC in e-format, as per agreed standards & format

Service provider will generate a report each month against the reliability of data and system,

data loss if any, and working conditions of equipment installed in vehicles.



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Training

Service provider shall train the LWMC staff, within Four (04) weeks after the date of issuance

of the work order, to a level that the LWMC staff must be able to manage vehicle Tracking

Server and Monitoring Software Application.

The Service Provider shall deliver all necessary documents and tools, which are required to

understand, configure, troubleshoot and manage necessary hardware, software, and

infrastructural issues in effective and smooth operations of VTMS if required by LWMC.

Upon completion of such training, project manager will certify that Service Provider has

completed the required training and has provided the entire required document.

Routing of Tracking Data from Server(s) of Service Provider to the Server of LWMC (if

Required)

1. The Service Provider shall arrange for routing of tracking data (GPRS or SMS originated form

Vehicle Tracking Units installed in vehicles) from its server(s) placed locally & abroad to the

server of LWMC.

2. While the tracking data is routed towards LWMC control room, the Service Provider shall

ensure that it continues to receive real-time tracking data on its server also, so that LWMC

could connect to it, should its dedicated server happens to fail; this shall ensure that operations

are not effected in any manner, and smooth working continues till the failed hardware is ready

again.

3. In case if LWMC faces any problems in receiving the tracking data, LWMC will inform the

Service Provider immediately. The service provider shall troubleshoot, diagnose and rectify the

problem within 24 hours of notification of the problem by the LWMC.

Troubleshooting of Server and Monitoring Software Application

In case if LWMC faces any problems in maintenance of Server and Monitoring Software Application,

the LWMC will inform the Service Provider immediately. The service provider shall troubleshoot,

diagnose and rectify the problem within maximum Two (2) day of notification of the problem by the

LWMC. The Service Provider shall provide this service free of cost during the contract period.

Requirement on Map

By Company

Category



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Town Wise

Region Wise

B – Vehicle must have Separate Icons for

Over Speed Vehicles

Vehicle Not on Route

Stopped vehicles

Moving Vehicles

Any Other Violation Vehicles

Excess idling Vehicles

C- History reply feature

D – Map Layers (Can be ON / OFF)

Area Layer

Zones Layer

UCs Layer

Parking Sites

Filling Stations

Workshops

Dumping Sites

Any other Layer Defined By COMPANY

D – Containers On Map with Different Icon’s

All Containers

Assigned Containers

Visited Containers

To Be Visited

Visited but Not Dumped

Also All Group Option must be Available (Vehicle Group Already Defined)

E – Routes on Map

Route Must be defined as Polygonic Area

All routes display on Map

Assigned to selected Vehicle

Assigned to Selected Group

Assigned to Selected Region

Assigned Today

Assigned this week

Administration Panel

COMPANY can Add Container To System

COMPANY can Set age of Container

Can Assign Container To any Vehicle

Can Change Vehicle Type, Region, Zone Etc

Can Change Password of Login

Status Graph

Graph Must be Summaries and Detail



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Link for reports Must be Available From Graph

Vehicle Status In Graphical Shape

o Vehicle At Parking Sites

o Vehicles At Dumping Sites

o Vehicles at Workshop

o Vehicles at Filling Stations

o Vehicle On Route

o Vehicle Not On Route

Container Status Graph

o Visited Container

o To Be Visited

o Visited but Not Dumped

o Over Aged

History of Status

o History of All Status (Vehicle, Container, Routes) Must Be Saved after Every Hour

o All Graphs and reports available for this history

Reports

o Complete Activity Report

o Activity Summary Report

o Reports must be fetch Against Company, Category, Vehicle Type, And Town against

Given Time Period

o Summary Option Must be for Day, Week, Month

o Travel Time, Mileage must be Accurate and available with every relevant report.

o COMPANY Geo Fence Defined In Out Report

o Trip Report Detail (During Trip Start from Parking Site till Pick Container Then

Dump at Dumping Site) Travel Time, Stop time, Number of Container Pick, Mileage

and Other Fields.

o Trip Report Summary

o Beat Report (Travel, Mileage, Time In side Defined Beat ad Outside Defined Beat)

o Beat Summary Report

o Container Visited Detail

o Container Visited Summary

o Dumping Site Visited Report

o Workshop Visited Report

Vehicle Status

o Vehicle Status Page Must Have Reporting Status of Device

o Different Color For Each Problem (Battery , GPS, GSM Problems)

o Different Color Defined On Not Reporting Time

o History of Device Maintenance and N.R.



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KPIs & PENALTY IMPOSITION;

Sr. Service Nature Explanation Monitoring

Frequency

Minimum Acceptable

Level Penalty

1 Service Level

Maintenance of

Device if not

responding- Within

12 hours after

schedule call from

the COMPANY –

Daily/

Weekly/

Monthly

90 %service level

in case of:

80- 90% compliance – 5% of

value of per month service

charges against no. of incidents

(per vehicle per month).

70-80% compliance – 10% of









value against no. of incidents


Up to 50% compliance – 30%

of value of per month service



Live Data

Availability- Data

transmission must

be done within 5

minutes

Daily/

Weekly/

Monthly

90%

in case of:



charges of total invoice cost.








value of Total agent cost.



charges of total /invoice cost.

All calls Alerts of

violations.

Daily/

Weekly/

Monthly

90%

in case of:











value of Total agent cost.



charges of total /invoice cost.



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2

Software/ Web

Portal

The service provider

shall ensure the

24x7 x 365 days

online web portal

without any hitch

and glitch.

Daily/

Weekly/

Monthly

100%

Downtime for 1 hour- 3%

Total invoice cost


Total invoice cost


Total invoice cost


Total invoice cost

Downtime for more than 4

hour- 15% of Total invoice

cost

The service provider

shall ensure the

24x7 x 365 days

online reporting

with all reports

without any hitch

and glitch.

Daily/

Weekly/

Monthly

100%


Total invoice cost


Total invoice cost


Total invoice cost


Total invoice cost



cost

3 Server

Maintenance

The service Provider

will ensure the

proper functioning

of Servers placed at

COMPANY

premises for VTMS

Data:

Daily/

Weekly/

Monthly

90%


Total invoice cost


Total invoice cost


Total invoice cost


Total invoice cost



cost

Pre-Requisites of Technical Evaluation Criteria;

Company must have minimum 5 Govt. Sector clients having minimum total of 2000 +

Fleet and minimum 10 Private sector Clients having minimum total of 5000+ fleet.

Registration with Pakistan Telecommunication Authority Registration with Pakistan Scientific Research Council Tracking Device/Unit must be ISO Certified Service provider must have the facility for customization / development of software as

per requirement of LWMC.

Service provider must have the facility of GIS surveys and data development.



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Service provider must have their own prepared map for integration in the system. Map

of Lahore must be comprises the Lahore Division which includes Sheikhupura, Kasoor

and Nankana.

For GIS based services, map and surveying, service provider must be registered with

Survey of Pakistan in form by its own or by a partner company.

Service provider have to submit the at least 10 projects completed during last five (5)

years with completion certificates by Clients and projects in hand with agreement

copies along with financial strength of projects. Reports Templates of projects

completed by service provider must be submitted against each project and contact detail

of concern official to LWMC for verification.

Service provider must submit the structure of the Firm/company.

Service provider must submit the organogram of the company.

Service provider has to submit the technical proposal with complete methodology and

suggestions. Description of the Approach, Methodology and Work Plan for Performing

the Assignments. Methodology should be based upon the TOR’s mentioned in the bid

document. It should be explained against each TOR.

The Service Provider must have its functional regional office in Lahore.

Evaluation of Technical Proposal:

Company Profile Total Number

a) Years of experience of company – starting from the registration as vehicle tracking service provider (1 number for 1 year experience).

10

b) Number of Similar Assignments for fleet management services (02 number for 1 assignment).

10

c) Value of Similar Assignments (based upon the reporting templates submitted and verified + presentation of projects completed by online or desktop means.

Minimum 4 projects presentation)

40

d) Understanding & Innovativeness 10

e) Approach, Methodology, Work plan for LWMC scope of work (addressing all the points mentioned in scope of work and also reporting requirement)

15

f) Organizational Structure 5

g) Development Team & GIS Section team Profile

10

Total 100

Value of Assignments performed by Service provider will be judged on the basis of

software evaluation. Service provider has to present minimum 4 projects for different

companies (Govt. and Private) with detail description. Minimum 70 marks must be

achieved for technical evaluation.

Stamp & Signature of Bidder ______________________



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TERMS OF REFERENCE (TOR’S) / TECHNICAL EVALUATION CRITERIA FOR

HIRING OF SERVICES OF VEHICLE TRACKING & MANAGEMENT SYSTEM AND

DATABASE MANAGEMENT (LOT-2)

The Service Provider will be awarded this Contract for maintenance, reporting, live availability through

web as well as desktop application and management of database of LWMC vehicle tracking and

management system for the period of 2011-2020. Complete scope of work includes;

1. The LWMC will have the full rights to Audit the systems of service provider related to

LWMC project including the system designing, operational working, Database

Management, Trouble shooting and any other feature which is not mentioned here but

part of LWMC contract/project.

2. Any Audit Agency (Govt. or Private) which perform the function of Audit of LWMC

can also Audit the service provider as described in point-1.

3. The LWMC will have the full rights of Database and Application (Web/Desktop)

related to LWMC Contract/Project. The services provider can only change after the

approval and access granted by LWMC.

4. The access to Database and Application will be available with LWMC and LWMC will

share it with service provider when required.

5. The service provider will share the complete Business Process for Designing of

Application and Database with LWMC within one month after signing of Agreement.

The service provider will follow the instructions to improve the system if required by

LWMC.

6. LWMC will define the users of the system and their rights. The service provider will

follow the instructions passed by LWMC.

7. Service provider will depute a dedicated manager for the correspondence with LWMC.

8. Data synchronization to LWMC server if required by LWMC.

9. Maintenance of Servers for Tracking System installed at LWMC office if require by

LWMC.

10. System Usage Training of LWMC staff if required by the LWMC.

11. Keeping live LWMC old data of tracking for last 09 years. The data must be available

as and when required by LWMC for the time period intimated by LWMC.

12. Data Security and ownership by the service provider for last 09 year tracking data of

LWMC is mandatory for the service provider.

13. Any requirement with respect to Audit for data integration/presentation/reporting for

last 09 year tracking data of LWMC within the required time is mandatory for the

service provider.

14. Device must be well concealed and protected from external effects, such as

temperature, humidity, electric shocks, electronics mal-function, hazards, earth-quakes,

water-proof, among other. The reporting software/application must be based on current

application design with all available reporting features.



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Street level vector scaled maps/ digital imagery is mandatory available with service

provider for data display on web/desktop application.

Training

Service provider shall train the LWMC staff, within Four (04) weeks after the date of issuance

of the work order, to a level that the LWMC staff must be able to manage vehicle Tracking

Server and Monitoring Software Application.

The Service Provider shall deliver all necessary documents and tools, which are required to

understand, configure, troubleshoot and manage necessary hardware, software, and

infrastructural issues in effective and smooth operations of VTMS if required by LWMC.

Upon completion of such training, project manager will certify that Service Provider has

completed the required training and has provided the entire required document.

Troubleshooting of Server and Monitoring Software Application

In case if LWMC faces any problems in maintenance of Server and Monitoring Software

Application, the LWMC will inform the Service Provider immediately. The service provider shall

troubleshoot, diagnose and rectify the problem within maximum Two (2) day of notification of the

problem by the LWMC. The Service Provider shall provide this service free of cost during the contract

period.

Pre-Requisites of Technical Evaluation Criteria;

Company must have minimum 5 Govt. Sector clients having minimum total of 2000 +

Fleet and minimum 10 Private sector Clients having minimum total of 5000+ fleet.

Registration with Pakistan Telecommunication Authority Registration with Pakistan Scientific Research Council Service provider must have the facility for customization / development of software as

per requirement of LWMC.

Service provider must have the facility of GIS surveys and data development.

Service provider must have their own prepared map for integration in the system. Map

of Lahore must be comprises the Lahore Division which includes Sheikhupura, Kasoor

and Nankana.

For GIS based services, map and surveying, service provider must be registered with

Survey of Pakistan in form by its own or by a partner company.

Service provider have to submit the at least 10 projects completed during last five (5)

years with completion certificates by Clients and projects in hand with agreement

copies along with financial strength of projects. Reports Templates of projects

completed by service provider must be submitted against each project and contact detail

of concern official to LWMC for verification.

Service provider must submit the structure of the Firm/company.

Service provider must submit the organogram of the company.



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Service provider has to submit the technical proposal with complete methodology and

suggestions. Description of the Approach, Methodology and Work Plan for Performing

the Assignments. Methodology should be based upon the TOR’s mentioned in the bid

document. It should be explained against each TOR.

The Service Provider must have its functional regional office in Lahore.

The Service Provider must own the data of LWMC tracking system for previous years

and will ensure the live availability/functioning of this data.

Evaluation of Technical Proposal:

Company Profile Total Number

h) Years of experience of company – starting from the

registration as vehicle tracking service provider (1 number for

1 year experience).

10

i) Number of Similar Assignments for fleet management services

(02 number for 1 assignment). 10

j) Value of Similar Assignments (based upon the reporting

templates submitted and verified + presentation of projects

completed by online or desktop means. Minimum 4 projects

presentation)

40

k) Understanding & Innovativeness 10

l) Approach, Methodology, Work plan for LWMC scope of work

(addressing all the points mentioned in scope of work and also

reporting requirement)

15

m) Organizational Structure 5

n) Development Team & GIS Section team Profile 10

Total 100

Value of Assignments performed by Service provider will be judged on the basis of

software evaluation. Service provider has to present minimum 4 projects for different

companies (Govt. and Private) with detail description. Minimum 70 marks must be

achieved for technical evaluation.

Stamp & Signature of Bidder ______________________



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AGREEMENT NO. LWMC/ Dated: -----------------------------

DRAFT CONTRACT

(To be finalized on mutual consensus at the time of signing and to be executed on stamp

papers to be provided by Service Provider)

FOR


AND DATABASE MANAGEMENT SYSTEM (BOTH LOTS)

THIS CONTRACT, together with Appendices A to D which constitute an integral part thereof

(hereinafter referred to as the Contract), is signed on this ____ Day of _____________, 20___;

By and Between

M/s Lahore Waste Management Company, a company registered under section 42 of the

then applicable Companies Ordinance, 1984 having its office registered at 4th floor Shaheen

complex, office no. 4&5, Egerton Road, Lahore through its authorized signatory Managing

Director, LWMC (Hereinafter referred to as the “Client” or “LWMC”, which expression shall

where the context permits include its successors-in-interest and permitted assigns) of the first

part;

And

M/s _________________________________ having its registered office at

_________________________________________ or branch office address

____________________________________ through its authorized signatory

_____________________________________ having CNIC no. ___________________

Address _______________ (Hereinafter referred to as the “Contractor”, which expression

shall where the context permits include its successors-in-interest and permitted assigns), of the

second part.

“(LWMC and the Contractor shall collectively be referred to as the ‘Parties’ and shall

individually be referred to as ‘Party’)

The Parties hereto agree as under:

WHEREAS, LWMC is a company established to develop and manage an integrated Solid Waste

Management System in the city of Lahore. In this regard, LWMC intends to procure the

Services of the Contractor as specified hereunder.



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WHEREAS, the Contractor is desirous of providing the aforesaid Services and submitted and

opened its proposal on/bid on ___________ and the proposal/bid has been deemed successful

for awarding this Contract.

WHEREAS, the Contractor has agreed to offer and LWMC has agreed to procure the envisaged

Services on the terms and conditions set out herein below.

NOW THEREFORE, in consideration of the promises and mutual covenants contained herein

and other good and valuable consideration, the adequacy of which is hereby acknowledged, the

Parties agree as follows:

ARTICLE 1: THE PROJECT

The Assignment for which Services are required to be performed under this Contract is

described in Appendix-A.

The documents forming this Contract are to be taken as mutual explanatory of one another. For

the purposes of interpretations, the priority of the documents shall be in accordance with the

following sequence:

(a) The Letter of Acceptance (LWMC___________ dated )

(b) Appendix-D: Special Conditions

(c) The Contract

(d) Appendices A, B & C

(e) Bid Documents and its schedules etc.

(f) Any other documents forming part of Contract

If an ambiguity or discrepancy is found in the aforesaid Contract Documents, the Client may

issue any necessary clarification or instruction to that effect which shall be final and binding

on the Contractor.

ARTICLE 2: SCOPE OF SERVICES

2.1 The scope of required services (Hereinafter referred to as "Services") to be performed

by the Contractor for this Contract are described in Appendix-A.

2.2 The Contractor further agrees to provide all related services, which are essential and/or

ancillary for the performance of the obligations of the Contractor as may be required

by the Client at any time during the term/duration of this Contract.

ARTICLE 3: TIME SCHEDULE

3.1 Effective Date of Commencement

Effective Date of Commencement of Services shall be as defined in Appendix-B.



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3.2 Time Schedule of Services

The time schedule of Services is given in the attached Appendix-B.

3.3 Extension of Time

The Contract is renewable or extendable upto three years based upon satisfactory

performance of the Contractor and with the mutual consent of both the Parties in case

of services beyond the contract time period for which bids are called. Any and all

extensions in the Contract shall be in writing.

3.4 Time of the Essence

Time is of the essence in this Contract and whenever a date of time is set forth in this

Contract, the same has entered into and formed a part of the consideration of the

Contract.

ARTICLE 4: MODE OF OPERATION

4.1 Obligations of the Contractor

1) The Contractor shall perform Services as an independent Contractor in accordance with recognized professional standards, applicable laws and rules.

2) The Contractor shall appoint a dedicated Manager named in Appendix-D who shall represent the Contractor for purposes of this Contract and shall be responsible for the

administration of the Contract including performance of Services thereunder. He shall

remain in contact with the representative of the Client to keep him fully informed on

all matters relating to the provision of Services by the Contractor.

3) The Contractor shall carry out the Services with due diligence and efficiency and in conformity with standard professional practices and regulations.

4) The Contractor shall ensure the adherence and full compliance to the Terms and Conditions of this Contract and Appendices attached.

5) The Contractor shall act at all times so as to protect the interests of the Client and shall take all reasonable steps to keep all expenses to a minimum consistent with sound

economic and professional practices.

6) The Contractor shall furnish the Client such information relating to the Services as the Client may from time to time reasonably request.

7) Except with the prior written approval of the Client, the Contractor shall not further assign or transfer or outsource the Contract for Services or any part thereof nor engage

any other independent Contractor or sub-Contractor to perform any part of the

Services.



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8) The Contractor agrees that no proprietary and confidential information received by the Contractor from the Client shall be disclosed to a third party unless the Contractor

receives a written permission from the Client to do so.

9) The Contractor shall procure, if applicable, all necessary government or semi-government approvals, licenses, permits, registrations etc. and ensure that the same

shall remain valid during the term of the Contract.

10) The Contractor shall strictly comply with all applicable laws, rules and regulations relating to the establishment.

11) The Contractor shall not use trade name, trade mark or design affixed to or used in connection with the Scope under the Contract.

12) In case of any mishap due to negligence by the Contractor, the Contractor will good the loss sustained by Client or third party involved in the incident. In all such

circumstances, the Client will be authorized to deduct the amount of said loss from the

monthly billing or any amount due to the Contractor under this Contract.

4.2 Obligations of the Client

The Client shall provide to the Contractor:

1) All necessary data/documents/reports, as listed in Appendix-A, that may be required

by the Contractor for performing the Services within the Time Schedule given in

Appendix-B.

2) The Client shall designate a person named in Appendix-D to act as its representative

on all matters pertaining to this Contract and to fully cooperate with the Project

Manager of the Contractor.

3) The Client shall take all necessary measures to make timely payments to the Contractor

as stipulated in Article 5, hereof.

ARTICLE 5: REMUNERATION FOR SERVICES AND SCHEDULE OF PAYMENT

1) In consideration of the satisfactory provisioning and delivery of Services and related services (if any), the Client shall pay a remuneration for the proper, complete and

delivered Services by the Contractor strictly in accordance with Appendix-C. The

remuneration quoted in Appendix-C shall remain fixed and valid during the duration

of Contract including any extension (s) and shall not subject to variation on account of

escalation.

2) All payments to the Contractor are subject to the compliance by the Contractor of its obligations hereunder including statuary obligations.

3) All payments to the Contractor are subject to applicable taxes, fees, deductions and penalties in terms of this Contract.



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ARTICLE 6: TERMINATION

6.1 End of Services

The Contract shall come to an end when, pursuant to the provisions hereof, the Services

have been properly and successfully provided and performed and the payment of

remunerations for the proper and complete Services have been made.

6.2 Termination by the Client

6.2.1 In case of occurrence of any of the following “Event of Default” by the Contractor, the

Client may forthwith, in writing, terminate this Contract:

a) If the Contractor fails to provide the Services within the stipulated timeframes and in accordance with the provisions of this Contract.

b) If the Contractor violates or breaches, or materially fails to fully and completely observe, keep, satisfy, perform and comply with, any agreement, term, covenant,

condition, requirement, restriction or provision of this Contract or any of the Contract

Documents and does not cure such violation, breach or failure within 20 days after the

Client gives Contractor written notice of such violation, breach or failure, or, if such

violation, breach or failure can be cured but not within 20 days with the use of diligent

efforts, if the Contractor does not commence to cure such violation, breach or failure

within such 15 days period.

c) If the Services provided does not conform to any requirements of the Client and subject to the same being informed to the Contractor in writing the same is not replaced or

rectified within 15 days or as required.

6.2.2 The Client may, by a written notice of thirty (30) days to the Contractor, terminate this

Contract, in whole or in part, without assigning any reason whatsoever. All payable and

undisputed accounts for the proper and completed Services, as determined by the

Client, between the Client and the Contractor shall be settled not later than thirty (30)

days of the date of such termination.

6.3 Termination by the Contractor

The Contractor may suspend the Contract by a written notice of sixty (60) days only if

the Contractor does not receive payments due under this Contract for the proper and

completed Services within 30 days of submission of its accepted invoice. If the payment

is still not made to the Contractor after 30 days of notice of suspension, the Contractor

may terminate this Contract in whole or in part by giving sixty (60) days advance notice

of intent to terminate. If the Contract is terminated by the Contractor under such

circumstances, the Client shall pay, within a period of thirty (30) days from the date of

effect of such notice of intent to terminate as referred above, all payments due to the

Contractor for the properly delivered and completed Services.



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ARTICLE 7: FORCE MAJEURE

The term "Force Majeure" as employed herein shall mean acts of God, strikes, lock-out or other

industrial disturbances, acts of public enemy, wars, blockades, insurrection, riots, epidemics,

landslides, earthquakes, storms, lightning, floods, washouts, civil disturbances, explosions and

any other similar events, not within the control of either Party and which by the exercise of due

diligence neither Party is able to overcome.

If either Party is temporarily unable by reason of Force Majeure to meet any of its obligations

under the Agreement, and if such Party gives to the other Party written notice, of the event

within fifteen (15) days after its occurrence, such obligations of the Party, as it is unable to

perform by reason of the event, shall be suspended for as long as the inability continues. Neither

Party shall be liable to the other Party for loss or damage sustained by such other Party arising

from any event referred to as Force Majeure or delays arising from such event. Force Majeure

shall not include inability to perform due to lack of skills, expertise, insufficiency of funds or

failure to make any payment required under the Contract.

ARTICLE 8: RESOLUTION OF DISPUTES

8.1 The Parties agree that in case of any dispute regarding the quality of the Services and/or

any related services the decision of the Client shall be binding and final.

8.2 The Parties agree that in all other disputes, differences and questions which has been

the subject of a notice of dissatisfaction shall be finally settled as per provisions of

Arbitration Act 1940 (Act No. X of 1940) and Rules made there under and any statutory

modifications thereto. Arbitration proceedings shall be conducted by a sole arbitrator

appointed by mutual consent of the parties. The decision of the arbitrator shall be final

and binding on each party.

8.3 The venue for arbitration shall be in Pakistan as given in Appendix-D.

ARTICLE 9: APPLICABLE LAW

This Contract shall, in all respects, be read and construed and shall operate in conformity with

the applicable Laws of Pakistan. The Parties further consent and submit to the jurisdiction of

the Courts in Lahore.

ARTICLE 10: CONTRACT AMENDMENT

No variation in or modifications to the Appendices shall be made, except by a written

amendment signed by the Parties hereto, with mutual consent.

ARTICLE 11: NOTICE

Failure of a Party to timely and promptly communicate a change in its address shall not affect

a communication duly given or made in accordance with Article 11. Any and all notices given

by any of the Parties under this Contract shall be in writing and in English:



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The mailing address for purpose as deemed suitable are as follow:

To: The Client;

Managing Director,

M/s Lahore Waste Management Company,

Office# 4 & 5, 4TH Floor, Shaheen Complex, Egerton Road,

Lahore.

To: The Contractor

__________________________________

____________________________________

Branch office,

___________________________________

___________________________________

Or to such other address as either of these Parties shall designate by notice given as required

herein. Notices shall be effective when delivered. Each Party shall promptly inform other Party

for change in address otherwise other Party shall not be responsible for non-delivery of any

notice and the same shall be considered as delivered.

ARTICLE 12: VALIDITY AND CHANGE IN LAW

If after the execution of this Contract, any Party cannot perform any of its obligations

hereunder, or is adversely and materially affected due to the promulgation or amendment of

any law, rules, regulations or policy decisions of their respective Governments or regulators,

the Parties shall pro