Technology Readiness in Michigan

Intra-Michigan Consortium

E-Rate

MAEDS 2014

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E-Rate Project Manager

Bill Thompson

• Macomb Intermediate School District (MISD)• Computer/Network Operations Manager

• Forty years at MISD in Technology Department

• Involved with E-rate since “Day 1”• Experience as School, District and Consortium

MAEDS 2014

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E-Rate Project Manager

Josh Hayes

• Wexford-Missaukee ISD (WMISD)• Technology Coordinator

• 15 Years in Technology Department

• Involved with E-rate for 7 years• Experience as School, District and Consortium

MAEDS 2014

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E-Rate Advisory Committee

IMC• Tom Johnson

GMEC• Beth Soggs• Jim Rarus

KIC• Phil Carolan

RNMC• Jason Kronemeyer• Darren Schiltz

SWMC• Sam Accorso• Ben Daugherty

LEA• Craig McBain• Joe Bouman

MAEDS 2014

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E-Rate Benefits to Local Districts

Drive costs down as low as possible

Simplify E-Rate filing

Make sure all legal assurances are met

Exploit E-Rate to the most benefit

MAEDS 2014

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E-Rate Deliverables Y1

Design and implement a statewide bid for Internet connectivity

Establish training for school staffs and consultants that oversee the USF process will be ongoing and will integrate the statewide bid process

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E-Rate Deliverables Y1

Develop state master contracts that districts can leverage to drive down their cost of Wide Area Network (WAN) connectivity

Successful implementation and utilization should ensure that every school has enough Internet bandwidth to take high stakes online assessments

MAEDS 2014

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E-Rate “E-rate Central”

Provide technical assistance and training to schools

Regular Communication with the Michigan E-Rate community

Regular coordination and support of E-rate consortiums and E-rate

applicant consultants

MAEDS 2014

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E-Rate “E-rate Central”

Serve as a point of contact for E-Rate reviewers seeking additional help in resolving issues with applicants

Monitor, track, alert and intervene to ensure that E-rate funds are obtained/recovered in a timely manner

Participate on the MDE’s behalf in the State E-Rate Coordinators' Alliance (“SECA”)

Provide technical assistance and bid support for statewide bid

MAEDS 2014

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E-Rate Cost Savings\Benefits

Vendors cut prices by over

50% from 2012 bids

ISD’s have been

connected

Increased access

Districts have seen lower

prices in local bids

MAEDS 2014

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E-Rate Walkerville Public Schools

Alone

Region

Expanded Region

TRIG

$0 $200 $400 $600

Cost per Mb

Cost per Mb

MAEDS 2014

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E-Rate Ludington Area Schools

Alone

Region

TRIG

$0 $5 $10 $15 $20 $25 $30

Cost per Mb

Cost per Mb

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E-Rate West Shore ESD

Pre TRIG

After TRIG

$0 $5 $10 $15 $20 $25

Cost per Mb

Cost per Mb

MAEDS 2014

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E-Rate Wexford-Missaukee ISD

Pre TRIG

After TRIG

$0 $5 $10 $15 $20 $25

Cost per Mb

Cost per Mb

MAEDS 2014

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E-Rate Cost Savings

Survey Sent out to ISD’s• Years

• 2012-2013• 2013-2014• 2014-2015

• Questions• Aggregate Internet Bandwidth (in MB)• Annual Aggregate Connectivity and Internet Cost -

pre-discount• Total number of students served

MAEDS 2014

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E-Rate Cost Savings

37% reporting

• $1,314,371

• 3.26% increase in spending

• 256% increase in bandwidth

• 60% reduction in per MB cost

MAEDS 2014

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E-Rate 2.0 Changes

Multi-year contracts (up to five years) will be reviewed in depth only in the first year

Technology plans will not be required Lower-dollar purchases of

“commercially-available business-class Internet services” will be exempt from competitive bidding rules

MAEDS 2014

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E-Rate 2.0 Changes

E-rate support will be eliminated for:• Paging• Email• Web hosting• Voice mail• Directory

assistance

• Text messaging• Custom calling

features• Direct inward

dialing (“DID”)• 900/976 call

blocking• Inside wire

maintenance plans

MAEDS 2014

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E-Rate 2.0 Changes

Phased out support for voice including: • Local & long distance phone service (POTS)• 800 service• Satellite telephone• Centrex• Wireless telephone service, including

cellular• Voice over IP• Circuits dedicated to providing voice

servicesMAEDS 2014

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E-Rate Year 2

Reduce local district cost, effort and risk; while increasing access to Internet bandwidth for Michigan students

MAEDS 2014

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E-Rate Year 2 Goals

Refine the Statewide TRIG E-Rate consortium and establish Master Contracts

Leverage cumulative purchasing power and to provide participating TRIG districts with highly competitive pricing for connectivity

Participating TRIG districts use statewide USAC/E-Rate Form 470, reducing bidding, legal and service costs

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E-Rate Year 2 Goals

Participating TRIG districts have the connectivity and support structure to successfully complete high stakes assessments in the future

To ensure that the needs of all stakeholder districts are considered throughout the implementation of the Technology Readiness Grant

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E-Rate Year 2 Activities

Coordinate statewide USF/E-Rate bid and bid results• Internet Connectivity • Web Hosting• VOIP

Provide E-Rate Statewide Coordination Services of behalf of MDE (E-Rate Central)

MAEDS 2014

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E-Rate Year 2 Activities

Internet Connectivity RFP• Released 9/19/14• Request for clarification 9/29/14• Clarifications and/or answers 10/8/14• Bid opening 10/20/14• Award 11/17/14• Agreements finalized 12/19/14

• http://22itrig.org/activities/activity-one-a/rfp/

MAEDS 2014

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E-Rate Year 2 Activities

VOIP RFP• Released 9/19/14• Request for clarification 9/29/14• Clarifications and/or answers 10/8/14• Bid opening 10/20/14• Award 11/17/14• Agreements finalized by 12/19/14

• http://22itrig.org/activities/activity-one-a/rfp/

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E-Rate Year 2 Activities

Web Hosting• Posted 10/14/14• Request for clarification 10/29/14• Clarifications and/or answers 11/5/14• Due 11/20/14• Award 12/15/14

• http://22itrig.org/activities/activity-one-a/rfp/

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E-Rate Year 2 Activities

Provide E-Rate training opportunities

Coordinate efforts with ISDs, LEAs, MDE and Michigan Legislature

Develop online Bid-evaluation tool

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E-Rate Year 2 Activities

Provide E-Rate training opportunities

• 2014 TRIG Workshops

• Other Trainings

• Webinars

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E-Rate Year 2 Activities

Develop online Bid-evaluation tool

• http://trig.drivepath.info/

MAEDS 2014

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E-Rate

TRIG E-Rate ActivityWebsite:

http://22itrig.org/activities/activity-one-a/e-rate-20/

E-Rate Central

Website: www.e-ratecentral.com

Newsletters: www.e-ratecentral.com/subscribe.asp

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E-Rate

?MAEDS 2014