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TECHNOLOGY REPLACEMENT PLAN
INFORMATION REPORT NO. 5AUGUST 15, 2017
DR. JACQUELINE PEREZ, ASSISTANT SUPERINTENDENT, EDUCATIONAL SERVICESSTEPHEN DICKINSON, CHIEF BUSINESS AND FINANCIAL OFFICERFRANK SCHLUETER, DIRECTOR, EDUCATIONALTECHNOLOGY AND INFORMATION SERVICES
PURPOSE
• Discuss a proposal to replace aging Teacher Laptops and keep them current with an ongoing Replacement Plan
• Propose an ongoing replacement plan for Student Devices (Chromebooks)
• Propose an ongoing replacement plan for Staff Computers
• Describe the roll-out and implementation plan
GUSD LCAP PRIORITIES
3
1-1:Improveacademicachievement forall students.1-2:Ensureallstudentsarecollegeand/orcareerreadyupongraduation.
MaximizeStudent
Achievement
1
2-1:Supportthesocial,emotional,andphysicalneeds ofall students.2-2:Provideservicesandconditionsthatsupportstudentlearning.2-3:ProvideteacherswithtoolsandtrainingtoimplementStateacademicstandards.2-4:ProvidestudentswithaccesstosupportinterventionsandInstructionaltoolsforlearning.
CreateaCulture
ofLearning
2
3-1:Createapositiveenvironmentandopportunitiesforstudentstoconnectwiththeirschoolandcommunity
3-2:Engagefamiliesandcommunitytosupportstudentlearning.Increase
Engagement
3
TEACHER LAPTOPS
Selection Process
1. Request for Proposal (RFP)
2. Utilize a Device Comparison Matrix
3. Pilot the devices with 22 K-12 participants
4. Survey the participants after usage
TEACHER LAPTOPS:DEVICE COMPARISON MATRIX
CLOSING SURVEY: FEATURES
CLOSING SURVEY: RECOMMENDED DEVICE
LAPTOP IMPLEMENTATION
Quantity Wave 1 Wave 2 Wave 3 Wave 4 Wave 5 Add'l Waves
Teachers 1200 ✓ ✓ ✓
Supt. / Asst. Supt. 6 ✓
Directors 17 ✓
Principals 30 ✓
Assoc./Asst. Principals 29 ✓
Counselors 30 ✓
Occupational Therapist 13 ✓
Psychologist 34 ✓
Speech/Language Therapist 17 ✓
Nurse 16 ✓
Other 600 ✓
STUDENT DEVICES: CHROMEBOOKS• LCAP Goal 2.4: student-to-device ratio shall be 3 to 1
• January 2014: GUSD began purchasing Chromebooks
• June 2014: Chromebook quantity reached 1,300
• June 2015: Chromebook quantity reached 4,900
• June 2016: Chromebook quantity reached 8,400
• Today GUSD has almost 10,000 devices
• Some Chromebooks are reaching their 4 year life expectancy
STUDENT DEVICES: CHROMEBOOKS
Chromebook FiguresProduct Life Cycle (yrs): 4
Name of Students: 26,000
Student to Device Ratio: 3 to 1
Quantity Chromebooks Needed for 3:1: 8,667
Chromebook Replacements Needed Annually: 2,167
Annual Chromebook Costs
Item Cost (ea.)
Quantity Needed per
Year Cost per Year
Chromebook $ 302 2167 $ 654,333
RECOMMENDATION
• Allocate $352,590 annually for five years for the lease of 1,200 Lenovo Yoga 370 laptops for teachers
• Allocate approximately $66,000 one time to provide all teachers with capability to wirelessly project to their classroom displays
• Allocate $654,333 annually to sustain the quantity of Chromebooks needed for a 3-to-1 student/device ratio
• Allocate $220,000 annually to sustain other staff computers
QUESTIONS?THANK YOU.
