Telemedicine and Video Conferencing

Roadmap Presentation for Committee on Technology and Architecture

Tim GreerSOM , SFGH Dean’s Office

February 8, 2012

Architecture

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Video Conferencing 2011-2012

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Telemedicine 2011-2012 (ongoing)

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Table listing of projects

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Videoconferencing Projects Start EndUCSF Videoconferencing Solutions Group November 2011 November 2011Web Resources Deployed October 2011 April 2012Med Ctr. Rooms Connected November 2011 February 2012Audio Integration Pilot November 2011 March 2012Consumer Video Gateway November 2011 June 2012MOVI rollout and growth November 2011 March 2012Develop Training November 2011 March 2012Link with VA November 2011 June 2012Other Rooms Connected November 2011 December 2012Room Onboarding Process December 2011 March 2012Use Policies February 2012 March 2012Audio Integration Production March 2012 June 2012

Telemedicine Projects Start EndBerkeley JMP Build Out November 2011 February 2012TelePharmacy November 2011 February 2012Diabetic Retinopathy w/PACS November 2011 April 2012MLRC November 2011 April 2012City Fiber Ring (Phased) November 2011 April 2012360 HIV November 2011 April 2012VMI Carts November 2011 April 2012TeleDentistry November 2011 April 2012TelePsychiatry (Phased) November 2011 May 2012Neo-Natology NICU/PICU Moffet Hospital November 2011 June 2012SFCCC CTN Grant November 2011 July 2012COPC Clinic Medical Cart Deployment (Phased)November 2011 July 2012Medical Peripherals November 2011 July 2012UCSF Fresno November 2011 Sept 2012

Top three priorities

1. Portfolio Management (Bill Moys)

– Group resource coordination & contention resolution.

– Analyze & integrate additional projects we would like to pursue in 2012

2. Training and Support (job posted)

– Prop 1D funded equipment only. No support, operations, or training.

– To staff UCSF Video Conferencing Solutions Group

– Level 2 support, R&D, testing, documentation , support.

– Develop & publish onboarding process.

– Develop and deliver high quality training to end users, first level support, desktop team,SMEs, and new clients

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Top three priorities

3. Business Analyst-12 months (job posted)

– Web Documentation: (directory, getting started, FAQs, solutions matrix, facilities map, complete room instructions, best practices, other documents as required.)

– Workflow development (service desk/triage/MOVI)

– On-boarding coordination

– Development & publishing of Use policy and guidelines

– Work with Solutions group on deliverables related to documentation, client engagement, and policy.

– Evangelism and engagement of internal and external partners

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Benefits / Savings

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Savings via use of Videoconferencing

Number of rooms in 2012 (NOT classrooms) 20Number of meetings per week per room 2Number of people "connected" not traveling 4Number of trips per meeting (to and from) 2Number of trips saved by MOVI per week 40Length of trip (in minutes) 30Salary cost while on trip (per hour) $60Cost of Fuel (per gallon) $4

Number of hours saved per year 10400Fuel savings (1/2 hour drive at 4Gal/hr) 33280

Salary savings (increase in efficiency) per year $624,000Fuel cost savings per year $133,120

Total annual cost savings $757,120

Metrics of Success

• Execution of projects listed above

• Tracking and measuring use

• Annual review

• Growing use

• Others?

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