Telling Your Story: Part 2Class and Organization Presentations

Objectives

We will identify ways to integrate personal touches for speeches in order to connect with and inspire others We will learn how to secure an audience and share our stories We will learn logistics to secure and execute a presentation

Why Does This Matter?

We are the Sanford Inspire Program. Our mission is to inspire others to value and pursue the profession that we believe in. We also want to connect with as many students as possible in the hopes that they will share our story with their peers. Additionally, we want to present to as many students as possible, and drive them to events in order to secure leads for our Recruiters.

The Girl Who Silenced the World

Lessons Learned

Introduces herself and her missionEmphasizes main pointsProvides real life examples and relevancePoses thought-provoking questionsDiscusses current eventsProvides anecdotes from own experienceProvides anecdotes from others’ experienceIdentifies with the audience membersPoses a call to actionUses data and statisticsRemains polite and confident at all times

Your Plan to Silence the World

- The Institute of Learning

Crafting Your Speech

We need to get across certain key points/objectives within a short amount of time.Your speech will inspire students, drive attendance to upcoming events, and encourage students to meet with Recruiter.Review TemplateSpeech due by 8/14

Steps for Securing Course or Organization Presentations

- The Institute of Learning

Overview of the Process

Identify the courses or student organizations where you would like to presentUse template to email professors or leaders to ask for permissionLog the names of contacts in Google DocsReview your speech and tailor it to that specific groupSend a reminder to the professor about your upcoming visitExecute your presentationLog your presentation and notes in the Google DocGive student information cards to your CMSend Thank You email to professor or leader

Identifying Courses for Presentations

Access the Faculty Allies Google Doc to find a list of course where you might want to present.

Courses are sorted by campus and times and dates are listed.*Tabs that say EH are courses that are offered in the Teachers College to all ASU students.Tabs that say LL are all the general education, lower level courses.The final tab is a master list of all the courses we will find throughout the document.

Identifying Organizations for Presentations

Access the ASU Clubs and Organizations Google Doc to find a list of courses you might want to present to.

Organizations are sorted by campus and times and dates are listed.*There is a tab for culturally focused groups.There is a tab for Greek Life, this includes all types of sororities and fraternities.If you are in a club or organization, this should automatically be yours. These should be some of the first groups you present to.

Emailing Professors and Leaders

Use the template provided to email professors and student leaders.

If you know the professor or student leader you can be less formal and more personal, but still professional.

It is best to email between 7 to 10 professors and leaders at once. Email them at least 2 weeks before you want to speak. You won’t hear back from them all at the same time.

Make sure you do not attempt to meet with more than one group at the same time.

If you do not hear back from the professor within 3 days, forward the initial email with a polite follow-up message.

What might you say in your email?

Logging in Google Docs

Once you send the email to professors or leaders:HIGHLIGHT the row for that person you emailed on the appropriate Google Doc in YELLOW.Put your initials in the CCC INITIALS column.Put the date you sent the email in the DATE column.Once you’ve presented, highlight the yellow row GREEN.

Reviewing and Tailoring Your Speech

Before you go to present to the class or organization:Identify any points you should focus on (i.e. math, science, minority groups, social justice, etc.) based on the group for which you are presenting.Read through your speech and tailor it for that specific group.Identify what you will be driving students to at that particular presentation (i.e. meetings with a CM, info sessions, etc.).

Reminding Professors and Leaders

Before you go to present to the class or organization:Email with a reminder a day or two in advance (also notify your CM of any presentation schedule changes).State in your reminder the date and time you will be there and thank them again in advance for allowing you to present.You do not need to log that you sent the reminder, but it is ALWAYS an expectation.

Schedule when you need to send these in your calendar or planner.

Executing Your Presentation

Arrive early and list any relevant information on the whiteboard (i.e. name, email, event info, etc.).Be sure to shake professor or leader’s hand and thank them again personally and publicly when you begin speech.Hand out student information cards and have students complete these. Tell them you need to collect information on every student you meet with but they will not be contacted unless they check the “follow up” box.Bring and leave plenty of “leave behind info.” Give extra to the professor or leader.

Logging Leads

Enter your student info card information into the Prospect Contacts Google Doc within 3 days of your presentation.Gather student info cards from Student Ambassadors once a week and enter the information within 3 days of receipt.Give student info cards to CM during your check-in.

Thanking Professors and Leaders

Send a Thank You email to the professor or leader you presented to within 24 hours of your presentation.Follow the template but also consider adding personal touches.

Example: If the professor told you about another course they teach, about their path to education, etc. mention something about that in the Thank You.Example: If a student leader told you they have an event coming up, wish them luck.

Closing

- The Institute of Learning

Did We…

Identify ways to integrate personal touches for speeches in order to connect with and inspire others.Learn how to secure an audience to tell our stories to.Identify and learn logistics to execute an presentation from start to finish.

Reflection

Go through each step on Slide 9, thinking back to what each step entails. Put a + next to those you feel comfortable in executing, a – next to those that will require more effort and thought.

Questions? Comments?

Thank you.Drew Shaw

en_klarc@asu.edu

SanfordInspireProgram.orgCopyright © 2014 Arizona Board of Regents, All rights reserved