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Templates – Graphs
US Business Group
General rules Presenter/timing
Bar and column graphs Presenter/timing
Line and combination graphs Presenter/timing
Area graphs Presenter/timing
Pie graphs Presenter/timing
Scatter plot and bubble graphs Presenter/timing
Agenda
Create graphs using the native PowerPoint chart software, rather than pasting graphs from Excel
Participation in Harley Davidson conventions, 1998-2002Thousands of people
CAGR1998-2002
68%
47
16
25
32
0
5
10
15
20
25
30
35
1998 1999 2000 2001 2002E
Title is bold, with the time period appearing after a comma. Always write out the year in full. The optional subtitle provides additional info on the data and is not bold, italics, 2 points smaller than the title. Line spacing is 1
Axis titles are optional and should not be used if the information is given elsewhere or is self-evident
The CAGR block should be placed to the right of the graph. Font size should be close to that the graph’s data labels
In general, use whole numbers unless you have a specific reason for including decimals
When the data refers to projected or estimated figures, add “E” to the year label
When used, axis tick marks should be placed on the outside of the axis
Remember to adjust the document title tracker when you create a new document. It should match the name of the PowerPoint file
In general, include all relevant information while keeping the graph as simple as possible
Cumulative number of Rhodes Scholars, 1900-1980Harvard vs. Yale
4 716
2532
28
20
50
99
0
20
40
60
80
100
120
1900 1920 1940 1960 1980
Yale Harvard
All numbers in the graph (data and axis labels) should be the same size. Text labels may be smaller if necessary
Do not add unit symbols (e.g., $ or M) to the axis labels (except for %).
Set the intervals to the largest reasonable value possible
In general, do not use borders on bars, columns, pie pieces, et cetera
If a legend is needed, place it to the right of the graph or within the plot area. Do not add a border and set the font to roughly the same size as the data labels
If resizing graphs in the main PowerPoint application, make sure to use only the corner object boxes (see diagram)
Make sure that the graph is resized with the same aspect ratio (vertical/horizontal proportions)
If the text becomes distorted, undo immediately!
The safest way to change the size or position of graph elements is to do so within the native graph application itself
47
16
25
32
0
5
10
15
20
25
30
35
1995 1996 1997 1998E 1999E
Use the corner object boxes only when resizing graphs! It is also advisable to hold down the <shift> key when doing so
When choosing colors for adjacent graph elements, be sure to alternate light and dark colors (examples from the color palette shown below):
Growth in color bars, 1990-2000Millions of Pixels
610 10
6
10 103
5 7
5
79
0
5
10
15
20
25
30
35
40
45
1990 1995 2000
1
3
4
If you want to insert a callout, use this type of text box, not the yellow ones used in this document for editorial comments
If a given data element is too small to fit a data label, place the label outside in a separate text box
Try to use colors from the main color palette as muchas possible
Select from the palette shown below for box fills, graphs, shadows, and other color elements
Fill
R-0
G-52
B-102
Accent
R-239
G-196
B-089
Accent 2
R-040
G-108
B-026
Accent 3
R-255
G-245
B-200
Title Text
R-222
G-029
B-014
Shadow
R-153
G-153
B-153
R-204
G-204
B-153
R-073
G-133
B-163
R-67
G-67
B-148
Additional colors, if needed
R-255
G-254
B-243
General rules Presenter/timing
Bar and column graphs Presenter/timing
Line and combination graphs Presenter/timing
Area graphs Presenter/timing
Pie graphs Presenter/timing
Scatter plot and bubble graphs Presenter/timing
Agenda
Bar graph, 1 data series
Title, time periodSubtitle
6
10
7
24
15
0 5 10 15 20 25 30
Category A
Category B
Category C
Category D
Category E
Axi
s t
itle
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Bar graph, 2 data series
6
10
7
24
15
6
10
7
24
15
0 5 10 15 20 25 30
Category A
Category B
Category C
Category D
Category E
Dataset 1
Dataset 2
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Bar graph, 12 categories
6
10
7
24
15
13
7
8
10
4
22
28
0 5 10 15 20 25 30
Category A
Category B
Category C
Category D
Category E
Category F
Category G
Category H
Category I
Category J
Category K
Category L
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Stacked bar graph
6
10
10
24
15
6
10
10
24
15
3
5
7
12
8
5
7
9
14
10
1
3
4
10
6
0 10 20 30 40 50 60 70 80 90
Category A
Category B
Category C
Category D
Category E
Dataset 1
Dataset 2
Dataset 3
Dataset 4
Dataset 5
21
35
40
84
54
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
When necessary, give the total for the column in a separate boxTitle, time period
Subtitle
Axi
s t
itle
Axis title
100% stacked bar graph
6
10
10
24
15
6
10
10
24
15
3
5
7
12
8
5
7
9
14
10
1
3
4
10
6
0% 20% 40% 60% 80% 100%
Category A
Category B
Category C
Category D
Category E
Dataset 1
Dataset 2
Dataset 3
Dataset 4
Dataset 5
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
These “series lines” are optional and can be turned on and off under “Format Data Series/Options”
Title, time periodSubtitle
Axi
s t
itle
Axis title
Column graph, 1 data series
CAGR1998-2002
xx%
47
16
25
32
0
5
10
15
20
25
30
35
1998 1999 2000 2001 2002E
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Column graph, 2 data series
47
16
25
32
8
14
32
50
64
0
10
20
30
40
50
60
70
Category A Category B Category C Category D Category E
Column 1
Column 2
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Column graph, 2 data series, 15 categories
47
16
25
32
4 6
1823
12 11
5 3
17
98
14
32
50
64
812
36
46
24 22
106
34
18
0
10
20
30
40
50
60
70
Catego
ry A
Catego
ry B
Catego
ry C
Catego
ry D
Catego
ry E
Catego
ry F
Catego
ry G
Catego
ry H
Catego
ry I
Catego
ry J
Catego
ry K
Catego
ry L
Catego
ry M
Catego
ry N
Catego
ry O
Column 1
Column 2
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Stacked column graph
6 10 1015
246
10 10
15
24
3
5 7
8
12
5
79
10
14
1
34
6
10
0
10
20
30
40
50
60
70
80
90
Category A Category B Category C Category D Category E
Dataset 5
Dataset 4
Dataset 3
Dataset 2
Dataset 1
21
3540
84
54
CAGRCategories A-E
xx%
xx%
xx%
xx%
xx%
xx%
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Total
Title, time periodSubtitle
Axi
s t
itle
Axis title
CAGRCategories A-E
xx%
xx%
xx%
xx%
xx%
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
6 10 10 15 24
6 1010
15 24
3 57
8 12
5 7 9 10 14
1 3 4 6 10
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Category A Category B Category C Category D Category E
Dataset 5
Dataset 4
Dataset 3
Dataset 2
Dataset 1
100% stacked column graph
Waterfall chart, single step
20
20
20
20
20
20
20
140
0
20
40
60
80
100
120
140
A B C D E F G H
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Waterfall chart, double step
20
20
20
20
20
20
20
140140
0
20
40
60
80
100
120
140
A B C D E F G H I
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Half-size bar and column graphs
4
7
16
25
32
0
5
10
15
20
25
30
35
1998 1999 2000 2001 2002E
16
32
7
25
18
0 5 10 15 20 25 30 35
Category A
Category B
Category C
Category D
Category E
Source: (a) source for first graph; (b) source for second graph.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Title, time periodSubtitle
Axi
s t
itle
Axis title
Half-size stacked column graphs
Source: (a) Source for first graph; (b) Source for second graph.
6 10 10
6 1010
3 57
5 79
3 41
0%
20%
40%
60%
80%
100%
Category A Category B Category C
Dataset 5
Dataset 4
Dataset 3
Dataset 2
Dataset 1
610 10
6
10 103
5 7
5
79
3
4
1
0
5
10
15
20
25
30
35
40
45
Category A Category B Category C
Dataset 5
Dataset 4
Dataset 3
Dataset 2
Dataset 1
Title, time periodSubtitle
Axi
s t
itle
Axis title
Title, time periodSubtitle
Axi
s t
itle
Axis title
Half-size waterfall charts
20
20
20
20
20
100
0
20
40
60
80
100
A B C D E F
Source: (a) Source for first graph; (b) Source for second graph.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Title, time periodSubtitle
Axi
s T
itle
Axis title
20
20
20
20
20
100
0
20
40
60
80
100
A B C D E F
One-third-size bar and column graphs
Axi
s t
itle
Axi
s t
itle
Source: (a) Source for first graph; (b) Source for second graph; (c) Source for third graph.
16
32
7
25
18
0 10 20 30 40
A
B
C
D
E
Axi
s t
itle
4
7
16
25
32
0
5
10
15
20
25
30
35
1998 1999 2000 2001 2002E
15
7
12
25
21
0
5
10
15
20
25
30
1998 1999 2000 2001 2002E
Axis title Axis titleAxis title
Title, time perioda
SubtitleTitle, time periodc
SubtitleTitle, time periodb
Subtitle
One-third-size waterfall and stacked column graphs
Axi
s t
itle
Axis title
Source: (a) Source for first graph; (b) Source for second graph; (c) Source for third graph.
20
20
20
20
20
100
0
20
40
60
80
100
A B C D E F
10 10
10 10
5 7
79
3
4
0
5
10
15
20
25
30
35
40
45
Category A Category B
10 10
1010
57
79
3 4
0%
20%
40%
60%
80%
100%
Category A Category B
Title, time perioda
SubtitleTitle, time periodc
SubtitleTitle, time periodb
Subtitle
Axi
s t
itle
Axi
s t
itle
Axis title Axis title
Tornado chart: back-to-back bar graphs
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
15
18
21
24
26
28
0102030
Category A
Category B
Category C
Category D
Category F
Axis title
Category E
15
18
21
24
26
28
0 10 20 30
Title, time periodSubtitle
Tornado chart: horizontal stacked chart
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
0.86
0.78
0.60
0.38
0.18
0.12
0.04
0.16
0.84
0.50
0.60
1.06
0.21
0.18
0.35
0.24
0.0 0.5 1.0 1.5 2.0 2.5 3.0
Category A
Category B
Category C
Category D
Category E
Category F
Category G
Category H
Title, time periodSubtitle
General rules Presenter/timing
Bar and column graphs Presenter/timing
Line and combination graphs Presenter/timing
Area graphs Presenter/timing
Pie graphs Presenter/timing
Scatter plot and bubble graphs Presenter/timing
Agenda
Basic line graph
0
50
100
150
200
250
300
350
1996 1997 1998 1999 2000 2001 2002E 2003E
Worldwide
United States
CAGR1996-2003
xx%
xx%
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Datapoint markers are 5 points in size
Title, time periodSubtitle
Basic line graph with data labels
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
38
69
97
132
170
320
3952
6784
107
136
228
14
23100
50
100
150
200
250
300
350
1996 1997 1998 1999 2000 2001 2002E 2003E
Worldwide
United States
CAGR1996-2003
xx%
xx%
Title, time periodSubtitle
Multi-line graph with CAGR
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Axi
s t
itle
Axis title
0
5
10
15
20
25
30
1998 1999 2000 2001 2002E
Client
Competitor 1
Competitor 2
Competitor 3
Competitor 4
CAGR1998-2002
xx%
xx%
xx%
xx%
xx%
Title, time periodSubtitle
Line graph: dual axis
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Axi
s t
itle
Axis title
0
10
20
30
40
50
East West North South
0
10
20
30
40
50Series A
Series B
Axis
title
Title, time periodSubtitle
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Axi
s t
itle
Axis title
0
10
20
30
40
50
East West North South
200
220
240
260
280
300Series A
Series B
Axis
title
0
The break lines and the zero marker are added separately
Title, time periodSubtitle
Line graph: dual axis (with pasted scale break on secondary axis)
Combination line and column graph: dual-axis
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Axi
s t
itle
Axis title
0
10
20
30
40
50
East West North South
0
20
40
60
80
100
120
140
160Series A
Series B
Title, time periodSubtitle
Axis
title
Half-size line graphs
Axi
s t
itle
Axis title
Axi
s t
itle
Axis title
Title, time perioda
SubtitleTitle, time periodb
Subtitle
Axis
title
0
50
100
150
200
250
300
350
1997 1998 1999 2000 2001 2002E 2003E 2004E
Worldwide
United States
Source: (a) Source for first graph; (b) Source for second graph.
0
10
20
30
40
50
East West North South
0
20
40
60
80
100
120
140
160Series A Series B
One-third-size line graphs
Axis titleAxis titleAxis title
Title, time periodc
SubtitleTitle, time periodb
SubtitleTitle, time perioda
Subtitle
0
50
100
150
200
250
300
350
Worldwide
United States
0
20
40
60
80
100
120
1996
1997
1998
1999
2000
2001
2002E
2003E 0
10
20
30
40
50
East West North South
0
20
40
60
80
100
120
140
160Series A Series B
Axi
s t
itle
Axi
s t
itle
Axi
s t
itle
Axis
title
Source: (a) Source for first graph; (b) Source for second graph; (c) Source for third graph.
Curved line chart (no data)
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title of chartSubtitle
Axi
s t
itle
Axis title
Bell curve chart (no data)
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title of chartSubtitle
Axi
s t
itle
Axis title
Agenda
General rules Presenter/timing
Bar and column graphs Presenter/timing
Line and combination graphs Presenter/timing
Area graphs Presenter/timing
Pie graphs Presenter/timing
Scatter plot and bubble graphs Presenter/timing
Area graph: data labels inside
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Client
Competitor 1
Competitor 2
Competitor 3
0
20
40
60
80
100
120
1997 1998 1999 2000 2001 2002E 2003E 2004E
Area graph: legend included
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
0
20
40
60
80
100
120
1997 1998 1999 2000 2001 2002E 2003E 2004E
Competitor 3
Competitor 2
Competitor 1
Client
100% stacked area graph
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodSubtitle
Axi
s t
itle
Axis title
Client
Competitor 1
Competitor 2
Competitor 3
0%
20%
40%
60%
80%
100%
1997 1998 1999 2000 2001 2002E 2003E 2004E
Half-size area and 100% stacked area graphsA
xis
tit
le
Axis title
Axi
s t
itle
Axis title
0
20
40
60
80
100
120
A B C D E F G H
0%
20%
40%
60%
80%
100%
A B C D E F G H
Title, time perioda
SubtitleTitle, time periodb
Subtitle
Client
Competitor 1
Competitor 2
Competitor 3
Client
Competitor 1
Competitor 2
Competitor 3
Source: (a) Source for first graph; (b) Source for second graph.
One-third-size area graphs
Axi
s t
itle
Title, time periodc
Subtitle
Axis title
Title, time periodb
SubtitleTitle, time perioda
Subtitle
0
20
40
60
80
100
120
A B C D E F G H
0
20
40
60
80
100
120
A B C D E F G H
0%
20%
40%
60%
80%
100%
A B C D E F G H
Source: (a) Source for first graph; (b) Source for second graph; (c) Source for third graph.
Client
Competitor 1
Competitor 2
Competitor 3
Client
Competitor 1
Competitor 2
Competitor 3
Client
Competitor 1
Competitor 2
Competitor 3
Axis titleAxis title
Axi
s t
itle
Axi
s t
itle
General rules Presenter/timing
Bar and column graphs Presenter/timing
Line and combination graphs Presenter/timing
Area graphs Presenter/timing
Pie graphs Presenter/timing
Scatter plot and bubble graphs Presenter/timing
Agenda
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodTotal = xx million
Category A40%
Category B24%
Category C16%
Category D9%
Category E7%
Category F4%
Order the pieces from largest to smallest, unless some other order is appropriate.
In general, the angle of the first slice should be set to zero degrees
When necessary, place the total figure in the subtitle
Pie graph: labels on outside
Pie graph: labels on inside
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Title, time periodTotal = xx million
Category A43%
Category B26%
Category D14%
Category C17%
The data labels are positioned in the “center” and then moved as needed
Half-size pie graphs
Title, time perioda
Subtitle
Source: (a) Source for first graph; (b) Source for second graph.
Title, time periodb
Subtitle
Category A40%
Category B24%
Category C16%
Category D9%
Category E7%
Category F4%
Category A43%
Category B26%
Category D14%
Category C17%
These “leader lines” can be set automatically under “Chart Options/Data Labels”
Data labels should be either all inside or all outside the pie pieces
Half-size pie graphs with separated piece
Title, time perioda
Subtitle
Source: (a) Source for first graph; (b) Source for second graph.
Title, time periodb
Subtitle
Category A40%
Category B24%
Category C16%
Category D9%
Category E7%
Category F4%
Category A43%
Category B26%
Category D14%
Category C17%
Create pie graph as usual, then move out selected piece manually
Dual pie-of-pie graph
Title, time perioda
Subtitle
Category A
38%
Category E
9%Category
D13%
Category C
17%
Category B
23%
Source: (a) Source for first graph; (b) Source for second graph.
Title, time periodb
Subtitle
Category W43%
Category X26%
Category Z14%
Category Y17%
To create this graph, enter the data categories in reverse order (so A ends up on the left) and change the angle of first slice so that the piece to be exploded (C) straddles the 90-degree position
General rules Presenter/timing
Bar and column graphs Presenter/timing
Line and combination graphs Presenter/timing
Area graphs Presenter/timing
Pie graphs Presenter/timing
Scatter plot and bubble graphs Presenter/timing
Agenda
Scatter plot with trendlines
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
-20
0
20
40
60
80
100
120
0 10 20 30 40 50
Series A
Series B
Series C
Linear (Series B)
Linear (Series A)
Poly. (Series C)
Title, time periodSubtitle
Axi
s t
itle
Axis title
Trendlines can be created and modified under the “Chart” menu
Scatter plot with four quadrants
Title, time periodSubtitle
-30%
-20%
-10%
0%
10%
20%
30%
40%
-20% -15% -10% -5% 0% 5% 10% 15% 20% 25%
Use white “foreground” on markers to delineate overlapping data points
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Complex scatter chart
0
5
10
15
20
25
30
35
40
0 1 2 3 4 5 6 7 8 9
Client
Competitor 1
Competitor 2
Competitor 3
Title, time periodSubtitle
Axi
s t
itle
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.
Bubble graph
-5%
0%
5%
10%
15%
20%
25%
0% 5% 10% 15% 20% 25%
Title, time perioda
Subtitle
Axi
s T
itle
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.(a) Area of circles reflects xx data.
Radar g raph
0
30
601998
1999
20002001
2002
Title, time perioda
SubtitleA
xis
tit
le
Axis title
Source: Text is Arial, 8-point, plain; a semicolon should separate each item; the line should end in a period.(a) Area of circles reflects xx data.
