Tender Application Zone i i

7/28/2019 Tender Application Zone i i

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DRDO MM 12

Page 1 of 8INVITATION TO TENDER

(for Open Tenders only : Non-transferable)

PART ITele No: (080) 25040272/266Fax : 080- 25241507

GOVERNMENT OF INDIAMINISTRY OF DEFENCER&D ORGANISATIONGAS TURBINE RESEARCH ESTABLISHMENTC.V. RAMAN NAGARBANGALORE 560 093

Tender Reference No.: GTRE/MMG/BMR2/2057/12-13Due date & Time for submission of quotation: On or before 23 Nov 2012 / 1430 hrs.

Opening date & Time: Refer Part-IV/Part VTo

M/s _________________________,________________________,________________________,________________________,

GTRE/MMG/BMR2/2057/12-13 Job Contract for Environment Hygiene Maintenance in Zone-II of GTRE

1. The supplies/services noted at Schedule of Requirements in Techno-Commercial Bid (Part-IV) are required. Please find the following enclosed in this invitation:

1. Invitation to Tender (Part I) Page 12. Tender (Part II) Page 23. General Terms & Conditions (Part III) Page 3-64. Techno-Commercial Bid (Part IV) Page 75. Price Bid (Part V) Page 8-96. Commercial at a glance Appendix-A7. Specification / Scope of work Appendix-A1 (with Annexure-I & II)

2. This is a two bids tender document. All tenderers are requested to give two separatebids in separate envelopes. One envelope would contain Techno-Commercial bid asper Part-IV. It will not have any mention, of price whatsoever. The second envelope wouldcontain Price Bid as per Part-V. The two envelopes are to be addressed to Director, GTREand marked with our tender reference No., due date on each envelope with yourstamp as sender along with date of despatch. The price bid envelop will have a clearmentioned ofvalidity date of quote. The two envelopes may be put in one envelope andaddressed to Director, GTRE at the above address indicating the tender reference andthe due date. In the case of hand delivery, the combined envelope may be put in tenderbox placed at security office, C V Raman Nagar Gate before due date.

3. Non-compliance of the above may disqualify your offer for consideration.4. Price bid should be only as per Annexure-II no other format is acceptable. The value

to be filled from Sl Nos. 8-14 only all other values remains unchanged.

Yours sincerely,

For Directorfor & on behalf of the President of India


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DRDO MM 12

Page 2 of 8TENDER

PART II

Tender reference No:GTRE/MMG/BMR2/2057/12-13

ToThe President of IndiaThrough DirectorGas Turbine Research EstablishmentC.V. Raman NagarBANGALORE 560 093

I/We agree to furnish required supplies/services as detailed in the Techno-Commercial Bid

(Part IV) or such portions thereof as you may specify in the Acceptance of Tender/Supply Order

at the prices given in the Price Bid (Part V) in accordance with the General Terms and Conditions

(Part III) governing the contract/supply order enclosed hereto duly accepted on receipt of order

for the same.

I/We agree to hold this offer open until ________________________and shall be bound to

supply/commission/erect the equipment and despatch the same within the specified period.

I/We agree to supply and commission/erect the equipment/ render the services and

complete the whole of the work and hand over to the purchaser within the period of

___________________ weeks, from the date of receipt of an intimation from you regarding

acceptance of this tender/receipt of supply order.

( )Signature of Tenderer

Station: With Office Stamp.Date: Name & Address:

( )Station: Signature of Witness:Date: Name & Address:


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DRDO MM 12

Page 3 of 8GENERAL TERMS AND CONDITIONS FOR TENDER

PART III1.Preparation of Tender:

(i) The complete tender form (pages 2-10) should be returned intact whether you arequoting for any item or not. Pages should not be detached but when items are notbeing tendered for, the corresponding space should be defaced by mentioning notquoting.

(ii) In the event of space on the tender form being insufficient for the required purpose,additional pages may be added. Each such additional page must be numberedconsecutively, should bear the tender reference number and be fully signed by you(the supplier). In such cases reference to the additional pages must be made in thetender form.

(iii) If any modification of the tender form is considered necessary, you (supplier) shouldcommunicate the same by means of a separate letter sent with the tender.

2.Signing of Tender:(a) The tender is liable to be ignored if complete information is not given therein

regarding the particulars, data, specifications asked for in the techno-commercialoffer (Part IV) at Schedule of Requirements. Specific attention must be paid to thedelivery dates, technical specification, and also the general conditions of contract atPart III and other conditions mentioned at Part IV and Part V.

(b) Individual signing the tender or other documents connected with a contract mustspecify whether he signs as:

(i) A sole proprietor of the firm or constituted attorney of such sole proprietor.(ii) A partner of the firm if it be a partnership, in which case he must have authority to

refer to arbitration disputes concerning the business of the partnership either byvirtue of the partnership agreement or a power of attorney.

(iii) Constituted attorney of the firm if it is a Company.NB:a. In case of (ii) above a copy of the partnership agreement or a general power of attorney

and in either case attested by a Notary Public, should be furnished to this office, or anaffidavit on stamped paper of all the partners admitting execution of the partnershipagreement or the general power of attorney, should be furnished.

b. In case of partnership firms, where no authority to refer disputes concerning the businessof the partnership has been conferred on any partner, every partner of the firm must signthe tender and all other related documents.

c. A person signing the tender form or any documents forming part of the contract on behalfof another shall be deemed to warranty that he has authority to bind such other and if,on inquiry, it appears that the persons so signing had no authority to do so, thepurchaser may, without prejudice to other civil and criminal remedies cancel the contractand hold the signatory liable for all costs and damages.

d. The tenderer should sign each page of the tender form and annexures, if any.3. Delivery of Tender: The original copy of the tender form (pages 2-9) is to be enclosed in

two separate envelopes, the first envelope containing Part II, III, and IV and marked asTechno-Commercial bidand another envelope containing only Part V marked as Pricebid. The two envelopes should be sealed and should bear address of this office, tenderreference no, due date. The two envelopes should be put in one envelope which shall havethe relevant tender details such as tender reference No.& due date. Right is reserved toignore any tender who fails to comply with the above instructions.


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DRDO MM 12

Page 4 of 8

4. Latest Hour for Receipt of Tender: Unless otherwise specified in the Invitation to tender(Part I), your tender must reach this office not later than 1400 hours on the due date forsubmission of the tender. Tenders sent by hand should be put in the Tender Box at thisoffice not later than 1400 hours on the due date unless otherwise mentioned.

5. Period for which the offer will remain open:(i) Firms tendering should note the period for which it is desired that their offers should

remain open for acceptance. If the day up to which the offer is to remain open beingdeclared closed holiday for Govt. offices, the offer shall remain open for acceptancetill the next working day.

(ii) Quotations qualified by such vague and indefinite expressions such as Subject toimmediate acceptance; Subject to prior sale will not be considered.

6. Opening of Tenders: The firm shall be at liberty to be present or authorise arepresentative to be present at the opening of the tender at the time and date which willbe intimated if offers are technically accepted. The name and address of therepresentative who would be attending the opening of the tender on behalf of the firmshould be indicated in the tender. Please also state the name and address of firmspermanent representative, if any.

7. Right of Acceptance: This office does not pledge itself and reserves to itself the right ofaccepting the whole or any part of the tender or portion of the quantity offered and thefirm shall supply the same at the rate quoted. The firm shall be at liberty to tender for thewhole or any portion or to state in the tender that the rate quoted shall apply only if theentire quantity is taken from the firm.

8. Communication of Acceptance: Acceptance of tender by the purchaser will becommunicated by a telegram, express letter of acceptance/telex/FAX or a formal letterinstructions contained in the telegram /telex/FAX or Express letter should be acted uponimmediately.

9. Items supplied are subject to inspection and acceptance and the supplier should collect/replace the rejected items at his cost and risk.

10. Delayed supplies: In case of delayed supplies, liquidated damages at the rate of 0.5percent per week of delay with a maximum of 5 percent will be levied.

11. Registration: Registration is mandatory. If the tendering firm is not registered with thisLab/Estt. or any other DRDO Lab/Estt, they are required to seek registration. For detailsplease write to Director, GTRE. Vendors must complete registration formalities to becomeeligible for placing supply orders and future enquiries. Registration number allotted bythis laboratory or any other DRDO Lab/Estt or proof of registration with another Govt.Departmental, if any to be mentioned on the quotation and a copy of registration letterissued by the respective establishment / organisation to be enclosed with the techno-commercial bid.

12. EMD: A Demand Draft / Pay Order for Rs.1,51,140/- (Rupees One Lakh Fifty OneThousand One Hundred Forty only) drawn from a nationalized bank in favour of Director,GTRE towards EMD is to be enclosed with the price bid by the tenderers who are notregistered with GTRE or any other DRDO Lab/Estt or any other Govt department and notenclosed the copy of the registration certificate from concerned department mentionedabove. The Tenderer has to confirm in techno-commercial bid that EMD has beenenclosed to the price bid without mentioning the EMD amount.


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DRDO MM 12

Page 5 of 8

13. No correspondence/discussions/visits whatsoever will be entertained on the subjectunless specifically called by this office after opening the tenders for technicaldiscussions/ price negotiations. Any violation of this will render the quotations invalidand the firm is liable to be blacklisted.

14. Director, GTRE reserves the right to call for techno-commercial/price negotiations. Thecompany should depute competent representative for such discussion/negotiationswhenever called for and he shall be competent to take on the spot decisions.

15. Drawings/specifications sent along with this letter should be returned along with thefirms quotation or regret letter.

16. The firm may give any of their commercial term, if required in their techno-commercialoffer only, and price quotation should contain only price.

17. SECURITY:Any information/material/document supplied in connection with this enquiry/likely order is classified and should not be disclosed/copied to jeopardise security ofstate.

18. Please inform the Director, GTRE in writing whether the owner of the firm or any of theirpartners/employees has close relations working with any DRDO Lab/Estt. This is forrecord only.

19. Normally no part payment for the part supplies would be effected20. Director, GTRE reserves the right to place the order for all the items or some of the items21. Director, GTRE reserves the right to reject any or all quotations, without assigning any

reason

22. Office stamps of tenderers must be affixed below their signatures

(Signature of Tender issuing authority)For Director

for & on behalf of the President of India

Tender Reference No :

Full Address :

Fax No. :

Tele No. :

Signature of Tenderer :

Name in Block Letters :

Office Stamp :

Station :

Date :


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DRDO MM 12

Page 6 of 8

TECHNO-COMMERCIAL BIDPART IV

1. Tender reference no: GTRE/MMG/BMR2/2057/12-13

2. Name of tenderer : The Director, GTRE, Bangalore-93

3. Due date & time : 23 Nov 2012 & 1430 Hrs

4. Opening date & time: 23 Nov 2012 & 1430 Hrs

5. The tender shall remain valid for acceptance for 120 days, from the date of tender opening.6. EMD Amount as applicable is enclosed in the price bid vide DD No. _________ dated ________

(Applicable only for undersigned vendors please refer para 11, 12 in Part III)

7. Schedule of Requirements:Sl.No.

Description & Nature of required supplies/servicesQuantity Place of

Execution

01 Job Contract for Environment Hygiene Maintenance in Zone-II ofGTRE (As per specification enclosed separately)

01 year GTRE

COMMERCIAL:

1. The normal payment terms are Equated monthly payment by CDA (R&D) through ECS onproduction of service completion certificate from user group.

2. Give details of installation and commissioning except price which will be only in price bid (ifapplicable).

3. In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week subjectto a maximum of 5 percent will be levied.

4. Please note clearly that faxed quotation is liable to be rejected.

5. Opening date and time of price bids would be intimated after evaluation of technocommercial bids


For & on behalf of the President of India

Tender Reference No :Fax /Telex No. :

Tele No :Full Address :Station :Signature of Tenderer :

Name in Block Letters :Date :Office Stamp :


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DRDO MM 12

Page 7 of 8PRICE BID

PART V

1. Tender reference no : GTRE/MMG/BMR2/2057/12-13

2. Rates for items given in Techno-commercial offer at Schedule of Requirements are asfollows. Adhering to the Format given below is a Pre-requisite for considering your quotations:

Sl.No.

DescriptionA/U

offeredQty

UnitPrice

Total Cost

(i) Brief description, basic price without duties if any, ofcomplete equipment/item/material with all accessories.

(ii) Customs duty, if any(iii) Excise duty, if any(iv) Sales tax / VAT(v) Installation and commissioning cost, if any(vi) Training cost, if any(vii) Total cost (in figures & words)(viii) For octroi if applicable, necessary

certificate will be issued.(ix) Any other______________________________________________________________________________________

3. Separate list should be attached where required in the same format giving details of eachitem and cost. However, total cost mentioned at Sl No. 6(vii) above

OTHER CONDITIONS FOR PRICE BIDS

(i) Prices are to be quoted in Indian Currency. However, if the items are imported,the price in Foreign Currency may also be indicated. If Custom Duty is applicable

you are required to indicate the element of these duties has to be indicate in theprice bid

a)

With Custom Duty Exemption Certificateb) Without Custom Duty Exemption Certificate(ii) No unilateral revision in price will be admissible.(iii) Rates should only be quoted in the accounting units (A/U) mentioned in this

enquiry. Rates must be quoted clearly on free delivery basis at GTRE and totalvalue is also indicated in words.

(iv) In case any of the subheads are included in the total cost, the same should bespecified. Any exemption of duties/taxes required should be indicated.

(v) Any optional indicated in techno-commercial bids must be priced separately.(vi)

In case spares/accessories are applicable, their list and price should be clearlyindicated separately.

4. (a) Price:

1) The prices quoted must be net per unit shown in the schedule and must includeall packing and delivery charges. Refunds on account of returnable packages (ifany) are to be separately specified. Prices and refunds must be clearly shown infigures and words in Indian currency.

.


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DRDO MM 12

Page 8 of 8(Part V contd.)

2) The price must be stated for each item separately. The percentage of reduction, in thetotal price for the entire demand should also be quoted; should an order to that extentbe placed with you.

3) If excise duty or any other extra charges are applicable, the same must be specificallystated. In the absence of any such stipulation, it will be presumed that the pricesinclude all such charges and no claim for the same will be entertained.

4) The price quoted in the tenders should be exclusive of sales tax (and should be clearlystated to be so), which will be paid by the purchaser, if legally leviable at the rateruling on the date of supply as specified in the Acceptance of Tender.

(b). Adhering to the format given at 6 above is a pre-requisite for considering quotation.

(ix) Packing: Unless a method of packing is indicated in the specification or in the Scheduleof packing which the contractor proposed to employ must be described in the Schedule of

Tender form. Contractors are at liberty to quote for additional alternative sizes anddescription of packs and these must be described in the Schedule to Tender.

(x) Opening date and time of price bids would be intimated after evaluation of techno-commercial bids


For & on behalf of the President of India

Tender Reference No :

Fax/Telex No. :

Tele.No. :

Signature of Tenderer :

Name in Block Letters :

Full Address :

Station :

Date :

Office Stamp


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Appendix-A

Instructions of Vendor:

1. Vendor is requested to ensure that Appendix-A is filled up, either by ticking () the appropriate boxes or by fillingup the necessary details.

2. Both percentage and amount of sales tax, service tax, work contract tax, customs duty, and excise duty, freightcharges, if applicable are to mentioned in the quotation proper.

3. Vendor has to apply for registration, if not registered with GTRE.4. Please note that vendors quotation would be processed expenditionly if GTRE terms, are strictly adhered to.

COMMERCIAL TERMS AT A GLANCE

GTRE INVITATION FOR QUOTATION/TENDOR NO. GTRE/MMG/BMR2/2057/12-13

OUR QUOTATION NO.________________________________________________________________

SlNo.

Commercial Terms GTRE Terms Confirmation of vendor toGTRE Terms

1. Warranty Not Applicable Not applicable

Applicable

Warranty Period

2. Bank Guarantee towards Warranty Not Applicable (i) Not applicable

(for order value less than Rs. 1Lakh)

(ii) Bank Guarantee would besubmitted

Yes

No

3. Payment Equated monthly payment by CDA(R&D) through ECS on productionof service completion certificatefrom user group.

Yes

No

4. Freight Rate to be quoted F.O.R. GTREbasis

Applicable

Not Applicable

5. Place of execution Service / Maintenance at GTRE Yes

No

6. Period of Contract One year from the date of contract _________ months / weeksfrom the date of order

7. Validity of quote 120 days from the date of openingof tender Valid upto

(indicate date & month)

8. Cost break up To be indicated in the quotationseparately, if applicable

IndicatedSeparately

Not applicable

9. Sales Tax & Cess if any Applicable

Not Applicable


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10. Service Tax & Cess, if any Applicable

Not Applicable

11. Security Deposit If the order value is more than OneLakh, security deposit in the form ofBank Guarantee for 10% of ordervalue is to be submitted beforerelease of order.

(i) Not applicable

(ii) Bank guarantee would besubmitted

Yes

No

12. LD clause 0.5% per week or part thereofsubject to a maximum of 5% of theorder value for delayed supply

Yes

No

13. Place of inspection At GTRE Yes

No

14. Registration with GTRE GTRE or with any othergovernment agency / DRDO labs.

Please also furnish a copy ofRegistration Certificate

GTRE Registration no.

Not registered with

15. Order / Contract to be placed on Please indicate full companyaddress

Name of the firm

(signature, Name, Designation of the Authorised Signatory with Seal)


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Appendix-A1

SPECIFICATION OF THE DEMAND : ENV & ARBO DIVISION OF GTRE

THE JOB CONTRACT BY OUTSOURCING OF CONTRACT LABOURS

FOR ENVIRONMENT CONTROL, HYGIENE & MAINTENANCE SERVICES : ZONE II OFGTRE, BANGALORE FOR PERIOD FROM 1

STJANUARY, 2013 TO 31

STDECEMBER, 2013

(GENERAL TERMS & CONDITONS OF CONTRACT)

Clause 1 Period of Contract & Outsourcing Of Contract Laoburs

1.1 The duration of the contract at GTRE, Bangalore shall be of one year commencingfrom 1st day of January,2013 upto 31st day of December, 2013.

1.2 The contractor shall ensure that outsourcing of contract persons for deployment at GTRE is doneregularly as per following details so as to carry out the job as per the scope of work given in

Annexure I to these Terms & Conditions of the Contract:-

(a) Working Hours/Days, Dress Code, Lunch Facility at the subsidised rate throughWET canteen & Leave/Holidays All the Mondays, Tuesdays, Wednesdays, Thursdays, Fridays,

Saturdays shall be observed as working days; during the working hours of the GTRE i.e.

commencing from 0820 hours to 1620 hours inclusive of 30 minutes lunch break from 1200 hours

to 1230 hours. All the contract labours will have to strictly adhere to the dress code. Dress colour

code for male contract labourers will be grey trousers & shirts and for female contract labourers

colour code of their Sari & blouse shall be of Red. All the male labourers will put the crest of

their respective firm to identify them separately. Lunch at the subsidised rate as prevalent through

the WET canteen of GTRE shall be admissible to all the contract labours. The following

conditions shall be imperative on the part of all contract labours:-

(i) It is clarified that maximum 26 days wages per month shall be admissible to eachlabour; so as to ensure that all the contract labours are present on all working days of the

GTRE, during the month. Saturdays as an exception are although normally observed as

closed holidays at GTRE by its permanent staff because GTRE observes only 5 days of

working but as far as the Contract labours are concerned, they will have to report on duty at

GTRE even on Saturdays to carry out their job as an unskilled labourers viz general

cleanliness inside the technical hangars/installations, shifting/loading and upkeep etc. As

such other than such Saturdays; except which fall as any festive/national holidays, shall be

accounted as per actual attendance. However, if Saturday falls on any such festive/national

holidays, it will be treated as paid holiday for the contract labours also. Apart from this

kind of holiday, if any other day is also observed by GTRE as closed holidays in any

particular month, that day shall be treated as paid holiday admissible to such contract

labours also. However, if on any working day, any number of man-power is absent from

duty; without availing due Earned Leave, that days wages shall be deducted from the

monthly bill.

Continued .....................2/-


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-2-(ii) It is also clarified that all the contract labours are entitled to avail one day EarnLeave with wages; upon 20 days of working as per Karnataka Factory Rules. Hence, they

may avail this leave either in the month as & when it becomes due to them; otherwise they

may carry forward it towards its accumulation during the contract period and in turn they

may avail it in part/whole to their own discretion. They will be entitled to get the wages for

such earned leave. However, all together wages shall in no case shall exceed for more than

26 days a month and hence, monthly bill of the contractor should be prepared accordingly.

For the purpose of counting the earned paid leave, all the days on which a contract labour is

entitled to get the wages shall be accounted towards counting of 20 days to entitle him 1

day Eearned Leave.

(b) Outsourcings of Man-Power. The contractor is to ensure that he makes theattendance of contract persons per month as follow:-

(i) Unskilled Labours49 unskilled labours shall be procured on all working days of the contract.

Monthly bill accordingly shall be worked out on prorata basis for maximum

49persons per day x 26 days/per month = 1274 mandays.

(ii) Skilled LaboursOne Supervisor (Clerical) matriculate but not graduate shall be deployed on all the

working days of the contract. Monthly bill accordingly shall be worked out on

prorata basis for 01 skilled worker per day x 26 days/pm = 26 mandays/per month.

(c) Age Criteria/Physical Fitness. The contractor is to ensure that the labours deployed oncontract duty towards cleaning/driving job at GTRE are physically & medically fit. As

regards employability conditions from age point of view, it shall be imperative on the part

of the contractor that the Child Labour (Prohibition), 1986 Act is strictly adhered to; while

employing the labours. No child or person below the age of 18 years shall be employed.

As regards higher age limit, it must not cross 58 years. As such, onus of responsibility for

infringement of the labour laws, if any, shall solely rest with the contractor only.

Continued .....................3/-


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-4-Clause 3: Scope of Contract

3.1 The contractor is to understand the scope of work as perAnnexure I and undertake to

complete the said job tothe satisfaction of the DIRECTOR, GTRE.

3.2 The Director, GTRE has nominated DH ENV & ARBO for the purpose of execution,certification of works, and attendance of the contract labourers employed at GTRE.

Therefore, the Contractor is to abide by the instructions relating to the contract labours

antecedents, punctuality, uniform, conduct & behaviour, age factors and as well as

furnishing of information for accountability of the subscriptions of EPF & ESI etc.

3.3 The contractor on receipt of any complaint shall attend the job immediately and complete it

to the satisfaction of the Director or his authorized representative.

Clause - 4 : Contract Manager

4.1 The Contract Manager shall be who, shall execute the clauses stipulated terms and

conditions of the contract on behalf of the Director, GTRE, Bangalore-93 and practically

the DH Env & Arbo shall act as Contract Manager for the ibid job contract and ensure it

the job is undertaken by the labours through effective control & command of his

subordinate Officer-in-Charge, Environment & Arboriculture, at GTRE.

4.2 The Supervisor of the contract shall be, who and only who, shall execute the clauses

stipulated in the terms and conditions of the contract on behalf of the Contractor. He shall

be accountable to the OIC/DH Env & Arbo and accomplish the task assigned to him

through contract labours. He will also act as an Attendance Keeper.

Clause 5 : Contract Co-Ordination

5.1 For effectively carrying out of the said job, co-ordination is required between Director,GTRE and the contractor. Hence, Contractor or his accredited representative has to meet

the Director's representative i.e. the Divisional Head Environment & Arboriculture at

GTRE at least once daily.

Continued .....................5/-


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-5-5.2 The Director, GTRE has nominatedDH ENV & ARBO who shall be competent authority

to act as Contract Manager for monitoring of satisfactory implementation of the contract

towards Environment control, hygiene and maintenance of Zone II area (i.e . internal area

of the buildings/infrastructure but within the premises) at GTRE.

5.3 The supervisor or the representative of the contractor shall maintain a complaint register

and obtain signature from the representative for satisfactory work settlement of complaints.

This register will be like an attendance register showing the time etc. It shall be put up to

DH ENV & ARBO on daily basis.

5.4 The Contractor is to ensure that based on Establishment Regulation he furnishes a valid

license from Central Government i.e. Office of the Chief Labour Commissioner (Central)

Bangalore by obtaining Form -5 from GTRE (OIC/DH Env & Arbo division).

5.5 Designated supervisor of the contract shall ensure that the said job will be carried out as per

the scope of the work given at Annexure I and also ensure that any other job entrusted by

the OIC/DH Env & Arbo to the satisfaction of all concerned.

Clause -6 : Firm Fixed Price Contract6.1.1 The contractor will ensure that provisions of Equal Remuneration Act, 1946 are complied with

where both the gender (men and Women worker) shall get the same and similar wages; if they are

performing the same/similar kind of work.

6.2 The contractor will also ensure, that the payment of minimum wages to the contract labour as

declared from time to time by Central Government or State Government, whichever is the higher, is

made to contract persons without fail and in case of any increase during the contract period is

caused due to increase rate of VDA or resulting any other wages dues, such as uniform

allowance, bonus, EPF & ESI etc, shall be paid to the labours, firstly by the contractor at their

own expense and subsequently same shall be claimed as reimbursement of such enhanced

amount from the Principal Employer. Under such circumstances, a letter of request bringing out

there in the Govt notification for increase of VDA etc, if any will have to be made by the

Contractor; addressing it to the Principal Employer i.e. the Director, GTRE. Then, the Principal

Employer, accordingly, shall process the case with CFA (i.e. GOI, DMS, R&D HQ, New Delhi) for

seeking requisite Expenditure Sanction. Such Reimbursement claim (bill for the differential

amount) shall be payable to the contractor only after the sanction is accorded by the CFA, well

before ceasing day of the annual contract period. As such, the contractor will have to bear with the

delay in payment, if any, is caused in seeking/granting the sanction from the CFA.

Continued .....................6/-


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-6-

6.3 The monthly bill shall be prepared on prorate basis by the contractor duly endorsing therein the

following details and enclosing the relevant Photostat copies of the Wages-cum Muster

roll/attendance register as well as the EPF & ESI Challan copies; together with the details of

individual-wise contributions under seal & signature of the contractor:-

Sl.

No.

Contents Mandays

admissible for

payment of

wages

Wage

Rate per

day (Rs)

Contract Value

(Rs) during the

month

1. Total No. of mandays of the Unskilled

contract labours; who were physically

present on duty at GTRE during the

month i.e. out of 26 days maximum

(26 days x 49 labours = 1274 mandays)

...... ....... ..............

2. Total No. of paid mandays of the

unskilled contract labours; on account

of holidays (national/festive as

observed by GTRE). Mention the

date(s) of such holidays

...... ....... ..............

3. Total No. of mandays of the skilled

contract labour; who is physically

present on duty at GTRE during the

month i.e. out of 26 days maximum

(26 days x 01 skilled labour = 26

mandays)

...... ....... ..............

4. Total No. of paid mandays of the

skilled contract labours; on account of

holidays (national/festive as observed

by GTRE). Mention the date(s) of such

holidays

...... ....... ..............

6.4 The contract shall be entitled to claim the amount of monthly bill soley on prorate basis of

attendance/admissible paid leave/holidays @ Rs ................per manday for a maximum of

(49 persons x 26 dyas = 1274 unskilled labour-mandays/per month + @ Rs ...................per

manday for a maximum number of 01 persons x 26 days = 26 skilled labour-mandays/per

month. (The figure shall be worked out as per L1 in the accepted quote for the instant

contract).

6.5 Police verification charges will be reimbursed by GTRE to the contractor on production of

receipt/challan and it is the responsibility of the contractor to ensure that all labours are

duly verified by concerned police authorities.

Continued .....................7/-


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-7-

6.6. The contractor shall be responsible to ensure it also that wages as & when revised by the

Govt notification are invoked for payment without any delay and reimbursement of arrears;

if any, may be claimed from the Principal Employer. Expenditure sanction accordingly

shall be accorded by the CFA. Payment of wages is a statutory requirement. Hence, wage

rate as applicable to Supervisor and Tractor Driver (both skilled) as well as the other

contract labour (unskilled) all need to be worked out separately; while furnishing the rate

quotations and same is to be paid to them.

6.7 Methodology invoked for Calculation of the Wage Rate of Unskilled Labours. Wage

rate of unskilled labours, employed on sweeping job, shall be applicable strictly as per the

notification issued from time to time, by the Chief Labour Commissioner, Bangalore. Itmay be noted here that the rate of VDA is revised twice a year i.e. wef 1 st April and 1st

October by the Central Govt and as such, as & when any such revision is notified by the

Govt, same shall be invoked in the running contract also.

6.8 Methodology invoked for Calculation of the Wage Rate of skilled Labour (the

Supervisor). Supervisor (Clerical) is the skilled worker as per The Gazette of India, No.

801 dated 20th May 2009 notified by the Ministry of Labour & Employment and the basic

wage as enumerated therein and stands unchanged as on date amounts to Rs 220/- per day

shall be invoked. As far as the rate of enhanced VDA is concerned, it shall be invoked as

applicable to any other skilled worker drawing basic wage @ Rs 220/- per day viz. The

contract workers employed in construction or maintenance work of roads, runways or in

building operations etc; by giving a persuasive effect to the notifications issued by the Govt

of India, Chief labour Commissioner, Bangalore; for such workers. Similar to this concept,

wage rate for the skilled worker (supervisor) shall also be invoked @ Rs 220 per day plus

VDA as revised by the Central Govt from time to time on such basic wage amount. The

contractor may produce the copies of notifications issued by the Chief Labour

Commissioner applicable to bid category of workers; employed in construction or

maintenance work etc. The principle followed herein is based upon the Statement of Case

which has been considered by the CFA and accordingly a concurrence to go in for tender

floating for conclusion of a fresh ECHMS contract at GTRE, Bangalore vide Ltr No.

DMS/03/3073/M/01 dt 21 Aug 2012 for the contract commencing from 01 Jan 13 to 31

Dec 13 has already been accorded.

Continued .....................8/-


18/31

-8-6.9 Uniform Outfit Allowance + Washing Allowance The uniform outfit allowance +

Washing Allowance @ 7% + 3% respectively (in toto 10%) of Basic Wage rate per day +

VDA as admissible from time to time; shall be payable in cash to each contract workers on

prorate basis of their attendance. It is clarified here that there has no specific

uniform/washing allowance rate in respect of the contract labours. Directorate of General

Resettlement issues the notification from time to time by fixing the rate of uniform &

washing allowance for its contract security guards & supervisor wherein it is calculated @

ibid 7% + 3% (in toto 10%) of the Basic wage + VDA. With reference to these persuasive

guide-lines, on the SOC raised by GTRE, the sanction that has been accorded by the Govt

of India for floating the tender towards conclusion of a fresh ECHMS contract for period

from 01-01-2013 to 31-12-2013 well covers these aspects.

6.10 The Bonus as per the Bonus Act, shall be payable to each contract worker @ 8.33% of

Basic daily Wage rate + VDA; duly calculating it on prorata basis of their attendance in

the month and such bonus shall be paid along with the monthly salary in cash. As far the

payment of bonus is concerned, it is brought out that this has the concurrence of the CFA;

based upon GTRES SOC which has been accorded by the CFA vide their Ltr No.

DMS/03/3073/M/01 dated 21st August, 2012.

6.11 EPF & ESI Rates Contribution by the Principal Employer. EPF & ESI shall be

invoked as per the statutory provisions enumerated in such Acts. The EPF and ESI as of

now is 13.61 % and 4.75% respectively of the Basic Wage rate + VDA. Hence, The

contractor for the proposed job contract shall be under a statuary binding to fulfil the

criteria of EPF and ESI and in support of such statutory obligations, the contractor will

have to furnish a copy of valid license/valid document which is admissible in evidence for

establishing the fact of valid registration with the EFP & ESI department. In absence of the

furnishing of any such pre-requisite licence copy/registration proof of EPF/ESI, the

contractor/vendor shall be disqualified for entering into the contract.

6.12 Monthly/Annual Value of the Contract. In view of the aforesaid consideration, the

contractor shall be entitled to seek the monthly contract value overall for Rs ...........and

Annual contract Value for Rs............. but it shall be subject to prorate basis only.

Discrepancy in procuring the attendance of man-power during the month shall be worked

out and due amount shall be forfeited vide monthly bills.

Continued .....................9/-


19/31

-9-

Clause 7 : Penalty

7.1 Penalty will be levied for not adhering to any of terms of the said contract enumerated

herein.

7.2 DH ENV & ARBO or any rep of Director, GTRE on the basis of unsatisfactory work shall

work out the penalty. In case of dispute about penalty or unsatisfactory work, the decision

of the Director, will be final and binding on both the parties.

7.3 Any shortage of manpower provided by the Contractor, the wages to that extent shall be

deducted from the contractors bill as applicable.

7.4 The contractor has to comply strictly with the following and within a month from the date ofcommencement of work show the evidence to the Director, GTRE or his authorise representative for

verification.

7.4.1 To take all necessary steps to ensure that ESI benefits are not deprived to the insuredpersons and show the copy of the communication from the Regional Director, ESI

Corporation and Manager Local Office/ ESI Corporation and the concerned Medical

Officer of ESI Corporation. All provision of the ESI Act shall be imperative for its

adherence on the part of contractor. Any default therein will be dealt with severely against

the contractor under the law.

7.4.2 EPF Account in respect of all contract labours shall be maintained up-to-date and provisions of the EPF Act shall be required to be strictly adhered to. Default if

any noticed at any stage; even after the closure of contract shall be dealt with severely

under the law.

7.4.3 The Contractor shall not violate any of the provisions of the CONTRACTLABOUR (R&A) CENTRAL RULES 1971, Karnataka Factories Rules, EPF &

ESI Acts and any other provisions which are applicable to the contract employees

employed by him at GTRE.

Continued .....................10/-


20/31

-10-Clause 8 - Duration Of Contract

8.1 This contract shall remain in force for the period of one year with effect the date of the

commencement of job contract; i.e. wef 1st

day of January, 2013 upto 31st

day of

December, 2013; as notified by GTRE, DRDO, Bangalore - 560093. Each Monthly will beaccounted for maximum 26 days i.e. (1248 unskilled labour mandays + 52 skilled labour

mandays per month which shall be inclusive of the national/festive holidays observed by

the GTRE as closed holidays. Sundays will be exclusive in every month i.e. no wage shall

accrue for Sundays to any labour. Paid Earned Leave calculated 1 day on 20 worked days;

under the Karnataka Factory Rules, shall be included in the ibid monthly mandays. No

additional wage(s) shall be admissible on account of Earned Leave etc.

8.2 The contract shall commence from the 1st day of the month and conclude by last day of the month.In case the contract commences eventually from any later date than the 1 st day of the month, then,

monthly bill for the first commencing month shall be worked out accordingly for relevant portion of

that month and subsequent thereto, remaining monthly bills will be worked out from 1 st day till last

day of the month.

8.3 Based on the performance of the contractor, the Director, GTRE, at his discretion may extend theperiod of contract for a further period not exceeding one year at a time at the same rate, if agreed

mutually by both the parties. However, pre-requisite for grant of such extension of contract shall

be that the contractor will have to furnish the EPF Annual Statement issued by the EPF

Commissioner, to the satisfaction of the Director, GTRE. In case, the GTREs Director is not

satisfied with the Annual EPF Statement as required to be issued under Sec 73 of the EPF Act, in

respect of each contract persons independently by the office of the Chief Labour Commissioner

through respective contractor, due to any reason, what-so-ever may be, no extension to the contract

shall be granted. It is, therefore, implied onus of responsibility rests with the Contractor to furnish

the Annual EPF Statement for ascertaining his accountability towards EPF; while seeking extension

and furnish a copy thereof along with the request letter of extension; failing which he shall be

debarred to not only enter into extension of contract but also for any other contract; at GTRE which

entails outsourcing of the man-power. Accountability of EPF & ESI contribution shall be viewed

very seriously through any other effective modus operendi as deemed fit by the Director, GTRE.

Continued .....................11/-


21/31

-11-

8.4 Maximum 26 days a month x 12 months = maximum 312 days per contract Labour perannum contract period in one year shall be accountable for purpose of attendance, payment

and subscriptions of EPF/ESI etc.

Clause 9 - Payment Terms

9.1 The contractor shall prepare his monthly bills based on the price indicated at Clause 6

and submit it to DH ENV & ARBO. GTRE who in turn will forward it to the GD, MMG at

GTRE and the GD, MMG further will forward the bill it to the FAD for passing of the

bill; after deducting penalties, if any, and recovery towards income tax or any other

contributory amount viz EPF/ESI; if enforced during the currency of the contract.

9.2 Any other enforcement procedure towards EPF/ESI contribution; considered expedient in

the interest of contract labours; during ongoing tenure of the contract, if invoked by the

Director GTRE shall be binding upon the contractor.

9.3 The contractor shall submit pre - receipted bills to Director, GTRE, Bangalore-93 in the bill

forms. Blank bill forms enclosed with General terms & conditions

9.4 Certificate of penalties to be deducted for unsatisfactory work carried out by the contractor

for the preceding month from the DH ENV & ARBO or any representative of Director,

GTRE duly agreed by the contractor will be attached with the bill.

9.5 The Contractor shall endorse with seal and signature, the wages register maintained by

GTRE with the details of EPF/ESI contribution individual wise duly annotating therein

individuals EPF/ESI number. Photo copy thereof shall be admissible for passing of the

bill. However, the contractor will have to furnish a copy of the challan of EPF/ESI along

with the monthly bill.

Continued .....................12/-


22/31

-12-

Clause 10 - Correspondence

10. Save or otherwise provided in the contract all action to be taken and all notices to be given

or taken hereunder by the DH ENV & ARBO. GTRE hereinafter called Contract Manager

or any Rep of the Director, GTRE for the time entrusted with the function, duties and

powers on behalf of the Director, GTRE and on behalf of the contractor by the name to be

given by the contractor.

Clause 11 - Termination of Contract

11.1 'The contractor shall not under any circumstances offer or agree to give any person in the Govt

service any gift or consideration of any kind and any inducement or reward for doing or for

bearing to do or for having done or for born to do any act in relation to the obtaining or execution

of this or any other contract. Any breach of this condition by the contractor or by anyone

employed by him or acting on his behalf whether with or without his knowledge shall entitle govt

to discontinue the services and to forfeit of the security deposit as well as to terminate the

contract forthwith and to deduct from the contractors bill the amount of any loss or damage

resulting from the cancellation thereof due to the govt; without prejudice to any other rights

available under the terms of contract or under law of the country.

11.2 Notwithstanding, anything contained herein, the Director, GTRE has the right at any time

to terminate this agreement either wholly or in part, by giving one month notice in writing

to the contractor by registered mail. The Director, GTRE shall have no further liability to

make any payment on terms of this agreement and all these obligations under this

agreement shall cease after the expiry of the said period of notice.

11.3 If the execution of work is not found satisfactory, the contractor shall be issued with

written notice by the Establishment. If satisfactory improvement is not found even after 21

days of issue of such notice, a written order shall be served on the contractor terminating

the contract without prejudice to any right accrued to either party prior to such termination.

The work will then be carried out at the risk and cost of the contractor.

Continued .....................13/-


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-13-Clause 12 - Winding Up

12. If at any time during the currency of this agreement an order or decree of a competent courtwere made or resolution passed for the winding up of the contractor's work, GTRE shallhave the right to terminate the contract by giving one month notice in writing but withoutprejudice to any right accrued to either party prior to such termination.

Clause 13 Arbitration

13. Any question dispute or difference arising under contract shall be referred to the solearbitration of an arbitrator appointed by Director, GTRE/ SA to RM. The decision of thearbitrator shall be final and binding

Clause 14 Contract Labours ID Proof & Address Proof as admissible under the Evidence

Act.

14. The contractor shall strictly follow the normal security rules of the GTRE, applicable fromtime to time. In order to have proper authenticity of the labours ID as well as his

permanent and present residential address; it shall be imperative on the part of thecontractors to ensure that both these documents (as admissible under the Evidence Act) arefurnished to the Principal Employer i.e. the Director, GTRE on very first day ofcommencing the contract at GTRE; failing which, labours entrance in the GTRE complexmay be debarred by the Security Staff at GTRE Main Gate itself. Under suchcircumstances, the onus of default and liabilities arising thereby, if any shall solely restwith the Contractor only. The contractor and his contract labours will get briefing measuresfrom Contract Manager / Security Officer / Duty Officer / the DH/OIC ENV & ARBOfrom time to time which should be adhered to in all respects.

Clause 15 EPF And ESI

15.1 EPF & ESI contributions and maintenance of accounts will be done as required by thesestatutory provisions. In order to make enforcement in bringing out a transparent system inaccountability of the EPF & ESI contributions, the contractor shall furnish individual-wisesubscriptions in the payment-cum-attendance register itself under his seal & signature.However, if by last day of April the contractor fails to furnish the Annual EPF statement,no further monthly bill shall be passed for payment; unless any relaxation in this regard isspecifically granted by the Director, GTRE. Similarly, on expiry of one year contractperiod, the contractor is to ensure that under the provisions of Sec 75 he obtains a copy ofeach employees fund account/annual reports of the fund, by making a written applicationto that effect to the EPF department concerned and making the payment of such fee, as

required by the office of EPF Commissioner, at the risk & cost of the contractor(employer). The copies of such EPF statement shall be a pre-requisite to go in for anyextension of the contract/seeking release of security deposit. In case, the contract isextended for any period, no bill further shall be passed for payment until EPF accountstatement is furnished before the DH Env & Arbo, GTRE. For the sake of protecting theEFP contribution of the employees, any enforcement action as deemed fit may be taken bythe Director, GTRE.

Continued.....................14/-


24/31

-14-15.2 The contractor shall be required to ensure that meticulously the provisions as enumerated in these

acts are enforced; without any infringement or wilful default/discrepancy; failing which, legal

course of action; as applicable under the laws of the land, shall be initiated against such defaulting

contractor; even after the close of the contract-duration, if contingency arise. The time limitation

shall commence from the day, the default/discrepancy in contribution of the due EPF/ESI comes to

light of the Principal Employer by written report of any contract persons or sue motto surprise

checks made with the EPF Contribution Cards in the office of the EPF Commissioner or ESI

contribution cards; maintained in the office of the ESI Commissioner. The contractor may note it

that ultimately it is sole responsibility of the Principal Employer i.e. in the instant contract, the

Director GTRE, to protect the welfare and interest of the contract workers; employed at GTRE.

Hence, any order/instruction as deemed fit and as & when issued by the Director GTRE, for

enforcement of the EPF/ESI contribution/scrutiny of the contributed amount against any contract

labour, the contractor will have to abide the same to the satisfaction of the Principal Employer;

failing which, the contract may be foreclosed with an immediate notice and penalty to recover the

loss caused to the individual contract persons; as deemed appropriate; shall be imposed against the

contractors.

15.3 On closure of the contract period, as long as the contractor does not furnish the EPF statement

individual-wise issued by the EPF department under his own liability, his last Monthly Bill and

Security Deposit shall be withheld for release of payment. Under such circumstances, in order to

ascertain the fund statement of each individual, any action as deemed fit by the Director, shall be

initiated against the contractor concerned. As such, it must be born in the mind of the contractor

that ultimately as a Principal Employer, the Director, GTRE is bound by law to ensure that even for

contract labours, their due EPF and ESI is properly subscribed by the contractors and same is

accounted for properly.

15.4 Any breach or default in subscription of the EPF & ESI contributions into the individuals account

with EPF/ESI department; by the contractor, may attract disciplinary action against the contractor

under the relevant statute of law. Hence, the vendor before rendering any quote is to bear in mind

firmly that he shall be required to perform his duties on account of subscription of the EPF & ESI as

required by these laws; without fail and shall be accountable for the default/discrepancy; revealed at

any stage; if any.

15.5 The Director, GTRE may invoke any enforcement measures for effective monitoring of the

EPF/ESI contribution any time during the currency of the contract so as to bring out a transparent

system and that shall be binding upon the contractor. In case of any reluctances in implementation

of such modified enforcement measures; as intimated in writing to the contractor, the contract may

be terminated and any other action as deemed fit may be initiated against the contractor.

Continued .....................15/-


25/31

-15-Clause - 16 : Stamp Duty

16. The stamp duty payable, on this contract shall be borne by the contractor.

Clause 17 - Bills

17.1 The contractor shall submit its pre-receipted bill in the triplicate to the Director, GTRE,

Bangalore through the DH ENV & ARBO. DH Env & Arbo will furnish the jobcompletion certificate; indicating therein discrepancies/deductions warranted if any. The

bill along with the Job Completion Certificate shall be passed to the MMG who will after

due scrutiny as per contract-agreement in vogue will process the same for further payment

action. The original copy of the bill must be stamped with revenue stamp and all copies be

endorsed "PAYMENT RECEIVED IN FULL" and signed by the contractor.

Clause 18 : Inspection

18. The contractor or his authorised representative having powers of attorney will attend the office of

the Divisional Head Environment & Arboriculture; whenever required and will be available

during inspection.

Clause 19 : Stores, Tools & Implements

19. All the requisite tools, implements, stores, accessories, ladders, etc., required for the work will be

supplied by GTRE free of cost to the contractor on a required basis. Adequate storage

accommodation and open space shall be provided to the contractor for the storage and safe custody

of material. However the contractor shall not be permitted under any circumstances to take any ofthe stores, tool or implements supplied by GTRE outside GTRE premises.

Clause 20 : Safety & Security and Discipline of Contract Workers

20. The Contractor shall be responsible to make good to any damages, pilferage or loss caused

by the personnel engaged by the contractor to Government property. Personnel engaged by the

contractor shall strictly confine to the indicated places of work and should not be permitted to visit

any restricted area within GTRE premises. Decisions of the Establishment regarding the place of

work and the restricted areas will be final and binding on the contractor and in turn on his

employees.

Continued .....................16/-


26/31


27/31

-17-23.9 Half yearly return.23.10 Wage slip on every monthly payment days ie., on 3 rd working day of every

month while disbursing the monthly wages needs to be issued for each

employee. In case, 3rd day of month falls as a holiday, prior working day to

such holiday(s) shall be the payment day with wages slip. In case, from 1st

to 3rddays continuously fall as closed holidays, then, next working day after

3rd shall be the payment dispersal day for the contract labours at GTRE in

the instant contract. In case of any deviation to this clause wherein making

disbursement of the payment as such becomes quite impracticable due to any

cause beyond the control of the contractor, then it shall be imperative upon

the contractor to liaise with the DH Env & Arbo at his risk & cost to seek

concurrence for the postponement of the payment day in the particular

month; which may be considered depending upon merit of the case in the

particular month.

23.11 List of contract workers with their EPF & ESI Number up to date at alltimes need to be furnished by the contractor to GTRE.

23.12 To compile the monthly Attendance-cum-Wages payment Register andsubmit it under seal & signature of the contractor, to the OIC Env &Arbo/DH Env & Arbo at GTRE for scrutiny of monthly bill and processing

of the bill to KPG for payment action.

23.13 The contract workers are to be covered under Bonus Act by the contractor.The contractor will have to pay the due Bonus @ 8.33% of daily wages

every month regularly along with monthly salary.

23.14 The supervisor will act as Attendance Keeper also, as well as he will ensureeffective deployment of the contract labours and he will be accountable for

his duties to the OIC Env & Arbo and DH Env & Arbo and accomplish the

task as assigned to him.

23.15 Bonus Register as per the Form C i.e. with reference to Rule 4 (c) of theBonus Act.

Clause - 24 : Break-Down Details of Rate Quote

24.1 The vendor will have to furnish break-down details (i.e. calculation-sheet) in Rate Quote as

per the specimen format given at Annexure II.

Continued .....................18/-


28/31

-18-24.2 The vendor is required to calculate the wages for contract labours employed for cleaning

works as unskilled labours for 48 such labours and the 1 supervisor (clerical) + 1tractor driver; required as per norms enumerated here-in- before vide Clause 6. Thecontractor will have to abide the payment of statutory minimum wages and invoke at theirown accord statutory notification entailing enhancement of VDA etc; if any as & when

issued by the Chief Labour Commissioner, Bangalore. Where-ever, any doubt arises inapplicability of the wage rate, the contractor shall be required to accord persuasive effect;based upon Basic Wage rate that stands unchanged after the issue of Gazette of Inida No.801 issued on 20 May, 2009 for unskilled labour (sweeper category) and skilled labourincluding clerical supervisor or tractor driver both as skilled. As far as notification ofrevision of VDA is concerned which issued twice a year, it is reiterated that Chief LabourCommissioner Bangalore notification shall be upheld for implementing in the instantcontract. Reimbursement of the arrears on account of wages due to increase in VDA andresultant increase proportionately in the monthly/annual contract value shall be admissibleto the contractor; subject to grant of expenditure sanction by the CFA.

24.3 The contractor will not issue any uniform to any contract labour but in turn pay theadmissible amount towards Uniform Outfit allowance + Washing Allowances in casei.e. 7% + 3% of Basic Wage + VDA respectively (in toto 10% of Basic Wage +VDA); ascatered in the contract; every month along with monthly payment.

24.4 The Supervisor who is deployed to work as on clerical & Non-Technical supervisoryduties shall be responsible to the OIC/DH Env & Arbo to ensure effective control andaccountability of 48 unskilled labours and 01 Tractor Driver (skilled worker) on day-to-daybasis of their attendance. He will maintain attendance register and produce it daily to theOIC/DH Env & Arbo for their perusal/signature.The supervisor, as such, must be minimummatriculate but not a graduate. The tractor driver must be with the valid driving licence.

The wage rate for both these category of skilled workers shall be governed as explainedabove in clause 6.

24.5 It is clarified that the quotations received shall be adjudicated during the TPC meeting atGTRE based upon the figure endorsed at Sl. No. 8 of the Annexure II (Break-downdetails of Rate Quote Sheet) wherein the percentage of Service Charges has to be endorsedand the L1 etc shall be decided accordingly. As such, overall value of the quote for thecontract shall not be taken into consideration for deciding the L1 at all. Hence, it must beborn in the mind of the Vendors that their quote of service charges percentage shall be thesole criteria to finalise the L1. However, discretionary decision of the Director, GTRE

will hold on splitting of the orders for Zone-I & Zone II aforesaid contracts; in order toachieve a competitive bidding and smooth functioning of the contracts. The Director

GTRE reserves all the right to accept or reject any quote and select/reject any vendorwithout assigning any reason and such decision shall be final & binding upon all

concerned.

Continued.............19/-


29/31

-19-24.6 It is also brought out that rate of VDA for unskilled workers (sweepers) and skilled workers

(supervisor/clerical + Tractor Driver) per head/per day have been reflected at Sl. No. 2 of

the Annexure II (i.e. Break-down details of Rate Quote-Sheet); @ as in vogue wef 01

Apr 2012; which may be revised upwardly wef 01 Oct 2012. Hence, during the TPC

meeting, if notifications from the Central Govt/office of the Chief Labour Commissioner,Bangalore is readily available, it shall be prudent to update the figure of the quotes on the

spot during the TPC meeting accordingly; so as to go ahead for seeking the expenditure

sanction of the contract from the CFA for commencement of the contract wef 01 Jan 13,

with the then current rate of VDA. However, no change in the service charges percentage-

quote shall be allowed during the TPC meeting; because that has to be the sole criteria for

deciding the L1.

Clause 25 : Break in Contract Service of the Labours.

25.1 The contractor shall ensure a break in service of each labour; before completing 240 days at

a stretch. If feasible, the labours may be replaced in the running contract by the contractors

at their own accord to avoid such situation. In case, the contractor opts for replacement of

their labours at GTRE, he may do so provided he will have to ensure that to the satisfaction

of the Principal Employer i.e. the Director, GTRE, he does not deviate from the wage-

structure/facilities enumerated in respect of the labours under this contract.

Clause 26 : Pre-Qualification Criteria for Vendors.26.1 While furnishing the quotations, the vendors should have a valid licence to employ the

labours of an intake of not less than 50 labours; issued by the Chief Labour Commissioner

(Central) and a copy of thereof is to be attached along with the quotations.


30/31

Annexure-I

(This refers to Clause 3.1 of the General Terms & Conditons of the Contract)

THE JOB CONTRACT BY OUTSOURCING OF CONTRACT LABOURSFOR ENVIRONMENT CONTROL, HYGIENE & MAINTENANCE SERVICES : ZONE II OF

GTRE, BANGALORE FOR PERIOD FROM 1ST

JANUARY, 2013 TO 31ST

DECEMBER, 2013

[SCOPE OF WORK FOR ZONE-II (INTERNAL AREA OF THE

BUILDINGS/INFRASTURCTURE BUT WITHIN THE PREMISES) AT GTRE,

BANGALORE]

1. The said job shall be carried out by the contractor on all working days for GTRE.Environmental control, hygiene and other maintenance operation inside the multi-storiedbuildings/ high tech areas and technical stores, shall be carried out by properly qualifiedpersons.

1.1 Use of proper cleaning material / implements, vacuum cleaners, electric blowers etcas required for hygiene maintenance inside all the buildings/hangars/storage will beprovided by the GTRE.

1.2 Proper cleaning of the floor area inside all the buildings using cleaning materials.1.3 Cleaning of equipment inside storage yards etc.1.4 Cleaning of walls and ceiling of high tech areas of dust & cobwebs.1.5 Cleaning / dusting of all partitions, doors, windows and ventilators including glass

panes, pelmets, ceiling fans, tube lights etc. using soft cloth, vacuum cleaners etc.

1.6 Vacuum cleaning of high tech areas having computers and other sophisticatedequipment.

1.7 Cleaning of all static tanks with the help of electric pumps.1.8 Any other hygiene activities as directed by the contract manager (i.e. Divisional

Head (Environment & Arboriculture of GTRE).

1.9 Execution of any other work of casual nature, depending upon day-to-day work onneed basis; as assigned through the supervisors by the OIC Environment &

Arboriculture for general upkeep & maintenance of hygiene at GTRE.

2.0 The contractor shall employ at least 01 supervisor and 49 workers; out of

2.1 The contract will be valid for a period of one year (312 working days/per contractlabour basis) whose wages shall be paid on prorate basis and accordingly monthly will of thecontractor shall be passed for payment.


31/31

Annexure-II

(This refers to PClause 3.1 of the General Terms & Conditions of the Contract)

THE JOB CONTRACT BY OUTSOURCING OF CONTRACT LABOURS FOR ENVIRONMENT

CONTROL, HYGIENE & MAINTENANCE SERVICES : ZONE II OF GTRE, BANGALORE

FOR PERIOD FROM 1ST

JANUARY, 2013 TO 31ST

DECEMBER, 2013

(BREAK-DOWN DETAILS OF RATE QUOTE-SHEET)

(Furnished by the Vendor)Sl.No.

Details Unskilledlabourers

Wage (Rs)

Skilledlabours

Wage (Rs)

1. Basic Wage per head per day (as per The Gazette of India, No. 801 dated20th May 2009 notified by the Ministry of Labour & Employment) as perthe Central Govt notification.

180.00 220.00

2. VDA per head/per day (as per Central Govt notification issued by ChiefLabour Commissioner (C) New Delhi vide letter No. 1/19(6)/2012-LS-IIdated 14 Sep 12 for unskilled labours and letter No. 1/19(3)/2012-LS-IIdated 14 Sep 12 for skilled labours invoked wef 01 Oct 2012 but it needs tobe updated as and when notified/revised ).

99.00* 119.00*

* The rate shall be revised twice a year i.e. wef 1st

April & 1st

October and as & when any revision is

notified by the Govt, same shall be invoked during running period of the contract. One VDA isrevised, its resultant revision in the succeeding columns of this rate quote-sheet, will also need to

be updated accordingly; as & when Govt notification is issued.

3. EPF by Employer @ 13.61% on Basic Wage + VDA per head/per day 37.97 46.14

4. ESIby Employer @ 4.75% on Basic Wage + VDA per head/per labour 13.25 16.10

5. Bonus @ 8.33% of Basic Wage + VDA per head/per day 23.24 28.24

6. Uniform Outfit Allowance @ 7% + Washing Allowance @ 3%(in toto 10% of Basic + VDA per head/per day.

27.90 33.90

7. Sub Total of Sl. No. 1 to Sl. No. 6 per head/per day wage amount 381.36 463.38

8. Service Charges percentage (% age)to be quoted by the Vendor ....% .....%

9. Service Charges Amount per labour/per day .......... ...............

10. Sub Total of amount shown at Sl. No. 7 + Sl. No. 9(i.e. the expenditure per head/per day inclusive of wages + service charges) .............. ...................

11. Service Tax amount @ 12.36% (as revised from time to time) upon thevalue shown at Sl. No. 10 per head/pd

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12. Over-all expenditure per head/per day (i.e. per manday)(Add amount shown at Sl. No 10 + 11)

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13. Overall Monthly Expenditure (26 days/month) for 49 unskilled labvourers& 01 Skilled worker (i.e. 01 Supervisor clerical)(Endorse Amount of Sl. No. 12 and multiply it by 26 days and furthermultiply it by the Number of unskilled 49 labours & 01 skilled labourseparately) to arrive the monthly expenditure accordingly.

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14. Annual Expenditure for 49 unskilled labours + 01 skilled labour

(312 days per annum) (i.e. Amount endorsed at Sl. 13 x 12 months)

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