Pre-Tender Briefing WMSD19011: Provision of Services for Municipal Solid Waste Charging Trial

Project in Public Rental Housing Estates on Hong Kong Island, most of Kowloon, Sai Kung and Outlying Islands

AND

WMSD19015: Provision of Services for Municipal Solid Waste Charging Trial Project in Public Rental Housing Estates in Wong Tai Sin and the New Territories (except Sai Kung)

Waste Management (Special Duties) DivisionEnvironmental Protection Department (EPD)March 2020

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Notes: The contents in this set of PowerPoint slides are for reference only. In case of discrepancies, the full version of the Tender Documents for Tender Ref. WMSD19011 and WMSD19015 shall prevail.

Any information given at the meeting shall not be taken as varying the information in the tender documents unless subsequently confirmed in writing.

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Content- Background

- Services Requirements

- Submission of Tenders

- Marking Scheme and Assessment Criteria

- Price Schedule and Payment Timetable

- Tender Acceptance

- Non-skilled Worker Related Requirements

- Other Points to Note

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Background

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Municipal Solid Waste (MSW) Charging• Sits in the centre of our overall waste reduction strategy

• Aims to provide the necessary financial incentives to drive behavioural and cultural changes, thus reducing overall waste disposal

• The Government introduced the Waste Disposal (Charging for Municipal Solid Waste) (Amendment) Bill 2018 into the Legislative Council for scrutiny in November 2018.

• For more details:- Legislative Council Brief: https://www.legco.gov.hk/yr18-19/english/bills/brief/b201811021_brf.pdf- Website on MSW Charging: https://www.mswcharging.gov.hk/

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Snapshot of Overall Charging Mechanism

Charging modes

Food and Environmental Hygiene Department (FEHD)’s collection service

Private waste Collectors (PWCs)’ service

Through FEHD’s refuse collection vehicles (RCVs)

At FEHD’s refuse collection points (RCPs)

Through RCVs of PWCs

Charging by pre-paid designated garbage bags

Charging by weight

(gate fee)

Through non-RCVs of PWCs

Designated labels:For oversized MSW collected by FEHD that cannot be wrapped in a designated bag 6

MSW Charging Trial Project for PRH Estates

• To prepare the residents and stakeholders for the implementation of MSW charging after the bill is passed

• To cover about 120-150 PRH blocks in 2020-2022 under two separate contracts based on different geographical areas

• Dummy designated bags / labels will be distributed to residents of the participating blocks for residents to familiarise with the use of such bags and labels as the charging tools

• The existing arrangements of refuse collection the participating block shall remain unchanged

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Services Requirements

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Project Scope and Timetable(Clause 3.1-3.4 of the Service Specifications (SS))

◦ Contract Period: trial for 24 months under the contract period of 30 months◦ Tentatively cover about 60-75 PRH blocks under each contract◦ The Trial Project to be conducted in three phases:

Preparation and publicity stage

(2 months)

Trial stage(4 months)

Evaluation stage(2 months)

First phase (about 20-25 PRH blocks) Month 1-2 Month 3-6 Month 7-8

Second phase (about 20-25 PRH blocks) Month 9-10 Month 11-14 Month 15-16

Third phase (about 20-25 PRH blocks) Month 17-18 Month 19-22 Month 23-24

Note: The overall schedule and coverage of PRH blocks in each phase are subject to confirmation after the award of the Contracts. The Government Representative may in writing vary the number of participating blocks/ estates.

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Scope of the Services(Clause 3 and 4 of SS)

Preparation and Publicity Stage (2 months)

• Meeting with stakeholders of estates (e.g. Housing Department, Estate Management Advisory Committees (EMACs), property management offices (PMOs), cleansing companies) and conduct visits to participating estates to gather background information and establish contact (Clause 4.1)

• Develop and present Operation Plan for each participating estate (Clause 4.2 – 4.3)

• Estimate the quantity of dummy designated bags / labels for the trial stage, help liaise with EPD’s supplier on the production and delivery of the dummy designated bags / labels, and prepare all required forms (Clause 4.4 – 4.6)

• Prepare publicity materials and organize publicity activities in coordination with the relevant Outreaching Teams of EPD (Clause 4.7 – 4.9)

• Provide briefings to residents and training to the frontline staff (including frontline management staff and cleaners), and liaise with them on storage of equipment (Clause 4.11 - 4.15)

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Trial Stage (4 months)• Provide guidance to frontline management staff on distributing dummy designated

bags / labels to residents and recording the quantities distributed (Clause 4.16 – 4.17)

• Provide on-site support to the cleansers of the participating blocks in assessing the usage of dummy designated bags (Clause 4.18 – 4.19)

• Assess the usage of dummy designated labels at the junkyards of each participating estate three times a week (Clause 4.20)

• Assess the total weight of waste disposal from each participating block in a day three times a week (Clause 4.21 – 4.24)

• Collect recyclable data of participating blocks from HD and / or PMOs (Clause 4.25)

• Conduct publicity activities such as setting up promotion booths and holding inter-floor competitions (Clause 4.26 – 4.28)

• Handle enquiries and complaints relevant to the Trial Project (Clause 4.29)

• Prepare and submit monthly summaries (Clause 4.30)

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Evaluation Stage (2 months)

• Organise and conduct a post-trial questionnaire survey for each participating estate (Clause 4.31 – 4.34)

• Evaluate and analyse all data, observations and information collected / received at the trial stage (Clause 4.35)

• Present the findings to EMACs, PMOs and residents of each participating estate (Clause 4.36)

• Prepare and submit interim reports after the first and second phases (Clause 4.37)

• Prepare and submit final report after the third phase (Clause 4.38)

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Deliverables Schedule

Operation Plan(Clause 4.2 and 4.3 of SS)

Within 1 month after the commencement of thepreparation stage of each of the first, second andthird phases

Monthly Summary(Clause 4.30 of SS)

Within 10 working days after the end of eachmonth during the trial stage

Interim Report (Clause 4.37 of SS)

Within 1 month after the completion of each ofthe first and second phases

Final Report (Clause 4.38 of SS)

Within 6 weeks after the completion of the thirdphase

Submission of Deliverables

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Submission of Tenders

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Two-envelope System(Para. 2, 3 and 16 of the Terms of Tender (Supplement) (TTS))

Submit in two envelopes in TRIPLICATE Price Proposal: ONLY Schedule A - Price Schedule Technical Proposal: All other proposals, documents and information

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Price Proposal e.g Tender Ref.: WMSD19011 – Tender for Provision of Services for Municipal Solid Waste Charging Trial Project in Public Rental Housing Estates on Hong Kong Island, Most of Kowloon, Sai Kung and Outlying Islands

Technical Proposal e.g. Tender Ref.: WMSD19011 – Tender for the Provision of Services for Municipal Solid Waste Charging Trial Project in Public Rental Housing Estates on Hong Kong Island, Most of Kowloon, Sai Kung and Outlying Islands

To: The Chairman,Tender Opening Committee, Government Logistics Department

e.g. Tender Ref.: WMSD19011 –Tender for Provision of Services for Municipal Solid Waste Charging Trial Project in in Public Rental Housing Estates on Hong Kong Island, Most of Kowloon, Sai Kung and Outlying Islands

ONLY Schedule A - Price Schedule

All other proposal, documents and information

Address: Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong

Tender Box

Before 12:00 noon, 7 May 2020 (Thursday)

in TRIPLICATE in TRIPLICATE

Submit separately for the two tenders WMSD19011 and WMSD19015

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Marking Scheme and Assessment Criteria

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• Technical to price weighting of 70 : 30

• The assessment panel will evaluate the tenders based on the tender requirement in five stages:

Stage I – Completeness Check

Stage II – Checking for Compliance with Essential Requirements

Stage III – Technical Assessment

Stage IV – Price Assessment

Stage V – Calculation of the Combined Score

Marking Scheme and Assessment Criteria (MS)

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• Stage I (Para. 3 - 4) To check whether all the documents and information required in Paragraph 16(a) of TTS

have been submitted Failure to submit any of the documents and information specified in Paragraph 16(a) of

TTS on or before the Tender Closing Date will render a tender not be considered further

• Stage II (Para. 5) Tenders which have passed Stage I evaluation will be checked on their compliance with

the Essential Requirements as set out in Paragraph 9 of TTS :

A. Requirements related to key personnel (Para. 9.1)B. Requirements related to submission in two envelopes (Para. 9.2)C. Requirements related to past convictions (Para. 9.3)D. Requirements related to Demerit Points (Para. 9.4)E. Requirements related to convictions and Demerit Points of sub-contractors (Para. 9.5)

A tender which fails to meet any of the Essential Requirements will not be considered further

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• Stage III (Para. 6 - 8) Tenders which have passed Stages I and II evaluation will be further evaluated The Technical Proposals will be assessed based on the Assessment Criteria and

Marking Guidelines in Appendix I of MS Any tender which fails to score the passing mark in Assessment Criterion (3) or (4) or

the overall passing mark in Assessment Criteria (3) to (5) will not be considered further

Tender(s) with the highest score in Stage III assessment will be given the maximum weighted technical score of 70

The remaining Tenders will be given a weighted technical score in accordance with the following formula:

70 × Total technical mark of the conforming tender being assessedThe highest total technical mark among the conforming tenders

• Stage IV (Para. 9 - 10) The price proposals of those tenders which have passed Stages I to III evaluation will

be assessed based on the Estimated Contract Price in Schedule A - Price Schedule Tender(s) with the lowest offered price will be given the maximum weighted price

score of 3020

• Stage IV (Para. 9 - 10) (Cont’d) The remaining Tenders will be given a weighted price score in accordance with the

following formula:

30 × The lowest Estimated Contract Price among the conforming tendersEstimated Contract Price of the conforming tender being assessed

• Stage V (Para. 11) The weighted technical score and weighted price score will be added up to give the

combined score. A Tenderer attaining the highest combined score will normally be recommended for the

award of the Contract. If two or more Tenders achieve the same highest combined score, the Government will

normally award the Contract to the Tenderer whose Tender obtains the highest technical score.

The Government is not bound to accept the Tender with the lowest price offer, or the Tender with the highest combined score, or any Tender; and reserves the right to accept all or any part of any Tender at any time within the Tender Validity Period (Para. 14(a) of TTS)

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Assessment Criteria and Marking Guidelines of the Technical Proposal (Appendix I of MS)

Assessment Criteria MaximumMark

Passing Mark

I. Labour Benefits(1) Proposed monthly wage for Non-skilled Workers to

be employed under the Contract25 -

(2) Proposed daily maximum working hours for Non-skilled Workers to be employed under the Contract

5 -

II. Technical AttributesSection A. Execution Plan

(3) Implementation Plan 2012*(4) Resources Plan 15

(5) Supervision and Quality Assurance Plan 13(6) Innovative Suggestions 12 -Section B. Tenderer’s Experience(7) Tenderer’s Relevant Experience 10 -

Total Technical Mark 100 -

*Any tender which fails to score the passing mark of 5 in Assessment Criterion (3) (Implementation Plan) or the passing mark of 3.75 in Assessment Criterion (4) (Resources Plan) or the overall passing mark of 12 in Assessment Criteria (3) to (5) will not be considered further

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I. Labour Benefits (Para. 7(b) of TTS, Note 1 and 2 of Appendix I of MS, Schedule C)

• Tenderers shall provide information on Labour Benefits for non-skilled workers as specified in Schedule C – Proposed Monthly Wage Rates and Daily Maximum Working Hours on:(1) Proposed Monthly Wage Rates (2) Proposed Daily Maximum Working Hours

• Marks will be given according to the guidelines set out in the MS

• The monthly wage rates shall not be less than the statutory minimum wage (SMW) plus paid rest day rate

• Please note the consequences specified in the above schedule in case: the proposed committed monthly wage (CMW) rate is missing or less than the

SMW plus paid rest day rate, or the daily maximum working hours are not indicated as required in the table

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II. Technical Attributes

Section A. Execution Plan (Para. 7(c)-(d) of TTS, Note 3 to 7 of Appendix I of MS)

• The Execution Plan shall address the following items:(3) Implementation Plan(4) Resources Plan (with manpower details in Para. 6 and 7 of Schedule H) (5) Supervision and Quality Assurance Plan(6) Innovative Suggestions

• Marks will be given according to the guidelines as set out in the MS

• Any tender which fails to score the passing mark of 5 in Assessment Criterion (3) (Implementation Plan) or the passing mark of 3.75 in Assessment Criterion (4) (Resources Plan) or the overall passing mark of 12 in Assessment Criteria (3) to (5) will not be considered further

• All practical information included in the “Execution Plan” of the Technical Proposal submitted by the successful Tenderer shall form part of the Contract

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II. Technical Attributes

Section A. Execution Plan

(6) Innovative Suggestions for Criteria (3) to (5) (Note 7 of Appendix I of MS)

12 out of the maximum mark of 60 marks are reserved

Two types of innovative suggestions

Type I – effective and practicable in improving the delivery of the Services

Type II – may not be directly relevant to the Services but can bring about positive values or benefits to the Government or the public at large

Maximum Mark for Type I Innovative Suggestions

Maximum Mark for Type II Innovative Suggestions

Execution Plan (Suggestions may be proposed underAssessment Criteria (3), (4) and/or (5))

8 4

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Type I Innovative Suggestion – bringing benefits in terms of: Better quality of the Services Saving of manpower resources Improving data accuracy Increased utilization of dummy designated bags / labels by the tenants in the participating

PRH estates Boosting of waste reduction and recycling rate Any other benefits that can facilitate the smooth implementation of the trial project

Type II Innovative Suggestion – bringing positive values of benefits which may include : Sustainable development of the industry Development of new technology Employment of persons with disabilities or the underprivileged in the society Environmental protection

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Percentage of Maximum Mark Marking Standard

100% three or more effective and practicable Innovative Suggestions66% two effective and practicable Innovative Suggestions33% one effective and practicable Innovative Suggestion0% no effective and practicable Innovative Suggestions

Percentage of Maximum Mark Marking Standard

100% Innovative Suggestion(s) that contribute(s) to at least three positive values or benefits66% Innovative Suggestion(s) that contribute(s) to at least two positive values or benefits33% Innovative Suggestion(s) that contribute(s) to at least one positive value or benefit0% no Innovative Suggestions that contribute to positive value or benefit

Type I Innovative Suggestions

Type II Innovative Suggestions

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• An Innovative Suggestion belonging to both Type I and Type II will earn marks for both aspects

• Tenderers should highlight the proposed Innovative Suggestions and explainclearly what benefits/positive values their proposed Innovative Suggestions can bring about in their submissions

• Tenderers may be requested to provide supporting documents to prove the practicability of their Innovative Suggestions.

• All practicable Innovative Suggestions included in the proposed plans submitted and accepted by the Government shall also form part of the Contract

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• Liquidated damages for failure to deliver any of the Accepted Innovative Suggestions =

𝐶𝐶 × 𝑊𝑊 𝑇𝑇 × 𝑀𝑀(𝐼𝐼𝐼𝐼)𝑀𝑀(𝑇𝑇𝑇𝑇)

× 𝑇𝑇𝐶𝐶𝑇𝑇

where

(Clause 2(i) of SCC)

• The number of Accepted Innovative Suggestions which the Contractor fails to deliver and upon which liquidated damages are payable shall not exceed the maximum number of Innovative Suggestions to which marks could be awarded to a tenderer in the tender evaluation process (Clause 2(j) of SCC)

• The aggregate amount of liquidated damages payable may not exceed 8% of the Contract Price (Clause 2(k) of SCC)

C = the Estimated Contract Price in Schedule A – Price ScheduleW(T) = the weighting, expressed as a percentage, of the technical

assessment in the overall marking schemeM(IS) = the marks that would be given to one (1) Type I or Type II Innovative

Suggestion, as the case may be, in accordance with the marking scheme (regardless of whether marks are actually given to the relevant Accepted Innovative Suggestion that the Contractor fails to deliver) Note (i)

M(TP) = the maximum technical marks for the Technical Proposal in the marking scheme

P = length of time expressed in number of days during which the Contractor fails to comply with the relevant Accepted Innovative Suggestion

CP = Contract Period expressed in number of days

Note (i): Where the Innovative Suggestion concerned earned marks for both Type I and Type II during the technical assessment, M(IS)will be taken as the marks that would be given as a Type I Innovative Suggestion only in calculating liquidated damages.

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Section B. Tenderer’s Experience

(7) Tenderer’s Relevant Experience (Para. 7(e) of TTS, Note 8 of Appendix I of MS)

• Tenderers shall submit a list of completed and on-going projects/ service contracts in (i) waste management or (ii) property management services or (iii) cleansing services containing the following information to substantiate its claim on experience :

Project/ Contract title

Project/ Contract period

Client of the project/ contract

Brief description of the project/ contract

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Percentage of Maximum Mark Marking Standard

100% > 5 years of experience in area (i) or (ii) or (iii) in PRH estates75% > 5 years of experience in area (i) or (ii) or (iii) in local residential sector out

of which there is < 5 years’ experience in PRH estates50% 3 - 5 years of experience in area (i) or (ii) or (iii) in PRH estates25% 3 - 5 years of experience in area (i) or (ii) or (iii) in local residential sector out

of which there is < 3 years’ experience in PRH estates0% < 3 years of experience in area (i) or (ii) or (iii) in local residential sector

including PRH estates

• Assessment based on the aggregate number of years of experience in : (i) waste management related projects; or (ii) property management services; or(iii) cleansing services;in the past ten (10) years immediately preceding the Tender Closing Date as follows:

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• Submit documentary evidence (e.g. a copy of contract) to substantiate its claim of the experience.

• Only local experience will be counted• Experience in local non-residential sector (e.g. commercial buildings) will not be

counted• The experience will only be counted where the previous contract(s) was / were

entered under the same name of the Tenderer• Tenderer’s experience gained in its capacity as a sub-contractor or the experience

of a parent company, subsidiary or sub-contractor of the Tenderer shall not be considered

• If a contract involves more than one type of experience areas ((i), (ii) and (iii) above), the different types of experiences will not be counted separately if attained under the same contract period

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Price Schedule and Payment Timetable

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Schedule A - Price Schedule

• Fill in all Part A - main requirements, Part B - provisional requirements and Part C – Estimated Contract Price

• The Estimated Contract Price (sum of total amounts for Part A and Part B) will be used for price evaluation

• The number of participating estates and blocks are tentative and subject to confirmation after the award of the Contracts

• The above provisional requirements are optional for the Services and there is no guarantee that these tasks will be required

• A Tenderer’s Tender is valid and open for acceptance for a period of not less than 180 days after the Tender Closing Time

• Schedule A must be submitted in a separate envelope as the Price proposal

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Payment Timetable(Clause 2(d) and (e) of SCC)

Item No. Description

1 - 9 The Contractor shall be paid according to the quarterly invoiceissued to EPD, which is based on the Services provided andcompleted in the preceding quarter. The amount payable to theContractor shall be subject to the Government Representative’sapproval. The quarterly invoice shall be issued to EPD by the 10thday of the 4th, 7th, 10th, 13th, 16th, 19th, 22nd, 25th and 28th month of the contract period.

10 Upon acceptance of the Final Report by EPD

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Tender Acceptance

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Tender Acceptance Rules (Appendix A of TTS)

• Two contracts are tendered out in this tender exercise through ref. WMSD19011 and WMSD19015

• The maximum number of contract that may be awarded to a tenderer is one• A marking scheme is used for tender evaluation (with 30% for price, 70% for

technical assessment)

Contract/Contractor

TenderedPrice

Price Score(out of 30)

TechnicalScore(out of 70)

Combined Technical/Price Score

Contract 1Tenderer A $50 30.00 56.00 86.00 HighestTenderer B $100 15.00 70.00 85.00 2nd highestTenderer C $70 21.43 49.00 70.43Contract 2Tenderer A $75 28.00 65.00 93.00 HighestTenderer C $95 22.11 70.00 92.11 2nd highestTenderer B $70 30.00 49.00 79.00

Example: • Three tenders put in

bids. One tenderer (Tenderer A) gains the highest combined score for both contracts

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Combination Contract 1 Contract 2 Total cost of combinationCombination 1Successful Tenderer(Tendered price)

Tenderer A($50)

Tenderer C($95)

$145

Combination 2Successful Tenderer(Tendered price)

Tenderer B($100)

Tenderer A($75)

$175

• Two combinations are possible

• The Tenderers in Combination 1 would be selected as it yields the lowest total cost to the Government

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Non-skilled Worker Related Requirements

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Non-skilled Worker Related Requirements(Clause 13 - 18 of SCC)

Gratuity – pay gratuity to a non-skilled workers if he / she has been employed under a continuous contract for not less than 12 months (Clause 13 of SCC)

Holiday pay – provide the holiday pay to a non-skilled worker if he / she has been employed under a continuous contract for not less than one month (Clause 14 of SCC)

Extra wages for working under typhoon signal no.8 or above – pay the non-skilled worker at least 150% of his / her original pay for the hours worked during typhoon signal no.8 or above is hoisted (Clause 15 of SCC)

Standard Employment Contract – enter into a written Standard Employment Contract with each of its non-skilled workers if the employment period exceeds seven (7) days and strictly observe the contractual obligations (Clause 16 of SCC and Annex C)

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Debarment mechanism and Demerit Point system (Clause 17 of SCC):• If the contractor or any sub-contractor is convicted of any of the Relevant

Offences, such conviction(s) will be taken into account in future tender or quotation exercise.

• If the contractor is in breach of any contractual obligations referred to in the definition of “Demerit Point”, a default notice will be issued to the contractor.

• If any sub-contractor is in breach of any contractual obligations referred to in the definition of “Demerit Point”, a default notice will be issued to each of the contractor and the sub-contractor.

• Each default notice issued attracts one Demerit Point. The Demerit Point(s) will be taken into account in the assessment of future tender or quotation exercises.

Contractor to ensure its sub-contractors'’ compliance with the relevant obligations (Clause 18 of SCC)

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Other Points to Note

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Contract Deposit(Para. 15 of TTS)

• The successful Tenderer shall pay the Contract Deposit either in cash or in the form of a Banker’s guarantee (please refer to Para. 27.2 – 27.3 of the Terms of Tender under BD-TERMS-2 (October 2019) for the deposit amount)

• A tenderer should state clearly in Schedule H – Other Information the method of providing the Contract Deposit, failing which it will be deemed to have undertaken to pay the Contract Deposit in cash

• The Banker’s guarantee must be on the terms set out at Annex B

Negotiation(Para. 22 of Terms of Tender under BD-TERMS-2(October 2019))• The Government of the Hong Kong Special Administrative Region reserves the

right to negotiate with any tenderer about the terms of the offer

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Tender Closing Date and Adverse Weather Arrangements(Para. 3.7 of Terms of Tender under BD-TERMS-2 (October 2019))

Tender closing date and time: 7 May 2020 before 12:00 noon

Tender box venue: Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong

Tender reference: WMSD19011 / WMSD19015

Address to: the Chairman, Tender Opening Committee, Government Logistics Department

Note: In case Tropical Cyclone Warning Signal No. 8 or above is hoisted, or a Black Rainstorm Warning Signal or “extreme conditions after super typhoons” announced by the Government is/are in force for any duration between 0900 and 1200 hours on the date specified in the “Lodging of Tender” section of the Tender Form, the latest date and time before which Tenders are to be deposited in the Specified Tender Box will be extended to 1200 hours on the next working day

Details of the award of this contract will be published on the Internet at http://www.gld.gov.hk/eng/services_2_c.htm

Late tenders will NOT be accepted

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Contact Points for Tender Enquiries (Para. 2 of Notes for Tenderers)Any enquiries concerning the tender terms of this Tender shall be made in writing to EPD (Attn: Senior Supplies Officer) in one of the following ways:

By facsimile on number (852) 2904 2710

By mail to EPD, 5/F., Chinachem Exchange Square , No. 1 Hoi Wan Street. Quarry Bay, Hong Kong

Any enquiries relating to the Service Specifications shall be made in writing to (and with a copy to the contact point listed above):

Director of Environmental ProtectionEnvironment Protection DepartmentWaste Management (Special Duties) DivisionRoom 801-804, 8/FAIA Tower, 183 Electric Road,North Point, Hong Kong(Attn: Environmental Protection Officer (Special Duties)11)Facsimile: (852) 2909 9521

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Thank You

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Q & A Session

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