SESSIONS COURTS BAHAWALNAGAR

BIDDING DOCUMENTS

OFFICE OF THE DISTRICT & SESSIONS JUDGE, BAHAWALNAGAR

District & Sessions Courts Bahawalnagar Phone: (+ 92) (06322) (9240165), Fax: (+92) (06322) (9240166)

URL: http://bahawalnagar.dc.lhc.gov.pk/

BID DATA SHEET

DESCRIPTION DETAIL

Commencement of sale of Bidding Document 20-May-2020

Last date of sale of Bidding Document 10-June-2020

Last date and time for the receipt of bids. 10-June-2020 10:00 A.M

Date, time and venue of opening of

Bids

10-June-2020 02:00 P.M. The Office of The DISTRICT & SESSIONS JUDGE, Bahawalnagar.

Amount of bid security 02% of the total Estimated Price

Bid validity period Up to 30th June 2020

Bidding procedure Single stage – Two Envelops procedure

Address for communication: The Office of the DISTRICT & SESSIONS JUDGE, Bahawalnagar Telephone: 063-9240165 Fax: 063-9240166

INVITATION TO BID

OFFICE OF THE DISTRICT & SESSIONS JUDGE, BAHAWALNAGAR

TENDER NOTICE

Sealed tenders (separate for each category) are invited from the authorized Distributors/Dealers/Supplier having registered with Sales Tax and Income Tax Department for Supply of the Furniture, Machinery and IT Equipment’s for Sessions Courts of this District, which may reach this office on or before 10th of June 2020 till 10.00AM. The Tender/Bids shall be opened on the same day at 02:00 PM, Detail of Items are given below.

SR/Lot No.

DETAIL DESCRIPTION & SPECEFICATIN Estimated Cost

01. A09601-Machinery

Wall Mounted, Split 1.5 Ton 18000 BTU, DC inverter Brand Warranty

Rs.4,53,861/- (2% CDR 9,077/-)

02. A09203-I T

LAP TOP: Intel Core i5 or i7 (Screen size 15.6”, 10th Generation, 8GB RAM, Hard Drive 512GB SSD or 01 TB SATA),

Rs.15,00,000/- (CDR-30,000/-)

03. A09701-Furniture

Sofa Set Five Seated (Leather) Glass Tarpai set Single Bed with one Side Table Wooden Net Set Tables Office table for Readers/Ahlmad As per sample present in the office Note:- Bidders may inspect the samples before the date and time of opening of tenders)

Rs.2,84,050/- (CDR- 5,681/-)

TERMS & CONDITIONS

1. Bidding/Procurement will be made under Punjab Procurement Regulatory Authority Rules 2014.

2. The Bidding procedure will be governed by Rule 38 (2) (a) of PPRA Rule 2014.

3. Bidding document may be obtained on written request from the office of the undersigned during the office hours (8:00 AM to 3:30 PM) till 10:00 AM of 10th June 2020 in consideration of Rs.200/(Non-refundable). Bidding documents will also be available on the web site (http://bahawalnagar.dc.lhc.gov.pk) .

4. The tender must be supported bid security in the shape of call deposit @ 2% (Refundable) of estimated cost.

5. Technical and Financial (including all applied taxes) proposals should be submitted in one envelope.

6. Incomplete/late received Tenders/Bids will not be entertained.

7. Bid for each lot along with 2% CDR of the total estimated cost must be submitted separately for each lot.

8. Proposals received by fax or email shall not be entertained.

INSTRUCTIONS TO BIDDERS

Please read the following note and instructions carefully:-

1. Any proposal (Technical & Financial) not received as per terms and conditions of the Tender Enquiry are liable to be ignored. No offer shall be considered if;

i. Received without/Less bid security in the shape of CDR from a scheduled bank.

ii. Received without the time and date fixed for its receipt.

iii. The proposal is unsigned.

iv. The proposal is ambiguous.

v. The proposal is conditional.

vi. The proposal is from a firm blacklisted, suspended or removed from the approved list.

vii. The proposal received is of a shorter validity than required in the tender enquiry.

viii. The proposal is for item(s) not conforming to specifications indicated in the tender enquiry.

2. Offer must remain valid for 60 days from the date of opening the proposal.

3. All proposals must be submitted in double cover. The outer cover should indicate the name of the addressee, tender number and date of opening but not the name of the firm, which must appear in the inner envelope clearly mentioning tender number and name of the firm the envelope must be properly sealed.

4. Each bid shall comprise a two envelopes containing technical/financial proposal, in terms of Rule (38) (2)(a), Single Stage Two Envelopes Bidding Procedure, of Punjab Procurement Rules, 2014.

5. The purchaser reserve the right to purchase full or part of the item(s) or ignore/scrap/cancel the tender, recording reasons thereof.

6. Further the following would apply.

(a). If the acceptance of tender issued during the validity period of the proposal is not accepted by the tenderer, bid security shall be forfeited and the item(s) purchased would be at his (tenderer’s) risk and expense.

(b). In case the offer is withdrawn/amended or revised during the validity period of the offer after the financial proposal is opened, the Bid security is liable to be forfeited.

(c). In case the contractor fails to execute the contract strictly in accordance with terms and conditions laid down in the contract the security deposited (CDR) by him shall be forfeited and the item(s) purchased would be at his risk and expense. The buyer reserves the right to claim compensation for the loss caused by the delay in the Supply/works determined by the buyer.

SPECIAL INSTRUCTIONS:

1. The work/Supply is required to be completed within the time given in the work/Supply order. However, the tenderers are required, to indicate their own guaranteed earliest date by which the work/supply will be done.

2. Tenderers must mention the brand name and model of items intended to be procured. All machines should be brand new.

3. Tenderers must quote their financial proposal on the detail of items intended to be procured. Cash Receipts (in original or photo copy) in token of having purchased the tender, must accompany the proposal.

4. Technical proposal and financial proposal should be addressed to The DISTRICT & SESSIONS JUDGE, BAHAWALNAGAR.

5. Tenderers should quote their firm and final rates both in words as well as in figures (inclusive of all taxes).

6. Tenderers shall submit a deposit a call of the amount equivalent to 02% of estimated cost in favour of THE DISTRICT & SESSIONS JUDGE, BAHAWALNAGAR, while giving technical proposal.

7. Any conditional, ambiguous or incomplete proposal in any respect shall be ignored. No Supplementary or revised offer after opening of tenders shall be entertained.

8. The tenderers shall enclose catalogues/leaflets/literature and other technical data, if any, in respect of items(s) offered by them.

9. The Tenderers should specifically indicate their NTN/GST No. and attach Certificates of the Income-Tax Department.

10. The Tenderers should submit Professional Tax Paid Certificates for current financial year alongwith their bids.

11. Any erasing/cutting/crossing etc.-appearing in the offer must be properly signed by person signing the tender. All pages to the tender must also be properly signed. Offer with any overwriting shall in no circumstances be accepted.

15. The authority reserves the right to increase/decrease the quantity of items.

FORM OF BID

Bid Ref. ____________ Dated:- ____________

FINANCIAL PROPOSAL Name of the Firm: ________________________________________________________________

Date of opening of Bid.____________________________________________________________

Sr. No. Name of the Item Specification with Brand

Name Unit Price Sales Tax Net Price per unit

1

2

3

4

5

6

7

Signature: -----------------------------------------

Designation: --------------------------------------

Date: -----------------------------------------------

Official Stamp: -----------------------------------

SPECIFICATIONS

MACHINERY

SR. NO. DESCRIPTION OF ITEMS SPECIFICATION

01 Air Conditioner

Acson/Dowalance or Equivalent

(Wall Mount, Split 1.5 Ton (18000 BTU), Brand Warranty) DC invertor

FURNITURE

SR. NO NAME OF ITEM SPECIFICATION

01 Sofa Set Five Seated (Leather) As per Samples available in this office Note:- Bidders may inspect the samples before the date and time of opening of tenders.

02 Terpai Set (Glass)

03 Single Bed with one Side Table (Colour Dark brown)

04 Wooden Net Set Tables 05 Office table for Readers/Ahlmad

IT .EQUIPMENT

SR. NO NAME OF ITEM SPECIFICATION

01 Lap Top

DEL / HP or equivalent

Intel Core i5 or i7

(Screen size 15.6”, 10th Generation, 8GB RAM, Hard Drive 512GB SSD or 01 TB SATA),

Note. Tenderers are required to submit rates for both machines i.e (i5 & i7).

The selection of machines will be made on the basis of available budget.

EVALUATION CRITERIA

Sr. No. Parameters Remarks

01 Is Call Deposit/security 02% in Shape of CDR of estimated Price is attached?

02 Is Income Tax Registration Certificate attached?

03 Is Professional Tax Paid Certificate Attached?

04 Is Sales Tax registration Certificate is attached?

05 Offered Prices Included all taxes?

06 Is The Proposal for item(s) conforming to specifications indicated in the tender inquiry?

07 Is Proposal Properly signed?

08 Is Proposal ambiguous?

09 Is Proposal conditional?

10 Is Proposal from a firm blacklisted, suspended or removed from the approved list?

11 Is Proposal received of a shorter validity than required in the tender inquiry?

12 Package containing technical /financial proposal Separately?

13 Is Cash Receipt of Rs. 200/- attached?

14 Any erasing/cutting/crossing etc.-appearing in the offer is properly signed?

15 Are Brand and Model of machines mentioned?

AFFIDAVIT

I/We, the undersigned solemnly state that:

1) I/We have read the contents of the Bidding Document and have fully understood it.

2) The Bid being submitted by the undersigned complies with the requirements enunciated in the bidding documents.

3) The Goods that we propose to supply under this contract are eligible goods.

4) The undersigned are is also eligible Bidders.

5) The undersigned are solvent and competent to undertake the subject contract under the Law of Pakistan.

6) The undersigned have not paid nor have agreed to pay, any Commissions or Gratuities to any official or agent related to this bid or award or contract.

7) The undersigned are not blacklisted or facing debarment from any Government, or its organization or project.

We affirm that the contents of this affidavit are correct to the best of our knowledge and belief.

Sign & Stamp

Note:-Submit it on Stamp Paper.