Tender Form For Supply of Fertilizer (2015-16) - Punjabeproc.punjab.gov.pk/BiddingDocuments/52292_Tender Document.pdf · Tender Form For Supply of Fertilizer (2015-16) Livestock Experiment

Tender Form For Supply of Fertilizer (2015-16)

Livestock Experiment Station, Khushab. Contacts:

Phone # 0454-923077 Email: [email protected] [email protected]

mailto:[email protected]


TENDER NUMBER & DATE

DATE OF OPENING 07-06-2016

LAST DATE & TIME OF RECEIPT

OF TENDER 06-06-2016 (10:30 am)

VENUE OFFICE OF THE SUPERINTENDENT LIVESTOCK EXPERIMENT

STATION, KHUSHAB. TENDER FEE (Non refundable) Rs. 300-00

BIO-DATA OF THE PARTICIPATING FIRM

Name of the firm

Phone No.

Fax No.

CNIC No.

Permanent address

Name of authorized person

(if any)

Professional Tax certificate

GST Registered No.

Income Tax No.

Previous experience if any

Call Deposit No. with Date,

Amount & Address of Bank

No. of pages attached by bidder

with the bidding document

Signature & Stamp

Name

Firm

Address

SCHEDULE FOR INVITATION OF TENDERS ALONG WITH TERMS & CONDITIONS OF TENDER DOCUMENTS FOR SUPPLY OF FERTILIZER AT LIVESTOCK EXPERIMENT STATION KHUSHAB

DURING 2015-16.

Last date of issuance of tenders = 06-06-2016

Date of opening of tenders = 07-06-2016 Last time for receipt of tenders = 10:30 AM

Time of opening of tenders = 11:00 AM

Required at = Office of the Superintendent Livestock

Experiment Station, Khushab.

Delivery period = 10 days Firms are required to quote prices on free delivery to consignee basis. Offer shall remain valid for a

period till 30 days from the date of supply order.

(BID REQUIIRED (PR-VII) SCHEDULE OF INVITATION TO BID NO. 1 / LES, Khushab / 2015-16.

Sr. No.

Fertilizer Description Quantity

1 Urea (Granular) 450 Bags

2 SSP (Granular) 1200 Bags

REQUIREMENTS OF TECHNICAL AND FINANCIAL PROPOSALS

1. An appropriate quantity of sample of fertilizer indicating name of company must be supplied

for approval of purchase committee.

2. Packing per unit or bag should be 50 kg of the fertilizer.

3. Technical Proposals must be complete in all respect and authenticated with certified

documentary evidences according to check list attached.

4. Certified copy of the sales Tax registration, income Tax certificate and professional Tax

certificate must be appended with technical proposal.

5. Single stage – two envelope procedure:-

i. The bid shall comprise a single package containing two separate envelopes. Each envelope

shall contain separately the financial proposal and the technical proposal;

ii. The envelope shall be marked as “FINANCIAL PROPOSAL” and :TECHNICAL PROPOSAL: in

bold and legible letters to avoid confusion;

iii. Initially, only the envelope marked “TECHNICAL PROPOSAL” Shall be opened;

iv. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the

procuring agency without being opened;

v. Other procedure will remain same as prescribed under serial 36 of PPRA rules 2014.

vi. Envelope used should have clearly mentioned fertilizer on one corner.

1. No offer shall be considered if –

(i) Received without earnest money or from unregistered firm

(ii) It is received after the time and date fixed for its receipt.

(iii) The tender is unsigned.

(iv) The offer is ambiguous.

(v) The offer is conditional.

(vi) The offer is from a firm who is blacklisted, suspended or removed from the approved

list.

(vii) The offer is received by telegram or postage / courier service.

(viii) Offer received without samples (where needed) as required in the tender enquiry,

(ix) The offer is for store not conforming to specifications indicated in the tender enquiry.

2. Offers will remain valid till 15 days from the date of supply order.

3. All tenders must be submitted in double cover. The outer cover should indicate the name of

the addressee, tender number and date of opening but not the name of the firm which must

appear in the inner envelope clearly mentioning tender number and name of the firm. The

envelope must be properly sealed. Technical proposals and financial bids should be provided

separately under sealed envelopes and will be evaluated / scrutinized under single stage bidding procedure notified by Govt. of the Punjab S&GAD Department through PPRA rules.

4. Purchaser reserves the right to purchase full or part of the store or ignore / scrap & cancel

the tender without assigning any reason.

5. (a) If the acceptance of tender issued during the validity period and offer is not

accepted by the tenderer, the Earnest Money shall be forfeited for the store being

purchased at contractor’s risk and expenses.

(b) In case the offer is withdrawn, amended or revised during the validity period of the

offer, the Earnest Money is liable to be returned to the contractor.

(c) In case, the contractor fails to execute the contract strictly in accordance with terms

and conditions laid down in the contract the security deposited by him shall be

forfeited and the store will be purchased at his risk and expense.

6. The buyer reserves the right to claim compensation for the loss caused by the delay in the

delivery of store and liquidated damages would be charged as under rules on late supply. No

privilege of late supply will be given at any cost & no justification in this regard will be

accepted.

7. The store is required by the consignee in his office stores. However, the Tenderers are required to indicate their own guarantee earliest date by which the store will be supplied by

them.

8. Tenderers must quote on the prescribed invitation to Tender form PR-VII in limited tender as

well as in advertised tender.

9. Tenders should be addressed to Superintendent, Livestock Experiment Station, Khushab.

10. Tenderers can quote their final rates both in words as well as in figures. Any over writing or

cutting on the rates offered shall stand cancellation of said offer.

11. Tenders must company with an amount of earnest money as advertised in favour of

Superintendent, Livestock Experiment Station, Khushab.

SPECIAL INSTRUCTIONS

12. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No supplementary or revised offer after the opening of tenders shall be entertained. Rather no

justification or any representation would be entertained. PPRA Rules will be observed in this

concern

13. The Tenderers should indicate in their tenders, the complete address or the place / places

where stores will be offered for inspection.

14. The Tenderers should specifically append their Income tax and sales tax registration

certificates with the bidding documents.

15. Any erasing / cutting / crossing, etc. appearing offer doubtful shall cancel the said offer.

Moreover, all pages to the tender must also be properly signed. Offers with any overwriting

shall in no circumstances be accepted.

16. The quotation should be submitted on the basis of accounting unit specified in the invitation to tender

17. The Tenderers will be responsible for the free replacement of stores, if the same is found to be

substandard or at variance with the specification given in the tender enquiry. In case a

similar store offered is at variance with the specification given in the tender enquiry, the

Tenderers must clearly identify variations in their offers. Store offered of a specification superior to the one specified in the tender enquiry shall however, be acceptable subject to the

extent of lowest competitive rates.

18. The Purchase Committee is not bound to accept the lowest offer and mention the reason for

rejecting the lowest offer.

19. Store should be brand new and in original manufacturers packing where required.

20. Replacement of stocks if found substandard at any stage is understood to be guaranteed.

21. The samples where needed should be submitted by the Tenderers along with their offers

bulky samples should be delivered at the time of the opening of the tenders, failing which the

offer shall not be entertained.

22. Testing charges of sample / samples against the tender / advance bulk supplies will be borne

by the tenderer / contractor irrespective of the result of the sample / samples.

23. Inspection of the stores and verification of specification including quality & quantity will be conducted by notified Technical Committee.

24. Each and every page of the bidding document, schedule of tenders, technical &

financial proposals must be duly verified, certified, signed and stamped by the

bidders.

SUPERINTENDENT

L E S, K H U S H A B.

C E R T I F I C A T E

1. We hereby confirm to have read carefully the description of the stores and all the terms and

conditions of your tender enquiry due for opening on 07-06-2016 for the supply of Fertilizer

to the Office of Superintendent, Livestock Experiment Station, Khushab for the year 2015-16 in addition to the special instructions mentioned in the said tender enquiry/

document and we agree to abide by all those instructions / conditions.

2. We also hereby categorically confirm that the stores offered by us are exactly to the

particulars and specifications as laid down in your tender enquiry in all respects.

3. We accept that, if the required Earnest Money is not furnished or our offer is found lacking in

any of the requirement of your tender enquiry, it shall be ignored & we have no rights to

represent against the decision of competent authority at any forum/ court of law.

4. We hereby confirm to adhere to the delivery period specified in the tender enquiry, which would be the essence of the contract and will be strictly adhered to us. In case of failure we

agree unconditionally to accept the recovery of liquidated damages on belated supplies along

with forfeiture of earnest money.

Form PR-VII duly filled in and signed is enclosed.

We guarantee to supply stores exactly in

accordance with the requirements specified

In PR-VII

Name of Tenderer ---------------------------------------------------------

Address----------------------------------------------------------------------

Signature--- ----------------------------------------------------------------

Seal --------------------------------------------------------------------------

To be filled by the contractor

CHECK LIST TO BE ATTACHED WITH TECHNICAL PROPOSAL

Please tick Yes or No

1 Tender form No. .Dated Yes No

2 Professional Certificate Attached

Yes

No

3 GST Registration Certificate attached Yes No

4 Income Tax registration attached

Yes No

5 C.D.R No.______________________dated_____________________________

6 Amount _________________ Name of bank______________________________

7 Any other Document

(i)______________

(ii)_____________

(iii)_____________

Signature & Stamp

Name

Firm

Address

Cell No.

Tender Form For Supply of Concentrate (2015-16)








OF TENDER 06-06-2016 (10:30 am)




Name of the firm

Phone No.

Fax No.

CNIC No.

Permanent address


(if any)


GST Registered No.

Income Tax No.






Signature & Stamp

Name

Firm

Address

SCHEDULE FOR INVITATION OF TENDERS ALONG WITH TERMS & CONDITIONS OF TENDER DOCUMENTS FOR SUPPLY OF CONCENTRATE AT LIVESTOCK EXPERIMENT

STATION KHUSHAB DURING 2015-16. Last date of issuance of tenders = 06-06-2016

Date of opening of tenders = 07-06-2016

Last time for receipt of tenders = 10:30 AM Time of opening of tenders = 11:00 AM

Required at = Office of the Superintendent Livestock


Delivery period = 10 days

Firms are required to quote prices on free delivery to consignee basis. Offer shall remain valid for a


(BID REQUIIRED (PR-VII)

SCHEDULE OF INVITATION TO BID NO. 2 / LES, Khushab / 2015-16.

Sr. No.

Concentrate Quantity

1 Wheat straw 100 Ton

2 Mineral Mixture 4500 Kg

3 DCP 4500 Kg


6. An appropriate quantity of sample of Concentrate indicating name of company must be

supplied for approval of purchase committee.

7. Packing per unit or bag should be 50 kg of the Feed Ingredients.






vii. The bid shall comprise a single package containing two separate envelopes. Each envelope

shall contain separately the financial proposal and the technical proposal;

viii. The envelope shall be marked as “FINANCIAL PROPOSAL” and :TECHNICAL PROPOSAL: in


ix. Initially, only the envelope marked “TECHNICAL PROPOSAL” Shall be opened;

x. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the


xi. Other procedure will remain same as prescribed under serial 36 of PPRA rules 2014.

xii. Envelope used should have clearly mentioned Concentrate on one corner.








list.







appear in the inner envelope clearly mentioning tender number and name of the firm. The envelope must be properly sealed. Technical proposals and financial bids should be provided

separately under sealed envelopes and will be evaluated / scrutinized under single stage

bidding procedure notified by Govt. of the Punjab S&GAD Department through PPRA rules.



5. (a) If the acceptance of tender issued during the validity period and offer is not accepted by the tenderer, the Earnest Money shall be forfeited for the store being




(c) In case, the contractor fails to execute the contract strictly in accordance with terms and conditions laid down in the contract the security deposited by him shall be





accepted.

7. The store is required by the consignee in his office stores. However, the Tenderers are

required to indicate their own guarantee earliest date by which the store will be supplied by

them.

8. Tenderers must quote on the prescribed invitation to Tender form PR-VII in limited tender as well as in advertised tender.






12. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No

supplementary or revised offer after the opening of tenders shall be entertained. Rather no


justification or any representation would be entertained. PPRA Rules will be observed in this concern








16. The quotation should be submitted on the basis of accounting unit specified in the invitation

to tender

17. The Tenderers will be responsible for the free replacement of stores, if the same is found to be substandard or at variance with the specification given in the tender enquiry. In case a


Tenderers must clearly identify variations in their offers. Store offered of a specification

superior to the one specified in the tender enquiry shall however, be acceptable subject to the






21. The samples where needed should be submitted by the Tenderers along with their offers

bulky samples should be delivered at the time of the opening of the tenders, failing which the offer shall not be entertained.



23. Inspection of the stores and verification of specification including quality & quantity will be

conducted by notified Technical Committee.

24. Each and every page of the bidding document, schedule of tenders, technical & financial proposals must be duly verified, certified, signed and stamped by the

bidders.

SUPERINTENDENT




conditions of your tender enquiry due for opening on 07-06-2016 for the supply of

Concentrate to the Office of Superintendent, Livestock Experiment Station, Khushab for the year 2015-16 in addition to the special instructions mentioned in the said tender

enquiry/ document and we agree to abide by all those instructions / conditions.












In PR-VII

Name of Tenderer ---------------------------------------------------------

Address----------------------------------------------------------------------

Signature--- ----------------------------------------------------------------

Seal --------------------------------------------------------------------------






Yes

No



Yes No

5 C.D.R No.______________________dated_____________________________



(i)______________

(ii)_____________

(iii)_____________

Signature & Stamp

Name

Firm

Address

Cell No.

Tender Form For Repair of Vehicle LOK-6230 (2015-16)








OF TENDER 06-06-2016 (10:30 am)




Name of the firm

Phone No.

Fax No.

CNIC No.

Permanent address


(if any)


GST Registered No.

Income Tax No.






Signature & Stamp

Name

Firm

Address

SCHEDULE FOR INVITATION OF TENDERS ALONG WITH TERMS & CONDITIONS OF TENDER DOCUMENTS FOR REPAIR OF VEHICLE LOK-6230 AT LIVESTOCK

EXPERIMENT STATION KHUSHAB DURING 2015-16.

Last date of issuance of tenders = 06-06-2016

Date of opening of tenders = 07-06-2016

Last time for receipt of tenders = 10:30 AM

Time of opening of tenders = 11:00 AM Required at = Office of the Superintendent Livestock


Delivery period = 10 days

Firms are required to quote prices on free delivery to consignee basis. Offer shall remain valid for a


(BID REQUIIRED (PR-VII)

SCHEDULE OF INVITATION TO BID NO. 3 / LES, Khushab / 2015-16.

Sr. No.

Description Works

1 Nissan Single Cabin Dala (LOK-6230) Complete Work







xiii. The bid shall comprise a single package containing two separate envelopes. Each

envelope shall contain separately the financial proposal and the technical proposal;

xiv. The envelope shall be marked as “FINANCIAL PROPOSAL” and :TECHNICAL PROPOSAL: in


xv. Initially, only the envelope marked “TECHNICAL PROPOSAL” Shall be opened;

xvi. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the


xvii. Other procedure will remain same as prescribed under serial 36 of PPRA rules 2014.








list.







appear in the inner envelope clearly mentioning tender number and name of the firm. The

envelope must be properly sealed. Technical proposals and financial bids should be provided

separately under sealed envelopes and will be evaluated / scrutinized under single stage

bidding procedure notified by Govt. of the Punjab S&GAD Department through PPRA rules.



5. (a) If the acceptance of tender issued during the validity period and offer is not

accepted by the tenderer, the Earnest Money shall be forfeited for the store being




(c) In case, the contractor fails to execute the contract strictly in accordance with terms

and conditions laid down in the contract the security deposited by him shall be





accepted.

7. The store is required by the consignee in his office stores. However, the Tenderers are

required to indicate their own guarantee earliest date by which the store will be supplied by

them.

8. Tenderers must quote on the prescribed invitation to Tender form PR-VII in limited tender as

well as in advertised tender.







12. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. No

supplementary or revised offer after the opening of tenders shall be entertained. Rather no

justification or any representation would be entertained. PPRA Rules will be observed in this

concern.








16. The quotation should be submitted on the basis of accounting unit specified in the invitation

to tender

17. The Tenderers will be responsible for the free replacement of stores, if the same is found to be

substandard or at variance with the specification given in the tender enquiry. In case a


Tenderers must clearly identify variations in their offers. Store offered of a specification

superior to the one specified in the tender enquiry shall however, be acceptable subject to the






21. The samples where needed should be submitted by the Tenderers along with their offers bulky

samples should be delivered at the time of the opening of the tenders, failing which the offer

shall not be entertained.



23. Inspection of the stores and verification of specification including quality & quantity will be

conducted by notified Technical Committee.

24. Each and every page of the bidding document, schedule of tenders, technical &

financial proposals must be duly verified, certified, signed and stamped by the

bidders.

SUPERINTENDENT




conditions of your tender enquiry due for opening on 07-06-2016 for the Repair of Vehicle

LOK-6230 to the Office of Superintendent, Livestock Experiment Station, Khushab for the year 2015-16 in addition to the special instructions mentioned in the said tender

enquiry/ document and we agree to abide by all those instructions / conditions.












In PR-VII

Name of Tenderer ---------------------------------------------------------

Address----------------------------------------------------------------------

Signature--- ----------------------------------------------------------------

Seal --------------------------------------------------------------------------






Yes

No



Yes No

5 C.D.R No.______________________dated_____________________________



(i)______________

(ii)_____________

(iii)_____________

Signature & Stamp

Name

Firm

Address

Cell No.