TENDER INVITED BY : ENGINEERING PROJECTS (INDIA) LTD. (A ...engineeringprojects.com/Tender/UploadFiles/3178_VOLUME---I--TEN… · 02.12.2016 from 16:30 hrs upto 08.12.2016 till 17:00

ENGINEERING PROJECTS (INDIA) LTD.

(A.Govt of India Enterprise)

TENDER NO.-

EPI/WRO/CON/OSAMB/COLDSTORAGE/0115

Tender for appointment of Design and Engineering

Consultant for Balance work of Planning, Designing, and

Engineering Consultancy Services and Architectures

Refrigeration & Ventilation System for Construction of Multi

Commodity Cold Storages at various Locations in Odisha

TENDER INVITED BY :


(A Govt. of India Enterprise) 6A, 6TH FLOOR, BAKHTAWAR

NARIMAN POINT

MUMBAI - 400021

INDEX

Sr.

No

Description Page

No.

No of

pages

1 NIT 1-18 18

2 Agreement of

consultancy

19-25 7

3 Price bid 26 1

Total 26

1 Signature of Bidder Signature of EPIL


(A. Govt. of India Enterprise)

SHORT NOTICE INVITING TENDER

NIT NO: EPI/WRO/CON/OSAMB/COLDSTORAGE/0115 02.11.2016

1.0 Engineering Projects (India) Ltd. invites fixed fee basis offer from eligible, reputed and Design

Consultancy firms for Planning, Engineering Consultancy Services and Architectures on behalf of

Odisha State Agriculture Marketing Board(OSAMB) for Construction of Multi Commodity Cold

Storages including Refrigeration, Ventilation handling Systems at various locations in Odisha

as per schedule as under.

Reputed Design/Engineering consultants who are meeting the minimum eligibility criteria as

listed below and are financially sound, having technical competence, proven experience can

submit their offer for the detailed scope of work given in tender documents.

Sl.

No. Name of Work

Time of Completion

of Project

1

Tender for appointment of Design and engineering

Consultant for Balance work of Planning, Designing, and

Engineering Consultancy Services and Architectures

Refrigeration & Ventilation System for Construction of Multi

Commodity Cold Storages at various Locations in Odisha

7 Months

(Design, Engg. &

Estimation – 1 (one)

months

Construction Period – 6

(Six) months)


Information about Project

Client/Owner Odisha State Agriculture Marketing Board

Brief Scope of Work Scope of work covers but not limited to Balance work of

Concept to Commissioning Consultancy services including

Planning, Designing/Engineering, Architectural services,

Structural Design, Civil works, Internal& External

Electrical Works and Ventilation Systems, Temperature

Control System, SIM Based Remote Control & Monitoring

System ammonia based refrigeration system CO2 &

Amonia monitoring system for Storage of Multi

Commodity, Multi Chamber Cold storage of 3000MT and

5000 MT Capacity for Potato & Vegetables.

Proposed Methodology of construction Outer wall in RCC

frame and Brick work / Hollow blocks, Racks for storage

of goods made of steel.

Structural vetting will be done for all Cold storages.

Vetting of refrigeration & Electrical systems for each

proto type will be done. The vetting will be done from IIT.

Design to be Complied with National Horticulture Board

Guidelines. The design will also to be approved by Client.

Approx. estimated cost of work Rs. 55.00 Crs (Fifty five crores only)

Defect liability period and O&M period 24 (Twenty four) Months

Tender fee Rs. 5000/- (Rupees Five thousand only)

Non-refundable cost of tender / Bid

document

In the form of DD in favor of Engineering Projects (India)

Limited, Payable at Mumbai

Date & Time of sale/downloading of

tender documents.

02.12.2016 from 16:30 hrs upto 08.12.2016 till 17:00 hrs

Last date & time of submission of bid 09.12.2016 upto 14:00 hrs.

Date & time of opening of Technical

bid

09.12.2016 at 15:00 hrs.


Queries if any are to be submitted up

to

05.12.2016 upto 15:00 hrs.

Validity of offer 45 days from date of last date of bid submission

Location of sites As per Annexure-1

2.0 Minimum Pre-Qualification Criteria:-

A) The Design Consultant firm should have experience of successfully completed assignment of

comprehensive Architectural and Engineering Consultancy services from concept to

commissioning of minimum 5 nos of 5000 MT capacity cold storages with refrigeration and

other services, design of cold storages to be Complied by National Horticulture Board

Guidelines during the last 7(seven) years ending last day of month previous to the one in

which applications are invited.

B) Bidder should have been in similar nature Business i.e. Architectural and Engineering

Consultancy services from concept to commissioning of 5000 MT capacity Cold storages

with refrigeration and other services, for at least 7 years ending last day of month previous

to the one in which applications are invited, for that, he shall provide documentary

evidence like completion certificate by competent authority of client.

C) The experience certificate should be issued by office not below the rank of

ExecutiveEngineer/Project Manager/Unit Head.

D) Bidder’s average Annual Financial Turnover for last three consecutive financial year sending

31.3.2016 from ‘Design & Engineering services’ should not be less than Rs. 100 Lacs. Copies

of Balance sheet/Certificate duly certified by from Chartered Accountants to be submitted

in support of the same.

E) Proprietorship/Partnership deed/ Memorandum and Articles of Association of the firm and

their details are to be submitted.

F) Copies of valid Service tax registration certificate and PAN of income tax and registration

certificate with Council of Architecture etc are to be submitted.

G) Bidder shall be required to furnish details of Skilled and Trained Manpower Including

Engineers, Architects and Technical staff employed and detail of software and hardware etc

available with the consultant.


3.0 EVALUATION OF THE BIDDER

Applicants who qualify as per the eligibility criteria given above will be shortlisted. The

past performance and credentials of the firm will be assessed and this will form a part of

technical evaluation based on the documentary credentials submitted by the applicant.

4.0 Even though a bidder may satisfy the above requirements, he would be liable to

disqualification if they have:

I. Made misleading or false representation or deliberately suppressed the information in the

forms, statements and enclosures required in the pre- qualification document.

ii. Record of poor performance such as abandoning work, not properly completing the

contract, or financial failures / weaknesses etc., should be defined.

iii) Not submitted Tender Fee

5.0 Selection of the consultants shall be subject to thorough verification of their credential and

inspection of similar works (if required) carried out / in progress by them, through a

Technical Committee of experts.

6.0 Tender documents comprising of the following are available on the website of EPI:

www.engineeringprojects.com& CPP Portal www.eprocure.gov.in and the same can be

downloaded by the intending bidders

1. NIT

2. Agreement for Design/Engineering Consultancy Services

3. Price Bid.

Following documents shall be submitted along with the Bid in sealed Condition

a) The tender fees of Rs. 5000/- (Rupees Five thousand only) (Non-Refundable) by the

crossed Demand Draft favoring Engineering Projects (India) Ltd.”, payable at the Mumbai.

b) Relevant experience certificates and other documents as mentioned in PQ Criteria (Clause

2.0)above duly attested by the Gazetted Officer not below the rank of Executive Engineer or

equivalent or Notary Public fulfilling the qualifying criteria. Completion certificates from the

clients shall be in the name of the company who is submitting the tender.

c) The formats from annex A to G.

http://www.engineeringprojects.com/


d) Any other documents required for technical evaluation.

e) Copy of tender documents duly signed and stamped on each page.

The Bidder has to produce original documents for the verification as and when demanded. The

tender of any tenderer shall be rejected if in the detailed scrutiny, documents submitted

alongwith the tender are found to be unsatisfactory/forged. The decision of EPI in this regard

shall be final and the binding on the tenderer.

7.0 The Terms & Conditions contained in this NIT and tender documents shall be applicable. In case

of any unscheduled holiday taken place on the last day of issue of tender/submission of tender,

the next working day will be treated as scheduled day and time for issue/submission of Tender.

8.0 Bidder must quote for all the locations of Project sites, failing which their offer shall not be

considered.

9.0 The Consultant is required to submit invoice indicating details of service tax separately. Price to

be quoted inclusive of all applicable taxes and service tax, cess, levies etc

10.0 EPI reserves the right to accept any tender or reject any or all tenders or annul this tendering

Process without assigning any reason and Liability whatsoever and to re-invite the tender at its

Sole discretion.

11.0 The corrigendum or addendum, extension, cancellation of this NIT, if any, shall be hosted on

the EPI’s website/CPP portal. The bidders are required to check EPI’s website/CPP Portal

regularly for this purpose, to take into account before submission of tender. All Corrigendum

and Addendum are to be submitted duly signed & stamped along with the tender. All bidders

are advised to check especially EPI website www.engineeringprojects.com regularly.

12.0 The number of Cold storages as indicated in Annexure – I may vary. The fee to the consultant

shall be paid accordingly based on the services provided by the consultant.

13.0 Client may consider award of such works to EPI at more locations. The consultant shall agree

to execute the same at the quoted rate of similar capacity Cold storage. The variation to the

extra of +/- 50% shall be covered under this tender.

14.0 Consultant to ascertain wind load and seismic conditions as applicable while designing the

structures etc for each location. Collection of necessary data from respective department shall be

responsibility of consultant.

http://www.engineeringprojects.com/


15.0 Client is likely to install roof top solar system. Load details of the same will be provided by

EPI. Structures, foundations will have to be designed accordingly.

16.0 Consultant shall endeavor that layout, roofing and type of equipment for various locations

is same for ease of working, maintenance and spare inventory for economical design and

optimum fee for the services by the consultant.

17.0 The successful bidder shall be required to sign an agreement in the format enclosed at

Annexure

18.0 The Consultant shall enter into a Contract Agreement with EPI within 10 days of the date

of Letter of Intent or within such extended time, as may be granted by EPI. The cost of

stamp papers, stamp duty, registration, if applicable on the contract, shall be borne by the

Consultant. In case, the Consultant does not sign the agreement as above or does not start

the work within 10 days or the external time period as agreed of the issue of letter of intent

consequently will stand withdrawn.

19.0 In case of tie-tender, where two firms are bidding lowest, EPI reserves the right to split the

work among these bidders and / or EPI will reserve the right to award the tender to any one

of such bidder.

20.0 In case of any discrepancy between the downloaded tender and the approved hard copy,

the approved hard copy shall hold good for contractual as well as legal purposes.

The tenderer shall furnish a Declaration to this effect that no addition/deletion/corrections

have been made in the downloaded tender document being submitted by him and it is

identical to the tender document appearing on the Website.


21.0 Tenderer should also keep the complete tender documents spirally bounded dulysigned

and stamped by them on each page as their acceptance, deviation sheet and unpriced copy of

price bid and super scribe the envelope with “Techno-Commercial Bid”.

21.0 The tender documents shall be issued by and submitted to:

General Manager

Engineering Projects (India) Ltd.

Bakhtawar, 6A, 6th Floor

Nariman Point, Mumbai – 400 021

Tele fax No. 022-22882177

Office Phone- 022-2202 7585

Email: [email protected]


FORM A

GENERAL INFORMATION

1. Name of Applicant/Company

2. Address for correspondence

3. Contact Person:

Telephone Nos.

Fax Nos.

Mobile

4. Type of Organization:

a) An individual

b) A proprietary firm

c) A firm in partnership

(Attach copy of Partnership)

d) A Limited Company

(Attach copy of Article of Association)

e) Any other (mention the type)

5. Place and Year of Incorporation

6. Details of Registration/Membership with council of

Architects or Institute of Engineers or such other

Institute. (Attach copy)

7. Name of Director/Partners in the organization and

their status along with their qualifications.

8. Name(s) of the persons along with their qualification

and designation, who is authorized to deal with EPI

(Attach copy of power of Attorney)

9. Organization Chart of Key Personnel

10. Details of Awards/Appreciations supported with

document to be submitted.

11. Any other Information


FORM – B

Details of Specialist Associate Architect working on regular Basis with firm:

S. No. Specialization Name of Engineer/

Associate

No. of Joint Works

Undertaken

A. 3 D Artist

B. Architect

C. Structural Design Engineer/Consultant

D. Refrigeration Engineer/Consultant

E. Electrical design Engineer/consultant

Cold storage expert/ consultant

F. Any other relevant information.


FORM C

Details of work completed during the last 7 years

(Details to be furnished in the following format)

S.No. Name of

work

Scope of

Services

Value of

Construction

Date of

start/

completion

Name &

Address of

the client

Remarks

Note:The following documents are to be enclosed for each of the above work:

i) Completion Certificate

ii) Copy of Award letter

iii) Other relevant documentary evidence, if any.


FORM – D

Details of on-going work

(Details to be furnished in the following format)

S.No. Name of

work

Scope of

Services

Value of

Construction

Date of

Start /

%completion

Name &

Address of

the client

Remarks

Note:

1. The scope of services means whether the consultancy job included completed architectural

planning and drawings, preparation of estimates, refrigeration System, Ventilation System or any

other allied services (Please specify).

2. The following documents are to be enclosed for each of the above work:

i) Copy of Award letter

ii) Other relevant documentary evidence, if any


FORM E

Turn over for last three years:

Sr.No. Financial Year Fees Earned Remarks

1 2013-2014

2 2014-2015

3 2015-2016

Note:

In addition to the above the applicant has to submit the following documents/

Information:

1. Copy of Balance Sheet(s).

2. Copy of valid Service Tax Number.

3. Copy of PAN/ TAN card.

4. Details of litigations, if any.

5. Other relevant details, if any.

Signature of Chartered Seal and Signature of

Accountant with Seal Applicant /Firm


FORM ‘F’

AFFIDAVIT

(TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF MINIMUM RS.10/-DULY

CERTIFIED BY NOTARY PUBLIC)

Affidavit of Mr.………………………………….S/o……………………… R/o

…………………………………………………………………………………..

I, the deponent above named do hereby solemnly affirm and declare a under:

1. That I am the Proprietor/ Authorized signatory of M/s…………………………. having its

Head Office/ Regd. Office at……………………………………………………

2. That the information/ documents/ Experience certificates submitted by M/s……………………….

along with this tender to EPI are genuine and true and nothing has been concealed.

3. I shall have no objection in case EPI verifies them from issuing authority (ies). I shall also have no

objection in providing the original copy of the document(s), in case EPI demand so for verification.

4. I hereby confirm that in case, any document, information &/Or certificate submitted by me

found to be incorrect/false/fabricated, EPI at its discretion may disqualify / reject my application

for pre-qualification out rightly and also debar me / M/s………………… from participating in any

future tenders/ PQ.

DEPONENT

I,…………………………………., the Proprietor / Authorized signatory of M/s…………………………., do hereby

confirm that the contents of the above Affidavit are

true to my knowledge and nothing has been concealed there from and that no part of it is false.

Verified at ……………. this……. day of …………...

DEPONENT

Certificate of Performance by the Engineer-in-charge:

1. Performance of the Contractor in above written Project is Satisfactory/not

Satisfactory (Strike through whichever is not applicable)

2. This certificate is being issued on the request of contractor only to participate in the specific

tender of EPI & not for any other purpose.


FORM ‘G’

Bidders Information

Company Name*

Registration Number*

Registered Address*

Name of

Partners/Directors

Bidder type*

Indian/Foreign

City*

State*

Country*

Postal code*

PAN/TAN Number*

(PAN/TAN number must have 10 characters. e.g. AESTG2458A)

For bidders who do not have PAN/TAN number may enter TEMPZ9999 as

the PAN/TAN number.

Company’s Establishment

Year

Company’s Nature of

business*

Company’s Legal status*

Limited company/

Undertaking/Joint

venture/Partnership/others

Company Category*

Micro unit as per MSME/

Small unit as per MSME/

Medium unit as per MSME/

Ancillary unit/Project of

affected person of this

company/SSI/others


Contact Details

Enter Company’s Contact Person Details

Title *

Mr/Mrs/Dr/Shree/Ms

Contact Name*

Date of Birth*

(DD/MM/YYYY)

Correspondence Email*

(Correspondence Email ID can be same as your Login ID. All The mail

correspondence will be sent only to the Correspondence Email ID.)

Designation

Phone *

(Phone details eg: +91 –xx-xxxxxxxx)

Mobile*

BANKER DETAILS

PAN NO*

TIN NO*

ACTIVE BANK A/C DETAILS*

A/C NO*

A/C TYPE*

BRANCH ADDRESS*

IFSC *

*Mandatory information (must be filled by the bidders)


Annexure -1

Details of Cold Storages to be Constructed in Phase I in state of Odisha

Sl. No. DISTRICT LOCATION CAPACITY in MT

1 Jajpur Barabati 5000

2 Bhadrak Bhadrak 5000

3 Kendrapada Kendrapada 3000

4 Puri Sakhigopal 5000

5 Koraput Dumuriput 5000

6 Keonjhar Dhenkikote 3000

7 Sambalpur Sambalpur 5000

8 Baragarh Baragarh 3000

9 Cuttack Kendupatna 5000

10 Baleswar Jaleswar/ Baliapal 5000

11 Dhenkanal Kamakhyanagar 3000


MEMORANDUM

NIT No.:

Sl NO. Description Values/Description to be applicable for relevant clause(s)

i. Name of work Tender for appointment of Design and

engineering Consultant for Balance work

of Planning, Designing, and Engineering

Consultancy Services and Architectures

Refrigeration & Ventilation System for

Construction of Multi Commodity Cold

Storages at various Locations in Odisha

ii. Owner/Client

Odisha State Agriculture Marketing Board

iii. Type of Tender Two Part – Single bid

iv. Earnest Money Deposit NIL

v. Duration of contract

7 Months (Design, Engg. & Estimation – 1 (one) monthsConstruction Period – 6 (Six) months)

vi. Mobilization Advance NIL

vii. Interest Rate on Mobilization Advance

NA

viii. Number of installments for recovery of Mobilization

NA

ix. Schedule of Rates applicable NA

x. Validity of Tender

45 days from date of last date of bid submission

xi. Security Deposit

5% of Contract Value

xii. Retention Money 5%of Contract Value


xiii. Time allowed for starting the work To be reckoned after 5 days date of LOI

xiv. Defect Liability Period NA

xv. Arbitration

There will be no arbitration between EPI/Client and Agency.

xvi. Jurisdiction Mumbai Courts

SIGNATURE OF BIDDER

NAME (CAPITAL LETTERS) : ____________________________________

OCCUPATION ____________________________________

ADDRESS ____________________________________

____________________________________

SEAL OF BIDDER

Documents

TENDER INVITED BY : ENGINEERING PROJECTS (INDIA) LTD. (A ...engineeringprojects.com/Tender/UploadFiles/3178_VOLUME---I--TEN… · 02.12.2016 from 16:30 hrs upto 08.12.2016 till 17:00