Tender No. 0315/2021 Term of Reference (TOR)

SPECIAL INSTRUCTIONS No Cutting erasing is allowed in the Tender bid.

Bid offered strictly in accordance with the bid document will only be accepted.

Only typed bid will be accepted (no hand written)

Bid Security will be accepted in the form of CDR (Call Deposit Receipt)

THIS IS FOR STRICT COMPLIANCE, FAILING WHICH THE RESPECTIVE BID SHALL STAND CANCELLED

Contact Address: Incharge Purchase Cell University of Veterinary and Animal Sciences, Sheikh Abdul Qadir Jillani (Outfall Road) Lahore Tel: 042-99211449, Ext:138 Tel:042-99213650

TERMS OF REFERENCES

1. Please write clearly in the front of Main envelop “Tender number” 2. Original CDR / must be attached with Technical bid only. Otherwise tender rejected. 3. The tender documents should be in Tape binding shape and attach bidding documents improper manner and

respectively to evaluate the bidding documents I. Attach bid security

II. Attach copy of deposited challan / tender fee III. Attach Stamp paper of non-black listing.

4. The price of this tender document is Rs.1,500/- (Non Refundable) 5. The Tender complete in all respect along with 2% Bid Security (Refundable) of Estimated Price / Cost in the

shape of only “Call Deposit Receipt” (CDR) in favor of “Treasurer, UVAS” , Lahore should reach in Purchase Cell by 17-11-2021 at 11:00 a.m in the University of Veterinary & Animal Sciences, Lahore.

6. Lot No.

Description Bid Security in

(Rs)

01 “Invitation for Expression of Interest (EOI) Rent out of Cafeteria near Pet Centre UVAS, Lahore for Framework Contract from 01-01-2022 to 30-06-2023

7000/-

7. The quotations will be opened on 17-11-2021 at 11:30 a.m. in Administration Block, Treasurer Office, Meeting Room No. 116, 1 st Floor, University of Veterinary and Animal Sciences, Lahore. 8. The rate must be quoted only in Pakistani Rupees 9. Quoted rates must be valid till 30 June 2023 10. No offer shall be considered if it is:

a) Submitted without Tender Document b) Submitted without Bid Security money. c) Received after the date and time fixed for the receipt of tenders. d) Is unsigned e) Is ambiguous f) Is conditional g) Is received by Telegram. h) Is received with a validity period shorter than the required in the tender enquiry. i) Does not confirm to general conditions of the enquiry i.e it is not accompanied by sample or

manufacturers literature where required. j) Is for store materially and substantially different from that required in the tender enquiry.

11. A stamp paper of Rs.50/- will be attached with the bid that the firm is not black listed at PPRA, suspended or removed in any Government, Semi Government, Autonomous Bodies, Public sector university and any other Department.

12. The relevant Govt. Taxes will be applicable. 13. The bidding documents should be dropped in Tender Box in the office of the Purchase Cell, Room No. 108, 1 st

Floor, UVAS, Lahore, during five working days till the last date mentioned in tender notice. 14. The successful bidder will submit stamp duty @ 0.25% of the total value of contract / purchase order at the

time of submission of bill to the end user. 15. Bids must be quoted on company’s letter pad duly signed stamped by the bidder 16. The person who will attend the tender meeting as per date mentioned in tender will be compulsory

submitted Authorization letter from individual, firm and company. 17. Please attach NTN, GST and professional tax certificates with bidding documents. 18. Please attach the copy of your FBR Active taxpayer serial Number list for the current financial year. 19. Please read, sign all the tender documents, terms and conditions carefully and attached with your bidding

documents. 20. Please clearly mentioned Tender number, company name and address in front of envelop. 21. I or we, solemnly swear (or affirm) participated in UVAS Tendering process that there is no Conflict of

Interest / relations in any shape as well as no direct relationship with University staff, member, employee and faculty.

22. Any further information if required can be obtained during office hour from 8.00a.m to 4.00 pm (Monday to Friday) from Purchase Cell, University of Veterinary and Animal Sciences, Lahore

We, M/s. ____________________________ hereby certify that we have read and agreed with all

terms and conditions mentioned above.

Signature: ________________________________ Designation: ________________________________

Dated: ________________________________ Stamp: ________________________________

Incharge Purchase Cell University of Veterinary and Animal Sciences, Sheikh Abdul Qadir Jillani (Outfall Road) Lahore Tel: 042-99211449, Ext:138 Tel:042-99213650

University of Veterinary and Animal Sciences, Lahore – Pakistan

Contractors Evaluation Form for Running of Cafeteria near Pet Centre UVAS, Lahore

Name of the firm/Company:____________________________________________________________________

Address:__________________________________________________________________________________________

____________________________________________________________________________________________________

Telephone No.________________________________ Mobile No._______________________________

National Tax Number:_ ________________________________________________________________________

Minimum 05 years working experience in Public/ Private Sector College/ University.

Detail of Experience/ list of Clients.

1. ___________________________________________________

2. ___________________________________________________

3. ___________________________________________________

4. ___________________________________________________

5. ___________________________________________________

6. ___________________________________________________

7. ___________________________________________________

8. ___________________________________________________

9. ___________________________________________________

10. ___________________________________________________

Use separate sheet of paper for additional detail. Documented proof of experience to be attached along with this form.

Attached followings details:

a. Certificate of Income Tax Registration (NTN)/PST b. Valid Punjab Food Authority License Copy. c. Previous Experience in similar business d. Presently Working With. e. Certificate of Registration with other Colleges/ Universities f. Affidavit of non-blacklisting of firm on judicial paper. g. Complete Company Profile, Address and Contact No. h. Total No. of Employees and Detail of Staff Experience. i. Financial worthiness certificate. j. Police Verification Report of Contractor

University of Veterinary and Animal Sciences,

Lahore - Pakistan Tel: +92-42-99213503 Ext.:.#.137

TENDER FOR CAFETERIA, NEAR PET CENTRE UVAS, LAHORE

Tender opening: Date:_____________________at ________________ a.m

at

Room No.116, Treasurer’s Office,

1st Floor, Administration Block,

University of Veterinary and Animal Sciences,

Lahore.

Table of Contents Topic Page-02 Contract Documents Instruction to Tenders Conditions of Contract Specifications Rates

Page 03-09

University of Veterinary and Animal Sciences, Lahore - Pakistan Tel: +92-42-99213503 |04299211449-50 |Ext.: .#.137

TENDER FOR THE CONTRACT OF CAFETERIA NEAR PET CENTRE UVAS, Lahore FOR THE PERIOD 01-01-2022 TO 30-06-2023

NOTICE:

The entire content of this document including instructions to the tenders and terms & conditions is strictly applied to UVAS Cafeteria, near Pet Centre, City Campus, Lahore.

Instruction to the Tenders:

1. Sealed tenders are invited from reputed firms for running of UVAS Cafeteria,

near Pet Centre at City Campus, Lahore.

2. Single stage two envelop (sealed) Bidding Procedure will be adopted as per PPRA rule,

participants should submit bid accordingly.

3. Original paid challan of tender fee Rs.1,500/- generated online from UVAS website

www.uvas.edu.pk and deposited into any branch of Bank Alfalah Limited, should be

enclosed with the bid

4. Tender Documents may be dropped in Tender Box placed in the office of the Incharge

Purchase Cell on 17-11-2021 at 1100 a.m

5. The tender will be opened by the University Committee at 11.30 AM on

the same day in the presence of the interested contractors.

6. Firm’s representative should also' present on the day of opening of tender. No

further invitation will be given in this regards.

7. The title of the tender should be clearly mentioned at the top of the envelope

8. The University reserves the right to accept or reject any or all tenders under

PPRA Rules.

9. Documents should also be stamped and signed.

10. Rs. 7,000/- (2%) Bid Security of Estimated Rent in the form of only CDR in the favor of

“Treasurer UVAS” Lahore must be attached with the tender.

11. For any enquiry regarding specifications/requirement you can contact to

Secretary, University Canteen/ Cafeteria/ Mess(Es) Management Committee

Terms & Conditions

1. The contract shall be for a period from 01-01-2022 to 30-06-2023 , extendable for another year on completion of the prescribed period, if the contractor, in the opinion, of the Canteen Committee has provided satisfactory services, however in case of extension the contractor will pay in advance, the amount of the rent paid at the signing of the contract, plus an additional amount, which is not less than 10% percent and not more than 20% of the amount paid as rent at the signing of the contract, the exact percentage to be decided with the mutual consent of the contractor and the Canteen Committee

2. The Minimum rent of the Cafeteria will be Rs.350,000/- per year in advance

3. The contractor shall, in advance, pay the rent of the canteen as quoted in tender

4. The contractor shall pay a sum of Rs. 50,000/- (Rupees Fifty Thousand Only) as performance security by generation of Online Challan from UVAS website www.uvas.edu.pk and deposited into any branch of Bank Alfalah Limited. The security will be returned to the contractor on successful completion of the contract

3. Each tender must be accompanied by an Earnest money in an amount of Rs.7,000/-(2%) of the tendered price in the form of only CDR in the favor of “Treasurer, UVAS, Lahore”. The earnest money of the unsuccessful tenderers will be returned. If the tender to whom the contract is awarded refuses, or neglects to execute it, the amount of earned money shall stand forfeited and shall be the absolute property of the UVAS, Lahore. The earnest money of the successful tenderers will be returned after submission of performance security.

4. The contractor shall pay all applicable taxes by the government in advance at the

time of award of the contract.

5. The contractor shall run the canteen in the area/building allocated for the afore mentioned and shall not encroach upon any other area/building

6. The contractor shall provide furniture. For the convenience of the users; the contractor shall submit samples of the furniture, to the canteen committee, before the commencement of his contract and will bring the furniture to the premises after he has received approval from the canteen committee. The contractor shall responsible for caring of furniture.

7. The contractor shall provide, crockery of china/melmac and cutlery of stainless steel, to be used in the premises of the canteen. Each table will have a salt and black pepper dispenser and a dispenser for tomato ketchup disposable crockery and cutlery will only be allowed for take away purposes. All crockery needs to clean at all hours and it is the contractor responsibility.

8. The contractor or his staff shall not sell cigarettes, either in packs or individually, drugs or any illegal substances. However he will be allowed to sell mobile phone pre- paid cards.

9. The University will not be responsible for any outstanding dues towards the students, staff and the teaching faculty

10. The contractor shall take due care to keep the kitchen, cooking utensils, crockery, cutlery in a clean a d hygienic condition according to the Punjab Food Authority instructions.

11. The contractor shall appoint a sufficient number of waiters, kitchen staff, in proper uniform, to ensure proper service, cooking and cleanliness

12. The Canteen Contractor shall provide medical certificate/Covid Vaccination Certificate of all canteen staff before commencing their duty.

13. The canteen contractor shall be strictly follow the SOP,s laid down by the Punjab Food Authority.

14. The contractor shall ensure provision of clean and hygienic food during the period of his contract, which will be monitored by the canteen committee and serving of sub- standard food will result in termination of the contract and forfeiture of security deposit

15. The contractor shall display, on minimum two prominent places a list of approved rates printed on flex of all consumables and will not introduce any new item in the canteen without first getting an approval of the quantity, quality and the rate of the said item, from the canteen committee. The size of flex approved by the canteen committee.

16. AII prices agreed will be enforced during the contract period and there shall be no negotiations on escalation of prices, and none will be allowed

17. AII consumables which the contractor is procuring from other sources (e.g. cookies, chips, sandwiches, water, etc.) will be sold at the current market prices and only brands approved by the canteen committee will be allowed to be sold

18. Water will be provided free of charge however the contractor will be responsible for paying the gas and electricity monthly charges, at commercial rates and will submit copies of the paid bills every month in the Treasurer’s Office

19. The contractor shall not sublet the canteen to any third party. However, the contract

will be immediately cancelled, if the contractor is found guilty. Furthermore, the University can also take any action against the contractor. The security amount will also be confiscated by UVAS.

20. During working hours the manager of the canteen should be available at all the time in canteen.

21. The canteen committee shall have full authority to check the premises of the canteen to ensure cleanliness and hygienic conditions, the quality and quantity of the eatables being served, the quality of the crockery and cutlery, the general behavior of the canteen staff, issue instructions to the contractor for improvement in the fore mentioned areas, in addition to this the canteen committee will also have the authority to issue letters of caution, show cause notice to the contractor and also to recommend, to the Vice Chancellor of the University, termination of contract and forfeiture of security.

22. The contractor shall provide to the University a copy of the national identity card of all the persons engaged to run the canteen and the contractor will notify the University’s Estate Management Department in writing if there is change of staff, the contractor will stand in guarantee during the period of the contract of the good behavior of the staff employed private/personal business.

23. The contractor or his staff, without the permission of the competent authority, will not invite private visitors to the canteen.

24. The successful contractor shall execute an agreement on non-judicial paper of the value of Rs. 1200.

25. Failure on the part of the contractor to comply with above mentioned terms and conditions shall result in cancellation of the contract and forfeiture of security deposit.

26. Procedure of termination of contract and forfeiture of security deposit will be as follows. A letter of caution will be issued, first, highlighting the area/areas of concern and suggestions for improvement, if there is no improvement within 3 working days of the issuance of the letter, a show cause notice will be issued to the contractor as to why his contract not be terminated and the security deposit forfeited, if there is still no improvement in the area/areas highlighted in the letter of caution, within 3 working days, the contractor will cease to conduct business and the canteen committee will recommend the Vice Chancellor in writing to cancel the contract and forfeit the security deposit.

The contractor will have the right to appear before the canteen committee (within 6 working days of issuance of letter- of caution) and state before the committee orally/writing as to the reasons or other extenuating factors that are hindering him in making the necessary changes, if the canteen committee recognize the reasons given as valid it will have the authority to wave the letter of caution/show cause notice (such letter/notice will not become part of the record). Notwithstanding the above procedure issuance of three letters of caution in three running months will automatically result in termination of contract and forfeiture of security deposit.

27. The following rates will charged during the contract period.

2022-2023

25/- 150 1

25/- 60 2

25/- 50 3

20/- 60 4

20/- 105 5

40/- 130 6

10/- 4.5 7

10/- 15 8

20/- 15 9

40/- 200 10

40/- 300 11

8/- 115 12

250/- 8 13

350/- 10 14

560/- 13 15

130/- 200 16

40/- 20 17

150/- 250 18

190/- 270 19

100/- 275 20

70/- 150 21

60/- 130 22

100/- 300 23

50/- 60 24

20/- - 25

40/- - 26

20/- - 27

100/- 150 28

60/- 130 29

50/- 420 30

30/- 180 31

40/- 180 32

40/- 180 33

50/- 180 34

70/- 180 35

100/- 180 36

/ 50/- 330 37

50/- 330 38

50/- 330 39

50/- 330 40

50/- 330 41

50/- 330 42

40/- 330 43

60/- 330 44

60/- 330 45

100/- 125 300 46

100/- 125 300 47

100/- 300 48

70/- 300 49

80/- 100 80 50

80/- 100 80 51

60/- 100 150 52

60/- 100 150 53

70/- 100 150 54

Chaudhary Muhammad Shafique

University Canteen/Cafeteria/Mess(es)

Management Committee

UVAS, Lahore