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I --GOVE RNMENT OF INDIA
PRINCIPAL CHIEF COMMISSION ER OF INCOME TAX, KARNATAKA & GOA REGION. BEN(;AIJJRU, CENTRA l. REVENUE BUl l.IJl NG,
No.!. QUF.F,N'S !lUAU. DENG/IlJJRU-SW 001 I'h"n~ Nu: 08l~211166306 r ",,:08(I.nI!6lI223
, .... ...............••......•.....•.................................... .......... Te nder No: 61{ 1){3)!lS-16/Pr.r.CIT Da ted: :.tS· i/S ·2015
ruO· BIO TliNIlER NOTI fICATION
EOR PROY!l.! ING UOII."!; KEEPING SEItVU:a;s
1. The Principal Chief r:nmtnisslOl1cr of Income Tax, B~ngaluru inviles two hid tendcrlTechnical and Financial Bid] from bi!ldcrs having experience of pruvid ing House keep ing ~crvices (internlll) for Inoome Ta~ Office at IIMTC (TTMq huihling. 80 feel Rood, nca r Sony slg"al, Kor;ulla ng<lla. Beng<llu ru .
2. The BId ders arc requested [u obtilln the Bkl forms and other details from the Income Tax (Jffi c er{lnf'ra~trud:!Jrel, % The Principal Chid CommIssioner of In r.ome Tax, Scnll;]uru , from the da te of pui.llcation of lcnder notification on ail working days between 11.00 hI'S and 1.30 hrs uplo 11 /0('/20 1S by paymenl of Rs.$(UI/- by crossed demand tlJ"aft drawn in ravour oiLAO, CBDT, Renga luru.
3. The R,d form ~ and ~I\ other det~j]s can al.w be downl~ ' :ided from the website
co~t of the '~:~~ w~.;:: .. ~rh" Ie p" i<.l ! in llle I
4. The timeHnes for submission and opening of bids a rc mentioned in the Bid document. The bid should re~ch th is office l ate~t by 05 :00 PM (m 12/06/10 15. Bids rt'Cdved ~fter th e deadline w ill he tJ"e~ ted as in v~ lid.
ISSUED BY: INCO ME TAX DEPARTMEN"r,
BENGAUlRlJ.
NOTICE INVITJ.,N Ci TENDER To
$eah;d Tcnrlers for provldinK Int"mal House keeping for Income Tax Office, BMT[(ITMC) building. 80 fO:'ct I,oad, near Sony .~ignal, Benll'llunl, are invited by the PrinCIpal l:hief Cnmmi~,io"cr of Income Tax, K..mataka and Coa, Ikngaluru !Tom the biddcn; with "xperlence/fina n r.ial/;nfr~st ructure/m~nrowcr Cilpilbllttles in ~CC(lrd<ln~~ with fc)cv~nt
dauses at" the h id document
1.1 The uvcrall gu ldelines a rc as und er :
1.2.6 Pcrformallce Bunk
" Contract ~uhj"t:l to further p.Jrten~i()tl "n yea rly basis : up to rn.jxlmurn of two yr'<ll"l> 011 s~me terms ~nd
! conditions subl('ct tn mutu.li agreemenL '" ,m . .;;;;;! Rs. l,sO,OOO/ -(Rupees One lakh and fifty u
h . drawn in favou r n ~LAO, (BOT,
valid for at l ea~t 180 days from the d" l~
I . ~"'i"' •. c.: ______ j .-;;;;
IflO day~ a fter expJry nfContract
To /i'om 11.00 AM tn 01.30 PM
at the Kablni 11all, $ec;unll Building. NQ, I , Queen's 1I0ad,
. I:ic"gaIUTU - 560 090' ___ _
" of Work
" i,
lone ,IS Internal house
kl."eping of Inw",., Tax Office a t :~;():~~~ I building and oth ('~ as Finand al Bid for bOllse keepIng of lnrome Tax omc~ .. t
,mil deposit in the Inward Section
the Principal Chief Commissiun",;, ~'r~::::.~::: I t"ntral I{cycnuc BuUdlng. N
which penalty per day @OJJ ~% of annuali2ed
' .J The HId process shil ll be as detailed In thil> Not ice' Im 'i ling Tender (NIT].
1.1 Th~ ser"i~<: p rovidCT.~ are requested to study Ih" fun docum .. nt befol'e participati nE In
lilc Bid pmceS$ ;l1ld give comI" iance rcpurl as per the Annexure/ Form!> cndu,;"u, \'ri th signature on all the p~g(:.< of lh" Sid document ns ~ pro (If of having re~d It.
l.S "doptin~ unethic;!J me3ns will dd'M bIdder from the Didding pTO'C~S hc~id~s inviting oth er actlon a' p~r rule.
Sd/· (VIMAL ANAND)
JOint Comnu»ioncr o[lncome Truc( I1q.J(Admn.}, !l/o J>rinClp<lJ Cbief Comminionr.t oflnmme Tax,
Kam ataka & Goa, Benga!uru.
CHAPTER-l
1. SCOPE Of WOItK
The S .. rvice provider's r.-quired to provide internal house keep,ng of Income T~x Offkc
localed at 1"",2 ..... ]<01. 1"', Stll and 7<J. Hoar of /.JNTe (lTMC) buildIng, I;In Feet Rood. nc", Snny
sign31, KOT'd m,mga.ta. 8;mgalorc~ spread over total are~ of 2.12.711 Sq.ft. The service provider
s.h~n undertake housekeepins nf imerniil offic" ~p3ce, rest rooms ;lS hsted helow.
1.1 HOUSE KEEP ING SliHVICES
TIle HOllsekeepins should be c;l rried Oul by dep loying adel! u ~\.C number or su ;t~bly lIained. uniformed pcrsollnel with suit<lhlc etlu ipmenl. deanm8 & washing solution. df'lt'rgents and cnn~umables etc.
Hous..-h (,ping jobs sh;dl indude cle.ming of o mccr's chambers. ,,\;;1 fT halls, viSitor.; room.~.
record rooms, cnrr idors. rest rooms, furnitu re-s, Omce rquipm~nts, partition, gla.~~ panes, cob web with suitable Em-friendly cl~Jning maTl!ri~l s, .~u ltable mecb3ni(ally and electrically operated equipmcnts /mechanI 5~d dry and wet scruhher.~/ vaCUum d eaoer.1 a nd specified manpuwcr, On all days. Only liabi li ty on the part of Income Tax Department, BengahlfU bdnx provis iuo of ele-ct ricity, water, access and m;n; I1\U m Sl()r.tge space whC'~e m~ h!ri al /cquipment
um be s[;)red.
TIle minimum 5laff/pcrsonnel requi .-cmcn[s are as under: .
SLNI>. Sl3ft u t"l':ory Minimum NI>. ot" P"r.<ons
r..-. Supervisor , ,
HOUAl keeping pcrsonn~ __ .. " -
.
1.2 OffiCE SPACE
• Swcrping. ~cl"\ t bbing and mopping of the ent ire n<>or area. • Upke"p and rr.mnvin~ satis l-..ctorily cobweb on WJlls, ceil ing ,,"l! $urround ing areas. • Vacuum cleaning 10 be ~()n" p~riod i cally on uph"l.,t~ry, curtain Jnd fabrics.
• Verludlc cle~ ni nll of venetian bUnds, wooden bhnd., and ulherblinds.. • OeJniJlI: the rurni turc's such ~s t~bles. cumpuler rabIes, chair.;, ~or;u, toffee rabll',
cupboards, wmpactoNi, moo, shelves, almirah .• , etc.. • Cleaning of office "'luipmellts such as telephone", computers, phot() LUpien, f;u
machines, ell;. • Cl,,~ning of fixtures such as p~ rtition .•. doors. tub" Jigh t /ltting'<. fan~. air conditioners,
ct~.
• Vacuum cleaning/wip" de~nln~ of !l,lass and glass fixtur es, windows and window shutter .• , gla" doors, door hJndl e~, wal l f,xtu r"s, wall painting and si~nal(e boards, etc.
• IIpproprlate signagc to be- P()sted tow~rds ensuring pedestrian sofety on d(,anN surtaces.
• Conference room/meeting h .. U sh,d l (,c cleaned befure and <lfter every meeting /eveflt • !)Qor m,lts, Glrpecs an~ to be deafled dally. • (rech!:, recrl.'"ation club, a.,sOClOlliun rooms shan be c1p.aned d<lily. • Otlsl bins hav" [0 b .. cleared penodiQllly and waste has to be dql~"itcd at the
dc..ignOlted place by the con<: .. rned au thority. • Potted plants arc to be provirted 011 nt'l!d b.!sls. It shall be en5Urctl tbal these paned
plant..~ arc wareroo and properly maifltained ifl .. Il the rooms afld reception/corridor .Ireas as per the r~qui~menl.'l.
Ally othlir lrio'ks as and when arise." ur u.· directed by the lIu;/di",q In-dwrl1e wrthin the scope of house keepi!1!/
t.Z REST BOOMS
• Mainuin ing ~11 rest rooms in hygknic cnnditions by cleaning lit w'[,'ng of we sealS & flush fittings with sl~cified disinrt'CUnt solutlun and k .. epin): them odoJur f .. t'<:!, u~jng
specified rest room bo .... 1 d eaner. • CI~an i ng of all sinks & countr.rtnps, p~ rt iLiuIIS, urinary stalls. tiled w<llls, nl lrrors err • Cle3nillgand removillJ: of ~1 1 chokes/blockagn; in the watl'r supply aod s~n jtdry lines. • The s.anitOlry tubes, air purifier, naphthalene balls, Hqu;d snap, toilet rolls e.u:" should
be prOVided ad"'luately in ... 11 th .. rest room~ • nond qUJlity deaninl:: powder, d .. terSencs, brooms, b ru,hc.~. dustbin, vacuum r.lm nl'r,
ruom freshefler. liquid soap, wiper, drain opener, dis i nfeclanr liquId ft~., .~ha il be us~d. • Cleani nK of rest rooms in hall ~hall b~ dc;;.ncd once ifl two hours • Cle3nln~ of attarhed rest roomN ~ h all be d"afl eu every d,y mr>miug and as wh~"
required. • Care shall he tilkl'lI that cleaning proc<:~.~ dill'S not obstruct the use r.f rest rooms for a
ve ry lunillime. Proper signagf! has to be IlIJet.'<I. while de~njng prou'ss Is ca rnl'd out. a Oust bins have tu be deared periodica lly ,lOd ,""<lsee has eo be deposited at the
designated place. Th!: re shall be no left over waste in tiust bin5 at t h~ end uf tbe day. • All dc~ni"g equipmen\5 and matl'ri~ls ~ uch as brooms, mops, cleaning liqUids bottles,
etc. shall not be left. at the place of lise and these items ShOll] be kepI at the de."snOlt eti place.
A ny other tU3ks os and wh~" ori.~.< (}r us ciirected hy thp. JJu;/diny /n-,hafOc wrrltin the ocope (1/ house kel1j!ln,q.
ClIAPTER-2
2. INSTRIJl"fIONS TO mppERS
2 .1 Th, Bid documents (oon-transferable) C'1n be sr..-n at Websl l ~
same can j. 'I .j the ~"dn,L,"""m',""·,·'"'"m""<",'i"'·"·'d~i"in1.2~n~ha!l~ payable sep~ ratdy. otherwise the same .~hall be rejer.t!'!d.
2 .2 ELlGlmllTY CRITERIA !TECUNIUL CRITERJA)
The bjdtJc r must lulrlJI tbf! (nllQwjne cond jtipns
a j Bid [)ocu ml:nt will be issued III unly those spe~ial iscd tirms/contrdt;turs/service providers who comply the following eligibility criteria. The BIdder ~ha ll s ubmit the documtlnUiry proof of eligibility criteri;'! , f:tilin): which the tcmlN will Ill' summarily re jeaed. Bidder arc advised to v, .• it the Income Tal< Dffice at BMTC(rrMq huiJo:.I lng. 80 rep.t Hoad. ncaf s.,ny signal, IWrdOlang.lI Il. l.!cn)l'lJuru, for on-the..,;put assessment al,; mendoned in LZ. I O of [Nrl1hefore submilting their bids. Thc bidders are re-<JlICI>tcd to seek neQ'ssa ry darilicaliuus during the pTl~l>ld meetmg.
b) The blddr.r ~houJd be registe red in Indi ~ and pruviding ho u.~e ke" pinli servICes a~ ment iuned In scope ufwurk.
cj The bid()cr shQuld have suitablc e:<perienl."t: in providing huu~c ke('piIlg serviu:s lO Central/St:!!e Government Institutions/ i'SUs /Autonomous Governmcnt Institut ion during any two years <lu ring Ihc lhrL'C"yeJ f l)Cn od frum r.Y Z0 12-lJ to 2:014-15.
dJ The bidde r ~h ould pruvidr the h .~t of the tup three "l ienll; 5~rvcd during the pl·r lod fr om F.Y. 201 2-1 :t to 2 011-1 5, a l o n ~ with the detail s I)f th e address of the premises. period of service ,\ll(j work certifi Ul te fro)n the concerned client 10 thIS rCI:" rd.
eJ Ridder shall submit Solvency Certifi cate fron. a ny ffil tionaHs"d hank for 351akh,;.
(I The aVf' rilge 3111l1Jai businc» turnover of the AgeilCY in lhe. last 3 finll nci .. 1 yeJ~ should he more than 50 lakhs. Cert!tled finan ciJ l stJtemenll; shuuld be endosed f (1f evidence. ("pies of th ~ IT Hcturn fli ed for the bt~st three "Y~ shmlld be furnished alon~ with a ,;" rtilied copy ofth e PAN card.
gJ The bid()er s hould comply wi th all (1the r rt:ieva ll t laws and rej.\ulallOlls like Employee Pruvidenl Fllnd Act. l""bour CommissioDer UCtUCt, EmployC{." Sttlte Insurancc Act ClC. The neres.sary proof of the same h u to bt.- prodnced All the D1 ember.~ of work force Wi lt he governed hy the Shop ~nd E~ti1bli~hm~nt Act ofGuvcmment ofKarna t<i k~ .
h) The bidder shoul d submit certified copy uf Service Tax rcgblrat!Oll certjfi c~tc.
I) No JOI nt Vcnrure/Oinsortiunl is allow"d I.n partldp.1te in We bi () process.
jJ IKCOME TAX DEPA.RTM.CNI ~ BENGALURU lIlay con~itkr reia'mlion of Wly uf the "orm~
mcntiomxl aOOn if tht biuders hayc cx~mphuy pw .. iO)us record on quality of scr .. jc~ from thc 10 '" ~~i,ti ng customers el' it. This i. <uhject to ltetu,'] v~'IiJjcation of the erctkmials,
2.3. BIP IS IN TWa PARTS.
(I) Technical Bid wnlalnlng deta ils of gener;u nature viz. Demand Ornft ler (;ost of hid document, I':oM.I ) .. dCllI il,. required for Ellgihility Cori!eri .. , Experience of Service [IrDvider as a5k~..r for in the bid. (as perth .. rclevant Annexurt'J.
(II] Financial Bid Shall ~ont;lln S<:bedule of ralC~ duly tilled, signed and stamped un e"eh page.
• '111.' ~bov~ two envelope~ shnuld he ,~eparntely sealed and S\lr<!r~crihed as "Envelope Nu.l -Tedmical Bid" and as "Envelope No.2·Financial Bid" ~Oll enclosed In a l; ... ger Envelope supcr~rl bing as tedlOu-fin~ndal liid with Tender Notice No., d('!;niption of work and due date of opening un Ihe covl'r and addr=sed tu the J>rlnci l,a l Cllief Commi:iSione r ofln(ome Tax, lJengaluru.
• FinOlncial bid uf unly those bidders wh rnoe tcdmlcal bid Jre found accepwhk, in ord!'r and Ulmpktc tn nll respect5 shall be opl'ned by constituted commillp.e in this offic!' on llotifierl time, date, pl,,"C in presence of Qual ified bidders or th eir duly noml!l"lcd representatives and financial bid "f bidders who do not qu~"fy ~s per cuntents ot the ledmical bid sh,111 he returned to tbem along ""th Ih~ir E.M,O. and financial bid (Wltllou t opt!n i n~).
• The Ot'panment rt":;crYe:s lile right to rejelL any bid without assigning ~ny rc3.~ons thereof, in th e interest ef the work.
• An}' deviation from the dJ ll~cS hidden/Intentional/unintentional ~hali he considered a~ cuntravcn\lon of the clause'S uf Bid documimt and ~ame ~halJ ~ I so be grnund~ uf reje<:.t iun.
• The Bid form should be legibly written or typed quoting all in w"rd~ as weI! as figures duly signed by bldder with Se,,1 of Agency/Firm.
• 111" Rid dOC'll,,",nt is not tr.msff>T.lhle. beh bidder shall submit nn ly uOe b id as per Slupe of work. No bidder 5hall have OIny (Juse of act ion or d~im "I\~jnst INCOME TAX DEPARTMENT, I!cnS-11uru, for rejection "fhi~ hid.
• The Bid documents submitted should be slgnc(i Jnd ~tamped by the authori,<;cd sign"tory of the Agency/Firm on ",ach page of the documel1t.~ which are serially numbered. the r~ il\Jrc to do so wi ll be treated as non-fu lfill ment ofthc Hid conditions and th" bid shall he summarily f" je""""".
• INCOME TAX DfPAltTMEN'f. BENGALURU TI~~CTVes all r igh ts to extend th e deOid lioe fur sllhm),<.~inn of bids..
2 .4 PRECAUTIONS WHILE f l LU NG TilE BIDS.
The hidders should take (arc of the followinl: while filling the !:lids.
• Overwriting/correction should be duly signed by the bidder. • A con~nlid~tcd rate should btl quoted ~long with its break up showing vanou~
items of ~hdrge. Tbe bidder h~.~ to comply wi lh the provisions of the Minimum W<lges Act of Central {;ovt 111 respect of ~lJ employees engaged. The rates quoted shall h~ fi nn and fi nal.
• The ra tes should be quoted (n figures as well a!i i ll words and should mention aU charges. $lInchar;;" •• taxes. ,Julies dC.. s('pa rately. The cnnsolidated figure sh:lll ~Isn to be '1uotoo.
• INCOMF. TAX DEI'IIlrrMENT, BENGAJ.URU hold~ no liability (0 lucrease the rate., after their acceptance due to any rcason wtJa[soever except wht'o WdgeS HC revised smtutorily by the ( eolral Government.
• Any attempt at infiuenong the evaluation of the bid will cause the biddc. to be cx ~ludt'd from considerdtion. Th,~ hidder ~igning the bid shQuld dearly spedfy Whether hc/sh ~ is si!:n in!( as sole propriNnr, p~rtn"r. under power of nttnrney nr as Dir~ltor/ManagerlSecretary etc., ~s the case may be. Copil:S <If the document au thorising the .~ignatory l() si!(11 th~ bid on hehalf of ~uch Cumpany/Ff1"m and Persons. sh "uld LJe a{tJ ~hecl with the bi d.
2.5 CQNJIlNT OF BIDDINGDOCUM[NT
The serVIces required. hidding procedures and COl1tracl tc rms an· described in the hiddmg docoment. In addition to me Illvitat inn for mds, lhe Bid document shall mdude:
"nneKUre I : Bid submission pruforma.
Annexure Z: Rid submi~~ion agreemeut proforma.
Annexure 3 ; Profonna of authorisation letter fOT attendlOg prL~bid meeting ~ n d tender opening.
Ann~~ur" 4: Affidavit to tak .. full r~ s]lansi bilily for lapses of ~mp l oy ~tl. ()r the S('rvice I'rovitkr.
Aune)(ure 5: T~nder Compliance rcpnrt
Anncxcure6: I'ruforma of Performance Bond Bank Guarantee.
Annexure 7; Fonnat for Technk.ll Bid
Annexure !!: !'ormat for fin.lndal Bid
Thr. SCJ"IIlce f'royh.lcr is experted to study c .. rcfully all the instructIOns; failure to runlish ~II infonnaliun r(' 'Juired by the Hid dOCUOlelit will be at the ServiLe prnvider risk. Bid nvt complying with Rid conditi,ms and not confirming to Hid .' p ~dfiLdtions will rr.~ult III th ~
rejectinn of ,ts hi d wi thout se€kinc Jny danfi cations.
2.6 !,REPARATION OF BID
LaDiua¥t= and signing o[lUd
2.6. 1 Th/: b id prepared by the Servic~ provider and rl"C1.lmcnt.~ relatint.: to tbe bid shall be wri tten in Enr,llsh lJ ngu~ge. Supporting ducllm",nLS "lid pl"inted Ii terJture furtll shed by lhe Service provider may be in Jny oth er longuagc provided they are accompanied by an accurate tratl sl ~tinn nfth .. re l ev~nt pd~Sd l:CS in EngUsh.
2.6.2 aill shall be submitted In the prescribed bid Pr()[m m~ . l"e presCli bed Proforma duly filted In and signed should be return~ int3ct.
2.6.3 [n Ule ~!"nt of the space on the bit! f>crforma being insuffident for the r~'tjuiT<.-d purpose addilinnai pages may be added. Each 5.uch addi tional pace mllst ~ oumbered con~l1J l ivc1y. showing the tender numner and snuulU be duly signed, in such QS~ reference to the ~dditlon~1 page (sl muSt be made In Ihe bid.
2.6.1 The Service providers ilft "dvis~1 In thei r own int.f'Test to "nsun: that all the points brou)!ht out In the cl l!"ckllst ~re complied within the ir bid {ai ling, which the offe r is liabk lu be rejected.
2.6.5 The Servic~ provider' ShOlild hl(Hca tc M the t Im e of quotinlo\ al(~ i"SI this bId their full l"l sl~1 addresses and f~x number.
2.6.6 '''e f'ow~r of Attorney or Authnrl.~atio". or any olher document COl151.<;tlDg ofaUeljualc proof of the ability of I.h" ~ignat"ry to bl nd Ihe Service provider. shall he annexed toJ the bid.
2.6.7 Any Interlioeations, I'rasures or overwritIng shall he valid only if they art' lnl t l.,IP:d by the person or persons signing the b id.
2.6.8 The Service provide. shall eompiete the Rnancial bid lonna! iurni~hed In the bidding d (lClIIDeTlt, indicating the rat~ In lo,Ji~ u Rup~'t.'S (lltly.
2.6.9 Th~ S~ rvit:c Jlruvidl'r shall index all the d()(;um~nL<;/pf(l f(lrma endosed Jnd number th" p~lies Clir(lllol(lgically
2 .7 £jARIFICATION IN RESPECT OF INCOMPI,ETE OfFERS
The ScrviCl~ pmvider are ~dvised to ensure that tlu,ir hid.~ are complete In all rcspc,t$ :md ,unlinn ((I terms. cond;ti"n.~ 13,d down in lhc bid. Bid not complying with the rell\!lr~men t (If
til e bid doturn",nt.~ art:: liable to be rejected summari ly.
2.8 BIP PRICE
Prices fj lJ (lted by the Servin , provider sh~1I ~ valid and conJ<tlnt durin~ the Service provider's performan'" .. f the contract and wiU not be subjl'd. In any variat ion on any accOO nl .
2.9 INCOMt:1M L1ABlUTY
'J"e Servic~ pnwiuer will h~\'e t(l 1>f~r"n Incom~ Tax liability both C(lrp(lrate ~nd pers""dl 'l'ax/I.ia hili ty of the w .. g~s etc. for the p~rson n~l deployed by him.
2.10 PERtO!) OF YAtJPlTY Uf BIDS
The Bid s hall bI.: valid for ;1I:cepl;tnCc for lhe pt'riod as Indicated in (he "Invi[;J[ion for Aid" (hereinJfter referred to as validi ty period) ~lId shall not rn, "~tl!d rawn on or ~ner the ope1l1ng uf bids till the e"p'r~tion of the validity period or a ny ~"tension agrl't:d [ 0 the reof. In cxc~ptinnJI ci r cum~tancc~, prior to expi ry of the original bid validity period, the Cnmpetent Authori ty of INCOME TAX DEri\RTMENT, BEN Gi\LURII may rC'lu~st the !iervice prnvider for specific cx tension In the period of validity. The r~qllest5 Jud the re~ponses shall be made in writing. The Service proVIder wll ) undertake oat to vary/modi fy the bid dUI'jog the vaUd lty period or aoy cxtcn.'lion agreed to thereof.
2.11 DEAPLINE fOR SlmMIS.'iION OE BIDS
The !lid mu~t be submitted ~t th~ ... ddress specified ill hlVitation fo r Hids not later than 05.0n PM on tile notified dale <If dosln/: of t he Bid. Offers sent by hand dl'l iv~ry shn"ld h~ ~ubmilted
in the Jnwalll ~ttiun urthe Otlir.e of the Principal th icC CU"'lllis~ioner of In~umt· Tax, II Floor, Central Revell ue Build ing, No.1, Q.u~ll·s Rami, Rcngaturu·S60 00 1 and oht~in
acknowledgement nOII~t"r tit,," O!;.OO I'M. un Ihf' -"pecifi"d d~ [e. All outstation bid, if sent by post. should bl' sent under regi~ lcrcd cover.
2.12 LAn: BmS Any bid re~eivl'd after dead line f[)f submission of bid, wi ll be rejected ~nd retlJrneri unopen~d.
l.13 AMENPMENT OE RIQ QOCUMENT
Z.13.1AI any lime prior to the d;.{t: of submission !,[ bids, INCOME TAX DEPARTM ENT, Il fo: N(;i\LUltU, m~y lor Jny reason, wh<-thcr at ih own l n ltlativ~ or in response to J dJri!k~lion
r~~uested by iI prosp~dive bidder, modif}' the bid documc nL_ by amendmenL
l .1l.2 The amel1dments sh~l1 be Intimated in writIng. e' mJ il ur by FAX to all pn)llpcct(ve bidders on thc addff"ss intimated .at the time of obta ining uf bid d(l(llmCll1 from the INCOM I! TAX !)1.'1>ARTMENT. BENGALURU ,IUd these amendments wi ll be bind ing 011 them.
2.13.3 In nrder to .. fford reJ .~onabh." timc to the rm~p~L tl ve bidders to tlh the ~mendmen\.S Into account in preparin~ their b ids, the I NCOME TAX DEI' i\[(1'MI::N 1', flF.N(;ALlJ RlJ may, at i t.~
di~cret;on, eJl:tend tI,., deadline for the sohmiNsiun of bid s Suitably.
l .14 OPfNINGOERIPS The bids sh~!] be opened on 12· 06·2015 at 11 .00AM In the pn:SCllce of bidders or their authOrized repre5entat\vc.~ who wish to b ... r re~el1t at tlte t ime of opening of bids on due date.
2.15 UNSQI.JC!T6I) rOSTIENDEB MOOlFICATIQNS
Unsolicited post-bfd rnodiiication wm st ra ight away lc:,d to rejection orme nffer.
Z.16 EVALUATION OF m p
Ev" lu atiu n J nd comparison uf bids w ill be dune as p!:r pTllI.'is ions of r!nall cla l Bid I'orn1~L
2 . 17 EXAMINAT!QN() I'BIP
The COlllll1ittee constituLed by competent aulhotl ty will ex<l mine the bids to determine whether they a rC complete nod in order.
2.18 NO N CONfiRMATION TO STIPULATIO NS OK SPt:ClfI{'.ATIONS
The .';iervice pruvider must note th<rt his/her Bid will be rejected in (.-~$c the bid stipul~Liull s tire not complied with ~triclly. The lowest Rid will be detennined frnm among those Rirls, which are in f"n u Hlformlty with the r"4uired speclflcations.
2.1 ') CRITERIA FOR I IU; AWARD OF CONTRACT
INCOME TAX DEPARTMENT, IlENGALURU will .lward the cunlract to the $uC('essrul Service provider whose bid hJS been determined to be in full oonfi r mi ty to the hid documents and has beeo dek'rmined as the lowesl evalu,ned bId.
:l.lO COMMma; f)UI.V CONSTITIITED BY COM.-ETENT AlITHORITV OF INCOME TAX DEPARTMENT, BENGAl.lJflll, ItESERVES TH F. Rlfi HT TO ACCEPT ANY RID ANO TO REJECT ANY OR ALL BIDS.
CUnll !L ittee dilly constlt\l\;cd hy Competent Aull", rit)' of INCOME TAX DEPARTMENT, BENGALURU, r"s"rves the ri!;ht to r"i~ct, accept Of prefer any bid .lnd to nnntli the bidrling proce$~ ~ml reject all bids at any Liml' prior to ~ ward of U)J1lr'Kt, without thereby i"curring any liabilil}' to the afkcted SelYic<" provider or service providers Of a ny nhhgal;un to inform thfO atfected Serviu: provider or Service pru~ld(·rs of the ground fur its .act (ons a nd deci5iuns. INr.OME TAX DEPARTMENT, H~;NliALURU, also rC$cr~ to ilSf'lfthe right t o .. (rept a ny bid in part or spli t th .. order lletWL'Cll two or more Seryi~c providers.
2 .2 1 NOTIFICATION Qt. AWARD [NOo\) Prior to the cxp irdlioi'l of the period ofbi<l validity, INCOME TAX or.rAlHMIlNT, Ilf.NGAI.UUll, will notify the successful ,scrvil'e pruvilier in writ'"!! lhat it, hid has betl'l ~r.r.epted dud work order will be issocd. The thnel1nes for subJ11i~~ i ()r\ of 'Performance Sank (iu3Tantee' al'ld , t.1n of 5',rvice will commence from th e dale 01 rece!pt of communicotiou of succr.:o;sful bid and unsolCl'ssfu! service provider wi ll be returned and dis(harge their bid securities.
2 .22 MOBILISATION VliIUO!)
Successful bidder s hall be required to mnbl1lst fa t commencement o f servkes on da te nutified by the Departme nt ill NOA, falling wh ich peoalty as sped lled In l.Z9.2 shall be imposed.
2.23 SIGNING Of COb'IRAC],
The ,<;uc.;eSsrul bidder sha ll p resent h Imself for signing thl' contract alunK with me 'Pl'rfonnanU' B.:Jnk Guar,tntcc'lmmedialely alier tC(clpt of comml!n ialtlon of .~uccesshll bid from INCOM E TAX I)EPARTMF.r-.'1'. RENGALUlW. TI,e succ .. ssfu l Service pro\1dl'r is requi red to ~jKn .. lonnal detailed agr~cm~nt with INCOME TAX DEPARTMENT, B~NCAI.lJRlJ, within a maximum period of 4.~ days of date of NOA. I)ntillh~ ~ontra(t is signed, the LO! sball remain. hindlOl': Jma"gsl Lh ~ I wu p~1'I1es.
2: .24 PEREORMANCE BANK (i!lARANTt::t;
2 .2:4.1 Wi thin 15 (fifteen) riu>", " r Inc r(>(eipt ofnotlflCJtlOn of ~w~rd {NOA) from the INCOM E TAX DEPARTM I:NT, fl EN GAUJRlJ, the successful s."V;[C provider shalJ furnIsh the Perfo rmancr. Ilank Guaranlee ill accord~nrr. wi th the cumli tions of th e hid, The Bank Guarantee Issued hy ~ n~tion~li z cd han l{ in fovou r of the Principal Chief Commission(!r of Income Tax, Hengalu ru and valid for" period of 30 months from th ~ dat~ of execution of agreement,;,f con tract.
2 .2:4.2 The perfurmance Ra nk r.uarantee ~h all be di sch~ rged/returned 011 expiry and su<.:ce~~fuI completion of the cnnU"act. within a per iod nf 2: months. [n case of non·"x<'f:lltinn of the contract. tn pilrt of in full, the f)Crformance sCL'Ur ily shaH he forfeIted, after giving due nutile to the Service provider in respect or the defective/impmprr perfonn:lflce/e~eclJ tJlln nr breach 01 any ofthC' terms of the co ntrat::t etc.
2.24 .3 Any sum of mnn")' due or pay~ble 10 Ihe Servin' provider, indudlng the performance security refund~b[c to him under the comrdtt. may IIC' appor tioned by this CimeC', against any amount ofloss/Jl enalty/r-"u .~e d /lm]losecl on the Service providrr. whl,h the Service pmvidC'r may owe to INeOMt:: TA.X DEPAI1TMENT. lIEN{iALURU, under this contrJt"t or ~ny other CQ n tr~u (Ir rrnnsactions ..
2.2" .4 Fa i ],m:~ of the successful St: rvi ,:,~ provider tl) comply wi lh lhe r<.'qulremenr shall ({I"stll ut~ suffiCient grou nd. for thC' annulment of Ihf> award and furfeilUre of tile hid Ea rn~'t Money I)eposit. in which ev,.nt the INCOME TAX 1lF.I"'ARTM ENT, Il Ef';' GALURU m~y mak,. the awaro tn the next lowest eva[uatt'd hId.
2.25 REPRESENTATION fROM TilE RIDPER
The Servke provider(s) C<ln s ubmi t repl"I'$('nt;Jtio,, (.~) hearing referen ce tn tender number in l'onnl't:i!on wi th the proces~ i ng of the bid directly to the INCOME TAX DEPARTMENT, BENGALURU, 2:. 2: 6 START OF SERVICES
Stalt 01· servir.e~ .~h a][ h" made by the Sllcr.e~sf1Jl l1id der Imm~diately on rer.Plpt. I)f work urder "~p~r the d;lte Indicated in the contract.
2.27 DELAyS IN SERVICE PHOYIDEIl PERfORMANCE
Start of wrvi(C's shall be made by the 5uLccssful u[dder in accordance with lhe lime schedule spedncd In the work order. In case the s ervice is nor started 0 1) Ih" stipulated dale. INCOM~: TAX UEI'ARTht ENT, BENGAUIRI/ ~Sl'rves the r ight to C:lncel the work order a nd/or I"@cove' liquIdated damage charKl·s. TIu' canceUalion of th" work urder shall be al t il" risk and responsibility of the successful bIdder 3nd INCOME TAX IlEPARTM ENT. BENC.A\.URU reserves the rlghl to aWJfd the wor l< at the ri~k and cost of the ,lef~"l l lllg successful bidder.
2.28 1.IOIIIIlAUD DAMAGES
2 .28.1 The date of st~rt or ~crvl (cs specified in thc work order should oc t1cc'l1cd to be the C5sence or the contract and the ~ervi ces ~boul d be started on that dale. ExteMIOll will not be given except In "xc"ption~1 circilmst.lOces. Shuulol. bowever, the servile be st.l rted after the date spcdr.~..J In the work order, soch sta rting of servi"c.~ will not deprive INCOME TAX I)F.PARTMENT, I3ENGAJ .UI<l! of it,rlgh t to recover 1iqu i d ~ ted damages as per liallsc l.>c1ow.
2.28.2 Should (he S~ rvi ce Provi der fa ll 10 ~ t~ rt services. INCOME TAX IJEPARTM I::NT. REN (;1\ LlII\U shall be entitled tn rccnver liquidated ,bmdli~s to the extel't of lhe l.llff~r~nce ill l harges incur red by INCOME TAX DEl'A!l.TMENT, BENGA LUII.U in making: alternative arrangemen l,; ~long with penalty.
2.29 1' t:NALD'
2.2~. 1 11I case ofbn~a(h of any condltlollS ofl be contracl and for all types of IClSscs caused by Ihe su~~~ful biddl'r, INCOMF. TAX DEJ>AK-rMENT, BENGALURU shall levy pena lty and make d edUCtio ns "S deemed su;ullle or as spec:ified in {he contr.:lCl. and deducllhe s.ame fre.m (he bills prd~rred hy lIle Service Proylde'r
2.29.21'0r cC llvenience various p""alU~s enfurceable nn hreach of wntract t errn.~ ~~ pt'r this a~rccmellt ~ re ~ummar i ~ ~tl a~ under:
.. _-- .. - - .--SI.NIl, Nature of breach Pellall;r. t Delay in start of se rvicp Petl~ lty pCI' day @O.05%oftl
contract va lue .. . .. . , I'ailure w improve pcrfnrmance Rs. l 0,000/- fK'r montb gr.ldlng: ...
J Non-weali ng of approved onlfol'm Rs.IOOj- pl'r day per perso and II) card Ihrce limes of ' .. pse The p
. dou bled after eve!): th ree £u
n for Iht' fi rst cnillly will be
ch lapses. 1 t.oiler in th~ corridurs, dl it chatti ng, I Rs.I00/- per incidpnt per per
chl'W pans or ~moke bcedis, sun
chmrett~s elr hy ~ta ff , F~Uure to report luss/dalrlig:e " i property to Concerned authority. , Non-cleaning of ~l1y b~lI /ruum
- . 7 '0, dl'vimion '" dcplnymcnt ,r
manpower as aR",,,d up<J ll
2.30 lABOUR REGllLAIONS
2 .30.1 CQlnllliam:e D( Labour Laws
Rs. 100/- p~r incidence
R ~ . 50l) per ]',pse. Th, P' l1 alty will b.: 1 ) ap.~('.~ . doubled after cverl': three suet
Rs. I 000/- per lapse. Mure t han two ~uch :tti(1O of Ule lap~"s will
I cnntracl_ lead " termin
The Service provirler ~h all J I lIis Qwn cost c()mply with the pn,.,.l.~IU;' 01 labour laws, n ,l,.,;. orders und notifica tiuns whether cpnlrJl ur st~ tc or lo(a) as "pplic.ble to him or t u th is 1:<Hl lTilct from time to tim!' The~c Acts/Rul es Inchulr. v.ithout Ii mitaliol1 1.0 rhe l"lIowin ~~:
The Central Minimum Wages Act/ Th" WOI kmen's I:ompen_""tiun A~lrnll: payment of Gratuity All/ TIlt Shops ond E~1~bJishmcnt IIctr nle Payment IIf il(>lnJ~ !let/The Emp!oye~s Providen t Fund & MJsceUnneou5 Provl~ion s Act/The Employc~" State In~ur,!IlCe Act/ All nther Acts/Ru le_~/Byc·laws: orders notifi<;ali<ms, etc. , present or future ~ppll ca l.lle to the Servic~ provider from limL: to time fer perfonning the r.rm tract job.
2.30.Z 111<:' Service !'rovid"r is fully respo"~lhl" to ob",~rvt' the above 13W~ u a mended from time to lime in regard to his empl()yees amI eOmpenSdtlOn .. nd olherben"Otl;/rislts in relation 10 r.mployees 10 be t'ngilged by hi m.
2.30,3 In the eY<:'nl of any failu re in thl~ r<:'g3rd or any lussJdam~gr.s eau~d t.1irectly or indir<:'ctly w INCOME TAX DEPARTME NT, BENGALURU. the .same wi ll be payable by lhe Service provider along wl th ~ u ch penalty as may be rl r.ci d~d by INCOM E TAX m :I'AHTMENT, BENGA WRU.
2..30.4 AU emflloye-es of the Servi(:C provider sh~1I be elD ploycc~ lIf the Service provid ~r.
INC.OME TAX DEPARTMENT. IUiNGALURU, will not have any li<ltJi lity to Jbsoro them III <Iny point of time norQln they cla im .my right for t'm ployment.
2.30.5 Th .. Sf'rvir.c provider Shall hav<:, a valid license obtain ed from Licensing Authority under th e Contract labour (Regulatiun & Abo li tion) Act, 1970,
2.:-JO.6The Service pro vider shall suhmit the f.p r coil~ number obtJlned t·rom lhe authorit ies concernerl under the Empluyees provident Fund ~ml Miscellaneous I'rov isillns Ad, 1952_
2.30.7 Tile S<'rvic<:, pravi<.ler shall maintain all ret:orus/r<:'gi s{ers reqUired to be m .. intaine<l by him under various lahour i ~ws menlioned above ~nd produc<:' lhe same before the Sl<Ilutory Authorities when f<:,qUlrf'd. These ,;hall among other things indude Ihe followmg:
t Muster Ron ii, Register of Wages Hi. Register of Deductions iv, RegistH of r ines v. Wage Slip VI. Register of Adv~m:,~s
2.JO.8Tbe Service provider :J,.<I11 also submit periodiQlI repo rts/returns to the va rious St:Hulory authori ties such as th<:' "ontract labour (Rpgulalion & Aholltion) ACI. 1970. Employees Provident Fund An, etc.
Z, :lO.9 If any of the per~ons "ng,,~ed by the .service provid~r misbehaves with any <J( lhc ofnclals of the lNCOM !': TAX UEPARThlENT, Rr:NCiAl.llHU, or any tax pay~r.~/puhlic visiting INCOME at BMTC rrrMC), BENGA1.1IHlJ, wnllui( <lny m'sconduct with re~ard to the property ' If the INCOME TAX DEPARTMENT, BENGALURU. the Service provider shall rcpbee- them immedlately_ In case Authurity of INCOMH TAX [)EPARTME NT. Jl EN(;AllIR U, f~e-l that the conduct of a ny uf Scrvice provider's employ'lC~ Is detri mental to the interests of INCOME TAX DIiPANTMr:NT, BENGALURU, the INCOME TAX DEPARTMENT, BEN GA LURU s haD h.we the unqu"h fi~'ll right to request for th <:' [('moval of such employee either for in(omp<:'lr:nce, unrel i~bility, misbehavLor, security reawns, elf., wh,r ", on or off the job.
The SERVICE PROVIDER shall comply l'Ilith any such request to remove such personnel at SERVICE PROVIDER's expense uncond itional ly. The SERVICE PROVIDER will be allowed a maximum L'lf two working d~ys to r~pjace the person by competent qualified person at SERVICE PROVIDER's w~L
2.30.10 The S~rvice provider ~l1al1 not engage/employ person~ helow the age of 18 years.
2.30.1111Je Service provider shJll ,"~ue appointment lett~r' to the persons en~a);ed by him for deployment under thi~ C<.lntr~ ~t. ,. C<.lpy of which should b~ submitted to INCO ME TAX DEI'AlrJ'MENT, BENGAUJRU. for record.
2.30.12 Any increase in Central Govt. minimum w~ges will be reimhursed to the Service provider after providing dO(l1m~n t" ry "vidence.
2.30.1 3 Th P .~~,'Vi 01' provider ,hall pmvide proper ,dent ilkati[m cJrds to his employees to be deputed by h im for work. duly signed by the Sel'Vice provider. The Service provider sh"lIld ensure that I D card is worn hy hou.~e keepinl; personnel in the premises.
2.;10.14 The ]1e r~onnf'1 f'm]11 oyed ~ha l l work 011 ~I! d~ ys except Sund;;y and National J]olidJYs. Mi nimum pcrsmlllc\ should be ,wJilJble in every floor of the building.
2.30.15 Ecleh supervisor shal! b~ equipped with mobile phones. The mobi le num ber sh"n h<.> m;;de dv;;il"ble to the department to f~ dlita tf' quirk and ,mooth remedial "etion.
2.31 SAfETY REGULATIONS
During the exenltirm "f work. unless otherwise specified, the Service prOVIder ,hal! at h i ~ own cost provide the mateli Jis for Jnd execu te Jl1 work neceSSJry for the sbbilily ~nd s~l"ly of dll ~quipmcnt, structures, ~nd .,hall enSlire thn t nl) damage. injUry or loss is caused or is likely to be ""u.ed to dny person ur propel1:y.
2.:n STATUS OF THE SERVICE PROVIDER AND ITS STAFF MEMBERS
2.32.1 The Service Provider sha ll a"c~pt lidb ility dlw tu its ne~igence or thot of its staff members, agents or persons employed by it or its 3gents for si<:kn"ss. injury. damages or death 01 persons provided by the Service pmvi der inelu d iJlg on duty trilvel.
2.32.2 No employee shall be employed on direct o r iudirect recommendation mad" hy any of the employees of the [I1come Tax Df'p~rtment or their relations.
:l.:B EXTENSION AND TERMINATION OF CONTRACT
11", INCOME TAX DEPARTMENT, BENGALURU, reserves the right to terminale Ih" Servic" proVider in pJrt or in full at any time with OHfJ1l.Qnth's notia: without assigoing "ny redSollS thereof for which no lette r of rea:;on/explJnJt ion "all be sought for by the Service p rovider. The [NCOME TAX DEI'MUMENT, BENGALURU. wi!! also have the right to extclld thiS rrmtract Oil the Sdme r~l'-'., t~rrrlS and conditions Jt one time or in spells of lesser time p~r iod up to iI
ulJnul~tive maximum period of six months or till an alternate aTf~ngcmcnt i,; made whichever is earlier. Al.lY fiuther extension on th~ ,arne rates, terms ~nd conditions \'Ilill be m\lt1'~!ly agreed upon.
l.:l4 TER"II NAIIO!llI'OR INSOLVENCY
INCOM E TAX [)EPARTMENT, BENGAtURU, may .. 1 " II}' time {enninate Ihe w ntracl by gtving lvt1llen notice to the Service prm'ider without compcns.alion to the SelVice prtlvld"r, ir lhe Strvlce providf>T hec"m~s u~nknJPt or othe rwise in.~olvent as ded~red by the (Umpettnt court provid~d that such terminati()n will nIll prejudice or affect any right flf action or remedy, which has <lC(roed, or WIll accrue therc«fter to the IN CU ME TAX DEPARTMENT, RHN(;AI.URO.
2.35 SUB-CONTRACTING ANO POST AGREEMENT mNIJITIONS
n,l' SeTVi ce Provide r shall "ot be permitted su'o-contrad any of the services.
2.36 PAYMENT
2.36. 1 Paymell tproccdure:
The Service provider shall submit monthly hills to INCOME TllX' nEPARTM~;NT, BENGALURU, With the follOwing documems for v~rificaUon and payment.
I. Proof of depositioo of stntutory levies JJke ~:PF/ESI etc. {wilh a list 01 indiVidual names aod allwllnt deposi ted in their a~cuunls.
11. Proof of paym~J1 t to hi ~ person1)el t'Clr the jubs completed during ~he pn,yinus month.
hI. The monthly bills sh"uld be supported by m1l5tc r l'ol1~/iltt .endal\ce for the !'(!.~pectiye month. These $hollirl he duly ~~rtillcd by the concernL-u ~ulh L>rJty.
2':16.2 The S .. r\'ice provirl .. ~ shall pr()duce the invoice of the aerual wurl< (tulle eVf'ry mnoth within the tilth working d .. y ur tlle following month along witl; me supporting dOUlm"nt as mentu1I1crl in para above. The bills will hI' paid hy Ale payee rncq""'. pay"hle ill Bengaluro or by W'W L>f (bpayment. IInwever ... ny detcr iL>r .. lloli ln !ervice or 1I0n-p"ym ent ofw.:lges 10 hi~ SI(lff wiU not be; ilcccpt<lhle a ll the pie;! of delay In rece;ipt of pa}went.
2.:U •. :I '!be INCUME TAX DEPARTMF.NT, llENC;AlolJHU, shall deduct at ~nurce, IncL>lne Tax all the gross bHl vJlue, payable per munth tn the Service provider "l the r~te.~ prescribed.
2.36.4 Penalties, damagc~, and C0J1t r:I ~1 non·compliante recoveries quantll1ed, If ~ ny, will b~ recovered frnm the m[mth ly bill paYllletlts.
2.36.5 The Service provider shall not petlt10n lo r revis;o" ot ratl"~ tendered by him unnl'r ~ny clrcumstance at a ny >ta~~ 0/ work, eifher durms eH."Cutiou or when the final dalms are settled. Til ", unly exception to tlU$ will be un acccunt of any statutory rule~ and laws "nverni~ tax rate or wag~ r~vi~illn~.
2.36.6 Income Tax or any other appllc~ble taxes shall be deduL1.L-d .. t SClurce at the t ime of paYJllem to the Senriu, provider ill acwrd:mce wilh the provisjons of the rdcvant Acts as appllcahle.
2.37 ARIUT RAIION
2.37.1 In th ... event of Jny question, disp(ltc or dim~r~nc e arising und!.'r th i~ agreement or ilJ connectiun therewith, except JS to matt~r lhe declstcl1 of which i. Ihe ])y.r.ommissionu or J"wnw T~x(HQ1fl\dmn.), 0 /0 Principal CI, lrf' C()mmissioner of Jnromc Tax,l.lcl1gaJu ru. or In
caSe hi4her deslgllation Is changed or hisfhpr offic .. i, aholish~d thpn in such casp to th .. _'01 .. arbitration of the officer for the time being entr\1~t~ct, wh~t\l ~r \1'\ ;\f:\(li,iV!1 'v the fl,l!).(;ti(l!)s vf the [)yComm i.<;~ioncr of Income Tax(HQ)(Admnl. % PrinripJI Chid Commissioner of Income Tax, UengJlu ru, or by wh~('$o ~vcr designation such otficer may he called. The agreement to appo int an arbitrator w ill he in accorda nce with the ArbitrJtion Jnd Concil iJtion Aet, 10lYt1.
2.37.2 There will be no objection to any such appointment thJt the Jrbitrator is a Government servant or thJt he/she hJS to deJJ with the matt~l· to which th~ agr~cmcnt re13te~ or that in the uJurse ofhis/h~r duties~, Government Serv';lllt he/she has expressed views on an or any of the matters under dispute. The award of the arbitrator ~h311 he final and hlflding on the parties. In the event of such arbitrator to whom the malter is originally referred, being transferred or v~cating his/her omee or be ing unable to act for any reasons whatsoever such the Dy_Commi ssioner of Income Ta,,(JIQJ(AdmnJ, % Pnncipa l Chief Commissioner of Income Ta:.:, fkn!l"lllru "r th~ s~ ill "meer shall appoint another person to act as arbitrator in au;ordaflcc wilh terms of the agreement and th ~ per., on .'0 appoint~d .~hall he .. ntitled ttl proceed from the stage at which it was left out hy hi'/her pr"de""ssors
2.37.3 The arhit rator may from hme to time wiL'l the consent of parties enlarge the t ime for making and pu hlishing lhe "wJrd. Subj ed to JloresJ id Arb itr::> tion and Conc iliat ion Act. 1996 ,1nd th~ Rulc_, maoe th"r~ under, any modi fi ca tion thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clJuse,
2.37.4 Th e venue of the J rbitration proceeding shall be the office ot' the Dy.CommiSSloner of Income Taxl Ii Ql (,\dmn). () / 0 PrlTlcipal Chief Commissi(}n~r of Inl(}lTI~ TiC<, Bengalufu ur such other places as the Jrb itra tor may decide.
2.38 FORCE MAJEURE Neither Service provide r no r INCOME TAX DEPARTMENT, BENGALURlJ, sh ~ll be liable tor any delay, default or failure unde r this agreement if such delay, default or fJilure .irose ~ ~ a direct conseqlwncf'S of force majeure melu ding strike" Iod< mIt , wJr ~nd civIl unrest.
2.39 CQURT JURISDICTION All disputes Jrising out uf or in ~lly w~y cOlln~ct~d witl! the agreement shall be deemed to hJve arisen Jt Beo~alu ru Jmi only courts in Bengaluru shall have jurisdiction to determine th~ same.
_CHAPTER-:-I
OTHER OPERATIONAL CONDITIONS
3,1 The Service Provider or his supervisor ~h(lulJ report in per~on to the concemed authority on a llaily baSis. to rev iew the tidY to ti~y ho use keeping work, complaints etc.
3.2 The Service Provider shall make sure that he ol/~h ~ and hi~ sllpervi~or ar ~ availJble during working hours for recdvin~ ~Il d implementing the instructions.
3.3 Th e .Se",ice Provider shan provide uni form wi th prolective c,!uiplllcnti i.e hand gloves. shoes. goggles etc., required as per the cJtegories of work to the w<lrkers/ lahonr.'>. All the staff and supervisors should W<'dr uniform supplied by the Service provider at its own rost in sufficient llumhers to ensure cleJnlilleSs & hygiene and Service Pwvi<kr sh<luld ensure that the stall is nn duty at all time~ in neat'lIld dCdn uniform.
3.'\- The co lour and pauem of the unifonn, shall bt- got approved by INCOME TAX lJEPAllTMENT, BEN lfALURU, before procurement.
3.5 The persons engaged by the .service Provider shall also be sllbjeded lu ~h~Lk hy the security and other personnel authmised hy the INCOl>lE TAX OEPARTMENT, BENGALU R(J .
3.6 The Service provider will be provided with stor<lge roum for ~torillg d~aning material and equipment/implements.
CHAPTER -4 4.1 PERFORMANCE APPRAISAL
The perfo rmance shall be reviewed by the concerned authority on the last working day of cvcry munth, only after which the Service Prov ider ~hal1 submit the monthly hil l for receiving the payments due.
BID SUBMISSION PROFORMA
Tender No.
To; -
The Office of the Principal ( h ief r.om mi,sioner of Income Tax, Bengaluru.
D~~r Sir,
ANNEXlJRF. -1
1. l/ We hereby offer to supply the selvices deta iled in schedule hereto or such portion thereof as ynu sp l'<Cify in th" A<:c"p t;mce nf Tender at the price given in tlle said sdwdll le and agre ~ to hold this offer open t ill . ___ , .
2. IjWe have understood and complied w ith the "Instructions (0 fliddcr~· ~ nd aLc"ptl,d the ·T~r m_' and Condit ions· fur provid i n~ ser~ices and ha\'~ thuroughly ex~m ined dod complied with the specIfications, drawings, Special Conditions of Contra~"t and/or p.1 tt~rn ami ~m/ a""- fll ily awM~ of the nature of th .. ~ .. rvic .. requi red and my lou r "ffe, i~ lo pru". ide ~"r v i~~s sl ridly ill dCLUrd<lnL~ wi Lh ti l" r"lju iremcn ts.
3. Bid submission Agreement oS per Pe)"torm~ at. Ann"xllr" 2 has heen d ~ ly signed and submilted h"r~with .
4. Th!' following pages have been added to and form part ofth i ~ tend er (if needed to b~ tllled ~nd adrled).
Your, faithfully.
:iignature of Bidder Add ress
l)~ted
Signature of wi lo~~S
i\ddre.<;~
Dated Note' Thi.5 furm ~hou Id b~ rd L] rn" r] ~ l ong with orr~r d ul y ~ I gn!'d.
BID SUBMISSION AGREEMENT
No ___ _
To
The Office of the Principal Ch,ef [0 mmis..inner "r Income Tax. Bellg<l luru.
Sub: PURCHASE OF BIDDING DOCUMENTS Ref: TENDER NO.~ ______ _
ANNEXURE-2
DJled : , ........ .... ... ... ,
The Office of the Principal Chief C()mmissioner ()f Income Tax. R€nl}~luru, and the . Bidder agree that the Notice Inviting Tenders lNJ'I'] is an offer made ()n the condition thJtthe
flirl wou ld he k"pt up"n in its origin;,1 tc,rm without vMi~tion or rrwdifi"" t;nn fnr" p"rim] "r (,l'ale lh~ number nfd"ys from the ]"st date [or the receipt oftenrlers stated in the NIT] days AN!) THE MAK1NC or THE RIJ) SHALL HE Rf'(;ARDED liS ,\N l lNCONDlTiONIIL liND IIBSOUJTE ACCEPTANCE of this comli tion of the NIT. They fu rtlI<,r agr{,e thJt the contract cons isting ()f the Jbove condit iollS of NIT as the offer and th(, ~ubrni~sion of Ri d as th" Acceptance ~hal1 he sepamte and dist inct from th~ w ntract which will come in lo existence when bid is RnalJy accepted hy th .. Ot/lee of the Pnncipai Chief Commiss ioner of Income Tax. H~ng~lLml. Th" mn, ; dcr~tion for th i~ .~~parat~ i n.tial contract precedin..; the mn in contr<lct is lh~l th~ Office of til" Principal Chkf Commissioner or' Income Tax, Bengalunl, is not JgreeJble to sell the NIT to the tenderer Jnd t o consider the bid to he ma(ie except on the canniban that the bld shall b ~ kept npen for (,'0 many] day .• after the I,,, t dat~ fixed [or lb~ wwipt o[ th~ bids and the Bidder desires to make a bid ()n this conditi()n ami ~tt~r entering inl,{] lhL, s~parat." initial mntract with ()ffic~ of the Principa l Ch ief Cummissioner of Income T"x, Beu);dluru. promises to consider the bid on this condition and Jgrees to keep the bid open for the required pel·iod. These recipror",l promi.es form the cun.~id cration fnr th is s~p" r"te initial ~{)nlr~~l b~twe~n lh ~ parties.
If Gidder fJi]s to hOllOu r the ~bove term~ Jnd conditio o ~. Office (If the I' riodp"] Chid Commissioner of Jncome Tax, fJengaluru, sh~t l bave unqu~li fi ed, ahso lute and unfettered ri~ht to en~~5h /forfcil lh~ bid SelO rily submitted in this behalf.
AUlhorized Signatnry Authorized Siguatory
(BIDDER) (Income Tax Department, B.,n~luru)
(One copy nfthis <lgreement dnly signed mnst be returned along with orfeL)
ANNEXURE-3
To
PROFORMA OF AUTHORI.~ATlON FOR ATTENDING RIO MF.ITING
AND TENDER OPENING
Su b AuthorisJtioll for attending hid opening <lll ... ... , (date) ill the tender of keep ing for In come Tax Office at BMTC(TIMC) building"
"House
Folloy,ing persons Jre hereby authorised to attend the bid opening for the tender mentioned ahove on b~half of '." .. ....... ..... .... .................... ,. fBidtler) in order of prdcren~~ given helow:-
Order o f Preference Name Specim .. n Signature
I - --- - - - - -_.- ---II
L ___ ~
l\Jtematlve Representatlw
Or Person(sl autho rised to sign the bld I)o~ument~ on b~h"lf u[ th~ bidder
Note:
1. Maximum of LWO represenWlive,. will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed, Alternate represcnt~t ivc will b~
permittetl when regulal rep resentatives are not abl ~ to atteml
2, Permission for entry to the ha ll where bids ;lre opened may be refused in CJ~e Juthor izdt ion d~ presuih"tl .. h"v~ lS n()L re~"iv~tl .
ANNF.XURE _ 4-
FORMAT OF AFIDAVIT TO TAKE FULL RESPONSIBILITY FOR I.APSES OF EMPLOYEES Of THE SERVICE PROVIDER
L the unde rsigned he reby ~1:ate that I~bourers I employees working [As per list ~ncl()s~dl for MIs. in the Income Tdx OniLe ~l BMTC(TTMC] building, 80 reet Ro"d, n"dr Sony si)\nal, Kor~mdng~l~,
Bengaluru, Contract No. are free from all adverse antecedents. In the event of any unusual or illegal or un~cceptJble Jet I incidents I Jccidents caused by the labourers I employees working for M/s. _ ___ _
I take [ull r~splmsibi l ity [or the lapses and misconduct on the Pdrt of labourers J employees eng"ged by""'"
Place: Si~n"lu re o[Bidder
Date, Name:
T,
ANNEXURE-5
FORMAT OF T ENDER COMPLIANCE REI'ORT
Sub: Rel!arding t ender f",r Ilrovldlng "House keeping fo r Income Tax OITi~~ ~ t BMTC (TIMe) building, 80 feet Road, ne~l r Sony 'ignHl, Koram~ng<ll a, Bengalunt:
l..le~r5ir,
Place:
1 have gone through the wmpktc terms and rondilion or the Tender (oJ' I>rnviding HouS(! keepin!: (or Income Tax otfiu al RMTC r ITMi:) huilding. 80 reet Road, nt'ar Sony signal. KOl"3mJng~I~, 8cng<lluru .
Signature of Bidd er
ANNEXURE-6
FORMAT PERFORMANCE SECURITY GUARANTF.f. DOND FORM
1. In con~ i d~r~lion ()f the Office or the Pri"':ip~1 Chief C"!TImission~r of Inwme T3X.
f)cng3Iuru. h3ving agreed to exempt (hereinafter calleil the said Service provider fro m the demand umler the terms ;.md conditions of an Jgre~ment/ No _______ d;\ted :;:-:-:::-;,made between ~nd for une ye~r for lh~ work of (lwreirMfter called the _~aid Agreem~nt) , of security deposit for lhe tlue fulfillment by the said Service provider of the tenns and conditions conta ined in the said Agreement. on production of ~ b~nk gu~rantee tor .wr (namr of t.hr flc.nk) (hcrc]()aft~r referred to as 'the Bank') at the re'lue$t uf (S~'rvice provider do hereby undertake to pay to Office of the PrinciPJI Chief G:>rmnissimwr of Income T~z.. B\'ngalu.r:u.--<w_ ~ !)lI)\mt not '''''e"d inK "'~~i n~l "Jl¥-lm,~ or d~mage caused to or suffered or would be cause lu or suffered by om~~ of tlle Pli ncipal Chief Commissioner of Income Tax, Bengaluru. by reason of any breach by the said Service Provider of any ofth ~ terms or condi t ions cont~ i nl'd in the s;,id agreem~nt
~ . We (n~me of th" Ij~Jlk _ uo hl'reby underlilke to pay the amount du~ and payJble unde r this guarantee without any demur, merely on a rl\'mand from Olliff: oj' the Principal (.'hl!~f Commi~sioner ot !n~ome Tax, Bcngaluru, 'l~ling Lhal Uw alllounl claimed is due by way of loss r)r damage cause to or suffered by tile Office of the Principal Chief Commiss ioner of Im'ome Till[, Renga lurlI, hy tlH' rea~on of ore.lco hy th ~ said Service provider of any terms or cond itions l(Jntaincd in the said Agreement or by reJson of the Service provider failure to perform the SJid Agreement Any sucr. demand made on the hank shall be conclusive 3S regards the "mount due ~nd p~y"bl ~ by the flank under this guarantee where the decision of Offi c~ of the Principal Chief Commissioner of Income Tax, Reng"lun l, in thes" count ~h~1 1 he final and binding on the banklIowever our Li~bilily unde,. this guarantee shall be r\'stricted to an amount nnt cxcccdlngc-__
3. We undertake to p"y to Offi~c of the Principal Chief Commissioner of Income T~x.
neng~luru. any money so demanded not with~l'md i nK "fly dispute or d i.~pute rai se by the Service provider in any .,uit or pro~eed i ng pendin!: bef(Jre any court or tribunal relating ther~ to our liabHity under this present being absolute and uneq uivocal. Th" p"yment W made by us under this onJld , h. lI h~ valid discha rge or our li",b ility fl>r p~yrnent there under and the Servi~e provider shall have n o claim against us for making such payment.
4_ We [name ofth" bank) further agree that the guarJntee here;n contained shall r~[)]d i n in full force and effect during the period that would be tak\'n for the perform "- n ~c of tile said agreement Jnd that it shall continue to be "nforce"hle till all the dues of the dues of Office of the Princip~1 Chief Comml"sioner of Income Tax, B~nl¥juru, under or by vi rtue of the ~djd IIK rc~mcnl have IJe~n fllily paid and its claims satistled or discharged or till Offi~c or the Principal Chid Commiss ioner of Income Tax, BengJluru. certi fies that the term~ 3nd conditions of the sal d Agreement h.ave been fully and D ruperl y cMried out hy the said Service providcr and accordingly discharges th is I:u'trant~~. Unless a demand or claim lIndPr thp gUJrdotcc i~ m~de on U$ in writing on or beforr the expiry of24 months from the dat~ her~uf. we shall be dischJrged from all Iiab Hlty under th is V-1Jr,ntrc th" rca fter
5. We (Name 01 the BankL_ _ further "gr~e Wilh Office of th~ Principal Chief (nmm;s_,ioncr of Income Tax. Bcnsahrru. th~ l OJTi,,, of the Pri" d pJI Cll;~f r:nmm;s,ioncr of
--.- -- - -
)nr;orne Tax, tlengaluru, shall h~YG lhG [ull~sll iberty w ithout affp.cting in any manner 0111' obliga tioll hereunder to very any of the terms and conditions of th~ ~aid agrc('mcnt or to extend t ime of performance by the sa id contractor ITom t ime to time or to postpone for any lime (w from time [u limt any of the powers exercisJble Office of the Prindp~J Chicf Commiss ioner of income Tax, Bengaluru, <lga inst Jlld said Service prDvitfer and fDrbear or ellf<.lr~c <lny Qf lh~ l.~rms and conditions relating to the said agreement and we shall not be relieved from nur liability by reason Df Jny SUcil variJtion, or extension being granted to the sa id Service pwvider (}r f(}f any forbearance, act or omission on th~ part ol Office of tile PrincipJI Chief Commissioner of Incom~ Tax, BengahJru, or <my inrl ulgcn~c by Offi"" or the Principal Ch icf [ommi ,sioner of Income TilX, Be n1':"luru t(} the ,ilid Servin' provider or by any slich matter or thing whJtsoever which under the IJW relating to sureties would, but for this provision, havr dfcrt of so rdicving u .~ .
6. This gU3rantee will notbe discllil rgcd Ju~ lu the dJ<lnK~ in the wnstitution of the Bank or the- Service provider.
7. We [name of the Bankl iJs tiy undertake not tn r~vok~ th i. guorJnt~e during its clirrency except with the prpviou .~ mnscnt of Office of th~ Principal Chief Commissioner of Income Tax, BengJluru. in writing.
Datert the dayo!' rnr
(Indicate the name of the Bank)
,
ANNEXIIRE-7
fORMAT fOR TECHNICAL Bill
'['he Technical Bid should Iw JS given below Jnd should be supported by the dUlumenls indicated in the said Annexure_ The demand Dr"ft/hankers ' Cheque in respe<.t of'Eamest Money Deposit' should be submitted wi th the '1'e~hnic~1 bid'
-- -- _ . . , Name 3nd address oft"e Bidder
2 Telephone No-/ f ax Nn-/Mohile No -- - ---- -
3 Webs ite/c-mail.ddress _ ._----
1 Permanent Account No.(PAN)( Enclose copy)
" Ilat~ of regist ration uf the mncern
-... _Jtl:9vidc the 2roof of the s~me.l . . , Ilct3il~ of Demand Draft/Banker's Cheque in respect of EMD --_.- -
7 Proof of flouse keeping service rendered 3S per r:hapter· 7, clause 2.2(c) ofthc bid document.
-- --_. _-- _ .. _-S List of Oient.> and requ ired celtiflcJte satisfying the
condi tions outlined as per Chapter-7, clause l ,t. (dJ u[ the bid duwment
reqlJ] red by r:hapter-2, c1" US" 2.2 (fl u[ the bid I document
,
,
' -non"i" '""ei,, ,"Cim,," ",Ill' c,,,",,,, ",
- , . - ---... . _-- _______ L _____ ----
Machin e deployment
Th~ following madtine ries (Brand NJrne & Model) proposed to be deployed hy th!' .s"rv i c~
provid e1" for conducting the 110 use Keeping Serviu~~.
SL No,
Equipment Make & brand I No. ofUnitpropOsetltr)
__ '--_______ +! _b'_. use9 ____ . _ _
--.---
Contd .. t.
House keepiol: ooosumables (MonthlY u'uYil'cm cotl
The m~teri,lls pmposP.<l tn he u_'<!:d
rst· Description - -M-~ke a-, -d branrl---QIllllltity rl'!qulrr.!I for Olll'! NQ (Placts where it is usedJ M()"lh'-____ i
I
, , I. ..
Placl'!: Signature oflJidder
Nome
ANNEXURE -S FORMAT FOR FINANCIAL RID
1. Q I](III:: for limn t!;1Wf[
- - ----SI. Il~ le ~ ~ per [enLral Minimum No.
Description W~gBS Ad imlicati ng EPE', ESJ
otJl~r henefits sepJra tely,
-
Cat"gul)' wis" Manpower quote I
(Total Amount In words, RtJPE l':S - J
Note:
• Rate quoteri ~hall he ~xdusive of aU taxes, dutie5, fe es, royal ties, oct ro i, cc_~', etc., ~ s
app l il~hle fro m l ime to time, which has to be shown mparati?/V • Rate quoted fl>r Mon power sh~ll b" ~.~ per Central Minimum Wages Act as prevailing in. the
Centre, and i nelus ive of v~riable: VDA, E51, EPF,BON US,r.-:n 1.1, etc.~s on the dat~ of submil ling ti ,e bid and should not contair. any component of Mdnagement fee, The management fee should be quoted in the Abstract_
~ Rdlc- 4uull'd for Man power shall indic~te separately Central Minimum W~I\l'S IIct, VDA, ESI , EPr, BONUS, EDLI, etc.
2_ !louse Keeping [on,\umabh:s (Monthly requireme1Jjsl
s\. Particulars Rate per Month No. 1
~---.--------j Charges for consll mables(Lis t of consull1Jbles, qu~ntity propo.\cd to b~ used and r~tc " r ~ach mnsumables
(Total Amaunt in wards,RUPEES _J
Contd .. 2/-
:2:
BREAK UP DETAILS OF QUOTATlON
Service Pmvider <Ire re-qulred to fu rnish tb (: fOl1 (lW' ng hrca k ~p Jct~ il.~ of (n.~t of services. J S
Jct::li led oelow:-
quotP. Management St:rvjce.~
~""~~-~~ "
(Total
Signature nf H,dder
Oate:
