TENDER NO: TR 38/2020

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TENDER TR38/2020: Wi-Fi Services Page 1 of 50

REQUEST FOR PROPOSAL

FOR

WI-FI SERVICES

AT

TSHWANE UNIVERSITY OF TECHNOLOGY

TENDER NO: TR 38/2020

Name of Bidding Enterprise

LIST OF ANNEXURES TO THIS DOCUMENT

Annexure 1: Quantities of current equipment and infrastructure

Annexure 2: Pretoria Core Network Design

Annexure 3: TUT-Soshanguve South Campus

Annexure 4: WIFI Services Bill of Material

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CONTENTS

Description:

1. NOTICE AND INVITATION

2. NOTES TO RESPONDENTS

3. GENERAL CONDITIONS OF OFFER

4. SPECIFIC CONDITIONS REGARDING THIS OFFER

5. EMPLOYMENT POSITION DESCRIPTION

6. EVALUATION OF PROCESS &

FUNCTIONALITY CRITERIA (APPENDIXES)

7. ADDITIONAL INFORMATION

8. DETAILS OF BIDDING ENTERPRISE

9. REFERENCES AND VITAL INFORMATION

10. STATEMENT OF PROXY

11. FORM OF OFFER

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1. NOTICE AND INVITATION

TR 38/2020 : WI-FI SERVICES

Organizations with the necessary accreditation interested in undertaking to execute work necessary for the supply of Wi-Fi Services for Tshwane University of Technology as detailed in the documentation herewith, as well as the General Conditions Governing this tender, are requested to complete the relevant portions of this document and submit it to the address as detailed herein.

CLOSING DATE:

Tuesday, 6 October 2020 at 24h00

Email address for submissions of bid documents only: [email protected]

NOTE: Neither late submissions, nor submissions handed in at any other office or email address other than provided in this bid document, will be accepted.

NON-COMPULSORY INFORMATION SESSION:

An online non-compulsory Information Session will be facilitated via Microsoft Teams on Monday,

14 September 2020 from 13h00 until 14h00.

Tenderers are required to confirm their attendance for the online non-compulsory Information Session via email to Nyiko Sithole [email protected] and Marinda Visser [email protected] by no later than Friday, 11 September 2020 . Tenderers will be invited to the Microsoft Teams meeting upon receiving their email confirmation of intent.

NOTE:

Respondents need to ensure that they are in possession of a full set of bid documents when attending the on-line Information Session;

Participants are requested to ensure that the person who would be authorized to complete the bid documents also attend the on-line Information Session;

It is the responsibility of the bidder to attend the non-compulsory information sessions and/or site briefings. It is furthermore upon the bidder to arrive at the briefing session venue at the specific time indicated by the University. TUT shall not be held responsible for late attendance at such briefings including as a reason for lack of proper completion of tender documents.

All bidders shortlisted for responsive offers will be subjected to a diligence vetting process.

mailto:[email protected]



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CONTACT DETAILS:

Any technical related enquiries arising from this request must be forwarded to:

Mr Stephen Rakgoale Tshwane University of Technology Deputy Director: ICT E-mail: [email protected]

Any Procurement, document, technical and bid specifications related enquiries arising from this request must be forwarded to:

Ms Marinda Visser Tshwane University of Technology Tender Specialist E-mail: [email protected]

Mr. Tshepo Mampuru PURCO SA Contracts Manager E-mail: [email protected]

CLOSING DATE AND TIME FOR ELECTRONIC SUBMISSION OF TENDER DOCUMENTS

The closing time and date for receipt for tender TR 38-2020 is at 24h00 on Tuesday, 6 October 2020.

NOTE: No late submissions will be accepted. No physical delivery of documents will be accepted.

Only electronic submissions will be accepted. All bid file submissions must be emailed to the dedicated TUT email address provided before the tender's closing date and time.

HOW TO SUBMIT YOUR TENDER DOCUMENTS

A dedicated email address has been provided for the submission of tender documents pertaining to this tender only. No other documents or queries will be accepted on this email address.

Email address for submission of tender documents: [email protected]

Submit your bid file early to avoid last minute challenges and to allow yourself the opportunity to resubmit if you experience any issues. This is particularly important if your bid files are large and you are on a slow connection.

Submissions and annexures/appendix must be in PDF-format.

Neither late submissions, nor submissions handed in at any other office or email address other than provided in this bid document, will be accepted.

Ms S. Carr

Deputy Director: Procurement

Tshwane University of Technology



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2. NOTES TO RESPONDENTS

NOTE:

2.1 Participants are requested to ensure that the person who would be authorised to complete the bid documents also attend the on-line Information Session.

2.2 Neither late offers nor offers handed in at any other venue or office or email address other than provided in this document shall be accepted.

2.3 The respondent is required to furnish the University with the information as set forth hereafter.

2.4 Representatives from interested Service Providers must ensure that they have the bid document at hand and that attendance of the Information Sessions are done by a fully qualified member of the company wishing to participate in the bid process. It is therefore recommended that the person who will be responsible for completion of the bid document be present at the on-line Information Session.

3 TUT’s PROCUREMENT PHILOSOPHY:

3.1 It is the policy of TUT when purchasing or obtaining goods and services to enhance the economic

participation of Black people in TUT’s procurement process and to have due regard to the

importance of the following in line with its B-BBEE Policy:

3.1.1 increasing the extent to which TUT engages with existing and new, black women-owned and

managed enterprises, to increase their access to economic activities, infrastructure and skills

training;

3.1.2 promoting the development and support of businesses from disadvantaged communities (small,

medium, micro enterprises, as well as established businesses within those communities);

3.1.3 promoting local, regional and provincial service providers; and

3.1.4 stimulating and promoting local economic development in a targeted and focused manner.

3.2 This procurement philosophy may be reflected in the functionality criteria of this tender.

3.3 RESERVATION OF RIGHTS BY TUT: 3.4 TUT reserves the right not to accept the lowest priced tender or any tender, whether in part or in

whole. 3.5 TUT reserves the right to award this tender as a whole or in part without furnishing reasons. 3.6 On the date that the contract awards are approved by the Council of the University, the contracts

agreed between TUT and the selected Service Providers pursuant to this TR23/2020 will come into effect and shall be binding on the Service Provider/s.

3.7 TUT will score (for Price and B-BBEE), separately, the functionally compliant bid responses submitted in respect of this tender.

3.8 Successful tenderers may be subjected to sub-contract with emerging service providers.

3.9 TUT reserves the right to engage with any preferred tenderer in post-tender negotiations on price and other matters, and in the event that TUT and a preferred tenderer reach deadlock in any such post-tender negotiations, TUT reserves the right to terminate the negotiation process and recommend for appointment either the next highest scoring tenderer

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3 GENERAL CONDITIONS OF OFFER

3.1 Definitions:

Unless the context otherwise indicates:

- "approval" means the approval given by the representative;

- “cash price(s)" means the price(s) of the offer, as given by the contractor and accepted by the institution for the execution of the contract;

- “closing date” means date stated to be last day for submission of Offer.

- “contract" means the General Conditions read with Form of Offer, Specific Conditions Regarding the Offer and specifications, including all schedules, diagrams, models and samples annexed to it, as well as diagrams. models and samples approved by the representative of the institution with regard to the contract and any agreement concluded in terms of the General Conditions;

- “contractor" means the bidder whose Offer was accepted by the institution or the bidder's lawful personal representative;

- “delivery" means delivery at the place determined in the contract for meeting the contract terms and conditions;

- “delivery date" means the date fixed in the contract for delivering the service;

- “emerging enterprise” means a service provider which was established within the last five years and is majority black owned, black youth owned, black female owned and/or black disabled owned and qualifies as an EME or QSE as defined in the Codes of Good Practice issued pursuant to section 9 of the Broad-Based Black Economic Empowerment Act, No. 53 of 2003, as amended from time to time;

- “subcontracting” to identify procurement opportunities and participation of EME’s and QSE’s in contracts or projects.

- “EME”- Exempted Micro Enterprise

- “QSE” – Qualifying Small Enterprise

- “General Conditions" means this document, namely “General Conditions of Offer" of Tshwane University of Technology;

- “in writing" also means any manuscript, typed or printed record above or over the signature or seal, as the case may be;

- “joint venture” means an association of persons for the purposes of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

- “local service provider” means a service provider primarily located within the province, region, metropolitan or local municipal area where the campus or learning site for which it provides services is based;

- “month" means a calendar month;

- “representative" means the representative of the institution, namely the Manager Procurement or any other officer mentioned in the bid conditions or specifications, as the case may be;

- “site" means the buildings or grounds or any other place where the services will be rendered

- “specifications" means the specifications attached to the General Conditions.

- “the institution" means Tshwane University of Technology; and

- “work or works" means services to be supplied and work to be performed by the contractor In terms of the contract.

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GENERAL CONDITIONS OF OFFER (CONTINUED)

3.2 TENDERER SHOULD SATISFY HIMSELF REGARDING THE CONDITIONS OF OFFER AND PARTICULARS

3.2.1 The bidder shall, on submission of an offer, be regarded to have satisfied himself as to all the conditions and particulars of the offer.

3.3 FULL ACCEPTANCE OF CONDITIONS

3.3.1 The bidder shall be regarded as having read and understood the General Conditions and

the submission of his offer shall be assumed to show his total acceptance of it.

3.3.2 Any special conditions with regard to the contract should be contained in the specifications concerning the contract, should supplement the General Conditions and be annexed to them. Provided that such special conditions be valid only if they are not contrary to the General Conditions.

3.3.3 Subject to the above sub-clauses, the tenderer may restrict one or more of the conditions, but If his offer is accepted, no restriction of any condition shall be part of his contract with the TUT, unless, on submission of his offer, he has indicated, specifically, in writing, with regard to each and every condition he wishes to restrict, the number of the condition and the degree to which it should be restricted.

3.4 TRANSFER

3.4.1 It is a personal contract with the contractor, and he may neither farm out, nor transfer or cede any part, share or interest in it to someone else, unless with the written consent of TUT and on condition approved by TUT.

3.4.2 This clause shall not be valid for subcontracts farmed out to suppliers who deliver materials and minor parts to the contractor in connection with goods to be delivered. TUT reserves the right to expect that the contractor should submit the names of all his subcontractors for the approval of TUT.

3.4.3 In case of services to be rendered to TUT no more than 25% of the value of such contracts may be subcontracted to other parties without the written consent of TUT.

3.5 CONTRADICTIONS

3.5.1 If in the contract, any contradictions, ambiguities or lack of concurrence appear to be present in the description, measurements, quality or quantities, the contractor should, before he begins to execute the contract concerned or that part of it where such irregularities appear to be present, refer the matter for a decision to the representative of TUT.

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3.6 DEVIATIONS

3.6.1 If the tenderer offers goods that deviate or differ from the specifications, such deviation should be indicated and described clearly in the offer.

3.7 BREACH OF CONTRACT

3.7.1 If it appears to TUT that the contractor is not executing the contract in accordance with its true purpose and intention, or if the delivery period has lapsed, or if the contractor is in default or has breached the contract in any other way, then TUT may order the contractor in writing to redeem the default or breach of contract within the period fixed in the written warning and, if the contractor neglects to redeem it within the said period, then TUT will be at liberty, without prejudice to any of its contractual rights, to execute the work the contractor has neglected to perform, or to take away the whole contract or a part thereof from the contractor and place an order for it with someone else. The contractor shall be liable for any loss suffered by TUT on account of steps taken by TUT in terms of this clause.

3.8 PAYMENT

3.8.1 Unless otherwise indicated in supplementary or special conditions of contract, payment shall be made as follows:

3.8.2 TUT shall pay for the services rendered by the contractor within thirty (30) days and in line with TUT’s Accounts Payable Policy after the end of the month in which the service was rendered, provided the contractor deliver a valid invoice containing the relevant VAT numbers (*VAT Exempted), for the services within that period and in accordance with TUT deadlines with regards to cut-off dates for creditors.

3.9 PARTICULARS TO BE FURNISHED

3.9.1 No offer shall be considered unless it is fully completed in ink and accompanied by sufficient information that makes it possible to judge whether the tendered goods meet the specifications or not.

3.9.2 If the required particulars are not furnished in full, the offer may be regarded as being non-compliant with proposal requirements.

3.10 SEQUESTRATION OR SURRENDERING OF ESTATE OF CONTRACTOR

3.10.1 If either a provisional or a final sequestration of the contractor’s estate is ordered, of if application is made for such an order, or in case the contractor applies for the surrendering of his estate, or enters into, makes or obtains a deed of assignment of estate, or comes to another agreement, or makes another arrangement with, or makes an assignment to the benefit of his creditors, or pretends to do so, or, if the contractor, being a firm, decides to liquidate the company, or if the court should order such liquidation, or if he or the firm, as the case may be, is sentenced in a competent court, or if, in the execution of a sentence, his movables and immovables are seized, then TUT shall have the right to terminate the contract and, without having recourse to the law and nor remunerating the contractor, and subject to the right of TUT to sue the contractor for damage TUT has suffered on account of the aforementioned events.

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3.11 PERIOD OFFER SHALL BE VALID

3.11.1 The submission of an offer to TUT shall be regarded as being an agreement between the tenderer and TUT in terms of which the offer shall remain valid for acceptance by TUT for the period determined in the proposal invitation, during which period the tenderer may not withdraw his offer nor weaken or diminish the tenor of the offer.

3.12 FORMAL CONTRACT AND SURETYSHIP

3.12.1 If, and when TUT requires it, the contractor shall enter into a formal agreement and contract of surety ship, which TUT shall draw up and the contractor shall sign, and which, if necessary, shall be signed by his sureties within seven (7) days from the date on which the documents are declared ready for signing. The contractor shall pay all costs, expenses, stamp duty and other disbursements owed for or with regard to such documents. The surety required by TUT for this clause may, however, not exceed ten (10) per cent of the total estimated value of the contract.

3.13 JURISDICTION APPLYING

3.13.1 The contract will be governed according to the law of the Republic of South Africa, and any possible dispute that may arise between TUT and the contractor in connection with the contract shall be resolved in the Republic of South Africa at Pretoria.

3.14 CANCELLATION OF OFFER AND/OR CONTRACT

If it is found that an offer or contractor-

3.14.1 Has offered, promised or given anyone who had to do with the inviting of offers or the allocation of a contract, any remuneration, fees, bonus, discount, or other inducement in connection with the acquisition or execution of a contract.

3.14.2 Is not executing a contract in a satisfactory manner.

3.14.3 Is not adhering to the provisions of the General Conditions or of any other special conditions of contract that may apply.

3.14.4 Is acting in a fraudulent or improper manner or in bad faith toward TUT –

Then TUT may disqualify the tenderer immediately or cancel the contract, after taking into account all the circumstances and without prejudice to any other legal remedy to his / her disposal in respect of:

a) any loss and/or damage suffered, and;

b) any additional costs or expenses incurred in that the TUT had to invite new offers or accept a less favourable offer, or whatever.

3.15 GENERAL

3.15.1 The lowest or any offer shall not necessarily be accepted, and TUT shall reserve the right to accept the whole offer or any part thereof.

3.15.2 There is any difference or contradiction between the prices or particulars on the official proposal form and those on the tenderer’s accompanying letter the prices or particulars on the proposal form shall be valid in all cases.

3.15.3 The offer should be fully completed in ink on the proposal form and submitted in PDF-format to the dedicated email address provided in this bid document.

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3.15.4 There is a specific tender box for the submission of offers, and no offer found in any other container or at any other venue after closing time shall be taken into account.

3.15.5 Usually, offers that arrive after the advertised time for the receipt of offers shall not be accepted. This rule shall not be deviated from unless it is clear that the offer was posted in time to reach TUT before the closing time, and provided the Bid Awarding Committee has satisfied themselves that the tenderer had taken all reasonable precautions to allow for ordinary delays and could otherwise not be blamed for the fact that his / her offer was received late.

3.15.6 The tenderer must put his/her initials next to all changes that he /she makes on the documents.

3.15.7 No corrections may be made with correction fluid, such as Tipp-Ex or a similar product. If a mistake is made, it should be struck out once in ink, and the same person who formally signs the offer must sign in full at every correction made. Tshwane University of Technology reserves the right to reject an offer if any correction made on it is not made in the manner set out above.

3.16 AWARDING AND POST TENDER NEGOTIATIONS

3.16.1 TUT reserves the right not to accept the lowest tender or any tender in part or in whole.

3.16.2 TUT reserves the right to award this tender to an emerging black enterprise company.

3.16.3 The bidder obtaining the highest number of points should be recommended for acceptance subject to below paragraphs 3.16.4 and 3.16.5.

3.16.4 TUT shall consider its Procurement Philosophy and B-BBEE Policy in recommending a bidder other than the highest point scoring bidder for the award.

3.16.5 TUT reserves the right to engage in post –tender negotiations wherever applicable, prior to awarding.

3.17 TUT PROCUREMENT PHILOSOPHY

3.17.1 It is the policy of TUT when purchasing or obtaining goods and services to enhance the economic participation of black people in TUT’s procurement process and to have due regard to the importance of the following in line with its B-BBEE Policy.

3.17.2 increasing the extent to which TUT engages with existing and new, the youth, black women-owned and managed enterprises, to increase their access to economic activities, infrastructure and skills training.

3.17.3 promoting the development and support of businesses from disadvantaged communities (small, medium, micro enterprises, emerging enterprises, as well as established businesses within those communities).

3.17.4 promoting local, regional and provincial service providers.

3.17.5 stimulating and promoting local economic development in a targeted and focused manner; and

3.17.6 to promote local economies, quotations may be sourced from community-based vendors for procurement of goods and services.

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4 SPECIFIC CONDITIONS REGARDING OFFER

4.1 Prospective Bidders interested in rendering TR38/2020: Wi-Fi Services, as specified herein, are invited to tender as follows:

4.2 Review the tender information, specifications and conditions outlined in this document.

4.3 Complete the information requirements and tender offer forms provided.

4.4 The closing date and time for this tender is Tuesday, 6 October 2020 at 24h00.

4.5 Bid documents and annexures MUST be in PDF-format;

4.6 Only offers submitted via the dedicated email address [email protected] will be considered

4.7 The validity period of the offer is hundred and twenty (120) days. This offer must remain open for a period of hundred and twenty (120) days from date of submission.

4.8 Should the Service Provider withdraw the offer within the period for which prices shall remain open for acceptance, or fail to fulfil the contract when called upon to do so, TUT may, in addition to any other remedies it may have, withdraw the offer or cancel the contract. The Service Provider will then pay the University any expenses incurred by them having either to accept a less favourable offer, or, if new offers have to be called for, additional expenditure incurred by the call for new offers and by the subsequent acceptance of a less favourable offer.

4.9 Information given during the Information Session is meant to assist Service Providers in order to submit a meaningful proposal.


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SPECIFIC CONDITIONS REGARDING OFFER (CONTINUED)

4.10 The Evaluation Panel shall select Service Provider/s on the basis of a ranking which will be determined in accordance with the evaluation criteria described in this bid document, for approval by the Council of TUT. In particular, the following should be noted:

4.10.1 TUT will score (for price and B-BBEE), separately, the functionally compliant bid responses submitted in respect.

4.10.2 TUT reserves the right to engage with any preferred tenderer in post-tender negotiations on price and other matters, and in the event that TUT and a preferred tenderer reach deadlock in any such post-tender negotiations, TUT reserves the right to terminate the negotiation process and recommend for appointment either the next highest scoring tenderer

4.11 Detailed evaluation results and Tenderer ratings shall not be published.

4.12 VESTED INTEREST

4.12.1 Parties participating in this offer need to declare any vested interest they may have in Tshwane University of Technology. Statement provided for in the Form of Offer must be completed and signed.

4.13 OPENING OF OFFERS

4.13.1 OFFERS shall be accepted until 24h00 on Tuesday, 6 October 2020.

4.14 CONTRACT LENGTH

4.14.1 The envisaged contract will be for a maximum period of three (3) years. All contracts are subjected to annual performance review.

4.15 SERVICE FEE

The Supplier must provide for a 2% service fee calculated on the total value of each invoice issued by the Supplier for or otherwise relating to supply of goods and/ or performance of the Services to the Purchaser (including any additional/ ad hoc goods supplied or services rendered), payable to PURCO SA on submission of relevant invoice to the Purchaser. The selected Supplier is required to send a copy of monthly invoice and statement to both PURCO SA and the Purchaser. Upon receipt of the monthly sales report from the Supplier, PURCO SA shall invoice the Supplier a minimum of 2% service fee based on the Rand value of the total monthly sales which is payable to PURCO SA within 30 days of the invoice date.

4.16 OUTSOURCING OF MAINTENANCE AND SERVICES

4.16.1 In instances where the supplier intends to outsource the maintenance and services that is deemed to be part of the contract that will be concluded with the successful respondents need to ensure that all documentation regarding Broad Based Black Economic Empowerment be submitted with the offer.

4.17 ADDITIONAL CONDITIONS

4.17.1 All prices must be inclusive of VAT.

4.17.2 All payments will be made in accordance with General Conditions Regarding of Offer”.

4.17.3 TUT does not commit to pay any costs incurred by any preferred tenderer or Service Provider in the negotiations with TUT, nor any costs incurred by any preferred tenderer or Service Provider in submitting a price, technical, or other revisions of their proposals as may result from negotiations.

4.17.4 Every bid submitted must remain open for a period of one hundred and twenty days (120) days from date of closure and may be accepted at any time during the said period of one hundred and twenty days (120) days.

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4.17.5 The lowest priced or only offer does not have to be accepted by Tshwane University of Technology and the University, as such, reserves the right to accept any or no proposal at all.

4.18 CERTIFICATIONS AND ACCREDITATIONS

4.18.1 All respondents need to ensure that copies of all certifications and accreditations are attached to this document.

4.19 COMPANY PROFILE

4.19.1 A profile containing at least the following must accompany the Offer:

4.19.2 Proof of Accreditations

4.19.3 Proof of existence of Service facilities

4.19.4 References of projects of similar nature,

4.19.5 Detail of ownership etc.

4.19.6 Description of service

4.19.7 Contingency plans

4.19.8 Specify requirements expected of TUT

4.19.9 Submit documentation and state all legal requirements.

4.20 NAME OF COMPANY

Respondents must furnish the full, registered name of the operator who is tendering on “Detail of Enterprise”. Respondents are requested to sign their initials at the bottom-right of each page of this document

NO FAXED, ELECTRONIC OR LATE DOCUMENTS SHALL BE ACCEPTED

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4.21 SCOPE OF TENDER

Tshwane University of Technology is seeking tenders from interested and accredited organizations to

a. Provide management and implementation of Wi-Fi Services for all TUT’s current and new coverage areas (At all TUT sites- Campuses, learning sites , residences, service sites)

b. Conduct ongoing quarterly assessment reviews, optimise and extend existing coverage c. Provide project management services for all Wi-Fi planning and deployments d. Provide a 24/7 support services, proactive monitoring, measure and problem resolution e. Provide feasibility study, capacity expansion, report and design for the current and new

deployments f. Provide a Wi-Fi service with reporting (heat maps, etc.) to ensure maximum service

availability g. Wi-Fi service to include upgrades and or replacement of current infrastructure h. Tshwane University of Technology may request additional scope from the preferred

supplier; i. The University reserves the right to increase or decrease the scope of work.

4.22 REQUEST FOR TENDER

Tshwane University of Technology consists of multiple campuses and sites with primary campuses located in the Tshwane metropolitan Area. This proposal covers, amongst others, the following sites:

1. Pretoria 2. Ga-Rankuwa 3. Soshanguve North 4. Soshanguve South 5. Arcadia 6. Arts 7. Alma Du Toit Building 8. Business School 9. CBD Campuses/Sites 10. E’Skia Mphahlele (Building and Estates) 11. Mbombela 12. EMalahleni 13. Polokwane 14. Durban 15. Cape Town 16. All TUT Residences 17. Toppieshoek

4.23 SCOPE OF REQUIREMENTS

Supply of Wi-Fi services and devices as per sites listed above

Provide a managed Wi-Fi

Provide buy-back options or discount as per replacements of old with new technologies

Provide call centre or service desk facility for call logging and problem resolution

Improve and optimise current service availability and user experience

Provide access to a rapid response team

Provide network security and threat management of the Wi-Fi solution

Provide user on boarding portals and quick access

Provide a mobile WI-FI solution

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The proposed solutions should integrate with the existing infrastructure

Reporting dashboard with heat and location maps

Respondents need to take note that the University may increase this scope of work. Any additional requirements shall be subjected to TUT’s approval and availability of budget.

4.24 REQUIREMENTS

See attached Bill of Material – Annexure 1

See Pretoria Core Network Design– Annexure 2

See TUT Soshanguve South Campus – Annexure 3

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5 EMPLOYMENT POSITION DESCRIPTION

5.1 NAMES OF DIRECTORS, MEMBERS OR PARTNERS OF BIDDING ENTERPRISE

I/we disclose hereunder the full name/s and address/es of the director/s of the company, or member/s of the close corporation or partner/s of the partnership on whose behalf this offer is submitted.

This offer is submitted on behalf of a Company/Closed Corporation/Partnership (delete whichever is not applicable).

Registration number of Company or Closed corporation: ...............…………..........................………

Date of incorporation: ..............................................

Full Name of Director/s Member/s or Partner/s Residential Address

It is compulsory in the case of a female director/member/partner to furnish her maiden name, and if applicable, all her previous married names.

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EMPLOYMENT POSITION DESCRIPTION (CONTINUED

5.2 DECLARATION:

I/we declare that there is a relationship/no relationship (delete whichever is not applicable) between any of the above-mentioned directors/members/partners (delete whichever is not applicable) and any employee of Tshwane University of Technology or PURCO SA.

If a relationship exists, please supply full particulars and names herewith:

…………………………………………….............................…………………………………………………

……………………………………………………….............................………………………………………

………………………………….............................……………………………………………………………

...............................................................................................................................................................

...............................................................................................................................................................

I/we declare that should I/we fail to furnish all or correct information this may lead to the disqualification of my/our Offer.

Signature of Bidder: ....................................................................

Street Address of Registered Offices: ....................................................................................................

...........................................................................................................

...........................................................................................................

...........................................................................................................

N.B. If the space is insufficient for all the relevant information, Bidders must furnish the required information separately.

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7 EVALUATION PROCESS

7.1 INTRODUCTION

To ensure that all respondents are afforded the opportunity to compete on an equal footing and also to enable Tshwane University of Technology to evaluate the bids received on an equal basis, the bid evaluation process described below will be followed by TUT.

7.2 METHODOLOGY AND EVALUATION PROCESS

7.3 THE EVALUATION OF BIDS WILL BE DIVIDED INTO THREE (3) PHASES:

Phase 1: Pre-qualification criteria.

7.3.1 The pre-qualification check requires verification of compliance with the hurdle requirements. Note: No points are allocated to this phase; however, bids that do not meet the pre-qualification requirements will not advance to the next phase of the evaluation process.

7.3.2 TUT has defined minimum pre-qualification/mandatory criteria listed in the table below that must be met by the Service Provider in order for TUT to accept an offer for evaluation.

I/We have attached to this document: Tick if submitted Office use

1. Payment of Tender Fees of R1150.00 Yes No

2. Correctly completed tender and signed by authorized signatories Yes No

3. a valid SARS Tax Clearance Certificate Yes No

4. a valid B-BBEE Certificate / Sworn Affivadavat) Yes No

5. Attach latest three (3) month bank statements Yes No

6. Bank Rating / Letter of Goodstanding Yes No

7. proof of my/our company/closed corporation registration and a copy of my/our CM/CK certificates

Yes No

8. copies of the identity documents of those with equity/shares Yes No

9. Proof of Proxy (Board Resolution) Yes No

10. Tender submission accepted ONLY via the TUT registered online email address [email protected] and all attachments in PDF-format

Yes No

Bids that do not meet the Pre-Qualification requirements will not advance to the next stage of assessment. No points are allocated to this stage.


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EVALUATION PROCESS (CONTINUED) 7.4 Phase 2: Evaluation of bids based on Functionality Criteria 7.4.1 The aim of this exercise is to evaluate all bids received based on Functionality as a criterion

in accordance with the tender requirements. 7.4.2 Evaluation criteria as set out hereunder are designed to ensure conformity with Tshwane

University of Technology’s bid requirements. 7.4.3 To assist respondents, a synopsis of the evaluation form which will be utilized by the

Tshwane University of Technology’s evaluation team, indicating the evaluation criteria, weights, applicable values and/or minimum qualifying score for functionality, is provided in this tender document.

7.4.4 A bidder that fails to obtain the minimum the qualifying score for functionality as indicated in this tender document is not an acceptable tender and will not be considered for evaluation under Phase 3.

7.4.5 Each tender that obtains the minimum qualifying score for functionality will be evaluated further in Phase 3, in terms of price, preference points and other matters specified below.

7.5 Phase 3: Evaluation in terms of 90/10 preference point system 7.5.1 Only bids that achieved the minimum qualifying score/percentage for functionality will be

considered further in terms of the Phase 3 preference points scoring system. 7.5.2 The weightings to be utilized in calculating points scored for the Phase 3 preference points

scoring system will be: 7.5.3 Up to 90 Points for Price; 7.5.4 Up to 10 Points for the B-BBEE status level of contribution of the tenderer. 7.5.4.1 Step 1 will be the calculation of points for price, where the lowest priced bid will score 90

points for price, while bids with higher prices will score lower points for price on a pro-rata basis.

7.5.4.2 The following formula will be utilized to calculate the points for price in respect of tenders with a Rand value above R 1 000 000 (all applicable taxes included):

Ps = 90 (1 −Pt − P min

P min)

Where:

Ps = Points scored for comparative price of proposal or offer under consideration;

Pt = Comparative price of proposal or offer under consideration; and

Pmin = Comparative price of lowest acceptable proposal or offer. 7.5.5 Step 2 will be the calculation of points for the B-BBEE status level of contribution, where 10

points will be awarded to a bidder for attaining the B-BBEE status level of 1, and lower points will be awarded to bidders with lower B-BBEE status levels, as per table below:

B-BBEE Status Level of Contributor Number of Points

1 10

2 9

3 8

4 5

5 4

6 3

7 2

8 1

Non-compliant contributor 0

Note: Non-compliant contributors or bidders which fail to provide certification substantiating the B-BBEE status level of contribution be awarded zero (0) for B-BBEE preference points.

7.5.6 The points scored for price (step 1) will be added to the points scored for B-BBEE status level of contribution (step 2) to obtain the bidder’s total points scored out of 100.

Initials:


EVALUATION PROCESS (CONTINUED)

7.5.7 GENERAL 7.5.7.1 TUT may request additional information, clarification or verification in respect of any

information contained in or omitted from a Service provider’s tender. This information will be requested in writing.

7.5.7.2 TUT may conduct a due diligence on any Service Provider, which may include interviewing customer reference checks.

7.5.7.3 TUT may shortlist Service Providers and may request presentations from short-listed Service Providers.

7.5.7.4 TUT may enforce whatever measures it considers necessary to ensure the confidentiality and integrity of the contents of the Tender.

7.5.7.5 TUT will evaluate the Tenders with reference to TUT approved evaluation criteria, guided by the TUT procurement policy and B-BBEE policy as indicated. TUT reserves the right to appoint a specialist/consultant to assist in performing such evaluations.

7.6 AWARDING AND POST TENDER NEGOTIATIONS

7.6.1 TUT reserves the right not to accept the lowest tender or any tender in part or in whole.

7.6.2 TUT reserves the right to award this tender to an emerging black enterprise company.

7.6.3 The bidder obtaining the highest number of points should be recommended for acceptance subject to below paragraphs 7.6.4 and 7.6.5.

7.6.4 TUT shall consider its Procurement Philosophy and B-BBEE Policy in recommending a bidder other than the highest point scoring bidder for the award.

7.6.5 TUT reserves the right to engage in post –tender negotiations wherever applicable, prior to awarding.

7.6.6 In awarding preference may be given to Level 1 and Level 2, i.e. EME’s and QSE’s with at least 51% black ownership. Refer to the below TUT Procurement Philosophy paragraph 7.7.2.

7.6.7 In cases where the above awarding criteria cannot be met, the awarding criteria may be based on subcontracting such as Joint Ventures and other structures.

7.7 TUT PROCUREMENT PHILOSOPHY

7.7.1 It is the policy of TUT when purchasing or obtaining goods and services to enhance the economic participation of black people in TUT’s procurement process and to have due regard to the importance of the following in line with its B-BBEE Policy.

7.7.2 increasing the extent to which TUT engages with existing and new, the youth, black women-owned and managed enterprises, to increase their access to economic activities, infrastructure and skills training.

7.7.3 promoting the development and support of businesses from disadvantaged communities (small, medium, micro enterprises, emerging enterprises, as well as established businesses within those communities).

7.7.4 promoting local, regional and provincial service providers.

7.7.5 stimulating and promoting local economic development in a targeted and focused manner; and

7.7.6 to promote local economies, quotations may be sourced from community-based vendors for procurement of goods and services.

Initials:


EVALUATION PROCESS (CONTINUED) PHASE 2: FUNCTIONALITY CRITERIA: In Stage 1 service providers will be assessed in terms of experience in a similar environment, financial stability, operational capacity, and quality management standards. Only Service providers scoring 70 % and more will be considered for Phase 3 (price and B-BBEE preference points criteria).

Functionality Criteria Weights

1. Proof of relevant accreditation from the OEM (Supplier) Maximum 10 points

1.1 Proof of valid accreditation (or binding agreement with the OEM) for the supply of the Wi-Fi service = 10 points

10

2. Managed Wi-Fi service Maximum 15 points

2.1 Three references (with at least one reference should be a Higher Education Institution) = 15

2.2 Three references (No Higher education institution) = 10 2.3 Two references (one with higher institution) = 5 2.4 One reference = 3.5

15 10 5

3.5

3. Mobile Wi-Fi service Maximum 15 points

3.1 Three references (with at least one reference should be a Higher Education Institution) = 15

3.2 Three references (no Higher education institution) = 10 3.3 Two references (one with higher institution) = 5 One reference = 2.5

15 10 5

2.5

4. Dedicated Contact centre (attach proof) Maximum 10 points

4.1 Proof of existing call/service centre of the managed Wi-Fi service = 10 points *Visit to existing service/contact centre will be conducted

10

5. Proof of relevant technical qualifications and experience (CVs and certification at least 2)

Maximum 10 points

Experience and qualifications (Proof to be attached – onsite staff) 3.1 More than 5 years and less than 10 years = 5 points 3.2 More than 10 years = 10 points

5 10

6. Project Management (capacity and similar experience) Maximum 10 points

Experience and qualifications (Proof to be attached) 6.1 More than 5 years and less than 10 years = 5 points 6.2 More than 10 years = 10 points

5 10

7. Feasibility study and capacity (tools and similar experience) Maximum 10 points

Experience and qualifications (Proof to be attached) 7.1 Live demo and functional report to be performed at TUT or dedicated facility

10

8. Integration with the current infrastructure Maximum 10 points

Show capabilities (Proof to be attached) 10

9. Replacement with discount and including buy-back options Maximum 16 points

Demonstrable plans on how the replacements and upgrade will be performed 9.1 Detailed plans for future expansions from CAPEX to OPEX model 9.2 Ability to demonstrate return on investment of the current Wi-Fi investment 9.3 Warranty period of equipment greater than 5 years (Swop out)

6 5 5

Initials:


Functionality Criteria

Weights

10. Is the proposed equipment Wi-Fi 6 compliant –Provide proof Maximum points 10

11. Is the device capable of application prioritisation –Provide proof and management details Maximum points 10

12. Risk / Contingency Plan (Proof to be attached) 12.1 Loan devices = 3 Points 12.2 Standby equipment = 3 Points 12.3 Temporary radio link = 3 Points

Maximum points 9

13. Mobile WIFI Solution (Proof to be attached) 10

14. Does the device support –Provide proof Maximum points 10

a. 2.4GHz and 5GHz = 5 Points 5

b. IoT integration = 5 Points 5

15. Promotion of Emerging Enterprises Maximum points 10

It is TUT’s objective to promote participation of emerging enterprises through the award of this tender. Bidders which themselves are emerging enterprises must submit a copy of their latest financial statements as proof of their annual turnover, and written confirmation thereof by an independent accountant, in addition to an affidavit or B-BBEE verification certificate indicating ownership status. OR Emerging enterprises with no financial history, must submit a letter from their independent accounting firm confirming their financial status and / or projections, as well as proof of ownership status.

10

16. Promotion of Supplier Development Maximum points 5

Bidders which are not themselves emerging enterprises are required to indicate all initiatives, programmes, plans or subcontracting arrangements undertaken or committed to by them, which are designed to support this TUT objective and which are currently in place or will be implemented during the course of a contract awarded by TUT.

5

TOTAL POINTS FOR FUNCTIONALITY (EME & QSE) 155 POINTS

TOTAL POINTS FOR FUNCTIONALITY (NON EME & QSE) 150 POINTS

Initials:


TR38/2020- LIST OF RETURNABLES FOR FUNCTIONALITY REQUIREMENT

FAILURE TO SUBMIT MANDATORY DOCUMENTS WILL

RENDER YOUR SUBMISSION BEING SCORED NEGATIVELY

NO DEVIATION FROM THIS FORMAT WILL BE ALLOWED

Initials:


FUNCTIONALITY CRITERIA APPENDIX 1

PROOF OF VALID ACCREDITATION FROM OEM (SUPPLIER)

I/We have attached to this Appendix 1 the following documents:

Tick if submitted

Office use

Valid proof accreditation or binding agreement with the OEM for the supply of the Wi-Fi service and status

Yes No

Ability to support existing infrastructure

Yes No

FAILURE TO PROVIDE RELEVANT PROOF WILL RESULT IN ZERO POINT ALLOCATION

Initials:



PROOF OF WI-FI SERVICE

I/We have attached to this Appendix 2 the following documents: Tick if submitted Office use

Three references (three of which one in a Higher Education Institutions)

Yes No

Three references (no Higher education institution)

Yes No

Two references (one with higher institution) Yes No

One reference

Yes No


Initials:


FUNCTIONALITY CRITERIA

APPENDIX 3

PROOF OF MOBILE WIFI SERVICES


Three references (three of which one in a Higher Education Institutions)

Yes No

Three references (no Higher education institution)

Yes No

Two references (one with higher institution) Yes No

One reference

Yes No


Initials:



APPENDIX 4

PROOF OF DEDICATED CONTACT CENTRE


Existing call/service centre of the managed Wi-Fi service Yes No

Visit to existing service/contact centre conducted

Yes No


Initials:



APPENDIX 5

PROOF OF RELEVANT TECHNICAL QUALIFICATIONS AND

EXPERIENCE


CVs Yes No

Certification Yes No

Experience and qualifications (onsite staff)

Yes No


Initials:



APPENDIX 6

PROOF OF PROJECT MANAGEMENT (CAPACITY AND

SIMILAR EXPERIENCE)


Experience Yes No

Qualifications Yes No


Initials:



APPENDIX 7

PROOF OF FEASIBILITY STUDY AND CAPACITY

(TOOLS AND SIMILAR EXPERIENCE)


Experience and qualifications Yes No

Live demo and functional report to be performed at TUT or dedicated facility

Yes No


Initials:



APPENDIX 8

PROOF OF INTEGRATION WITH CURRENT

INFRASTRUCTURE


Evidence of capabilities Yes No


Initials:



REPLACEMENT WITH DISCOUNT AND INCLUDING BUY-

BACK OPTIONS


Tick if submitted

Office use

Demonstrable plans on how the replacements and upgrade will be performed

Yes No

Detailed plans for future expansions from CAPEX to OPEX model

Yes No

Ability to demonstrate return on investment of the current Wi-Fi investment

Yes No

Warranty period of equipment greater than 5 years (Swop out)

Yes No


Initials:



APPENDIX 10

PROOF OF WIFI COMPLIANT


Tick if submitted

Office use

Proposed equipment Wi-Fi 6 compliant Yes No


Initials:



PROOF AND MANAGEMENT DETAILS OF DEVICE

CAPABILITY


Tick if submitted

Office use

Device capable of application prioritisation Yes No


Initials:



APPENDIX 12

PROOF OF RISK/CONTINENCY PLAN


Tick if submitted

Office use

Loan devices Yes No

Standby equipment Yes No

Temporary radio link Yes No


Initials:



APPENDIX 13

PROOF OF MOBILE WIFI SOLUTION


Tick if submitted

Office use

Mobile WIFI solution

Yes No


Initials:



APPENDIX 14

PROOF OF DEVICE SUPPORT


Tick if submitted

Office use

Device support – 2.4GHz and 5GHz

Yes No

Device support – IoT integration

Yes No


Initials:



APPENDIX 15

PROOF OF EMERGING BUSINESS


Tick if submitted

Office use

It is TUT’s objective to promote participation of emerging enterprises through the award of this tender.

Bidders which themselves are emerging enterprises must submit a copy of their latest financial statements as proof of their annual turnover, and written confirmation thereof by an independent accountant, in addition to an affidavit or B-BBEE verification certificate indicating ownership status.

Yes No

Emerging enterprises with no financial history, must submit a letter from their independent accounting firm confirming their financial status and / or projections, as well as proof of ownership status.

Yes No


Initials:



APPENDIX 16

PROMOTION OF SUPPLIER DEVELOPMENT


Tick if submitted

Office use

Bidders which are not themselves emerging enterprises are required to indicate all initiatives, programmes, plans or subcontracting arrangements undertaken or committed to by them, which are designed to support this TUT objective and which are currently in place or will be implemented during the course of a contract awarded by TUT.

Yes No


Initials:


8 DETAIL OF BIDDING ENTERPRISE

Detail on this page MUST be completed fully. Incomplete forms shall render the offer invalid. (N/A to be stated if not applicable).

Requirement Response

Registered name of company/enterprise

CIPRO Registration number CIDB Grading n/a

VAT registration number

UIF registration number

Official telephone number ( )

Official fax number ( )

E-mail Address

Physical Address

Code

Official Postal Address

Code

Directo

r /

Mem

ber

(1) Full Names and Surname

Position in company/ enterprise

ID No.

Income Tax No.

Directo

r /

Mem

ber

(2) Full Names and Surname


ID No.

Income Tax No.

Directo

r /

Mem

ber (3) Full Names and Surname


ID No.

Income Tax No.

Initials:


9 REFERENCES AND VITAL INFORMATION

CLIENT REFERENCES OF CURRENT AND PREVIOUS CONTRACTS

Please provide references from three customers with similar requirements as TUT (one reference may be from a TUT department or division). These references are to demonstrate your ability to fulfil TUT’s requirements and your ability to maintain satisfied customers.

(Please mark blocks with ‘x’ where appropriate)

Name of Client/Company (1)

Contract period (in months) Ongoing Completed

Value of Contract (per month)

Type of business rendered

Contact

Full Name

Tel no. Alternative Tel no.

Fax no. E-mail





Contact

Full Name


Fax no. E-mail





Contact

Full Name


Fax no. E-mail

Initials:


LIST OF CURRENT/PREVIOUS SUPPLIERS

Name of Supplier/Company (1)

Description of Commodity

Value of commodities supplied (per month) R

Contact

Full Name

Tel no. ( ) Alternative Tel no.

Fax no. ( ) E-mail




Contact

Full Name


Fax no. ( ) E-mail




Contact

Full Name


Fax no. ( ) E-mail

Initials:

TENDER TR 7/2017 Page 43 of 50

FINANCIAL STATUS

Details of the specific parties utilised by the company/ enterprise bidding

Ban

k

Name

Branch

Bo

okk

eep

er

Full Name


Fax no. ( ) E-mail

Address

Au

dit

or

Full Name


Fax no. ( ) E-mail

Address

NOTE: Please indicate if you will be willing to provide further details if TUT considers these necessary to evaluate your capacity to offer the service or services as detailed in this Tender

Yes No

Initials:

TENDER TR 38/2020 Page 44 of 50

10 STATEMENT OF PROXY

IT IS COMPULSORY FOR ALL PARTICIPATING BIDDERS TO COMPLETE AND SIGN THIS FORM IN DETAIL.

FAILURE TO ADHERE TO THE ABOVEMENTIONED PRECONDITION WILL RENDER YOUR OFFER INVALID.

TR38/2020: Wi-Fi Services

I/We, the undersigned, am/are hereby authorised to enter into this agreement, namely,

Signature by proxy: (person/s authorised to sign the offer)

Name of signatory (please print)

Capacity of signatory (please print)

1.

I/We am/are authorized in terms of the following: (Please mark the appropriate box with an ‘x’)

Procuration Company/Board resolution Statute of partnership

Sole owner

Other: (Please state document proving

authorisation)

If the bidder is a:

sole owner and therefore has the authority to sign the tender, please state this clearly above.

company, corporation or firm, state how the SIGNATORY obtained the authorisation to sign the Proposal (e.g. procuration, company resolution, statute of partnership, etc.)

As proof of this authorisation, I/we attach a certified copy of said documentary proof to this offer.

Thus signed at ________________(town/city) on this _______ day of ____________ 2020

NB. The following proof MUST be produced:

Proof that the person who signed the proposal has the authority to do so.

Failure to provide appropriate documentation as outlined above shall render your proposal invalid.

Initials:

TENDER TR23/2020 Wi-Fi Services Page 45 of 50

11 FORM OF OFFER

a. This form has been completed in full and signed;

b. Documents have been completed in ink or with ballpoint pen and prices include VAT; and

Dear Sir/Madam

I/We, the undersigned, have read the above specifications, and hereby offer to execute all work that is necessary for the services relating to the Supply of Wi-Fi Services. Herein for a period as specified as well as that pointed out during the information sessions.

COSTING MODEL FOR TR38/2020:

The following exchange rates on R 16.77 (2020/09/04) for evaluation purposes must be used:

R 16.77= 1 US Dollar

Please indicate your total bid price here: R…………………………… (compulsory)

Total bid price as requested above. This price must be the same as the total bid price you

submit in your pricing schedule. Should the total bid prices differ, the one indicated above

shall be considered the correct price.

NOTE: All prices must be VAT inclusive and must be quoted in South African Rand (ZAR).

Are the rates quoted firm for the full period of the contract?

If not firm for the full period, provide details of the basis on which adjustments shall be applied

e.g. CPI, and also details of the cost breakdown.

YES NO

Initials:



CURRENT WI-FI SERVICES

MANAGED WI-FI SERVICES

Description Qty Cost per month Total cost per

year

Wi-Fi coverage assessment and rollout plan per site 12 R R

Project Management, installation and optimization 12 R R

Service Level Agreement of the 1500 current APs, new solution proposal with response time, Full installation and connection to the backbone infrastructure.

12 R R

Access Point spare equipment 12 R R

Annual licenses for the current APs. 12 R R

24* 7 Contact centre with service manager, including monitoring dashboard, reporting and service availability

12 R R

Travel rate per km (approx. 4000km p/m) 12 R R

Subtotal excl VAT per year R

VAT @15% R

Total incl VAT per Year R

Total for Year 2 incl VAT - (Annual Discount/Reduction if any) R



year

Wi-Fi coverage assessment and rollout plan per site BOM R R

Project Management, installation and optimization BOM R R

Service Level Agreement of the Managed Wi-Fi per site/zone, new solution proposal with response time, Full installation and connection to the backbone infrastructure.

R R

Annual licenses including managed Services fee. Includes monitoring dashboard, reporting and service availability

R R

24* 7 Contact centre with service manager. Includes monitoring dashboard, reporting and service availability

R R


VAT @15% R




Initials:



MOBILE WI-FI SERVICES

The following exchange rates on R 16.77 (2020/09/04) for evaluation purposes must be used: R 16.77= 1 US Dollar

Please indicate your total bid price here: R…………………………… (compulsory)

Total bid price as requested above. This price must be the same as the total bid price you

submit in your pricing schedule. Should the total bid prices differ, the one indicated above

shall be considered the correct price.

NOTE: All prices must be VAT inclusive and must be quoted in South African Rand (ZAR).

Are the rates quoted firm for the full period of the contract?

If not firm for the full period, provide details of the basis on which adjustments shall be applied

e.g. CPI, and also details of the cost breakdown.


year

Project Management, installation and optimization 12 R R

Service Level Agreement of the Mobile Wi-Fi per site/zone, new solution proposal with response time, Full installation and connection to the backbone infrastructure.

12 R R

Annual licenses. Managed Services fee. New AP’s do we own or as a service.

12 R R

24* 7 Contact centre with service manager. Includes monitoring dashboard, reporting and service availability

12 R R


VAT @15% R


Total for Year 2 excl VAT - (Annual Discount/Reduction if any) R

Total for Year 3 excl VAT - (Annual Discount/Reduction if any) R

YES NO

Initials:


DOCUMENTS TO BE FORWARDED WITH THIS BID

The following documents must be attached to the final Bid Document:

I/We have attached to this document: Tick if submitted Office use

11. Payment of Tender Fees of R1150.00 Yes No

12. Correctly completed tender and signed by authorized signatories Yes No

13. a valid SARS Tax Clearance Certificate Yes No

14. a valid B-BBEE Certificate / Sworn Affivadavat) Yes No

15. Attach latest three (3) month bank statements Yes No

16. Bank Rating / Letter of Goodstanding Yes No

17. proof of my/our company/closed corporation registration and a copy of my/our CM/CK certificates

Yes No

18. copies of the identity documents of those with equity/shares Yes No

19. Proof of Proxy (Board Resolution) Yes No

20. Tender submission accepted ONLY via the TUT registered online email address [email protected] and all attachments in PDF-format

Yes No



PLEASE NOTE: THE ABOVE MANDATORY DOCUMENTS MUST BE INSERTED IN A SEPARATE FILE OR SEPARATE SECTION OF THE TENDER DOCUMENT REFERRED TO AS ‘MANDATORY DOCUMENTS’.


Initials:

TENDER TR 38/2020: Wi-Fi- Services Page 49 of 50

FORM OF OFFER (CONTINUED)

Further, I/we hereby agree –

a) That, if my/our offer is accepted, I/we may be informed of such acceptance by letter or fax, and that the Post Office may then be regarded as my/our agent, and that the delivery of such acceptance to the Post Office be deemed a delivery to me/us;

b) That the contract to be created because of the acceptance of my/our offer shall be subject to the Acts and Statutes of the Republic of South Africa, and that my/our domicilium citandi executandi shall be at Pretoria, where all process may be served on me/us, and, furthermore, that I/we shall abide by the jurisdiction of the South African courts;

c) that, if TUT accepts my/our offer, either wholly or in part, and I/we have been notified of such acceptance, I/we shall comply with the conditions of the agreement, as contained in my/our offer and in TUT’s acceptance of it, until a formal contract is concluded between me/us and TUT, and that, if TUT should not wish to enter into a formal contract with me/us, I/we shall comply with the conditions of the agreement, as contained in my/our offer and in TUT’s acceptance of it;

d) That if the time quoted herein for completion of the project is not adhered to, penalties as stated previously shall be applicable

e) That my/our company has the financial ability to meet its obligations in respect of this contract and that it is in a sound position to meet its overall financial commitments;

f) That the information submitted is true and correct;

g) Vested Interest – please delete either (i) or (ii) whichever is not applicable:

i) As far as I/we know no member of my/our company has any direct or indirect vested interest in TUT.

OR

ii) Our Company/Closed Corporation member/s, as detailed hereunder, has/have a direct/indirect vested interest in TUT:

Name of Member/s: Designation ID No.

1.

2.

This interest is vested in the following individual/s at TUT:

Name of Staff or Student/s: Personnel/Student No. ID No.

1.

2.

Initials:

TENDER TR 38/2020: Wi-Fi- Services Page 50 of 50

FORM OF OFFER (CONTINUED)

I/We, the undersigned, have read the specifications and hereby tender and undertake to execute all work that is necessary for the services/goods as described in this document TR38/2020: Wi-Fi Services. Thus signed at __________________ (town/city) on this _______ day of ____________2020. Signature/s by proxy: (of the person/s authorised to sign )

Full name of signatory (Please print)

Capacity of signatory (Please print)

1.

Signatures of witnesses: Name of signatory ID number 1.

Registered name of company: (please print)

Registered address of company: (please print)

Tel:

( )

Fax :

( )

Mobile:

E-mail: