TENDER REQUIREMENTS New Fitness Equipment and ICT Solutions · 2018-04-16 · 1 TENDER REQUIREMENTS New Fitness Equipment and ICT Solutions The Council is seeking to procure a full

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TENDER REQUIREMENTS

New Fitness Equipment and ICT Solutions

The Council is seeking to procure a full fitness gym which includes the supply, delivery,

installation, staff training and commissioning solution of Commercial fitness

equipment, including CV, Resistance, Functional and Free Weight Equipment, and

ancillary solutions as indicated below and in line with the costing option as detailed in

the tender documentation. Delivery and installation date to be detailed later in process.

Please note these requirements are not exhaustive and are indicated as a guide to

assist suppliers to provide initial costing proposals with Ards and North Down Borough

council

Distinct areas (as indicated on the floor plans) are to be provided for

1 Cardiovascular Machine Areas

2 Resistance Machines

3 Plate Loaded and Free Weights Area

4 Functional Training Area including outside area with prowler facility and flooring

5 Rehabilitation client area

Within the Fitness suite, machines and equipment will need to include the following

(with a full specification for each machine/piece of equipment proposed). Note that this

is subject to change.

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CV Cardiovascular Equipment 1

1.1 CV Desired General Requirements CV Equipment must have the following features:

Connected Console requirements

The minimum requirements of the connected console on all cardio vascular equipment are as follows:

1. Digital data screens to include metric and imperial options with pre-set

programmes, interactive workout packages, automatic cadence and incline functions(Treadmills).

• Log into your personal profile on the console via email / password, phone or data storage device. Allow personalisation of the console by the end user – save web bookmarks.

• After log in the screen must remember log in details and passwords for popular apps (Twitter, Facebook, Pinterest etc.) i.e. no multiple log in’s.

• Option for operator to set different levels of access for different membership groups e.g. Premium Membership will have full access to applications, but Standard membership will have access to TV and web browsing only.

• Operator must have the ability to control the content on the screens remotely. Remove or add applications from head office.

• Operator must have the ability to control the screen savers on the screens remotely. Remove or add screen savers from head office.

• Operator must have the ability to control the class time table on the screens remotely. Remove or add group fitness classes from head office.

2. Desirable features may include personalised programme function and goal orientated displays with options of integrated software to help users meet their goals, monitor performance and usage including web-based integration.

3. Internet capability and ability to connect to the suite’s TV network.

4. Commercial Promotion technology for Management access desirable (e.g. to promote Centre activities, Group Exercise video bites, services, local business advertising in partnership working etc.

5. Minimum screen size for CV equipment 15 inches (standard treadmills minimum size 18 inches) with Integrated TV and controls on display.

6. USB connectivity for various portable devices.

7. Asset Management live monitoring including on-line reporting mechanisms for maintenance. (desirable)

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8. Heart rate monitoring via handrails (optional Telemetry Heart Rate Monitoring desired)

9. Minimum 1 x cup holder and headphone jack socket

10. Must be manufactured for use in a commercial environment.

11. All equipment must be new and not used before installation here onsite.

12. Tenderers should be aware of floor to ceiling heights as all equipment should be fit with full range of motion and not to be restricted by walls, ceilings etc.

13. The successful bidder will be expected to install all hardwire provisions for internet and audio/visual as part of the installation/commissioning process and must be covered within total cost of project.

14. Council to agree colour on award with successful bidder for upholstery and metal/structural finishes specification - colour options must be provided with tender.

15. Bi annual full service of equipment, full installation on date specified in tender and training for staff.

16. All equipment CV equipment from same manufacturer with same console design where possible

17. End users must be able to link and view their training data from third party applications in one area controlled by the facility (minimum = Strava, Runkeeper, Mapmyfitness, Swimtag, Myfitness Pal, Fitbit, Garmin, Apple Health)

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1.2 CV Equipment Technical Requirements

• 13 x Treadmills 4 of these must have IFI accreditation solution

Equipment must have the following features:

• Min of 6.0 HP motor

• Max user weight 195kg min

• Min Speed 0 -15MPH and above

• Self-lubricating (if required) and Self-aligning belt

• Adjustable Incline options 0 – 15%

• Emergency stop button

• minimum of two inbuilt safety features Must have runner detection system and must have a warning indicator/motion safety system to show when belt is moving

• Must be able to monitor heart rate via hand rails

To have a range of at least 20 workout programmes which must include:

• Quick start

• Classic: manual, random, hill

• Heart rate: fat burn, cardio, hill, interval, High Intensity Interval Training

• Advanced/performance: fit test options, sport options, speed interval, 5k, 10k

• Goal: time, distance, calories, distance climbed, time in zone, pace Marathon racing or track racing

• To allow the user to control the difficulty level from both the handles and the console Ability to run any outdoor route on the treadmill via the console

1.3 2x Functional HITT Mill


• Variety of attachments for functional training including pull attachments

• Console for programmes with Wi-Fi connectivity to track data

• Variety of resistance levels, watts and hr monitoring, curved running deck.

• This must be in the same equipment manufacture line., have a resistance option 0-10

• Running belt width at least 48cm

• A variety of program solutions including push, pull and lateral movements

• As with all cardiovascular equipment it must have the capability to track the users’ workout performance.

• A minimum of ten pre-set programs available through QR code on frames interacting with end user app

• Training apps to support customer and trainer use

• Have accessories to allow for greater exercise choice

• The equipment must able to be connected to a screen to show multiple users workout data

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1.4 2x Functional High-Performance Sports Conditioning Treadmills

• Must have option for variety of exercises i.e. sled/parachute/Resistance training

• Top speed of over 18mph

• Incline up to 23% or more and decline –2% or more

• Console that collates all different data on user - this must be in the same equipment manufacture line.

1.5 Cross Trainers

• 9 x Variable Stride Cross Trainers


• Adaptive/variable stride cross trainers must provide the following features:

• Max user weight 160kg

• Must be able to monitor heart rate via telemetry at hand rails

• Must have 3 different stride/step movements

• 25 levels of intensity

• Must have over 15 different programs i.e. hill/cross training

• Lateral supports and ergonomic handlebar

• Must have over 30-inch stride

• Max user weight at least minimum 180kg

• To allow the user to control the difficulty level from both the handles and the console

• To have variable stride length reaching a minimum of 80cm

• To have the ability to access from the rear of the equipment

• To have a range of workout programmes to include as a minimum: - - Quick start - Classic: manual, random, hill - Heart rate: fat burn, cardio, hill, interval, High Intensity Interval Training - Advanced/performance: fit test options, sport options, speed, interval,

hill - Goal: time, distance, calories, distance climbed, time in zone, pace - Customised cool down

• To have a minimum of an integrated 15” gesture navigation swipe screen tablet console with TV

1.6 Rowers

• 6 x Rowers


• Must have max user weight of 150kg min

• Max user height must be taller than 200cm

• Must have phone holder

• Must have 10 levels and ideally offer an additional power feature option.

• 7-inch display with back light

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• Ability to link to software to run classes

1.7 Upper Body Ergometer (or equivalent)

• 2 x Upper Body Ergometer (or equivalent) Equipment must have the following features:

• Arms must be telescopic

• Must provide resistance in both the forward and backward motion

• Handles must rotate 360 degrees

• Must monitor heart rate via hand rails

• Must allow for seated and standing use

• Must provide full wheelchair access

• Max user weight min 170kgs

• Must present an IFI accredited solution - Must have same console as other CV equipment

• To have difficulty levels minimum going from 0 - 25

• To have adjustable arms to suit varying user heights

• To have the option of a removable seat

• To have a range of workout programmes to include as a minimum: -

• Quick start

• Classic: manual, random,

• Heart rate: fat burn, cardio, interval, High Intensity Interval Training

• Advanced/performance: fit test options, sport options, speed, interval,

• Goal: time, distance, calories, distance climbed, time in zone, pace

• Customised cool down


1.8 Recline Bikes

• 6 x Recline Bikes Recumbent bikes must provide the following features:

• Must have a walk-through design

• Must have an easily adjustable seat and backrest

• Max user weight 220kgs min

• Must pick up heart rate via telemetry at hand rails

• Must have an ergonomic handle bar for easy mounting and dismounting

• Must present an IFI accredited solution

• Variety of programs including submaximal tests to have a range of workout programmes to include as a minimum: -

• Quick start



• Advanced/performance: fit test options, sport options, speed, interval, hill



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• To have difficulty levels minimum going from 0 – 25


• To have wide pedals and easy adjustable straps

• To have a minimum of an integrated 15” gesture navigation swipe screen tablet console with TV - Recumbent bike to IFI option

1.9 Upright Bikes

• 6 x Upright Bikes Equipment must have the following features:

• Must have a walk-through design

• Must have an easily adjustable seat

• Max user weight 170kg min

• Must pick up heart rate via telemetry at hand rails


• Must have an ergonomic handle bar for easy mounting and dismounting

• Must present an IFI accredited solution.

• variety of programs including submaximal tests


• Quick start



• Advanced/performance: fit test options, sport options, speed, interval, hill



• Max user weight of at least minimum 180kg

• To have difficulty levels minimum going from 0 – 25

• To have wide pedals and easy adjustable straps


1.10 2 by Indoor Performance Bikes that replicate outdoor cycling (watt

reading)

• 2 x Indoor/Outdoor bikes with digital Screen Equipment must have the following features:

• Self-powered battery free console - LCD display Is backlit.

• Uphill training

• Heart rate (bpm)

• Real gear system from 1-8

• Percentage of threshold power

• Percentage of maximum heart rate

• Elapsed time (mm. ss)

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• Average cadence (rpm)

• Road Effect system

• Percentage of threshold power

• Current speed (km/h or mph)

• Kilocalories consumption

• Distance covered (km or mi)

• Maximum cadence reached (rpm)

• Maximum power reached (watts)

• Maximum heart rate reached (bpm)

• Max user weight up to 160 kgs.

• Max height up to 205cm

1.11 Stair Climbers CV

• 4 x Stair Climbers CV

• Must have a small spacial footprint to cater for additional machines.

• Max user weight of 170kg min.

• Must have low height no taller than 200cm.

• Must have self-lubricating chain and easily maintained

• Easy access to working parts

• Must have a deep step min 10 inches with anti-toe pinching

• Must have 3 steps available at any one time with courtesy step

• Must have variety of programs and sub maximal fitness tests

• Same console as the rest of the CV and include virtual courses

Climb/Stair climber must provide the following features:

• Max user weight at least minimum 180kg

• To have difficulty levels minimum going from 0 - 25

• To have adjustable arms to suit varying user heights

• Large step surface with anti-toe pinching


• Quick start

• Classic: manual, random,

• Heart rate: fat burn, cardio, interval, High Intensity Interval Training

• Advanced/performance: fit test options, sport options, speed, interval,



• Virtual reality outdoor courses to be displayed on the console for motivation


Air Assault bike x 4


• Must have a minimum 25” diameter Steel Fan

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• Reinforced pedals and crank

• Clear LCD display

• Heavy duty powder coated steel frame

• Minimum six-way adjustable hybrid seat.

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CV Resistance Pin Loaded 2

2.1 Resistance and Strength Equipment General Requirements

All Resistance and Strength Equipment must have the following features:

• All resistance should have a low spatial footprint

• Must be manufactured for use in a commercial environment

• All resistance should have 2kg and/or 2.5kg weight increments options available up to 20kg and suppliers must depict weight increments above this within their submission

• Where equipment has a weights stack, this should be a min of 90kg

• Where machine options can be combined please clearly illustrate where this takes place, but individual pieces must also be presented to allow a choice to be made

• All equipment must be new and not used before installation here onsite

• Tenderers should be aware of floor to ceiling heights as all equipment should be fit with full range of motion and not to be restricted by walls, ceilings etc.

• Council to agree colour on award with successful bidder for upholstery and metal/structural finishes specification - colour options and samples must be provided with tender.

• Bi annual service of equipment, full installation and training for the staff

• Each piece of equipment to be numbered off.

• Resistance Fixed Equipment must provide the following features:

• Locking Weight stack pins with security lanyard • Durable non-slip hand grips • Welded frames • To have options on pad colours • Weight stack guards • Pulley guards • Instructional Placard on each machine • QR code instructions available on resistance equipment • Choice of frames colours

• Single muscle plane movement on all upper body resistance equipment • Easy start to be on all appropriate resistance equipment • Ergonomic seats to suit all sizes • Weights to include 2.5kg increments • Easy visual set up

2.2 Resistance and Strength Equipment Technical Requirements

• 1 Dual Adjustable Pulley

All Resistance and Strength Equipment must have the following features:

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• Dual weight stack allowing for low starting resistance and higher speed movements

• Dual roller mechanism or pulley housing to provide a smooth and easy adjustment with a variety of dual sided adjustment positions

• Accessory kit to include: - 1 x short/long strap with handle - 1 x leg curl / extension strap - 1 x long and 1 x short bar - 1 x triceps rope

• Weight stack up to a minimum of 140kg with the option to up-stack to 200kg minimum where specified

• Offers multi grips to allow customer to perform chin up exercise movements

• Double weight stacks to provide independent resistance levels

• Ability to offer independent cable column height adjustment

• Weight stack to be enclosed • Easy Adjustments • Visual Flags • ERGONOMIC design with proven advanced biomechanics research for proper

movement patterns • NFC and QR code technologies that help you create integrated workout

programmes for your members, ensuring exercise variety and safety

• 2 Single adjustable Pulleys – must have IFI accreditation Equipment must have the following features:

• Accessory kit to include: • 1 x short/long strap with handle • 1 x leg curl / extension strap • 1 x long and 1 x short bar • 1 x triceps rope

Weight stack 25kg with option for 50kg • Adjustable carriage to allow a variety of different exercises from different

height settings.

• Seated Leg Curl Equipment must have the following features:

• Moveable shin pad for all sizes • Have easily visible setup for comfort to give correct position • Adjustments made easily from exercise position. • Max weight over 95 kg increasing 2.5kg • Optional computerised programming system • Phone and bottle holder • Must have IFI accreditation

• Leg Extension Equipment must have the following features:

• Positioned to ease pressure of the knee

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• Have easily visible setup • Adjustments made easily from exercise position. • Moveable shin pad for all sizes • Max weight over 95 kg increasing 2.5kg • Optional computerised programming system • Must have IFI accreditation • Phone and bottle holder

• Lat Pulldown Equipment must have the following features:

• Easily access pads for comfort when lifting heavier weights • Have easily visible setup • Adjustments made easily from exercise position. • Option of computerised programming system • Max weight stack of over 120kgs increasing 2.5 kg • Phone and bottle holder

• Shoulder Press Equipment must have the following features:

• Must have arc fluid movement with full range. • Have easily visible setup • Adjustments made easily from exercise position. • Option of computerised programming system • Independent arm movement • Max weight stack of over 85kgs increasing 2.5 kg • Phone and bottle holder • Must have IFI accreditation

• Chest Press Equipment must have the following features:

• Must have arc fluid movement with full range. • Have easily visible setup • Adjustments made easily from exercise position. • Option of computerised programming system • Independent arm movement

• Max weight stack of over 115kgs increasing 2.5 kg • Phone and bottle holder • Must have IFI accreditation

• Leg Press


• Must calf raise facility with large footplate • Have easily visible setup • Adjustments made easily from exercise position.

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• Have controlled eccentric mechanism • Option of computerised programming system • 6 Max weight over 195kgs increasing 2.5kgs • 7 Phone and bottle holder • Must have IFI accreditation

• Seated or Low Row Equipment must have the following features:

• Have easily accessed and visible setup • Adjustments made easily from exercise position. • Max weight stack of over 85 kg increasing 2.5kg • Option of computerised programming system • Phone and bottle holder • Must have IFI accreditation

• Abdominal Crunch Equipment must have the following features:

• Must be set up in correct position for comfort • Have easily visible setup • Adjustments made easily from exercise position. • Stability support system to engage correct muscles • Max weight of over 90kgs in 2.5 kg • Option of computerised programming system • Phone and bottle holder

• Back Extension Equipment must have the following features:

• Have easily visible setup • Adjustments made easily from exercise position • Max weight of 90kgs minimum • Option of computerised programming system • Phone and bottle holder

• Torso Twist Equipment must have the following features:

• Comfortable and easy start position • Max weight must be over 85kgs • Option of computerised programming system • Visual flags for easy set up • Phone and bottle holder

• Pectoral Fly Equipment must have the following features:

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• Must suit beginners and more expert users. • Have easily visible setup • Adjustments made easily from exercise position. • Visual flags for easy set up • Option for computerised programming system • Phone and bottle holder

• Rear Fly Equipment must have the following features:

• Must suit beginners and more expert users. • Have easily visible setup • Adjustments made easily from exercise position. • Phone and bottle holder • Option for computerised programming

• Assisted Dip and Chin Equipment must have the following features:

• Must suit beginners and more expert users. • Have easily visible setup • Adjustments made easily from exercise position. • Phone and bottle holder • Option for computerised programming

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CV Strength Plate Loaded 3

• Resistance Fixed Equipment must provide the following features:

• Durable non-slip hand grips • Welded frames • To have options on pad colours • Instructional Placard on each machine • QR code instructions available on resistance equipment • Choice of frames colours • Single muscle plane movement on all upper body resistance equipment • Easy start to be on all appropriate resistance equipment • Ergonomic seats to suit all sizes • Easy visual set up

• Plate Loaded Leg Press Equipment must have the following features:

• Backrest adjustment in more than 3 different positions no less than 25 degrees • Must have smooth movement • Dual starting positions with two adjustable stops to accommodate users of all

sizes • Ability to mimic squat motion • Pre-start mechanism for safety • Variety of plates and storage • Max load weight more than 700kgs

• Plate Loaded Chest Press Equipment must have the following features:

• Must have independent arm movement for independent concentric/eccentric movement with opposing arms

• Must demonstrate a natural arc movement • Facility for stretching chest area attached • Variety of plates and storage

• Plate Loaded Shoulder Press Equipment must have the following features:

• Must replicate overhead press in the frontal plane. • Must have independent arm movement for independent concentric/eccentric

movement with opposing arms. • Variety of plates and storage

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• Plate Loaded Low Row Equipment must have the following features:

• Upward pulling motion • Variety of hand grips to target different muscles • Must have independent arm movement for independent concentric/eccentric

movement with opposing arms • Variety of plates and storage

• Plate Loaded Pull Down Equipment must have the following features:

• Must demonstrate comfortable plane of movement • Must have independent arm movement for independent concentric/eccentric

movement with opposing arms. • Thigh protectors to anchor down user and have easy access • Variety of plates and storage

• Plate Loaded Tricep Dip Equipment must have the following features:

• Must target triceps and chest muscles • Dependant and Independent arm movement options • Full frontal entry with securing pad for stability • Variety of plates and storage

• Plate Loaded Bicep Curl Equipment must have the following features:

• Must have smooth movement • Must have movement that reflects strength curve of elbow • Correctly placed torso pad to ensure correct position for natural position • Movement in handles to allow less stress on wrists • Variety of plates and storage • Single side plate loaded

• Plate loaded Olympic Half rack with Platform Equipment must have the following features:

• Olympic platform and/or half rack combination • Should allow use of an Olympic bar in combination with a half rack or without • Safety features to prevent injury, ability to ‘spot’ user • Olympic bar should be included with plates and storage • Barbell storage • Walkthrough design • Footplates to allow users to reach higher attachments i.e. chin bar • Dip handles • Variety of colours • Platform to be no higher than 3.5cms

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• Non-slip material and easily replaceable in individual sections • Full Olympic disk set for half rack (must be steel centre with rubber outer)

• Plate Loaded Leg Curl


• Handle for ease of access • Max load of over 90kgs • Plate storage and variety of plates

• Plate Loaded Leg Extension Equipment must have the following features:

• Comfortable shin pad • Adjustments to ensure correct position • Max load more than 150kgs • Plate storage and variety of plates.

• Smith Machine

• The machine has a counterbalanced barbell system.

• Weight storage

• Assisted floating barbell.

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Functional Training Area and Accessories

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• 2 Functional Training Modular Frame Solution and Equipment Wall Mounted for 3 people

Functional wall mounted training modular frame solution must provide the following

features:

• To include accessory storage

• To include accessory kit - Battle Ropes, Bands, squat station, ball pivot, pull-up bar, TRX or equivalent, punch bag and or anything else appropriate

• Steel frame

• Training apps to support customer use and trainers

• Aesthetics to be in conjunction with other fitness equipment

• Flooring to have the option to include coaching markings

• To have QR code on frames

• A variety of target groups to meet

• Multiple configurations

• A minimum of 10 pre-set programs

• To include full set of plyo boxes

• Full set of urethane weight plates

• 6 multi adjustable incline/decline benches


• Must suit beginners and more expert users. • Have easily visible setup • Adjustments made easily from exercise position • Integrated wheels 3 different seat settings • More than 7 different back settings

• Dumbbells with Rack Equipment must have the following features:

• Dumbbells to range in weight up to 50kg (1Rack to include dumbbells in pairs ranging from 1kg to 10kg)

• 1 set in pairs of Dumbbells on long rack to range in weight from 12kgs to 50kg pairs in increments of 2kg dumbbells.

• Kettlebells with Rack Equipment must have the following features:

• 1 Full set of kettlebells with full storage

• Must be pairs of kettlebells ranging from 4 kg to 20kg

• Stainless steel handles

• Rubber coated body

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• Easy identification of numbers

• Barbells with Rack


• 1 full set of preloaded bars ranging from 12.5kgs to 35kgs (increasing in 2.5kg)

• Range of Weight Plates for each plate loaded machine

• Each plate loaded machine to have a weights plate set

• Plates to range in weight from 1.25kg to 20kg urethane covered - should have a min of 12 plates for each weigh increment

• Functional core-based Training equipment must include wall mounted storage

Must include:

• Battle clubs

• Water balls

• X2 stability balls one 55cm one 65cm

• Weighted Rotational training tool with the ability to move the weight closer or further away from user to increase difficulty

• X2 medicine balls 3kg and 5kg

• Stability discs

• Foam roller

• Crescent shaped stability trainer, one side flat one side curved

• Visual Learning Kit DVD with minimum 265 exercises, 40 progressions and 7 pre-made routines.

• App available with videos and suggested training routines. Staff training. Designated training

Outdoor sled Track with prowler

• Outside area 6m by 25m to be marked out with sled track

• Full functional prowler with full range of weights and appropriate flooring.

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Rehabilitation Client Area 5

• Must offer a variety of 6 machines that are power/hydraulic assisted to cater for rehab and or the elderly

• Must have upright design for easy access and low special footprint

• Must demonstrate upper/lower body movements

• Must have touchscreen console with manual programme option

• Variety of colours

As part of Rehab area there must also be approx. 4x4 meter area with soft flooring for

floor core exercises and other functional exercises i.e. kettlebell movements etc

Note: Full gold standard annual service contract must be included in quote

including 5-year warranty and all equipment, wear and tear materials and

labour built into service contract. Also, full delivery and full installation of

all equipment within specific time scales detailed.

Documents

TENDER REQUIREMENTS New Fitness Equipment and ICT Solutions · 2018-04-16 · 1 TENDER REQUIREMENTS New Fitness Equipment and ICT Solutions The Council is seeking to procure a full