PANEL ORIENTATION

MISSION

To cultivate the arts for the benefit of all Tennesseans and

their communities.

Arts Program Staff

�  Hal Partlow: Associate Director of Grants �  Vickie McPherson: Arts Programming Administrative Assistant �  Diane Williams: Director of Grants Management �  Krishna Adams: Director of Visual Arts, Craft, Media and Design �  Lee Baird: Director of Literary Arts �  Ann Brown: Director of Arts Education �  Dani Brown: Arts Ed Special Projects Coordinator �  Dana Everts-Boehm: Folklife Program Assistant �  Bradley Hanson: Director of Folklife �  Shannon Ford: Director of Community Arts �  Kim Johnson: Director of Arts Access �  Jared Morrison: Director of Performing Arts

TENNESSEE GENERAL ASSEMBLY

NATIONAL ENDOWMENT FOR THE ARTS

SPECIALTY LICENSE PLATES

US DEPARTMENT OF EDUCATION

Funding for the Arts Commission

Specialty License Plates

Support the Arts…

“Bolt ‘m to your car”

501(C) (3) ORGANIZATION

OR

ENTITY OF GOVERNMENT (SUCH AS PUBLIC ELEMENTARY OR SECONDARY

SCHOOL, A SCHOOL BOARD, A GOVERNMENTAL AGENCY OR A PUBLIC

COLLEGE OR UNIVERSITY)

TAC STAFF WILL VERIFY ELIGIBIL ITY

General Eligibility Requirements

What Can the TAC Fund?

�   Projects that involve and promote Tennessee artists. �   Visiting artists conducting master classes. �   Specific aspects of workshops, festivals, and

conferences. �   Public performances, productions, and exhibitions

produced by the applicant. �   Exhibitions of art by Tennessee artists and artists from

outside Tennessee. �   Promotion, publicity, and newsletters. �   Administrative and artistic staff support. �   Consultancies and residencies for administrative and

artistic activities.

What the TAC Cannot Fund:

�   Capital improvements (buildings or construction) �   Programs not open to the general public �   “Seed money” �   Elimination of an accumulated deficit �   In-school, curriculum-based projects except under

Arts Education �   Applications for colleges or universities that do not

involve community planning and implementation �   Applications to begin, match, add to, or complete

any type of endowment campaign or program

ALL GRANT CATEGORIES THAT ARE REVIEWED BY PANELISTS REQUIRE AT LEAST A ONE-TO-ONE (1:1) DOLLAR MATCH OF COMMISSION FUNDS WITH THE EXCEPTION OF ARTS EDUCATION GRANTS.

Matching Requirements

Accessibility

�  All Commission programs, services, and facilities are fully accessible to everyone.

�  No person on the grounds of race, color, national origin, disability, age, religion or sex shall be excluded from, participation in, or be denied benefits of, or otherwise be subject to discrimination of services, programs, and employment provided by the Tennessee Arts Commission and its contracting agencies.

ARTS ACCESS

ARTS PROJECT SUPPORT

RURAL ARTS PROJECT SUPPORT PARTNERSHIP SUPPORT

ARTS EDUCATION

Grant Categories Reviewed by Advisory Panels in April

Q U A L I T Y A R T S P R O J E C T A R T P R O J E C T S U P P O R T T O A R T S O R G A N I Z A T I O N S T H A T S U P P O R T U N D E R S E R V E D A N D U N D E R R E P R E S E N T E D P E O P L E W H I C H M A Y I N C L U D E E T H N I C G R O U P S * , P E O P L E W I T H D I S A B I L I T I E S , A N D P E O P L E A G E 6 5 Y E A R S A N D O L D E R . ( $ 5 0 0 - $ 9 , 0 0 0 G R A N T A M O U N T ) A R T P R O J E C T S U P P O R T T O N O N - A R T S O R G A N I Z A T I O N S T H A T S U P P O R T U N D E R S E R V E D A N D U N D E R R E P R E S E N T E D P E O P L E W H I C H M A Y I N C L U D E E T H N I C G R O U P S * , P E O P L E W I T H D I S A B I L I T I E S , A N D P E O P L E A G E 6 5 Y E A R S A N D O L D E R . ( $ 5 0 0 - $ 7 , 0 0 0 G R A N T A M O U N T ) * E T H N I C G R O U P S A R E D E F I N E D A S B L A C K / A F R I C A N A M E R I C A N , H I S P A N I C /L A T I N O , A S I A N , A M E R I C A N I N D I A N / A L A S K A N N A T I V E , N A T I V E H A W A I I A N /P A C I F I C I S L A N D E R O R O T H E R G R O U P S T H A T C O N S T I T U T E L E S S T H A N T H E S T A T E ’ S C U R R E N T M A J O R I T Y . A R T S O R G A N I Z A T I O N S S E R V I N G A S T A T E W I D E A U D I E N C E M A Y A P P L Y F O R U P T O $ 1 0 , 0 0 0 . D O L L A R - F O R - D O L L A R M A T C H R E Q U I R E D . R E Q U E S T E D F U N D S M A Y B E I N U P T O T W O B U D G E T C A T E G O R I E S .

Arts Access

QUALITY ARTS PROJECTS $500 - $10 ,000 FOR STATEWIDE ORGANIZATIONS $500 - $9 ,000 FOR OTHER ARTS ORGANIZATIONS $500 - $7 ,000 FOR NON-ARTS ORGANIZATIONS DOLLAR-FOR-DOLLAR MATCH REQUIRED REQUESTED FUNDS MAY BE IN UP TO TWO BUDGET CATEGORIES

Arts Project Support (Urban Counties)

QUALITY ARTS PROJECTS $500 - $9 ,000 FOR OTHER ARTS ORGANIZATIONS $500 - $7 ,000 FOR NON-ARTS ORGANIZATIONS DOLLAR-FOR-DOLLAR MATCH REQUIRED REQUESTED FUNDS MAY BE IN UP TO TWO BUDGET CATEGORIES GROUP I = ARTS ORGANIZATIONS, GROUP I I = NON-ARTS

Rural Arts Project Support I & II (Rural Counties)

RURAL URBAN

�  Bedford �  Benton �  Bledsoe �  Campbell �  Cannon �  Carroll �  Carter �  Cheatham �  Chester �  Claiborne �  Clay �  Cocke �  Coffee �  Crockett �  Cumberland �  Decatur �  DeKalb �  Dickson �  Dyer �  Fayette �  Fentress �  Franklin �  Gibson �  Giles �  Grainger

�  Greene �  Grundy �  Hamblen �  Hancock �  Hardeman �  Hardin �  Hawkins �  Haywood �  Henderson �  Henry �  Hickman �  Houston �  Humphreys �  Jackson �  Jefferson �  Johnson �  Lake �  Lauderdale �  Lawrence �  Lewis �  Lincoln �  Loudon �  Macon �  Marion �  Marshall

�  McMinn �  McNairy �  Meigs �  Monroe �  Moore �  Morgan �  Obion �  Overton �  Perry �  Polk �  Rhea �  Roane �  Robertson �  Scott �  Sequatchie �  Stewart �  Picket �  Smith �  Tipton �  Trousdale �  Unicoi �  Union �  Van Buren �  Warren �  Wayne �  Weakley �  White

�  Anderson

�  Blount �  Bradley

�  Davidson

�  Hamilton

�  Knox

�  Madison

�  Maury �  Montgomery

�  Putnam

�  Rutherford �  Sevier

�  Shelby

�  Sullivan

�  Sumner

�  Washington

�  Williamson �  Wilson

Tennessee Rural and Urban County Designations

MAY REQUEST 12% OF OPERATING EXPENSES UP TO $40,000 EL IGIB IL ITY :

FUNDED 3 OF PAST 5 YEARS INDEPENDENT F INANCIAL AUDIT FULL-T IME, YEAR-ROUND STAFF LONG RANGE PLAN REVIEWED B IENNIALLY BY PANEL

TAC STAFF VERIF IES EL IGIB IL ITY

Partnership Support

Arts Education

Arts education grants support the continuum of in-depth to exposure-based arts learning opportunities.

Grants are available to individuals, schools, and nonprofit organizations for professional development, teaching artist collaborations, and to serve special student populations. Arts education grant-funded projects take place in schools or community settings for students in Pre-Kindergarten to life-long learners.

Arts360 Arts Integration

SUPPORTS WHOLE-SCHOOL ARTS INTEGRATION PROGRAMS IN PK-12 PUBLIC SCHOOLS TO IMPROVE INSTRUCTION AND INCREASE STUDENT OUTCOMES FUNDING REQUEST:

$10,000-$25,000

Funds for At-Risk Youth

SUPPORTS AFTER-SCHOOL OR SUMMER CAMP ARTS PROGRAMS FOR PK-12 SCHOOLS AND ORGANIZATIONS SERVING CHILDREN CONSIDERED AT-RISK FUNDING REQUEST:

$500-$5,000

Arts Education – Community Learning

SUPPORTS ARTS EDUCATION PROJECTS IN NON-TRADITIONAL SCHOOL SETTINGS FOR POPULATIONS OF ALL AGES

FUNDING REQUEST:

TIER I : $500 - $5,000 TIER I I : $500 - $10,000

Arts Education – Teacher Training

PROVIDES SUPPORT FOR OUTSTANDING DEVELOPMENT OPPORTUNITIES FOR EDUCATORS IN ARTS INTEGRATION OR CURRICULUM-BASED ARTS EDUCATION.

T IER ONE - $500-$5 ,000 FOR CURRICULUM – BASED ARTS EDUCATION PROFESS IONAL DEVELOPMENT.

T IER TWO - $5 ,000-$10 ,000 FOR CURRICULUM-BASED ARTS INTEGRATION PROFESS IONAL DEVELOPMENT.

Major Cultural Institution &

Cultural Education Partnership

BOTH CATEGORIES ARE REVIEWED BY OUT-OF STATE EVALUATORS, NOT ADVISORY PANELS

MAJOR CULTURAL INSTITUTIONS ARE WELL-ESTABLISHED ARTS ORGANIZATIONS IN TENNESSEE THAT MAINTAIN A MINIMUM OPERATING BUDGET OF $1 MILL ION DOLLARS

CULTURAL EDUCATION PARTNERS ARE WELL ESTABLISHED 501(C) (3 ) ARTS EDUCATIONAL INSTITUTIONS IN TENNESSEE THAT MAINTAIN A MINIMUM OPERATING BUDGET OF $1 MILL ION DOLLARS

Advisory Panel Review

�  Panelists will be sent the applications to be reviewed in March. �  Review each application prior to the meeting. Make preliminary

ratings in pencil on evaluation sheets. �  Bring applications, evaluation sheets, and notes to the meeting.

�  TAC Associate Director will facilitate the meeting. �  TAC program staff member will provide a brief (approximately

five minute) overview of each application at the meeting.

Review Process

�   Welcome by the Associate Director. �  Introduction of Panelists, Staff, and Commission members. �   Arts Program Administrative Assistant will serve as recording

secretary. �   Associate Director announces order of proposal review. �   Associate Director calls for review of application and asks for any

abstentions. �   Program Director presents brief review of assigned applications

while supplemental material sent in by applicants is distributed for review by the panelists.

�   Associate Director calls for discussion. �   TAC staff will answer any questions asked by panelists. Applicants

are only allowed to answer questions that are directed to them and may not make any additional statements or presentations

�   Associate Director presents TAC grant compliance history.

Review Process continued

�   Associate Director calls for panelist’s scores. �   Panelists assign their final ratings in ink on the evaluation sheet that reflect

the strength of each proposal. (The Commission determines the level of funding).

�   TAC staff collects evaluation sheets for tabulation.

�   No further discussion is permitted.

�   After all applications have been scored and tabulated, the Associate Director presents the final ratings in order from highest to lowest.

�   Panelists make any final recommendations to the Commission. (Rating/rankings may not be changed).

�   Adjourn.

Panelists must be present at the review meeting in order to participate in scoring.

Please call us ASAP if you cannot attend the panel meeting.

Lunch is provided!

PANELISTS WILL BE ASKED TO IDENTIFY ANY CONFLICT OF INTEREST & ABSTAIN FROM SCORING AN APPL ICATION IF THE PANELIST SERVES AS AN OFF ICER, BOARD MEMBER, STAFF , OR EMPLOYEE OF THE APPL ICANT ORGANIZATION OR IN THE CASE WHERE THE PANELIST WOULD RECEIVE PAYMENT OR MONETARY BENEFIT .

PANELIST MEMBERSHIP IN A STATE-WIDE ORGANIZATION IS PERMITTED AS LONG AS THE PANELIST WOULD NOT RECEIVE PAYMENT OR MONETARY BENEFIT .

Conflict of Interest Policy

Staff presentation will include the following information about the application:

�   Mission of the applicant organization

�   Outreach to underserved populations

�   Organization description, including: target audience(s), artist(s)/staff info., overall planning, partnerships, financial support

�   Budget, including TAC request, match, and income

�   Evaluation �  Advocacy �  Areas of concern (math or spelling

errors, ambiguity, missing information, etc.)

�  Strengths of application

Discussion Phase:

�   After the presentation of the proposal, panelists may direct questions to the TAC staff presenter.

�   If the staff does not know the answer (or cannot answer the question fully), the question may be directed to the representative from the applicant organization.

Panel Information:

�   Base ratings on value, quality, and excellence - not on the organization’s perceived need for the money.

�   Most panel meetings begin promptly at 10:00 AM CST and most end mid-to-late afternoon.

�   TAC provides small honorarium, lunch & parking pass.

�   Panel meetings are open to the public. Applicants are notified of date, time, and place.

�   Please contact us during the process if we may be of assistance.

Evaluation Criteria

�  Evidence that the proposed project demonstrates artistic, cultural and/or educational value to the community being served

�  Evidence that the proposed project advances the organization’s mission to the community being served

�  Evidence that the organization understands and is responsive to the diverse interests and needs of the community it serves

�  Evidence that the proposed project supports the work of artists through payment of fees, services or appropriate benefits

�  Evidence that the organization understands and acts as an advocate for the public value of the arts in the community

�  Evidence that planning procedures are

comprehensive, inclusive and communicated

�  Evidence that the organization understands principles of documentation and evaluation and results are used to guide future planning and programming

�  Evidence that the organization understands and demonstrates the value of public and private partnerships

�  Evidence that the organization demonstrates financial stability and a broad base of financial support

�  Evidence of the organization’s ability to carry out proposed project based on history of TAC funding

�  Evidence that the organization’s application is well planned, addresses all questions, and is correct and complete in all information provided

IMPORTANT ITEMS TO NOTE ON APPLICATIONS…

TAC Grant Proposal Review

Arts Advocacy

�   The application contains a narrative portion where applicants address their commitment to arts advocacy on the state and local levels.

�   Examples include:

membership in Tennesseans for the Arts, attendance at Arts Advocacy Day, legislative receptions, and letters to elected officials, etc.

Diversified Funding Base

�   Varied funding sources. For example, contributions from individuals, corporate donations, earned income (such as ticket sales), fundraisers, rentals, grants from a variety of sources.

�   Grants from sources in addition to TAC; organizations should not become too dependent on one source of funding.

�   An organization’s financial statement will help assess this.

Value

�   Relative worth, merit, or importance

�   Imply intrinsic excellence or desirability

�   Value is unique to each community

�   Quality and Excellence has always been important in the review of TAC grant applications - Value is also important as a determinant of time, money and energy

Examples of VALUE

�   Contribute to education and development of children

�   Stimulate creative thinking/thought provoking

�   Benefit local economy �   Provide entertainment and enjoyment �   Increase cultural understanding �   Provide opportunities to socialize �   Inspire personal creativity �   Increase connection to community �   Promote diversity and understanding �   Improve quality of life �   Foster pride in community �   Support lifelong learning for adults �   Preserve cultural heritage �   Recognize local artists

Applicant's Evaluation Tools & Methods

�   Evaluation is instrumental in developing and sustaining good work. Evaluation is for the organization’s benefit. An organization should plan to use evaluation methods that will help them improve their projects and/or their organization in the future.

�   Evaluation can be the most effective

advocacy tool an organization can create. It produces hard evidence to place in the hands of legislators, policy makers, journalists, teachers, principals, parents and the general public about the value of the arts.

Examples Evaluation Methods

�   Collect audience data for future marketing and promotional efforts (zip codes, home addresses, county names on license plates, etc.)

�   Count Web site hits, use online survey tools such as SurveyMonkey, SurveyGizmo, Zoomerang, etc.

�   Collect verbal and written audience feedback, published reviews, comment cards, student thank-you letters, etc.

�   Accurately count audience and/or participants for comparison

�   Administer a pre- and post-test to participants (adults and children) to determine impact

�   Sample evaluation tool on TAC Web site

March & April 2016 Annual Grant Panel Review Meeting Dates Most panel meetings begin at 10 am

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

MARCH 20 21 22

MCI 23 MCI

24 CEP

25 26

MARCH /APRIL

27 28 29 30

31 1 DANCE

2

APRIL 3 4

AE-TT 5 FOLKLIFE

6 MUSIC

7 RAPS I

8 RAPS II

9

APRIL 10 11

AE-CL 12 THEATER

13 COMMUNITY ARTS

14 LITERARY

15 AE-FAY

16

APRIL

17 18 INTER-ARTS

19 VISUAL ARTS & CRAFT

20 MEDIA & DESIGN

21 AE-ARTS360

22 ARTS ACCESS

23

TAC Grant Cycle

�   October: Online grant application & guideline posted for applicants

�   October – December: TAC staff consultations �   January: Grant application deadlines �   February: Applications processed at TAC �   March: Applications sent to panelists �   April: Panel review meetings �   May: Staff allocations �   June: Commission meets to approve grant awards �   July 1: Grant announcements and projects begin

ARTS PROGRAM STAFF

Dani Brown, Arts Education Special Projects Coordinator (615) 532-5934 danielle.brown@tn.gov Dr. Dana Everts-Boehm, Folklife Program Assistant (615) 532-0169 dana.everts-boehm@tn.gov Shannon Ford, Community Arts (615) 532-9796 shannon.ford@tn.gov Dr. Bradley Hanson, Folklife (615) 532-9795 bradley.hanson@tn.gov Kim Johnson, Arts Access (615) 532-9797 kim.johnson@tn.gov Jared Morrison, Performing Arts (615) 532-9801 jared.morrison@tn.gov

Hal Partlow, Associate Director of Grants (615) 741-2093 hal.partlow@tn.gov Vickie McPherson, Arts Program Administrative Assistant (615) 741-1705 vickie.mcpherson@tn.gov Diane Williams, Grant Manager (615) 741-6395 diane.williams@tn.gov Krishna Adams, Visual Arts, Craft, Media & Design (615) 532-9798 krishna.adams@tn.gov Lee Baird, Literary Arts (615) 532-0493 lee.baird@tn.gov

Ann Brown, Arts Education (615) 532-5939 ann.brown@tn.gov