Tennis Ireland National Player Database Managin… · ©Walker Systems Limited National Player Database - Managing Your Profile V1.1 Uploading Photos You can upload a photo or image

Tennis Ireland National Player Database

©Walker Systems Limited National Player Database - Managing Your Profile V1.1

Tennis Ireland

National Player Database

Managing Your Profile



Table of Contents

Player Card ........................................................................................................................................................... 1

Results .............................................................................................................................................................. 2

My Profile ............................................................................................................................................................. 3

Changing contact details ................................................................................................................................. 4

Changing club details ...................................................................................................................................... 5

Update Personal Options ................................................................................................................................ 6

Uploading Photos ................................................................................................................................................ 7

Account Settings .................................................................................................................................................. 8

Manual Results Entry .......................................................................................................................................... 9

Search for a player ............................................................................................................................................. 10

Duplicate profiles............................................................................................................................................... 11

Privacy Policy ..................................................................................................................................................... 12

What we collect ............................................................................................................................................. 12

What we do with the information we gather ............................................................................................. 12

Internal record keeping ................................................................................................................................ 12

Security .......................................................................................................................................................... 13

How we use cookies ...................................................................................................................................... 13

Links to other websites ................................................................................................................................. 13

Controlling your personal information ........................................................................................................ 13

What is a QR code? ........................................................................................................................................... 14


Page 1 ©Walker Systems Limited National Player Database - Managing Your Profile V1.1

Player Card

The information held on your account profile is managed in a secure manner and in accordance with the

provisions of the Data Protection Act.

Please see the Tennis Ireland Privacy Policy at the end of this document for further information.

The Player Card is the first page that you see when you log in to the National Player Database.

It contains basic information about you and can be accessed by other players, coaches and Tournament

Directors.

Results from competitive matches will be added to your record and used by the ITN Grading calculation

to change your ITN value over time.

The centre of the page shows your name, Tennis Ireland Personal Identification Number and primary

club. If you wish, you can load a photograph or image to your account.

The right side of the page displays your current ITN grade, who allocated the value and the historical

changes that have been made over time.

The left side of the panel displays the options that you can select from your account. If you have been

authorized by your club or Tennis Ireland, additional options will appear here.



Results

Results for competitive matches will used for ITN grading purposes. The results can be entered in a

number of ways:

You enter your own individual results (as long as they are not part of a formal tournament under the

control of an authorised official). The match should have been declared as a grading match and agreed

with the other player(s). The result will be entered on your account and also on the account of each of

the other players. The result will be marked “U” – unverified – until verified by an authorised official i.e.

coach/tennis captain, etc.

Officials can also delete results if they are deemed invalid or duplicate entries.

Results of tournaments, league matches and general competitions will be entered automatically by the

official managing the event. These results will be marked as verified “V” immediately.

Verified results will be used in the ITN Grading process. This is explained in the document “Entering

Results”.



My Profile

The profile panel shows all the information about your account. It consists of five discrete elements of

information that you can add, delete or change. Apart from you, this information is held securely and is

only available to authorised officials such as club personnel who administer membership information or

authorised officials managing the ITN Grading process.



Changing contact details

In order to change your contact details, click “edit contacts” to see the Contact Information panel. To

add an additional phone number such as a mobile phone, click “Add Phone” and enter the number. Use

the drop-down box to describe the number entered.

To delete an entry, tick the box to the right-side and click “Delete Selected”.

When you have completed your adjustments, click “Save Email & Phone” to save the information.



Changing club details

In order to change your club details, click “edit my clubs” to see the My Clubs panel. The lower panel

indicates the clubs where you have membership. It is important that you identify your clubs accurately;

otherwise you may be allocated duplicate Tennis Ireland Personal Identification Numbers (TI PINs).

To make a new entry, select the club name and click “Add Club”. The club will be added to the list at the

bottom. Once you have completed your club entries, indicate your primary club (usually the one you

represent for League matches).

Make sure you indicate “Yes” if you intend to play League competitions.

To delete an entry, click “remove”.

Click “Save Clubs” to save the information.



Update Personal Options

By selecting Yes or No, it is possible to change the way in which your Player Card profile is displayed.

Searchable

Display photo

Display results

Subscribe to E-Zine This option allows you to accept or refuse the Tennis Ireland E-Zine covering

general tennis events in Ireland. It is issued by Tennis Ireland on a monthly

basis.



Uploading Photos

You can upload a photo or image to appear on your Player Card.

Navigate to the particular image you wish to upload (usually stored in your My Pictures folder). The

image cannot be larger than 4MB. Double-click the image.

The image will be made available for uploading. Click on “start photo upload” to transfer the image.

Once the photo has been transferred, use the image preview to select part or the entire image. When

you have completed the process, click “Use Image” to save it to your account.



Account Settings

To change your password, Username or the email address associated with your account, click on

“Account Settings” in the left menu and make the changes as appropriate.



Manual Results Entry

Please refer to the document titled “National Player Database – Entering Results” for assistance with

this facility.


Page 10


Search for a player

The Search facility allows you to access the Player Card of any entry within the National Player Database.

You must know the specific Tennis Ireland Personal Identification Number (TI PIN) or both the first name

and surname of the player.

The search engine will present all the matches to your entry. By selecting the appropriate entry, you can

determine the club and ITN number of the player.


Page 11


Duplicate profiles The creation of duplicates records is a natural by-product of the loading process. It can occur following a

club submitting its members to the National Player Database where a player is a member of another

club or had registered directly with Tennis Ireland using the on-line facility.

Facilities are in place to merge account details and results so that a unique account and TI PIN is

produced. This task is normally completed by the membership secretary of your club and he/she should

be the first person to contact.

Other authorized officials such as Tournament Directors, Club Coaches, Provincial Branch and Tennis

Ireland personnel can also assist.

Alternatively, send an email to [email protected] requesting assistance.

mailto:[email protected]


Page 12


Privacy Policy

www.tennisireland.ie

This privacy policy sets out how Tennis Ireland uses and protects any information that is provided to

Tennis Ireland.

Tennis Ireland is committed to ensuring that your privacy is protected. Should we ask you to provide

certain information by which you can be identified when using this website, and then you can be

assured that it will only be used in accordance with this privacy statement.

Tennis Ireland may change this policy from time to time by updating this page. You should check this

page from time to time to ensure that you are happy with any changes. This policy is effective from 1st

November 2009.

What we collect We may collect the following information:

Name and club membership details

Contact information including email address

International Tennis Number (ITN) information including tournament, league and club results

Other information relevant to playing the game of tennis

What we do with the information we gather We require this information to support the centralised record keeping in relation to the ITN and the

playing of social and/or competitive tennis and in particular for the following reasons:

Internal record keeping We may use the information to improve our offerings and services.

We may periodically send information which we think you may find interesting using the email address

which you have provided.

From time to time, we may also use your information to contact you for market research purposes. We

may contact you by email, phone, fax or mail. We may use the information to customise the website

according to your interests and feedback.

http://www.tennisireland.ie/


Page 13


Security We are committed to ensuring that your information is secure. In order to prevent unauthorised access

or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard

and secure the information we collect online.

How we use cookies A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you

agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a

particular site. Cookies allow web applications to respond to you as an individual. The web application

can tailor its operations to your needs, likes and dislikes by gathering and remembering information

about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web

page traffic and improve our website in order to tailor it to customer needs. We only use this

information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you

find useful and which you do not. A cookie in no way gives us access to your computer or any

information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you

can usually modify your browser setting to decline cookies if you prefer. This may prevent you from

taking full advantage of the website.

Links to other websites Our website may contain links to other websites of interest. However, once you have used these links to

leave our site, you should note that we do not have any control over that other website. Therefore, we

cannot be responsible for the protection and privacy of any information which you provide whilst

visiting such sites and such sites are not governed by this privacy statement. You should exercise caution

and look at the privacy statement applicable to the website in question.

Controlling your personal information You may choose to restrict the collection or use of your personal information in the following ways:

whenever you are asked to fill in a form on the website, look for the box that you can click to indicate

that you do not want the information to be used by anybody for direct marketing purposes

if you have previously agreed to us using your personal information for direct marketing purposes, you

may change your mind at any time by writing to or emailing us at [email protected]

We will not sell, distribute or lease your personal information to third parties unless we have your

permission or are required by law to do so. We may use your personal information to send you

promotional information about third parties which we think you may find interesting if you tell us that

you wish this to happen.



Page 14


You may request details of personal information which we hold about you under the Data Protection Act

1988 and 2003. A small fee will be payable. If you would like a copy of the information held on you

please write to [email protected]

If you believe that any information we are holding on you is incorrect or incomplete, please write to or

email us as soon as possible, at the above address. We will promptly correct any information found to

be incorrect.

What is a QR code?

A QR code looks like this:

A QR Code (it stands for "Quick Response") is a smart phone or iPad (tablet) readable bar code that can

store website URL's, plain text, phone numbers, email addresses and pretty much any other

alphanumeric data.

Storing up to 4296 characters they are internationally standardised under ISO 18004, so a QR code is a

QR code all over the world - they've been big in Japan forever, broke into Europe and the UK a few years

back, and are now getting real traction in USA.

Think "print-based hypertext links" and you'll get the idea.

Install the free app “Qrafter” to scan QR Codes if you have an iPhone or iPad and use the free “i-nigma”

bar-code reader for Android phones or tablets.

To use the app, target the QR code using the phone camera and the associated web page will open

automatically.

Tennis Ireland will use more QR codes on its publications to allow smart-phone and tablet users faster

access to relevant web pages.


Documents

Tennis Ireland National Player Database Managin… · ©Walker Systems Limited National Player Database - Managing Your Profile V1.1 Uploading Photos You can upload a photo or image