C I T Y C O U N C I L – S T U D Y S E S S I O N A P R I L 1 0 , 2 0 1 4

TENTATIVE SELECTION OF POSSIBLE NEW SITE FOR CITY HALL

TONIGHT’S STUDY SESSION

• Project Overview and Background • Process – Why Tentative Site Selection Now? • Evaluation Criteria • Site Assessment • Cost Analysis • Fountain Square Assessment • Staff Recommendation

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OVERVIEW & BACKGROUND

• Panattoni/Dignity Health propose Medical Office Building (MOB) on City property

• Meets Economic Strategy Goal • Presents rare opportunity to partially fund “new”

City Hall • Existing City Hall infrastructure failing – maintenance

costs rising • Design challenge for MOB and City Hall at Fountain

Square: compacted site & parking • Panattoni revised proposal to include only MOB • City search for alternative location

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WORK-TO-DATE

• August 15, 2013 – Community Meeting • January 15, 2014 – Community Meeting MOB & City

Hall • February 19, 2014 – Community Workshop • March 19, 2014 – Community Workshop • March 27, 2014 – Council Study Session: Fiscal &

Economic Analysis

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TIMELINE FOR BOTH PROJECTS

*Opportunity for Community Involvement

August and January

Community Meetings*

Project Resubmittal

Community Workshop (April 30) *

Environmental Review *

Planning Commission

Review*

City Council Review and

Decision*

-Aug, Jan, Feb, March

Community Meetings - March

Council Study Session*

Tentative Selection of

Possible New Site

(April 10) *

Community Workshop (April 30) *

Environmental Review *

Planning Commission

Review*

City Council Review and

Decision*

New City Hall

Dignity Health Medical Office Building

April April/May June/July

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TIMING AND THE ENVIRONMENTAL REVIEW PROCESS

• All projects in California are subject to the requirements of the California Environmental Quality Act, commonly known as CEQA.

• CEQA requires that the entirety of a project be evaluated at the same time. In this case, the approval of a Medical Office Building on this site requires the demolition of the City Hall and construction of a new City Hall elsewhere.

• The CEQA analysis that will be prepared will therefore address both components of the project in the same document.

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SCENARIOS

Medical Office

Building on Fountain Sq./

Greenback Lane

• Relocate City Hall

No Medical Office

Building on Fountain Sq./

Greenback Lane

• City Hall Renovation @ Fountain Square

• City Hall Rebuild @ Fountain Square

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CRITERIA – SITE SELECTION

• Parcel size • Location • Cost of land purchase • Cost of site development • Cost of off site improvements • Alternative development potential

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SITES CONSIDERED

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TENTATIVE LOCATIONS ANTELOPE / ARCADIA

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• Site Overview • Pros • Cons • Development Costs • General Fund Budget

Impact

ANTELOPE ROAD PARCEL MAP

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ANTELOPE ROAD AERIAL

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ANTELOPE ROAD - PROS

• City owns property • Encourage development on Auburn Blvd & Sunrise Blvd • Minimal site development • More centrally located in the City • Near Rusch Park • Convenient access to 1-80 • Not a prime commercial location • Provides flexibility in City Hall design • Attractive setting: trees & creeks • Site enhanced by Auburn Blvd & Sunrise Blvd improvements • Excellent solar orientation • Bring improvements to Antelope: sidewalks & public

transportation

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ANTELOPE ROAD - CONS

• Loss of Civic Center synergy • Loss of residential land development • Loss of immediate site security • Located in residential area • Major street improvements needed: traffic signals,

sidewalks, public transportation • No opportunity for over-flow parking • Rezone required • No room for expansion on this site • Ramification of rezone: interest/request for more

commercial zoning • Portion located in the flood plain

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ANTELOPE ROAD RADIUS MAP

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ANTELOPE SITE – DRAFT DESIGN CONCEPT

• Chris – insert design

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ANTELOPE – DEVELOPMENT COST

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ANTELOPE ROAD GENERAL FUND IMPACT

• Total Estimated Project Revenue $2,611,000 • Architects Estimated Project Expenses $18,953,310 • Estimated Drawdown from GF Reserve $16,342,310 • Less: Rental Payments (Over 15-year period) $5,904,916 • Total Estimated Project Cost (Over 15 – year period) $10,437,394 • Estimated Civic Center Savings (Over 15-year period) $4,751,960 • Less: Total Estimated Project Cost $10,437,394 • Total Estimated Project Cost (Over 15-year Period) $5,685,434

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COUNCIL QUESTIONS

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ARCADIA DRIVE SITE

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ARCADIA DRIVE PARCEL MAP

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ARCADIA SITE AERIAL

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ARCADIA DRIVE - PROS

• Accessibility: pedestrian & transit • Minimum street improvements required • City center & commerce center • No impacts to residential • Capacity for overflow parking • Commercial, but not prime retail location • Room for expansion • Remove a blighted area • Location attractive • Promote economic spin-off • Good solar orientation

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ARCADIA SITE – CONS

• Loss of Civic Center synergy • Land purchase: $1 million dollars • Tree mitigation cost: aprox $600,000 • Demolition cost: $490,000 • Major improvement cost for drainage • Portions located in flood plain • Faces rear of retail buildings, buses, dumpsters • Homeless camps nearby • Location: limited visibility from major streets • Loss of potential commercial and/or residential development • Not geographically central • Isolation from other neighborhoods • Parking configuration challenging • Loss of immediate site security • Longer distance from I-80

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ARCADIA SITE RADIUS MAP

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ARCADIA SITE DRAFT CONCEPT DESIGN

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ARCADIA – DEVELOPMENT COST

• Hazardous Materials Assessment & Abatement $50,000 • Building & Site Demolition $490,000 • Tree Mitigation & Mediation $600,000 • Existing Drainage Channel Imp. $ 30,000 • Rough Grading and Pad Preparation $570,000 • Off-Site Frontage Improvements $136,000 • Utility Infrastructure Improvements $170,000 • On-Site Development $3,240,000 • Land Purchase $1,000,000 • City Hall Building $12,210,000 • In-Direct Soft Costs $ 4,069,120 • Architect’s Estimated Project Cost $22,565,120

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ARCADIA DRIVE GENERAL FUND IMPACT

• Total Estimated Project Revenue $2,111,000 • Architect’s Estimated project Cost $22,565,120 • Estimated Drawdown from GF Reserve $20,454,120 • Less: Rental Payments $5,904,916 (Over 15-year period) • Total Estimated Project Cost $14,549,204 • Estimated Civic Center Savings $4,751,960 (Over 15- year period) • Less: Total Estimated Project Cost $14,549,204 (Over 15-year period) • Total Estimated Project Cost $9,797,244 (Over 15-year period) 28

COUNCIL QUESTIONS

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FOUNTAIN SQUARE VICINITY MAP

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FOUNTAIN SQUARE PARCEL MAP

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FOUNTAIN SQUARE AERIAL

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CITY HALL – RENOVATION CONCEPT

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CITY HALL - RENOVATIONS

• City Hall $3,574,000 • General Services Building $2,035,000 • Kroeger Hall $1,114,000 • City Council Chambers $620,000 • Glass House $917,000 • Chamber of Commerce/Storage $889,000 • Patio Trellis Replacement $1,348,000 • Rose Garden/Fence/Paving $151,000 • Parking Lot $1,296,000 • Total Estimated Renovation Cost $11,944,000 • Estimated Drawdown from GF Reserve $11,944,000

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CITY HALL RENOVATION GENERAL FUND IMPACT

• Total Estimated Project Revenue $0 • Total Estimated Project Expenses $11,944,000 • Estimated Drawdown from GF Reserve $11,944,000 • Less: Rental Payments $0 • Total Estimated Project Cost $11,944,000 (over 15-year period) • Estimated Maintenance Savings $1,583,987 (over 15-year period) • Less: Total Estimated project Cost $11,944,000 • Total Estimated Project Cost (Over 15-year Period) $10,360,013

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FOUNTAIN SQUARE REBUILD CONCEPT

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CITY HALL - REBUILD

• Hazardous Material Assessment and Abat. $50,000 • Temporary relocation of City Hall $180,000 • Off Site Frontage Improvements $120,000 • Utility Infrastructure Improvements $160,000 • Rough Grading & Prepare Pad $875,000 • Demolition of Campus Buildings $575,000 • On-Site Development $2,940,000 • In-Direct Soft Costs $3,764,200 • City Hall Construction $12,210,000 • Architect’s Estimated Project Cost $20,874,200 • Estimated Drawdown from GF Reserve $20,874,200

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CITY HALL REBUILD GENERAL FUND IMPACT

• Total Estimated Project Revenue $0 • Total Estimated Project Expenses $20,874,200 • Estimated Drawdown from GF Reserve $20,874,200 • Less: Rental Payments $0 • Total Estimated Project Cost $20,874,200 (over 15-year period) • Estimated Maintenance Savings $4,751,960 (over 15-year period) • Less: Total Estimated project Cost $20,874,200 • Total Estimated Project Cost (Over 15-year Period) $16,122,240

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COUNCIL QUESTIONS

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SUMMARY COST – OVER 15 YEARS

Antelope Rd • Development Cost - $18,953,310 • Revenue (relocation & lease pymt) $6,900,000 • Civic Center Savings $4,751,960 • General Fund Impact $5,685,434

Arcadia Dr • Development Cost $22,565,120 • Revenue (relocation & lease pymt) $6,900,000 • Civic Center Savings $4,751,960 • General Fund Impact $9,797,244

City Hall • Renovation Cost $11,944,000 • Revenue (relocation & lease pymt) $0 • Civic Center Savings $1,583,987 • General Fund Impact $10,360,013

City Hall • Rebuild Cost $20,874,200 • Revenue (relocation & lease pymt) $0 • Civic Center Savings $4,751,960 • General Fund Impact $16,122,240

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TIMELINE FOR BOTH PROJECTS

*Opportunity for Community Involvement

August and January

Community Meetings*

Project Resubmittal

Community Workshop (April 30) *

Environmental Review*

Planning Commission

Review*

City Council Review and

Decision*

-Aug, Jan, Feb, March

Community Meetings - March

Council Study Session*

Tentative Selection of

Possible New Site

(April 10) *

Community Workshop (April 30) *

Environmental Review *

Planning Commission

Review*

City Council Review and

Decision*

New City Hall

Dignity Health Medical Office Building

April April/May June/July

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STAFF RECOMMENDATION

• Council is not committing to the approval of the MOB by selecting a tentative City Hall location.

• Staff recommends that we move forward with the Antelope site

• Asking for Council’s direction to proceed with the analysis of the Antelope Road site.

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