CITY OF PARIS, TENNESSEE

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA

CITY HALL COURTROOM

April 11, 2016

6:00 P.M.

PUBLIC HEARING

1) Ordinance to Enact 13-504(11) of the Paris Municipal Code

REGULAR MEETING

Call to Order: Carlton Gerrell, Mayor

Roll Call: Traci Pillow, Finance Director

Pledge of Allegiance and Prayer

Approval of the Minutes of Previous Meeting: Regular Meeting –March 3, 2016

and Special Called Meeting – March 25, 2016

Board Will Hear Comments from Citizens

Board Will Hear Comments from the Commission

Service Resolutions and Proclamations: None

OLD BUSINESS

1) Ordinance to Enact 13-504(11) of the Paris Municipal Code: Kim Foster, City

Manager

TERRY FULLER, COMMISSIONER GAYLE GRIFFITH, VICE MAYOR JACKIE JONES, COMMISSIONER SAM THARPE, COMMISSIONER

CARLTON GERRELL, MAYOR

KIM FOSTER, CITY MANAGER

FRED MCLEAN, ATTORNEY

NEW BUSINESS

1) Financial Update : Traci Pillow, Finance Director

2) Appointments to Boards: Carlton Gerrell, City Mayor

3) Donation Recipient Presentation: Bob Nolan, Veterans Service Officer

4) Authorization for Mayor signature for LPRF Grant Application: Kim Foster,

City Manager

5) Ordinance to Amend 11-1008 of the Paris Municipal Code and to Enact

11-1507 D of the Paris Municipal Code: Kim Foster, City Manager

6) Required Resolution for CDBG Façade Grant: Kim Foster, City Manager

7) Resolution Supporting the Creation of Keep Paris/Henry County Beautiful:

Kim Foster, City Manager

8) Rezoning Request by Moody Investments: Jennifer Morris, Community

Development Director

9) Request to Quitclaim Alley to Adjoining Property Owners: Jennifer, Morris,

Community Development Director

10) Various Projects Update: Kim Foster, City Manager

Adjournment

OLD BUSINESS

AGENDA ITEM NO.1

Ordinance to Enact 13-504(11) of the Paris Municipal Code

With the MS4 Program we have now progressed to the point in the permit cycle

that we must now have plans reviewed by a Level II Certified Engineer to insure

compliance with the MS4 regulations. To accomplish this we must send the

plans out to a qualified engineer. In doing so the City will incur a cost for these

services that we are recommending be passed on to the developer.

Attached is an ordinance enacting legislation that allows the City of Paris to

assess the developer for the cost of the review.

This ordinance is up for second reading.

ORDINANCE NO. 1185

AN ORDINANCE

to Enact 13-504(11) of the Paris Municipal Code

SECTION 1. BE IT ORDAINED by the Board of Commissioners of the City of Paris, Tennessee, that the

following be enacted as 13-504(11) of the Paris Municipal Code:

(11) Plan Review. Plans submitted by an applicant/developer shall be reviewed by a licensed

engineer retained by the City to assure compliance with all development standards

required by 13.501 et seq. of the Paris Municipal Code. The City shall charge the

applicant/developer a fee in an amount equal to the fee charged the City by its licensed

engineer for review of the applicant/developer’s plans. Said fee shall be paid by the

applicant/developer to the City before any final licenses/permits/certificates of occupancy,

or other similar permits are issued. (Ordinance # ________________, ______ / ______ /

2016.

SECTION 2. All ordinances and parts of ordinances in conflict with the provisions of this ordinance are

hereby repealed.

SECTION 3. This ordinance shall take effect on and after final passage and adoption.

Passed and adopted _____________________________.

Passed and adopted _____________________________.

______________________________________________

Mayor

______________________________________________

Finance Director

NEW BUSINESS

AGENDA ITEM NO.1

Financial Update

Narrative to February 2016 Operating Statement

Retail sales for the month of January showed a slight decrease of below one

percent compared to January of last year.

We received 42% of the payments for our 2015 property tax billing during the

month of February, which brought total collections to 88% of the amount billed.

General Fund revenues exceeded expenditures by $332,461 for the month of

February. Revenues also exceeded expenditures for the fiscal year-to-date in

the amount of $396,811. Solid Waste Fund revenues were also ahead of

expenses for the month of February. However, revenues are behind

expenditures year-to-date due to the Transfer Station Construction.

NEW BUSINESS

AGENDA ITEM NO.2

Appointment to Boards

Ms. Norma Steele has submitted her resignation from the Historic Zoning Board

due to health related issues. Ms. Stephanie Tayloe has been submitted for your

consideration to fill this vacancy.

BOARD CURRENT MEMBER PROPOSED MEMBER TERM EXPIRATION NEW EXPIRATION

Historic Zoning Board

*Mayor

w/Commission

Approval

Norma Steele

Stephanie Tayloe

9/3/2018

9/3/2018

NEW BUSINESS

AGENDA ITEM NO.3

Donation Recipient Presentation

A presentation will be given by Bob Nolan, Veterans Service Officer

NEW BUSINESS

AGENDA ITEM NO.4

Authorization for Mayor to sign LPRF Grant Application

Per your instruction, staff has prepared a LPRF grant application for the

replacement of the dehumidification system for the Civic Center pool. In order

for it to be submitted the Commission must authorize the mayor to sign the

application.

NEW BUSINESS

AGENDA ITEM NO. 5

Ordinance to Amend 11-1008 of the Paris Municipal Code

and to Enact 11-1507 D of the Paris Municipal Code

This ordinance references any property in the City being redeveloped with any

modifications or alterations to sidewalks or driveways. This ordinance would

require a developer to replace or modify any sidewalks or driveways to comply

with the American’s With Disabilities Act.

Attached is an ordinance amending 11-1008 of the City’s Zoning Ordinance

and enacting 11-1507 D. of the regulations.

With approval this ordinance would be adopted on First Reading.

ORDINANCE NO. _______

AN ORDINANCE

to Amend 11-1008 of the Paris Municipal Code

and to Enact 11-1507 D of the Paris Municipal Code

SECTION 1. BE IT ORDAINED by the Board of Commissioners of the City of Paris, Tennessee, that, 11-1008 of the

Paris Municipal Code be amended and 11-1507 D of the Paris Municipal Code be enacted as follows:

A. That 11-1008. Permit Required be amended by enacting the following as the second paragraph of 11-1008:

Any such construction, reconstruction, relocation, or alteration of such driveway shall conform to the

standards of the Local Government Public Works Standards and Specifications as adopted by the Board of

Commissioners of the City of Paris. Such construction, reconstruction, relocation, or alteration of such

driveway shall also meet all development standards required by the Americans with Disabilities Act.

(Ord. # __________________, _____ / ______ / 16)

B. That the following shall be enacted as 11-1507 D.:

D. In all districts, the construction, reconstruction, relocation, or alteration of sidewalks, in addition to

meeting the provisions of Paragraphs A-C above, shall meet the development requirements and conform to

the provisions of the Americans with Disabilities Act. (Ord. # __________________, ______ / _____ / 16)

SECTION 2. All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby

repealed.

SECTION 3. This ordinance shall take effect on and after final passage and adoption.

Passed and adopted _____________________________.

Passed and adopted _____________________________.

____________________________________________

Mayor

_____________________________________________

Finance Director

NEW BUSINESS

AGENDA ITEM NO.6

Required Resolution for CDBG Façade Grant

As has been mentioned, the City, with the help of NWTDD, is completing an

application for a CDBG façade grant. One of the requirements for qualifying for

the grant is that we declare our downtown as blighted and pass a resolution

stating such. The federal government defines the term “blighted” in a very

general way and we qualify as blighted based on having 25% or more of our

downtown showing deterioration of some sort. Since most of the buildings in the

downtown area are 100+ years old, it’s not at all hard to show some

deterioration. Additionally, if the grant is awarded and repairs are done which

improve the condition of downtown buildings, the resolution can be rescinded.

RESOLUTION No. 1567

A Resolution of the Board of Commissioners of the City of Paris relating to community renewal; finding that a blighted area exists within

the city business district and that rehabilitation and redevelopment is necessary in the public interest.

WHEREAS, the City of Paris having identified the area as being bound to the south by Blythe Street, to the east by Brewer Street, to

the west by Fentress Street, to the north by Ruff Street; and,

WHEREAS, the governing body of Paris, Tennessee, having found that said area contains structures with physical deterioration and

chronic high vacancy rates that negatively impact the welfare of the city; and,

WHEREAS, having determined that said area meets the definition of “blighted area/s” per Tennessee Code Annotated 13-20-201;

and,

WHEREAS, the City of Paris places a high priority on safe, healthy, and attractive business areas that encourage growth and protect

city character; and,

WHEREAS, the Community Development Block Grant Façade Program requires a municipality to adopt an ordinance or resolution

finding that a blighted area exists and that its rehabilitation or redevelopment is necessary in the interest of the public health, safety, morals, or

welfare of the residents of such municipality.

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PARIS,

TENNESSEE:

Section 1: In light of the foregoing facts, adopted herein by reference, the City finds that: (a) the area identified by the attached map is

a “blighted area” under TCA 13-20-201; and (b) the rehabilitation, redevelopment, or a combination thereof, of such area is necessary in the

interest of the public health, safety, morals, or welfare of the residents of the City of Paris.

Section 2: The City of Paris reserves the right to determine at any time that a blighted area no longer exists; provided that: (a) such

determination shall not prevent the implementation of any approved community improvement program for the blighted area, and (b) the City has

consulted in advance with an agent of the community improvement program in order to avoid any adverse effects on the accomplishment of an

applicable community improvement program or project by removing such designation.

PASSED and APPROVED this___day of___________,2016.

________________________________________ Mayor __________________________________________ Finance Director

(Blight Designation Area Map Attached)

NEW BUSINESS

AGENDA ITEM NO.7

Resolution Supporting the Creation of Keep Paris/Henry Co. Beautiful

Some local citizens, organized by Lisa Lemonds and partnering with the Henry

Co. Litter Program, would like to propose that Paris/Henry County become an

affiliate with Keep Tennessee Beautiful. The following resolution is presented for

your consideration. It will also be presented for consideration to the Henry

County Commission at their regular meeting this month.

RESOLUTION NO. 1568

RESOLUTION OF THE HENRY COUNTY LITTER PROGRAM IN ASSOCIATION WITH KEEP TENNESSEE

BEAUTIFUL TO FORM AN AFFILIATE PROGRAM

WHEREAS, the Henry County Litter Program and its affiliates Keep America Beautiful would like to propose that

Paris/Henry County become an affiliate with Keep Tennessee Beautiful.

WHEREAS, the Henry County Litter Program is dedicated to changing the way the people of Henry County think

about litter, recycling and greenery.

WHEREAS, much of the funding we receive goes toward crafting educational programs and curriculums that aim to

change perceptions about litter.

WHEREAS, we are passionate about our approach because we know that it works. We know litter begets more litter

and that changing the root of the problem is more effective than changing the outcome.

WHEREAS, Keep Paris/Henry County Beautiful will partner with Keep Tennessee Beautiful to partner with schools,

youth programs, civic clubs, chamber of commerce, businesses and government agencies to educate the people of Paris and

Henry County on the importance of litter prevention.

WHEREAS, recycling is important that it repurposes trash and waste to more sustainable produce materials and

products that we use every day.

WHEREAS, the people of Henry County take pride in where we live. Part of that job is recognizing that it is our job to

sustainable produce materials and products that we use every day.

WHEREAS, we are requesting a partnership with the Henry County Litter Program and Keep Tennessee Beautiful to

form our own affiliate and call it “Keep Paris/Henry County Beautiful”.

Be it THEREFORE RESOLVED ON THIS____DAY OF ____2016.

.

__________________________________

Mayor

__________________________________

Finance Director

NEW BUSINESS

AGENDA ITEM NO.8

Rezoning Request by Moody Investments

A Rezoning Request has been submitted by Moody Investments for their

property located at 2971 East Wood Street. They are requesting their property

be rezoned from RMH (Residential Mobile Home) to P-B (Planned Business). The

property is adjacent to properties currently zoned P-B. The property is currently

vacant. At the time of annexation and the zoning of the property in the early

1990’s the property was occupied by mobile homes. For some time now the

property has been vacant.

The City Commission may wish to adopt this request on first reading and refer it

to the Planning Commission for a recommendation at their Regular May

Meeting.

NEW BUSINESS

AGENDA ITEM NO.9

Request to Quitclaim Alley to Adjoining Property Owners

The City has received the attached request from Randall Bowden and Shannon

Bethune to purchase an abandoned right of way adjacent to their property at

306 Memorial Drive. As you can see by the attached map the property is

located between the former Wildwood Nursery property and the entrance to

Highway 641 South.

The City Commission is required to obtain a recommendation from the Planning

Commission on the conveyance of all city owned property. Should the Planning

Commission recommend conveying the property, the ordinance requires the

City to offer the property to adjacent property owners with possible stipulations

which will be considered by the Planning Commission in their recommendation.

NEW BUSINESS

AGENDA ITEM NO.10

VARIOUS PROJECT UPDATE

APRIL 2016

ITEM PRIMARY STAFF TARGET

COMPLETION

DATE(S)

NOTES

Alley Drainage Project Brown/Jessie/Foster On-Going Work scheduled to begin

mid-May. Meetings held

with downtown property

and business owners.

Signalization at Jim Adams

& Volunteer Drives

Morris/Foster Spring 2017 Contract with TDOT has

been signed, waiting to

receive a NTP. Chose TLM

Assoc. to manage project.

CTPG Grant Foster/Morris Summer 2016 Working with NWTDD to

compile application,

deadline undetermined.

HOME program Morris/Foster 3 year process (if

awarded)

Application submitted by

NWTDD on 2-29-2016.

LPRF Grant Lawrence April 22 (submission

deadline)

Application being

compiled.

Back Alley Paris Foster/Morris/Jessie/Brown 5 year

Implementation

The Hessing wall has been

painted, work by artist

Brenda Kitchens to begin

soon.

City Hall Renovations Foster/Brown March The only outstanding item is

new signage for front of

building.

Preserve Paris Foster/Morris On-Going Lee School neighborhood

to be first focus

neighborhood. Clean

Sweep Day will be April 16,

with Reuse Days to be

April 17-21.

Vacant Lot next to Hessing

Building

Foster Summer 2016 Options (keep/sell/lease)

being considered for how

to proceed.