TESTING AND ACCOUNTABILITY DEPARTMENT

New Hanover County Schools

September 2015

Plan, Alternate PLAN, WorkKeys and ACT

Outcomes Provide information to administrators to assist in

the successful planning & administration of the PLAN, Alternate PLAN, WorkKeys and the ACT.

Review decisions/activities school principals and appointed testing staff need to know to complete the “Establishment Process” for ACT testing.

Review accommodations application process for ACT testing.

TESTING AND ACCOUNTABILITY DEPARTMENT

New Hanover County Schools

September 2015

WorkKeys

WorkKeys

CTE Presentation

Required participation letters Webinar Thursday at 10:00 Letters will be placed in secure data folder

NHCS Testing website Select, For Principals link

Send with interim reports at the end of the month

TESTING AND ACCOUNTABILITY DEPARTMENT

New Hanover County Schools

September 2015

PLAN

ACT Series

Aspire PLAN ACT

Grade 8 Grade 10 Grade 11

What is the PLAN? Serves as the entry measure of academic progress toward

college and career readiness when used with the PLAN (Grade 10) and the ACT (Grade 11).

Curriculum-based achievement test that measures college readiness and assesses academic progress. English -15 Math - 19 Reading - 18 Science - 20

Non-cognitive section provides vital planning information Career Interest Inventory and educational/career plans collected Needs Assessment - students indicate areas in which they need help Demographic Information

Target Students

All 10th grade students (Except for students on the EXTEND1 assessment)

College and Career Readiness Alternate Assessment at Grade 10

Accommodations must be provided

No Review of Accommodations Forms

2 Day Administration

Non-cognitive student information components of the test are administered on Day 1 (October 1).

Academic tests administered on Day 2 (October 6) Plan at least 3 hours for regular administration Develop a plan for lunch for students with accommodations Develop a plan for the break between tests 2 and 3

Non-cognitive components MUST be administered prior to academic tests even in make-up situations

PLAN Details Non cognitive student information (Oct. 1)

60-75 min College readiness perception Career interests

Cognitive section (Oct. 6) English - 50 questions - (30 min) Math - 40 questions - (40 min) Break (10 minutes – develop a school plan) Reading - 25 questions - (20 min) Science - 30 questions - (25 min)

Materials Received Supervisor’s Manual “Why Take PLAN” handouts

English and Spanish Parent letter on Testing Department Website

“Instructions for Completing Your Answer Folder” Test booklets Answer folders School headers Return envelopes School poster

Test Coordinator Training

Before testing - Standard procedures (p. 6)

Inform parents – letter on website Distribute copies of Why Take PLAN? to students Train test administrators (MUST be certified staff)

Provide accommodations for those with IEP, 504, LEP (pages 14-15)

Notify Testing of the number of additional Supervisor’s Manuals needed by September 25

Train Proctors (p.4)

Test Coordinator Training

Before testing - Standard procedures (p. 7)

Plan room assignments including separate settings All desks/students face the same way 3 foot rule Bulletin boards with content must be covered

Count and clear calculators Prepare test materials

Student - Test booklet (paper and pencil), # 2 pencil w/eraser, calculator (must be cleared)

Teacher - Door sign, absentee form, accommodations

Test Coordinator Training

Before Testing: Pre ID Bar Code Labels

Pre ID labels save administration time and ensure accuracy

Pre-ID labels will be shipped separately from test materials.

Apply to page 1 of the answer folder prior to test day.

Make certain pre-ID barcode label corresponds to correct student (e.g., double-check labels for twins, students with the same/similar first and last names).

Test Administrator Training

Suggested Training Session Outline (p. 4)

Roster for Training

Room Supervisor Responsibilities (p. 3)

Proctor Responsibilities (p. 4)

Test Administrator Training

Test Administration Policies (p. 18) Breaks – develop a plan Leaving the Room – test administrators and

proctors MUST remain in the room Electronic Devices – applies to students and adults Irregularities – call the testing office ASAP

Prohibited Behavior (p. 21)

PLAN – During TestingDuring testing - Standard procedures Display testing door sign (including entry ways). Display start/stop times. Provide test accommodations. Generate a plan for emergencies. Develop a plan for make-up testing on October 7-14.

Components needed for PLAN Certified Test Administrator Proctor Irregularities – Contact Testing Office

PLAN – After Testing Plan for make-ups to be completed by October 14 Mark accommodations codes (p 43) Complete Special Status Codes

X – STAE student Y – student living in the Youth Enrichment Zone (YEZ)

Complete School Header (p 45) Materials must be returned to Testing Office on

October 15 Pack student answer sheets and header per instructions

on page 47

PLAN – After Testing

Store used student test booklets and use with teachers/students/parents once scores arrive. Estimated arrival time – January

Return to Testing Office on October 15 Correctly packed student answer documents (page 47) Roster of 10th grade membership with absent students

marked Test Supervisor manuals Unused test booklets Unused answer documents

Accommodations Read Aloud All

Work with CRT to ensure DVDs work in all testing locations using this accommodation prior to test date

Secure headphones/ear buds Ensure those reading aloud have a reader’s script

Read Aloud By Request Marks Answers in Book Separate Setting Extended Time Multiple Sessions Lunch Plan

Important Dates September 9 – School test coordinator training September 25 – Testing plan & request for additional

administration guides due to testing office TBD by schools – Test administrator training TBD by schools – Test proctor training October 1 – Non-cognitive sections administered October 6 – Academic tests administered October 7-14 – Make-up sessions administered October 15 – Deadline to return materials to testing

office Check school calendar for conflicts and reschedule

TESTING AND ACCOUNTABILITY DEPARTMENT

New Hanover County Schools

September 2015

Alternate PLAN

NC Career and College Readiness Assessment

Grade 10

1

Eligibility Criteria pp.1-2

The student: Is enrolled in grade 10 according to PowerSchool (first time only)

Must have a current IEP (includes limited English proficient (LEP)) Does not have only a current Section 504 Plan

Is following a course of study that, upon completion of high school, may not lead to admission into a college-level course of study resulting in a college degree

Is not receiving instruction in the North Carolina Extended Common Core and Essential Standards

Meets the criteria above AND has a written parental request for an alternate assessment*

*Permission process is part of annual review. See handout

Testing Window and Important Dates p. 2

Testing Date: October 6

Testing Plan due: Sept 25th

Pick up materials TBD

Materials must be returned on October 15th .

25

Estimated Test Administration Time p. 3 150 minutes (Does not include time for general

instructions and breaks) Must be administered in one school day. Students must not stop when they complete the

questions for a subject area section; students must continue working on the test questions until the test is completed or until time is called

26

CCRAA Times, Number of Items and Scores p.3

27

Students will receive a single score based on how many questions they answer correctly. These scores will be included in the school accountability reports for participation.

Before Test Day pp. 5-8

TC Trains assessors and proctors. Develops a testing plan.

Assessors Read Assessment Guide thoroughly. Read and study the Testing Code of Ethics. Read and Follow test security procedures.

Materials handling Displays Testing environment Proctors – required

No more than 30 students in a room for roving proctor. If >30, then a full-time proctor is required.

28

Before Test Day pp. 9-12

Prepare the testing environment. Prepare students for testing. Prohibited items

No food or drink (adults, too) No cell phones No personal belongings

Monitoring Students and understanding limitations on assisting students during testing

29

Before Test Day pp. 13-14

Misadministrations School TC and Principal must have current NCID Samples of testing violations/irregularities

Misalignment During Testing Test administrator may notify student.

30

Before Test Day pp. 15-16

Student emergencies and restroom breaks. Students with Disabilities and testing

accommodations Transitory Impairments

FAX to our office. Enter accommodations in PowerSchool.

TC completes Review of Accommodations forms (required)

31

Approved Accommodations Appendix A

32

TA MUST have copy of assessment from which to read

Word to Word Bilingual (English/Native) Dictionary Yes

Recognize and Report Testing Violations pp.16-18

Eligibility issues

Accommodations issues

Security issues

Monitoring issues

Procedural issues

33

Answer Sheets, Lunch Breaks and After Testing pp. 18-19

Testing Department will precode. Paperclips for lunch breaks Know procedures for students who finish

early. Collect materials Students may read novel or other nontextbook.

Know local procedures

34

Checklist: before Testing p.20

35

On Test Day p.21-22

TA verifies and signs for test materials Follow a uniform process for test administration. Students must have access to, at minimum, a

four-function calculator with memory key during the math portion of the assessment. Appendix D has additional information regarding calculator

use. The students should be familiar with the calculator.

36

Student Directions pp. 25-33

Directions are to be read exactly as written. Read for CCRAA Grade 10 only

37

After Testing pp. 35-41

Return all test materials. TC must verify each with a separate signature. Another administrator may assist

Teachers may NOT handle materials. Clear calculator memory

Complete Review of Accommodations form.

Code student answer sheets Complete the Header Sheet

38

Header Sheet Key Code p. 40

39

OTISS – System for Reporting Test Irregularities Account set up (NC ID)

Approval procedure Training/manual

TC responsibilities

Add Student tab

TESTING AND ACCOUNTABILITY DEPARTMENT

New Hanover County Schools

September 2015

ACT

ACT ACT – March 1 All 11th grade students:

English (45 min), Mathematics (60 min), 15 min Break; Reading (35 min), Science (35 min), 5 min Break; and Writing (30 min)

Snack after 2nd test No breaks for lunch Total for tests, break, administrative – 5 hours

Accommodations must be approved prior to testing

ACT Test Dates

Initial Standard Time Test Day – March 1 CCRAA

Makeup Standard Time Test Day – March 15

Accommodations Testing Window March 1 – March 15 for both ACT-Approved and

State-Allowed Accommodations NC EXTEND1 Alternate Assessment

2015-2016 State Testing Program Overview

Administration must meet Standard Testing Requirements

NC Accountability Model ACT is used for accountability

Scores from ACT-Approved accommodations College-reportable scores accepted by all colleges and

universities in the U.S. Scores from State-Allowed Accommodations are available to

state and schools only (these are NOT college-reportable) NCAA accepts for initial eligibility

Key School Personnel Test Supervisor (TS)

Recommend current test coordinator Must be available to receive test materials May not be a coach

Back-up test Supervisor (BU) Cannot be same person as TS Should have previous test coordinator experience

Test Accommodations Coordinator Recommend EC/School-based Chair Collaborate with school personnel to determine which

students need to test with accommodations

ACT Immediate Critical Dates

Oct : Test Supervisor (TS); Back-up Supervisor (BU); and Test Accommodations Coordinator (TAC) forms due

Nov : Deadline for ACT to receive ACT-approved Test Accommodations with accompanying documentation.

Jan: Window for TS to provide online to ACT the number of students to be testedat your school.

Oct : Accommodations Q and A

Oct : Training Webcast for TS, BU, and TAC becomes available and must be completed.

Dec: Test administration Q and A

Test Site Establishment Test site – Regular classroom administration

No more than 30-35 students in a room 1 proctor in each room (County procedure) Each test administrator must have a copy of Supervisor’s

Manual Test administrators/proctors may not serve in rooms

where relatives are participating in the ACT.

Accommodations ACT provides accommodations in accordance

with Title III of the Americans with Disabilities Act (ADA) Professionally diagnosed disability Must have a current IEP or 504 Plan Current IEP or 504 Plan must document requested

accommodations

State-approved accommodations Will be used for state assessment purposes Will not be reported to colleges, scholarship agencies