Tezpur University

Minutes of the 20th Meeting of the Board of Management (BoM) held on 10.08.99 at 3 p.m. at the Office Chamber of the Vice-chancellor,

Tezpur University, Napaam

Present :

1. Prot P. Bhattacharyya, Vice-chancellor : Chairman 2. Dr. P. C Bora : Member 3. Dr. L.N. Bora : Member 4. Dr. M. C Bora : Member 5. Dr. L. Goswami : Member 6. Prot D. Konwer : Member 7. Dr. M. Bora : Member 8. Sri S.K. Sinha : Member 9. Dr. M. R. Sharma, Registrar : Secretary

Prof A.K. Borkakati intimated his inability to attend the meeting.

At the outset, the Vice-chancellor welcomed the members of the BoM. The Vice-chancellor also made a special mention of Prof D. Konwer, Dean, School of Energy, Environment and Natural Resources who was nominated to the BoM on expiry of the term of Prof M.M. Sarma. In his brief introductory speech, Prof P. Bhattacharyya praised the role played by the members of the BoM in developing the University. He was very happy to note that the University had made a remarkable progress within a· short span oftime with a brilliant academic staff . He also spoke highly of the leadership of the first Vice-Chancellor Prof K.M. Pathak. With these words, he welcomed the members.

Dr. P.C. Bora, on behalf of the members of the BoM, also welcomed Prof P. Bhattacharyya who attended the meeting for the first time in his capacity as the Chairman of the BoM.

Thereafter the agenda items were taken up for discussion.

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: Confirmation of the minutes of tlte meeting of tlte BoM lteld on 10.04.99

The minutes of the meeting of the BoM held on 10. 04.99 had already been circulated to all members. The Registrar pointed out that the following corrections be made in the minutes.

At page 2 of the minutes under item No. B.99/1/1, the Resolution No. B. 981111 be read as Resolution No. B. 991111.

The item No.B.99/1/15.6 under caption "To consider the proposal for allotment of site for Medicinal Plant Garden" be read as B.99/1/15.7 and accordingly, the item B.99/l/15.7 at page 14 of the minutes be read as B.99/1/15.8.

Resolved that the minutes of the meeting of the BoM held on 10. 04.99 be confirmed with the modifications refe"ed to above.

:To consider the Action Taken report on the minutes of the last meeting of the BoM held on 10. 04.99

Shri S.K. Sinha wanted to know what actions were taken in respect of the decisions of the last meeting of the BoM on the matter relating to transport and schooling facility for the children of the employees of this University.

It was pointed out that the matter is placed under item No.B.99/2/4.7 of the agenda of the present meeting

.Prof D. Konwer wanted to know what actions were taken on the Resolution No. B/9911/2.3.

It was informed that the appropriate authority of ICAR had been requested to furnish some clarification.

The report on the actions taken on the decisions of the last meeting of the BoM held on 10.04. 99 were discussed and the BoM accepted the report without modification. (ANNEXURE- I).

: To consider and accept tlte. report on the working of the University

The report on the working of the university since April, 1999 as presented to the BoM was discussed.

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Department

Energy

Infom:;atitm Technology

Electronics

Chemical Sciences

Physics

Business

The BoM, accepted the report and placed on records its pleasure over the performance of the faculty members in general and congratulated those who have been awarded Research Project funded by the ISRO and directed that letter of commendation be sent to all concerned faculty members (ANNEXURE- II).

: Items for consideration.

: To consider the reports of the Selection Committees for (l)appointment of faculty members against open 11-dvertisements and (2) the cases under Career Advancement Scheme

The BoM considered the reports of the Selection Committees for appointment of faculty members and placement in the Senior Scale and Selection Grade.

The panels of selected applicants as recommended by the Selection Committee were approved as follows :

Post Name ( In order of preference) Remarks

Reader No candidate was recommended.

Reader Dr. Dhruba Kr. Bhattacharyya

Lecturer 1. Sri Utpal Bhattacharyya 2. Sri Nityananda Sarma

Lecturer 1. Sri Jiten Ch. Dutta 2. Sri Sushabhan Choudhury

Lecturer 1. Miss Ruli Borah 2. Sri Mintoo Haiarika

Reader 1. Dr. Ashok Kumar 2. Dr. Parameswara Alapaty 3. Dr. Devendar Kr. Rai

Reader 1. Dr. Dhruba Kr. Bhattacharyya · Administration Lecturer 1. Sri Nityananda Sarma

2. Ms. Heera Barpujari

4 Resolved that the following . candidates be appointed in the

posts and scale by pay shown against their names. Name Post Department Pay S~ale Remarks

1. Dr. Dhruba Kumar Reader Information Rs.l2000-Bhattacharyya Technology 420-18300/-

2. Shri Utpal Lecturer Information Rs.8000-275-Bhattacharyya Technology 13500/-

Pay protection be granted.

3. Shri Nityananda Lecturer Information Rs.8000-275- -do-Sarma Te.chnology 13500/-

4. Shri Jiten Ch Lecturer Electronics Rs.8000-275- -do-Dutta 13500/-

(He was not granted Senior Scale of Lecturer. The candidate may, however, apply for assessment after joining the post in duyourse of time as per UGC rules.) 5. Ms Ruli Bora Lecturer Chemical Rs.8000-275

Sciences• 13500/-6. Dr. Ashok Kumar Reader Physics Rs.12000- Pay protection be

420-18300/- granted. 7. Ms Heera Lecturer Business Rs. 8000-

Barpujari Administration 275-13500/-

For the post of Reader in the department of Business • Administration the Selection committee recommended Dr. Dhruba

Kumar Bhattacharyya for appointment. The same candidate was also selected for the post of Reader in Information Technology. Dr. Dhruba Kumar Bhattacharyya exercised his prefereqce for appointment as Reader in the Department of Information Technology. Having considered the situation, the BoM decided not to appoint Dr. Dhruba Kumar Bhattacharyya in the department ofBusiness Administration.

For the post of Lecturer in the department of Business Administration the BoM decided that since the first nominee Sri Nityananda Sarma is appointed as Lecturer in the department of Information Technology the second nominee Ms. Heera Barpujari be appointed subject to the condition that she will have to qualify at the UGC. NET (for eligibility in Lecturership) within two years from date of her joining failing which her appointment be not regularised.

The BoM approved the recommendation of the Selection Committee in respect of the under mentioned Lecturers for placement in the Senior Scale of Rs.1 0,000-325-15200/- as recommended by the respective Selection Committees. Name 1. Sri S.K. Sinha 2. Dr. N.S. Islam 3. Dr. Robin Dutta 4. Dr. (Mrs.) Chandana Goswami 5. Dr. J.K. Sarma 6. Dr. B. Dubey 7. Dr. K.K~ Das

Department Computer Science Chemical Sciences Chemical Sciences Business Administration Physics Mathematical Sciences Mathematical Sciences.

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The BoM suggested that the date of effect of placement in Senior Scale be decided as per UGC rules. The Vice-chancellor :was authorised to consider if in the case ofDr. N.S. Islam, the date of effect could be given from the date of her joining the University

While this item was taken up for consideration, Shri S.K. Sinha, who was a candidate in the appointment of Lecturer in the Senior Scale was not present.

Regarding placement of Ms M. Borbora, Lecturer, Dept. of English, as a Lecturer Selection Grade, the BoM decided that the recommendation of the Selection Committee be not implemented until she gets her Ph.D. The BoM decided that she will be pTaced in the Selection Grade on her getting Ph.D. without requiring her to face any other Selection co\ittee.

The BoM also opined that for appointment of Lecturer in the Selection Grade, Ph.D. should be the minimum qualification.

: Confirmation of Dr. N. Singh, Reader, Dept. of MBBT

The BoM discussed the matter of confirmation of Dr. N. Singh, Reader, Dept. of MBBT who is on extended probation and could not be confirmed earlier and decided that the opinion of the Committee constituted as under be obtained to assess whether Dr. Singh can be confirmed in terms of his appointment letter.

1. Dr. P.C. Bora : Chairman Member, BoM, Tezpur University & Former Vice-chancellor Assam Agricultural University

2. Dr. L. Goswami : Member Member, BoM, Tezpur University

3. Shri H.N.c Das, lAS (Retd.) : -do-Former Chief Secretary to the Govt. of Assam

4. Shri H. Munir : -do-Principal, Govt. Law College, Guwahati & Member, Executive Council, Gauhati University

5. Dr. N.K. Choudhury : -do-Former Vice-chancellor, Gauhati University·

Dr. B. Das, Assistant Registrar will act as the Secretary of the Committee.

0

B.99/2/4.3 : Reorganisation of Academic Administration

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The BoM was informed that because of the Unitary nature of the University, there is not enough work for a Controller or Examinations. However, there are a large number of administrative issues concerning the entire spectrum of academic programmes and other student related activities like convocation etc. which will be better handled by a~ Academic Registrar. Therefore it is proposd that the Controller ofExaminations be redesignated as Academic Registrar with no chang~ in salary and status.

The BoM considered the proposal for reorganisation of the academic administration and decided that the Controller of Examinations be re-designated as Academic'Registrar with no change in salary and his own status and other benefits. The post will, however, be personal to the present incumbent.

The Acade~c Registrar will look after all matters related to students and academic programmes and convocation and any other duties related to academic affairs and students that may be assigned by the Vice-chancellor from time to time.

He will report to the Dean of Academic affairs and to the Vice­chancellor.

The BoM appreciated the Vice-chancellor for coming forward with such an idea on academic reorganisation.

: Creation of two posts of Dean

The BoM was apprised of the heavy burden on the ·part of the Vice-Chancellor in the administration of the University. All administrative decisions including the routine ones have to be taken by the Vice-Chancellor, both in administrative and academic matters. This -leaves very little time to the Vice-Chancellor for planning the expansion activities of the University and making attempts to bring in more resources to the Unviersity.

In view of above, a proposal to create two posts of Deans was placed for consideration of the BoM.

The BoM considered the proposal and resolved that the two posts ofDeans be created under the terms and conditions as under.

1) Dean of Administration : He will look after all the matters related to the faculty and any other administrative matters that the Vice­Chancellor may delegate to the Dean. The Registrar will report to Dean of Administration as and when necessary.

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2) Dean of Academic Affairs and Industrial Consultancy : The vice-Chancellor will delegate responsibilities regarding the academic and industrial consultancy matters to him. The Academic Registrar will report to the Dean of Academic Affairs and Industrial Consultancy.

These two Deans shall be paid an honorarium of Rs. 500.00 each per month. The term of Deans referred to above will be for three years from the date of appointment which is renewable and will be co­terminus with the Vice-Chancellor.

: Revision of the Act and Statutes of the University

As the University had completed five years by now, the BoM was apprised ofthe need of reviewing the Acts, Statutes and Ordinance of the university for further effective functioning in the administration. The BoM considered the proposal for revision of the Act, Statutes and Ordinances1 of the University and decided that a committee consisting of Gle following members be constituted to suggest modifications of the Act, Statute and Ordinance.

1·. Vice-chancellor Tezpur University

2. Prof. Ananda Krishnan Former Vice-chancellor Anna University, Tamil Nadu & Founder Professor, liT, Kanpur & UNESCO Expert

3. Prof. A Gnanam Chairman National Assessment and Accreditation Council Govt. of India & Former Vice-chancellor Pondicherry University

4. Prof. P.C. Bora Former Vice-chancellor Assam Agricultural University & Member, Board ofManagement Tezpur University.

5. Dr. N.K. Chaudhuri. Former Vice-Chancellor Gauhati University.

:Chairman

:Member

:Member

Member

:Member

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8

The BoM, however, decided that, in the meantime, the present composition of the Tender & Purchase Committee as stipulated in (Ordinance 18) be changed as under. The Chairman of the Committee be the Dean of Administration in place of the Registrar.

: Formation of Tezpur University Employees Welfare Society

The BoM considered and approved the proposal for formation of a society for welfare of the employees in the name "Tezpur University Employees Welfare Society" (TUEWS). It was resolved that the Vice-chancellor be authorised to form a committee to work out tpe details of operation of the TUEWS and to place its recommendation in the next meeting of the BoM for its approval.

: Minimisation of Transport Cost

The BoM discussed the proposal regarding minimisation of transport t:pst in the light of the instruction from UGC for reducing expenses o'h Non-Plan cost components, It was also infon:1ed th~t C!·st of transport was on higher side due to hiring of buses, plying of cars, providing school transport, etc.

The BoM decided that the following steps be taken for implementation for economy in transport cost and facility for school­going children.

1. A society called "Tezpur University campus School Society" be formed.

The Vice-Chancellor be authorised to appoint a committee to take necessary steps towards formation of such a Society.

2. School transport for those living in Tezpur Town be withdrawn from Januaiy, 2000. For children of the employees staying in Napaam campus, a suitable bus timing be framed.

3. No Tezpur University vehicles be permitted to take out of Tezpur without specific permission of the Vice-Chancellor.

4. All university cars be made pool cars to be given to users on requisition. For Official work there will be no charges. However, for private purpose standard rates will be levied and'deducted from salary. A Committee will finalise the standard rates. It is to be noted that as there is no other transport facilities in the campus, it is necessary for the University to allow private use of University vehicle on payment basis on urgent needs. However, private demand will not be a matter of right. This facility will be reviewed from time to time.

5. The programmes ofCEDT and DoE be conducted in the Tezpur campus of the University.

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9

The BoM also accepted. the suggestion made by Dr. L. Goswami for rescheduling the office and class timings for both Napaam and Tezpur campuses.

: PaymentofTAIDA

The BoM considered the matter of payment of TA and DA to the employees of the University and and others who visit the University on official duty and resolved as under.

Tezpur University will pay TA/DA as per Goi rules while travelling by Indian Airlines and Railways and public· transport. For travelling by private Airlines, prior permission must be taken. For travelling by private buses actual fare will be reimbursed on production of actual reQeipt.

Travelling by private cars will not be allowed without prior permission. If prior permission is given, reimbursement will be restricted to actual petrol/diesel cost calculated on distance basis and on production of actual receipts. If a person travels in an official vehicle of another organisation, a declaration must be obtained that he/she would not claim double benefit.

: Framing of Medical Reimbursement Rules

The BoM considered the proposal for framing of the Medical Reimbursement Rules and took note of the problems that cropp up at the time reimbursement of medical expenses to the employees of the University in absence. of such rules. It was, therefore, proposed that the Tezpur University being a statutory autonomous body may frame some rules within the broad framework of the Go I rules.

The BoM decided that Vice-chancellor be authorised to constitute a committee for framing the Medical Reimbursement Rules.

It was also advised by the BoM that apart from framing the rules, the University should take measures to prevent disease in the campus particularly in the hostels.

The BoM appreciated the timely action taken by Dr. Sonali Barman, Jr. Medical Officer of the University after her personal visit to the hostel and for drawing attention of the Vice-Chancellor for taking preventive measures in the hostel so that dysentry type disease do not take epidemic form in the campus.

10

B.99/2/4.10 :Appointment of Finance Officer

The BoM considered the proposal of appointment of the Finance Officer on regular basis and decided that in order to appoint a Finance Officer, the selection process be initiated.

The BoM decided that the restriction of age limit as specified in the Ordinance be withdrawn. It was, therefore decided that the University be permitted to put up an advertisement without any age restrictions so that the University may select the best candidate. It was also decided that the Vice-chancellor be authorised to get a person on deputation from other departments - Government/Public Sector/Private Sector, if the University fails to get a suitable person through interview.

B.99/2/4.11 : Payment of double BRA/retention of two houses on transfer -to NE Region

The Vice-chancellor was not present during the discussion of this item. Dr. P ,C. Bora took the chair and conducted the proceedings of this item .

. As per Govt. of India rules, Government servants transferred to North Eastern Region from outside 'the North Eastern Region are entitled to retain two houses at the old station and the place of posting in the North Eastern Region. The Government servants are also entitled to draw double House Rent Allowances both at the base station.and the place of posting in the North Eastern Region if Government accommodation is not availed. This includes certain special concessions and service benefits admissible to officers transferred to the North Eastern Region under the Central Government rules.

The BoM considered the proposal and decided that as per the Central Government Rules, Employees of Tezpur University coming from outside the North Eastern Region on leave with lien/deputation/contract/invitation be permitted to draw double HRA and/or to retain two houses one at the old station of posting and the other at the University. In this case .the University will reimburse the rent payable at the base station to enable retention of residence provided the employee is an academic staff not below the rank of a Professor or an administrative officer of the rank of Registrar or Finance officer and maintains an· establishment both at Tezpur or

-Napaam and at the station of his last posting The reimbursement will be to the extent of actual rent charged at the base station subject to a maximum of the house rent permissible under his or her basic salary according to Govt. oflndia rules in his/her base station.

11

B.99/2/4.12 : Transport facility to the Registrar and the Finance Officer

The BoM considered the proposal and decided that the car allotted to the Registrar and the Finance Officer be withdrawn. They will, however, be governed by the rules of pool car benefit of the University for official and private works.

B.99/2/4.13 : Charge of PRO

The BoM considered the proposal and decided that Dr. Biren Das, Assistant Registrar be entrusted with the additional duty of Public Relations Officer and he be designated as Assistant Registrar in-charge of Public Relations. Dr. Das will perform duty in the scale of Assistant Registrar. The BoM also decided that a Charge Allowance of Rs.SOO.OO per month be given to Dr. Das.

B.99/2/4.14 :Appeal of Shri S.M. Hazarika for ~tudy Leave for three yean to take up Commonwealth Fellowship

The BoM considered the proposal in the matter of granting Study Leave with pay for three years to Sri S.M. Hazarika and was of t~e view that matter required further examination. In the meantime, the Vice-chancellor may take the opinion ofUGC in this regard. The BoM decided that the item be deferred till the next meeting of the BoM.

B.99/2/4.15 :Termination of contract of the Finance Officer

The BoM was apprised of the fact that certain officers particularly the Finance Officer who is staying in the University Guest House was also drawing HRA. The BoM considered it as a gross violation of Financial rules.

The BoM, therefore, decided that all HRA paid to people occupying guest house accommodation be recovered if they are still in the employment of the university. If not, their dues be waived.

However, as the Finance Officer himself was found taking undue advantage to the detriment of the University, the BoM decided for premature termiQ.ation of his contract by giving him three months' notice. Further until a new Finance Officer is appointed, the Registrar

· be allowed to take charge with effect from the day on which the three­month notice to Finance Officer expires.

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: Itemfor approval

: To approve study leave to Shri Shyamanta Moni Hazarika, Lecturer, Dept of LT.

12

The Vice-Chancellor granted leave without pay to Shri Shyamantamoni Hazarika to enable him to go to UK. under Commonwealth scholarship for the tenure of 4 years of the scholarship.

The Board of Management approved the action of the Vice­Chancellor in granting study leave to Sri S.M. Hazarika.

: Approval of the Annual Accounts and the Annual Report for the year 1998-99

The BoM was informed that the Annual Accounts for the year 1998-99 have been audited by the Internal Auditors, MIS. Das & Sarma, Chartered Accountants. The Finance Committee is to consider the accounts and to recommend it to the BoM for approval. Accordingly, the Finance Committee meeting was scheduled on 05.08.99. The said meeting, however, had to be~ postponed as the Financial Adviser of MHRD and the Secretary, UGC informed their inability to attend the meeting on that day. It is to be noted that in absence of the members from UGC and/or MHRD, the quorum is not formed. The next date of the meeting of the Finance Committee has not yet been finalised.

The draft Annual Report was also placed before the BoM for consideration and approval.

The Board of Management (BoM) considered the statement of Annual Accounts of the University for the Year 1998-99 along with report of the Internal Auditor (ANNEXURE- III).

The BoM considered the very special circumstances und(::r which the Finance Committee meeting scheduled to be held on 5th August, 1999 had to be postponed.

The BoM further considered the detailed statement of the Annual Accounts and resolved that. the Annual Accounts be approved. Further, resolved that the Accounts be forwarded to the Accountant

'Gene,ral (Audit) Assam as required under Section 31(1) of the Tezpur Unviersity Act 1993.

The BoM further approved the Annual Report, 1998-99 for submission to the both Houses of Parliament as required Under Section 30 & 31 of the Act of the University (ANNEXURE- IV) .

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: Panel of Experts for Selection Committee in Physics

The Planning and Academic Committee in its meeting held on 21.06.99 authorised the Vice-chancellor to appoint experts from a panel of eminent persons to be submitted by him for approval of the BoM.

' The Board of Management approved the Panel with addition of

two more names (The panel is kept'con:fidential).

: Transfer of Shri P. Saikia, Secretary to the Vice-chancellor

The BoM was informed that in the interest of the University, the services of Shri P. Saikia, Secretary to the Vice-Chancellor has been transferred and placed at the Office of the Controller of Examinations as Special Officer in the same scale and status.

Dr. L. Boral, Assistant Registrar has been transferred to the Office of the Vice-chancellor in the same status ..

The Board of Management approved the transfer of Sri P. Saikia to the Examination Branch of the University as Special Officer in the same scale and status . •

: Delegation of Cheque-signing Authority

Under the existing system, all cheques for payments irrespective of amount and purpose are signed jointly by the Vice­chancellor and the Finance Officer.

For administrative convenience and efficiency in management, the BoM approved the proposed the cheque-signing arrangements with delegation of powers among the officers as under.

Cheque-signing Officers

1. Asst. Finance Officer (2) 2. Asst. Finance Officer (1)

and Finance Officer -jointly

3. Finance Officer and Registrar -jointly

- 4. Vice-chancellor and Finance Officer jointly

5. Asst. Finance Officer (1) and Finance Officer -jointly

Value of cheque

: Upto Rs.l,OOO.OO : AboveRs.l,OOO.OO but below Rs.SO,OOO.OO

: Rs.SO,OOO.OO but below Rs. 100,000.00

: Rs.lOO,OOO.OO and above

: Salary bills of any amount and Income Tax, LIC scholarship bills.

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14 :Withdrawal of the Guest House No.2 at Tezpur town

The BoM noted that the University has been maintaining two Guest Houses in Tezpur town involving a total amount ofRs.7,000.00 as rent per month. One of the quarters in the campus has been made a Guest House for the convenience of visiting faculty, and other guests. Hence the University does not need two Guest Houses in Tezpur Town. The Vice::-chancellor constituted a committee to examine and recommend as to which of the two Guest Houses in Tezpur should be vacated. On the recommendation of the Committee (copy enclosed as ANNEXURE- V), the Guest House No.2 was proposed to be vacated with effect from the 1st of September, 1999. It would cause saving of about Rs. 50,000 per annum. A notice to the landlor)i of Guest house No.2 has already been issued.

The Board of Management approved the above action to vacate the Guest House No. 2 and to start a guest House at the Napaam Campus.

: Doctors' residence

The BoM was informed that with the shifting of all male and female students from the town hostels to the campus hostels, presence of two doctors in the campus is very essential. The Medical Officer presently staying at Tezpur town has to move to the residential quarter at Napaam campus.

The Board of Management approved the above administrative step.

: Revision of Guest House rent and duration of stay

The BoM was informed that the University is maintammg three ~est houses. The room rent and other charges need revision. The proposed rates are :

Guest Houses On Guwahati and Tezpur )

1. Tezpur University employees on official work per day per bed.

2. Outside persons on Tezpur University official work per day per bed.

3. Tezpur University employees and their immediate family members on private works per day per bed

4. Outside persons not on Tezpur University work per day per bed.

The rates may be reviewed every year.

:Rs. 25.00

:Rs. 25 .00

:Rs. 30.00

:Rs.lOO.OO

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15

The BoM approved the rates.

Resolved that the rates be made effective from the date of issue of notification.

The BoM also decided that no person can stay in the guest house ofTezpur University for more than 6 (s~x) consecutive days. However, in extraordinary circumstances special permission may be given by the Vice-Chancellor for a longer duration of stay in his sole discretion.

: Joint research work between Tezpur University and Chembiotek, Calcutta

The BoM was informed that the Vice-chancellor during his recent visit to Calcutta had a discussion with the President, Chembiotek, Calcutta for undertaking joint research work in the Dept. of MBBT or other allied departments of the University with the financial assistance from Chembiotek. The President, Chembiotek has requested. the Vice-chancellor for signing a Memorandum of Understanding (agreement) for entering into possible research work with the Company. The draft agreement was sent to a lawyer for legal advice.

The Board of Management was of the opinion that the draft agreement be further exa~ined and the matter be placed in the next meeting of the Board of Management for consideration.

Reporting items

The BoM noted the following information.

Nomination of Prof. D. Konwer as member of the BoM

The Vice-chancellor has nominated Prof D. Konwer, Dean, School of Energy, Environment and Natural Resources as a member of the BoM under clause l(iii) of the Statute No.7 of the University for a period of three years or till he holds the office of the Dean, School of Energy, Environment and Natural Resources. Prof. D. Konwer has been nominated in place of Prof. M.M. Sarma, Dean, School of Humanities and Social Sciences.

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16 Constitution of Students Welfare Committee

The Vice-chancellor has constituted a Students Welfare Committee as under :

Students Welfare Committee ofTezpur University

Dr. A.K Buragohain is designated as Faculty In-charge of the Students Welfare Committee (SWC).

1. Dr. A.K. Buragohain Head, Dept. ofMBBT

2. Mr. Mrinmoy Sarma Deput Director (T & P)

3. Mr. Satyajib Bhattacharyya Lecturer, Dept. of Electronics

4. Ms Madhumita Borbora Lecturer, Dept. ofEnglish

5. Dr. Sonali Barman Jr. Medical Officer

6. Mr. Pankaj Bora Sports Officer

7. Mr. Dhrubajyoti Sharma Assistant Registrar

8. Dr. Biren Das Assistant Registrar

9. All Wardens ofHostels 10. Two student representatives

to be nominated by the Vice-chancellor

Chairman in his capacity as Faculty In-charge of Students Welfare Member

Member

Member

Member

Member

Member

Member-Secretary

Ex-officio members Members

The committee will hold office for a two-year term w. e.f. June 26, 1999. The term of student members will, however, be one year.

The Faculty Incharge of the committee may form different sub­committee(s) to look after various aspects of the welfare of the students. He may co-opt additional members if he feels necessary with prior approval of the Vice-chancellor.

In view of the formation of the SWC, the post, Dean of Students_has been abolished.

Admission of new students

The academic session is re-scheduled from this year and accordingly, admission of students to all programmes has been made in June and the classes are to start from July 24, 1999. The number of students admitted to the different programmes are given below :

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Department Programme No. of students admitted

English TCAF Business Administration Mathematical Sciences Electronics Information Technology Physics Computer Science MBBT Chemical Sciences Energy

M.A. M.A. MBA

20 15 31

M.A./M. Sc. (Mathematicvs) 25 M.Tech. 12 M.Tech. 15 M.Sc. 16 MCA 25 M. Sc. Not yet completed M.Sc. (Polymer Scinece) · 15 P.G. Diploma 08

Starting of two new hostels at the campus of the University

Two floors each of the RCC three-storeyed Men's and Women's hostels named as Brahmaputra Chhatra Niwas and Bordoichila Chhatri Niwas respectively have been handed over by the contractors and accordingly the students have been admitted to these new hostels w.e.f July 22, 1999.

: Report from the Vice-chancellor on the meeting of the Vice­chancellors of Central Universities

The Vice-chancellor, on invitation from the Education Secretary, Govt. of India, attended the meeting of the Vice-chancellors of the Central Universities held on July 30 and 31 and August 01, 1999 at Visva Bharati, Shantiniketon. The meeting was convened by the MHRD and the focal point of discussion was Setting the Agenda for change for Central University for 21st Century

The meeting recommended Vice-chancellor, Tezpur University as the Coordinator of the group of Vice~chancellors of the North­Eastert1 Region to discuss their needs.

: Declaration of results of Ph.D. Examination

The Chairman readout the reports of the Theses Examiners and also the reports of the Viva Voice Examiners of the two Ph.D. candidates, Sri Shyamanta Chakraborty and Sri Brajen Bordoloi.

Details are given below :

Particulars of the Candidate :

1. (a) Name :Sri Shyamanta Chakraborty (b) T.U Registration No. 162/97

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2. Address : Lecturer, Department of Physics, Darrang College, Tezpur

3. Title of the Thesis : Some Problems of Flow and Heat Transfer in MHD (b) Board Discipline : Mathematical Sciences

4. Supervisor : Prof A.K. Bor~akati, Tezpur University. 5. Department & School to which attached :

(i) Department : Mathematical Sciences (ii) School : Science & Technology

6. Date of application : 26/2/96 7. Date ofProvisional Registration: 18/6/96 8. Date of Final Registration : 4/4/98 9. Date ofViva-voce Examination: 28/5/99

Particulars of the Candidate :

1. (a) Name :Sri Brojen Bordoloi (b) Address: 19 Geoffrey Drive, Parsippany, N.J. 07054, USA

3. (a) Title of the Thesis : The Role of the American Baptist Missionaries in the 19th Century Social Transformation in Assam: Cultural and Artistic Dimensions.

4. Supervisor :Prof. Birendranath Datta, Silpukhuri, Guwahati 5. Department & School to which atached : i) Department : TCAF ii) School : Humanities & Social Sciences

6. Date of application : 18/1/96 7. Date of Provisional Registration : 24/1/96 8. Date of final Registration : 6/2/97 9. Date of viva-voce Examination: 7/6/99

The Board of Management heard all the reports and declared Sri Shyamanta Chakraborty and Sri Brajen Bordoloi to have qualified for the award of Ph.D. degree. Resolved that the results be declared and the Ph.D. degree be conferred at the next convocation of the University.

B.99/2/8.1

B.99/2/9

Instituting Endowment Fund-for cash Award to the Best Student in Polymer Science.

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The organisers of the National Seminar on ''Polymer Research in Academy, Industry and R&D organisation held in Calcutta in joint collaboration with IIT, Kharagpur and Tezpur University has donated a sum ofRs. 50,000.00 to this University for instituting an endowment fund for cash award to the best student in Polymer Science of Tezpur University.

The scheme is as follows:

Two awards- one for the student with highest CGP A in IV Semester of value Rs. 3,000.00 and the other to the student with highest CGPA in Semester ll ofvalue ofRs. 2,000.00 (one time)

The awards will be presented annually out of the interest accrueq from the endowment fund.

The Board of Management accepted the endowed fund of Rs. 50,000/- and placed on records its deep appreciation for this good gesture shown by the Seminar Organising Committee. While considering the modalities for the award, the Board of Managemet also decided that the endowed amount of Rs. 50,000/- be invested in term deposit and the UGC be moved to release matching share.

Any other item.

The Vice-Chancellor apprised the members of his discussion with the Chancellor of the University regarding the Second Convocation. The Board of Management authorised the Vice­Chancellor to contact the best personality to be the Chief Guest of the Convocation and, the date for the next Convocation be finalised at his

" level and in consultation with the Chancellor.

The outcome of the process may be reported to the BoM ip due course.

There being no other item to discuss, the meeting ended with a ;fthanks to and from the Chair.

( M.R. Sharma) Secretary

Board of Management

( P. Bhattacharyya) Chairman

Board of Management